Attachment_8_Maintenance_Task_List.pdf

ATTACHMENT 8 – MAINTENANCE TASK LIST

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SECURITY SYSTEM BADGING WORKSTATION

MAINTENANCE TASK LIST #1

Frequency : Monthly

Verification: Verify All Model Numbers Match Equipment List

Workstation: 1. Check Cabling for Connection and Wear

2. Check monitor, keyboard, and CPU for proper Operation, Excessive Wear, and

Damage

3. Check Monitor for Any Degradation of Performance

4. Check Printer for Paper Supply, Printer Ribbon Darkness, and Proper Operation

Badge Encoder: 1. Check Condition of Unit for Obvious Damage and Excessive Wear

2. Check Cabling and Power Cord Damage

3. Check Entire Unit for Damage

Badging Camera: 1. Check Condition of Cabling to the Camera and Camera Flash Unit

2. Check Video Operation for Picture Quality

3. Check for Excessive Wear or Damage to the Camera, Lens, and Flash Unit

4. Check Operation of Camera Flash Unit

ID Badge Printer: 1. Check Cabling and Power Wiring for Connection and Wear

2. Check Exterior of Unit for Excessive Wear and Damage

3. Check Interior for any Obvious Problems (spool alignment, etc)

4. Check Operation of Unit (noise, color output, etc)

Cleaning (per Mftr. specs.): 1. Clean Monitor, Keyboard, Printer, and CPU Housing

2. Clean Camera, Lens, Camera Flash Unit w/Soft Cloth

3. Clean Exterior of Unit with Damp Cloth

4. Clean Filter and Fan

5. Inspect and Clean Badge Printer Cleaning Roller

6. Clean Exterior of Badging Encoder w/Damp Cloth

Completion: Ensure all equipment returned to operational status

Source Selection Information See FAR 2.101and 3.104

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BMS ALARM POINT ONLY (MONITOR POINT TEST ONLY. NO READER)

MAINTENANCE TASK LIST #2

Frequency : Quarterly

Inspection: 1. Verify Switch Model No. Matches Equip. List

2. Check for General Wear and Tear

3. Check That Mounting is Secure

4. Check Condition of Door

BMS Switch Test (Results Viewable at Workstation):

1. Activate BMS

2. Alarm Received? (Check=Yes)

3. After Activation, Close door Verify Alarm Reset

4. Proper Date and Time? (Check=Yes)

5. Proper Location? (Check=Yes)

Completion: Ensure all equipment returned to operational status

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CCTV EXTERIOR FIXED CAMERA

MAINTENANCE TASK LIST #3

Frequency: Quarterly

Verification: 1. Verify Camera Model No. Matches Equip. List

2. Verify Lens Model No. Matches Equip. List

Inspection: 1. Check All Screws / Mounting Hardware

2. Verify Auto Iris Operation

3. Check / Confirm All Camera Switch Settings

4. Confirm Camera Housing Mounted Securely

5. Inspect Cabling

Optimal Camera Image (Viewable at Monitor):

1. Proper Location

2. Quality Image (color, clarity, sharpness)

3. No White Out Areