Attachment_2_Peformance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

MATERIAL HANDLING EQUIPMENT PREVENTIVE AND REMEDIAL MAINTENANCE

AT DEFENSE LOGISTICS AGENCY DISTRIBUTION PUGET SOUND, WA

BREMERTON, EVERETT, AND BANGOR SITES.

SCOPE OF WORK.

Defense Logistics Agency (DLA) Distribution Puget Sound is located in Bremerton, WA, and requires a repair and maintenance service contract for their material handling equipment (MHE) at their Bremerton, Everett and Bangor Sites. The maintenance service shall include two types of service: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The Bremerton, Everett and Bangor Sites Equipment Inventory List are provided to identify each piece of equipment that requires maintenance service. The Maintenance Task Charts are provided to define the preventive maintenance requirements. The Bremerton, Everett and Bangor Sites Equipment Inventory List and the Maintenance Task Charts are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

GENERAL.

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, and supervision necessary to perform Preventive (scheduled) and Remedial Maintenance (unscheduled) on Government owned MHE. Services shall be performed at the Bremerton Site which resides on the Naval Base Kitsap, Bremerton, WA 98314, the Everett Site which resides on the Naval Station Everett, 2000 West Marine View Drive, Bldg 2200 Everett, WA 98207 and the Bangor site which resides at 7000 Finback Circle, Bldg 7000, door 12, Silverdale, WA 98315. The Government may move equipment between sites to meet mission requirements. The three sites are located approximately 100 miles apart via land routes and approximately 55 miles apart via land and the Edmonds-Kingston Ferry route.

This is a non-personal services contract to provide Preventive and Remedial Maintenance Support Services on Material Handling Equipment at DLA Distribution Puget Sound, WA – Bremerton, Everett and Bangor Sites.

The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the Performance Work Statement (PWS); however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

1.0 PREVENTIVE MAINTENANCE (PM) (Scheduled)

1.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with preventive maintenance tasks. The Contractor shall provide PM as specified in the attached maintenance task lists. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

1.2 The Contractor shall wipe down and clean all MHE of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any preventive maintenance activity.

1.3 PM scheduling will be accomplished by the Government, utilizing the Defense Property Accountability

System (DPAS). Based on previous maintenance services and recommended maintenance intervals, DPAS will automatically generate a PM work order notification to the user through the DPAS dash board. The Government will provide the PM schedule (Planned PM Report) due dates to the Contractor within 15 days of the scheduled PM services. The Contractor shall accept or propose an alternate schedule within 5 days.

The Government will accept or reject any or all Contractors proposed changes within 5 days of receipt of the Contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes will not result in any cost adjustments.

1.4 The Contracting Officer’s Representative (COR) will provide the Contractor, the work orders for all equipment due PM that month. Work orders will identify the DPAS Asset ID Number and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. The Contract Manager shall approve, sign and date, and submit all completed work orders to the COR within 1 day of PM completion. Government personnel will enter the data into DPAS.

1.5 All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the COR.

2.0 REMEDIAL MAINTENANCE (RM) (Unscheduled)

2.1 This maintenance includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Government will generate a work order for repair requirements. Travel time for RM will not be paid. Time for parts research and/or necessary repair time must be approved in advance by the COR.

The DPAS Asset ID Number will be the primary means of identifying the piece of equipment. The Contractor shall inspect the equipment, advise the COR of the problem and provide a cost estimate within 3 days when major repairs exceed $1500.00 (dollars). In accordance with DLAI 4214, “the cost limit for one time repairs are a percentage of the estimated replacement cost of an item relative to the age/or cumulative use of an item”. If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the COR in writing providing the DPAS Asset ID Number, serial number, estimated cost of repairs, and estimated date for return of the equipment. The Contractor shall begin repairs only after approval by the COR. If repairs are more extensive, or cost more than originally estimated, exceeding the $1500.00 (dollar) threshold, the Contractor shall obtain the approval from the COR before continuing work. If major repairs need to be performed off-site, the Contractor shall be reimbursed for actual transportation costs.

Tire repairs and replacement of tires will be authorized by the COR. Tire installation and disposal fees shall be billed under parts for remedial maintenance. The Contractor shall be responsible to provide battery replacement for equipment under this contract. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility. In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement.

2.2 The Contractor shall wipe down and clean all MHE of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any remedial maintenance activity.

2.3 For repair actions estimated to cost $1500.00 or less, the Contractor is authorized to make any repairs when the total to be invoiced to the Government for all repairs of a piece of equipment is $1500.00 or less.

2.4 Upon completion of the RM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the RM. The Contract Manager shall approve, sign and date, and submit all completed work orders to the COR within one (1) day of RM completion.

Government Personnel will enter the data into DPAS within 24 hours.

2.5 The Contractor shall perform only RM to the Stretch Wrapping equipment listed in. Repairs shall be made in accordance with manufacturer’s specifications.

3.0 TECHNICAL INSPECTIONS

3.1 The Contractor shall perform a Technical Inspection (TI) using DLA Form 1730 Vehicle Technical

Inspection for Equipment as requested by the COR to facilitate equipment redistribution and/or disposal decisions.

3.2 The technical inspection shall consist of the inspection and diagnosis of items and/or components on equipment identified in the Bremerton, Everett, and Bangor Equipment Inventory List. Results will be prepared on DLA Form 1730 and submitted to the COR.

3.3 The Contractor shall identify, on DLA Form 1730, the results of the inspection (diagnosis), condition of items and/or components inspected (satisfactory, repair, or replace), estimate of labor hours and parts cost for each item requiring repair or replacement, and estimated cumulative repair cost (labor and parts) of the equipment being inspected.

4.0 PERFORMANCE SCHEDULE

4.1 Preventive maintenance services shall be completed within (5) working days of scheduled service, unless otherwise approved by the COR.

4.2 Remedial maintenance services shall be responded to on site by Contractor personnel within (8) hours after verbal notification by the COR. Remedial maintenance services shall normally be completed within

(72) hours after initial verbal notification by the COR, unless otherwise approved by the COR. If the Government notifies the Contractor that the piece of equipment receiving remedial maintenance service is considered mission critical, the Contractor shall respond on site within (2) hours and shall continue the remedial maintenance service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the COR.

4.3 Technical inspection services, to include submission of completed DLA Form 1730, shall be completed within 48 hours of COR request.

5.0 REPLACEMENT PARTS/PRODUCTS

5.1 The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment.

The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

5.2 Parts used for PM shall not be invoiced separately but shall be included as part of the PM Price.

5.3 Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract (FAR 52.212-4 Alternate I). Tire installation fees shall be billed under parts when the Contractor is performing RM only.

5.4 Replacement tires shall be new unless otherwise specified by the COR. All replacement tires shall meet the same size and function as the original tire and shall be of equal quality. Tires will be removed and repaired when items such as glass, nails, and other sharp metal objects are found.

5.5 Equipment lubricants and oils used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

5.6 The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government.

5.7 The Contractor shall notify the COR of all damages that are not due to normal wear and tear (i.e.

operator damage) to include warranty items. The equipment work order shall be returned as “Damaged” and an estimate to repair (parts and labor) shall be included on the work order. The Contractor shall not repair equipment until approval has been obtained from the COR.

5.8 The Contractor shall be responsible for providing replacement batteries for the MHE equipment upon approval of the COR.

6.0 WORK ORDERS (WOs)

The COR will provide the Contractor a WO form for all PM and RM services provided. All WOs shall contain the information listed below, as applicable to PM or RM services, and shall be submitted with invoices as support documentation within (5) working days after completion of the maintenance services.

1. DPAS Asset ID Number

2. Date and time of service call notification and arrival at Government location

3. Model, serial number and location of the equipment involved

4. For PM, the labor hours spent to perform each task identified

5. For RM, labor hours and associated labor rates worked

6. For PM and RM, all replacement parts used by part number, part name, quantity and cost per unit which shall be supported by actual supplier invoices, published price lists and/or proof of payment

7. Description of malfunction and work/service performed, and corrective action taken if action is a repair

8. Equipment hour meter reading and odometer reading

9. Legibly printed name of Contractor personnel who accomplished work

10. Contract manager’s signature and date certifying authenticity of work

7.0 LOAD TEST AND CERTIFICATION

For all lift capable equipment, a selective inspection and either a load test or other appropriate proof test and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement or alteration/modification if not performed correctly, could result in dropping, uncontrolled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification shall be performed.

The Contractor shall maintain records on completed load testing and certifications and shall make available to the Contracting Officer (KO) or COR for review on request.

8.0 PERSONNEL

8.1 Contract Manager

8.1.1. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of the person and alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO and COR.

8.1.2 The Contract Manager or alternate shall have full authority to act for the contactor on all contract matters relating to the daily operations of this contract.

8.1.3 The Contract Manager or alternate shall be available Monday through Friday, excluding federal holidays, between the hours of 0630 and 1500 to meet on the installation as required by the COR to discuss problem areas. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) who shall be available by telephone during the times stated above and who shall be available within 2 hours after normal working hours.

8.2. Contractor personnel

8.2.1 All references in this PWS to “Contractor personnel” include both Contractor employees and subcontractors. Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name. During performance of the service requirements set forth in this PWS, all Contractor personnel shall introduce themselves or shall ensure they are introduced as Contractor employees.

Contractor personnel shall also appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

8.2.2 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of Defense, either military or civilian, if such employment would be contrary to the policies contained in Defense Logistics Agency Regulations (DLAR) 5500.1, STANDARDS OF CONDUCT.

8.2.3 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on

Navy Base Kitsap in accordance with U.S. Navy OPNAVINST 11200.5C, titled “Motor Vehicle Traffic Supervision,” on NAVSTA Everett in accordance with NAVSTA EVERETT INSTR 5560.1D, and local instructions.

8.2.4 The Contractor shall assure that Contractor personnel completely understand the requirements of this

Performance Work Statement. All Contractor service technicians must have sound mechanical aptitude and ability; must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have working knowledge to diagnosis and repair the types of equipment included in this PWS and be capable of diagnosis and repair of all the following systems:

INTERNAL COMBUSTION EQUIPMENT: ELECTRONIC POWERED EQUIPMENT:

Transmission All Electric Motors Engine Electric Controls Hydraulic System Hydraulic System Forklift Uprights Wire Guide Systems (if available) Drive Axle and Brakes Drive Axle and Brakes Steering Axle, Gears, and Brakes Steering Axle, Gears, and Brakes Electrical System Equipment Charging System Electronic Control Panels/Computer boards LPG Fuel Systems Diesel Fuel Systems

Electronic Control Panels/Computer boards Braking Systems Facility Battery Charging Equipment

All Contractor service technicians must also have the ability to diagnose and repair various attachments that may be applied to industrial lift trucks and other equipment (i.e. scales, safety chains, etc).

9.0 QUALITY CONTROL PLAN

9.1 The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

9.2 The plan shall include an inspection system covering both preventive and remedial maintenance repairs required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance.

9. 3 The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the COR.

10.0 QUALITY ASSURANCE

10.1 The COR is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the COR and KO.

Upon contract award, the COR’s identity, duties, and authority will be promptly furnished to the Contractor.

10.2 The Contract Manager may be required to meet at least once with the COR during the first month of the contract and thereafter as often as necessary as determined by the COR. The Government will be responsible for preparation of written meeting minutes which shall be signed by the Contract Manager and the COR, with a copy provided to the KO. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the COR within five (5) calendar days of receipt of signed minutes.

10.3 The COR will advise the Contract Manager in person when discrepancies occur, and will request corrective action. The COR will make annotation of the discrepancy; the date and time the deficiency was noted, and will request the Contract Manager (or authorized representative) initial the entry.

10.0 HOURS OF OPERATION.

The Principal Period of Maintenance (PPM) is, Monday through Friday, from 6:30AM through 3:00PM, excluding federal holidays. The Government observes the following federal holidays:

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled service date, the COR will advise the Contractor on whether services should be performed for that day or services should be rescheduled.

12.0 ENVIRONMENTAL COMPLIANCE

12.1 The Contractor shall comply with all Federal, State and Local regulations as well as DLA and Host installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. In the event of environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

12.1.1 The following specifications provide environmental and safety information and procedures required for any work performed at Naval Base Kitsap (NBK), Bremerton, Washington. This includes PSNS, NBK, and any tenant activities within NBK boundaries, and ships moored within NBK. For Bremerton Environmental Control requirements contact the Naval Base Kitsap (NBK) Environmental Specialist, telephone (360) 476- 6068. For Everett Environmental Control requirements contact the Naval Station Everett (NSE) Environmental Specialist, telephone (425) 304-3465.

National Fire Protection Association (NFPA)

• NFPA 54 – National Fuel Gas Code

• NFPA 70 – National Electric Code

• NFPA 79 – Electrical Standards for Industrial Equipment

Code of Federal Regulations

• 29 CFR 1910 – Occupational Safety and Health Standards

• 29 CFR 1926 – Safety and Health Regulations for Construction

• 40 CFR 261 – Identification and Listing of Hazardous Waste

• 40 CFR 403 – General Pretreatment Regulations for Existing and New Sources of Pollution

(Application for copies should be addressed to Superintendent of Documents, Government Printing Office, Washington, DC 20402)

Washington State Administration Code (WAC)

• WAC 173-60 – Maximum Environmental Noise Levels

• WAC 173-303 – Washington Dangerous Waste Regulations

• WAC 173-304 – Minimum Functional Standards for Solid Waste Handling

Puget Sound Naval Shipyard (NAVSHIPYDPUGET)

• P5100(14) – Handbook for Contractors and Visitors

• P5090(4) – Contractor’s Guide to Environmental Compliance

12.1.2 GENERAL REQUIREMENTS

a. All documentation/correspondence and/or communication specified in these specifications shall be submitted to the Contracting Officer or their designated COR.

b. Mutual Understanding Meeting. Prior to commencing work: The Contractor shall meet in conference with the Contracting Officer or COR, and other necessary Government personnel to discuss and develop mutual understandings regarding administration of the Environmental and Safety Program, methods and schedules, security, waste management, and any other subject necessary for a smooth and successful operation.

12.1.3 SPILLS

a. Spills Prevention

Contractors shall take all reasonable and necessary precautions to prevent Oil and Hazardous Substances (OHS) from reaching the air, ground, or waterway.

b. Spill Event

A spill is any unpermitted or uncontrolled release of oil or a hazardous substance to the water or ground. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material not authorized by the contract. There are two types of spill events, emergency and non-emergency.

c. Emergency Spill Event

• Is an immediate threat to human health or the environment, or

• Is a material not known to the person discovering the spill, or

• Has the immediate potential to enter or has entered a drain or waterway, or migrate of Government property, or

• Requires assistance from the Government for cleanup, or

• Is more than ten (10) gallons.

d. Non-emergency Spill Event

A non-emergency spill event is anything not specified as an emergency spill event.

e. Spill Response Procedures.

The following applies to spills caused by the Contractor during contract performance:

1. In the event of an emergency spill at Bremerton, the Contractor shall immediately notify the NBK

Naval Emergency Services Communication (NESCOM) by calling 911 on NBK phone, or (360) 476-2222 on a non-NBK or cellular phone. In the event of an emergency spill at Everett, the Contractor shall immediately notify the NSE Emergency Management System (EMS) by calling 911 on NSE phone or (425) 304-3333 on a non-NSE or cellular phone. In the event of an emergency spill at Bangor, the Contractor shall immediately call 911.

2. The Contractor shall isolate the spill area and stay upwind until arrival of the NBK clean-up crew.

3. If the Contractor knows the properties of the spilled material, they shall, providing it can be done without endangering the safety or health of the Contractor or other personnel, try to stop the spill and/or contain the spill to prevent it from going into drains or waterways.

4. The Contractor shall then notify the COR.

5. The Government will respond to all emergency spills.

6. The Contractor may be requested to assist the Government clean-up crew. All available technical data (e.g., MSDSs and waste profiles) the Contractor possesses on the material spilled shall be provided upon request to emergency response personnel.

7. The Contractor shall assist Shipyard personnel in the preparation of spill reports if requested.

8. The Contracting Officer shall be provided with all relevant data necessary to determine financial impact and liability of the spill and reimbursement of assistance of spill cleanup and disposal services.

9. In the event of a non-emergency spill, the Contractor shall stop the source of the spill, contain the spilled material and keep it away from the drain or waterways. Block any drains near the spill if there is a chance the spill will reach them.

10. Contractor personnel shall wear the proper personal protective equipment while cleaning up a spill.

11. Waste debris shall be turned over to the Government accumulation area operator as waste awaiting designation.

12.2 Hazardous work processes and hazardous materials utilized or generated in the performance of this contract shall be controlled and disposed of by the Contractor in a manner that is safe IAW the appropriate local, state and US Government laws and directives established for the control of those processes and materials.

12.3 The Contractor shall provide for clean-up of all hazardous and non-hazardous spills when they may occur in, around, or as a result of the Contractor’s operation. The Contractor shall also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The Contractor shall immediately notify the COR of any hazardous waste spills.

13.0 SECURITY REQUIREMENTS

13.1 The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract and require access to DLA Distribution Puget Sound, WA – Bremerton, Everett, and Bangor site’s equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

13.2 The roster shall be furnished to the COR within 5 days from the date of award. As Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR within two (2) working days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract. The information will be used for accomplishment of a Visit Notification form, DLA Form 1818, to be completed by the DLA Distribution Bremerton Site Security Officer, Building 467 (7th floor), Telephone 360-476-6366, and the Everett Site Security Officer, Building 2200, Telephone 425-304-4102.

13.3 Contractor personnel must bring personal identification and all completed forms to the NBK

BREMERTON Security Office – Pass & ID, Building 981, 981 Charleston Beach Rd W, Bremerton, WA 360-476-4882/7126 and NAVSTA EVERETT Security Office - Visitor Control Center-Bldg. 1900, 2000 West Marine View Drive, Everett, WA, Main Gate, Telephone 425-304-3260, for badge photograph and identification. For all vehicles requiring access, the Contractor shall provide the make, model, vehicle identification number (VIN), license plate, and insurance policy number to obtain a DoD decal for access to the base or base parking lot.

13.3.1 Access to the Host Installation (Naval Base Kitsap)

A. There are several options available through the Navy Commercial Access Control System (NCACS) Program to obtain access to Naval Base Kitsap (NBK).

• RAPIDGate© Credential (http://www.eidpassport.com)

• Approved badge request through Badge Authorization Visit Request (BAVR) System (https://www.bavr.cnic.navy.mil)

• Daily Visitor Pass

B. RAPIDGate©

In order to prevent the need for obtaining a daily pass at the NBK Visitor Control Center (Bldg. 981) for each visit to DLA Distribution Puget Sound, the Contractor can request RAPIDGate© credential either through their NBK government point of contact or directly from EID Passport with the government POC information, the contract number and expiration date annotated. NOTE: Contractors must know who their government POC is as the Visitor Control Center clerks do not have the resources to provide that information.

https://www.bavr.cnic.navy.mil/

Once access is requested and approved by Approved Facility Contact (AFC) or the designated government POC, EID Passport will work with the company to identify employee information and collect fees associated with program enrollment.

Companies are then sent an email with a unique company code that employees use to register at a Visitor Control Center RAPIDGate© kiosk. The Visitor Control Center uses that email to issue the employee a 28-day temporary pass to access the outer entry control point gates until the background check is run and the RAPIDGate© credential is issued. NOTE: If the company has requested NBK be added to a current RAPIDGate© credential obtained from another installation, then employees will not register at a kiosk. EID Passport will add NBK access to the company record which will be read by NBK’s ECP handheld scanners.

In order to receive the temporary pass, the employee must present VALID PROOF OF CITIZENSHIP (Foreign Nationals are not allowed to enroll in RAPIDGate©).

• Certified Birth Certificate (not a copy)

• Un-expired Passport/Passport Card

• Alien Registration Card

• Enhanced Driver’s License

• Naturalization Papers

• Consular Reports of Birth Born Abroad (CRBA)

• If showing document with no photo, must also present state issued photo ID (i.e.

Driver’s License or ID cards)

These temporary passes contain unique numbers that are logged at the Visitor Control Center.

If the employee requests a second 28-days pass, EID Passport is contacted to check the status of the application. Most common reasons the 28-days are exceeded are that the company failed to pay fees or the employee failed the background check. If the company failed to pay fees, the employee is placed back on daily passes and advised to work the issue with their company. If employee failed the background check, they are placed on the Visitor Control Center Disqualified List and not given any passes for access until EID Passport is presented information/documents to adjudicate the charges, or the employee has obtained a waiver from the NBK Commanding Officer.

REASONS A COMPANY WILL BE REFUSED ENROLLMENT OR HAVE

ENROLLMENT CANCELLED:

• A company is not associated or no longer working with a Prime Contractor working under a current valid contract.

• A company is not working under a current valid contract.

• A company has been designated as needing to be escorted at all times while onboard NBK.

• RAPIDGate© credentials are removed from NBK’s ECP handheld databases when the contract end date is reached.

• A government sponsor is no longer willing or able to serve as the company sponsor.

Employee Waiver Process: Once an employee receives notice of background failure, they must contact EID Passport to either adjudicate the failure or send EIA Passport the supplied waiver process form to release the failed report to NBK. At that time, the employee must communicate to their company the need for a waiver request letter addressed to:

Commanding Officer, Naval Base Kitsap 120 South Dewey Street Bremerton, WA 98314

That letter must be on company letterhead with a justification of why the company feels the employee should be granted a waiver. Once the letter is received at NBK, it is combined with the failed report and sent up the chain of command for review and recommendations. The NBK Commanding Officer makes the final determination, signs the response letter which contains recourse action if waiver is denied.

C. Badge Authorization Visit Request (BAVR) System

Contractor can utilize the Badge Authorization Visit Request (BAVR) System website (https://www.bavr.cnic.navy.mil) to register into the Commander Navy Regional Northwest computer system for daily passes through the performance period of the contract. Contractor employees will need to go to the Visitor Control Center each day and obtain a temporary one-day pass. For more information, contractor should contact the DLA Distribution Puget Sound Security Officer.

D. Daily Pass

Contractor personnel requiring access to NBK that are not registered in either RAPIDGate© or BAVR must notify the DLA Distribution Puget Sound Security Officer FIVE (5) WORKING DAYS PRIOR TO THE VISIT START DATE to allow for vetting and routing. The employee must report to the Visitor Control Center each day to obtain a new temporary one-day pass.

The employee must also provide a valid proof of citizenship listed above.

14.0 SAFETY AND OCCUPATIONAL HEALTH (SOH)

A. The Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

B. Government safety personnel may observe Contractor operations/processes at any time on Government premises. Imminent danger situations shall be reported to the KO within one (1) hour and corrected on the spot; other safety issues shall be reported to the COR within one (1) business day.

C. Upon request the Contractor shall provide a copy of a written SOH plan which outlines:

https://www.bavr.cnic.navy.mil/

1. An on-site SOH point of contact (POC); the Contractor’s POC shall be identified in writing to the KO or designee. The Contractor’s POC shall be available to assist the KO or designee with any safety surveillances conducted by the local safety office.

2. How hazards and deficiencies are identified and corrected, procedures for identifying, tracking, and correcting hazards in the Contractor’s assigned work area. Any hazards created during the work by the contractor must be abated prior to the final departure from the activity.

3. Responsibilities for protection of Government personnel, property and facilities, and procedures for reporting mishaps and correcting unsafe conditions, hazards, or practices.

D. The Contractor shall provide employees SOH training commensurate with the type of work being performed on the contract or activities involving Government facilities, personnel, or equipment.

E. The Contractor shall provide a Material Safety Data Sheet (MSDS) to the KO or designee for any chemicals brought on site to perform the requirements in the contract and shall provide the MSDS to the KO or designee prior to bringing the chemicals to the worksite.

F. The Contractor shall notify the KO or designee within one (1) hour of the occurrence of any accidents and incidents resulting in either personal injury, loss of life, property damage to a government facility or equipment.

G. The Contractor shall require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses in accordance with OSHA standards.

H. The Contractor shall inform personnel DLA Distribution is in the process of pursuing recognition under the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP). The Contractor is not required to “certify” to VPP, but employees must be aware of the VPP and DLA Distributions efforts towards the recognition.

I. The Contractor shall contact the KO before bringing any radioactive source or device that produces radiation when operated. The KO will contact the Installation Radiation Safety Office for approval.

15.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

15.1 Work Area

15.1.1 The work area available during performance of this contract includes inside work space close to equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas will be neat and clean, free from fire and safety hazards and unsanitary conditions.

15.2 Utilities

15.2.1 The Government will make existing water and electricity connections available at no cost to the Contractor for use in Government provided work areas. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for preventing the waste of utilities during the performance of duties to include the following:

15.2.2 Lights shall be used only in areas where and when work is actually being performed.

15.2.3 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

15.2.4 Water faucets or valves shall be turned off after use.

15.2.5 Government telephones shall not be used for personal reasons or for any toll or long distance calls unless authorized by the COR. Telephone access will be made available for the Contractor’s use for local calls only. Long distance and toll calls require prior authorization by the COR, and will be limited to credit cards only. Telephone billing will be monitored by the COR on a monthly basis. Unauthorized calls by the Contractor will be reported to the KO for resolution.

15.3 Emergency Medical Services

15.3.1 The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate. Telephone number for Urgent Care is: 911.

15.4 Damages

The Contractor shall be liable for loss or damage to Government furnished property. Compensation shall be effected either by reduced amounts owed to the Contractor or by direct payment by the Contractor. The method will be determined by the Government. In the case of damaged property, the amount of compensation due the Government by the Contractor shall be the actual cost of the repair, provided such amount does not exceed the economic repair value. In the case of loss or damage beyond economic repair of equipment, the amount of the Contractor’s liability shall be the depreciated replacement value of the item as determined by the Government.

16.0 WARRANTY

The Contractor shall take advantage of every manufacturer warranty provision on equipment to include labor and parts. The computer generated equipment work orders indicate the warrant expiration date.

Warranty items shall be furnished by the manufacturer and labor for warranty work performed by the Contractor shall be reimbursed by the manufacturer. Warranty disputes shall be directed to the COR. The Contractor shall indicate the date the manufacturer was called on the work order with a follow-up call if the manufacturer does not respond in a timely manner. The Contractor shall inspect each piece of equipment after warranty work is performed to ensure that equipment has been repaired and is safe to operate.

17.0 GOVERNMENT OBSERVATIONS

Government personnel, other than the COR may from time to time, with Contractor/Government coordination, observe or inspect Contractor operations during the performance of this contract. However, these personnel may not interfere with Contractor performance.

18. 0 DOCUMENTATION AND RECORDS

18.1 All documentation, records, and schedules, as described in this PWS, which are the responsibility of the

Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

18.2 The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

19.0 CERTIFICATION AND ACCEPTANCE

The COR is designated as the point of final inspection and acceptance by the Government of all items and services required by the contract.

END OF PERFORMANCE WORK STATEMENT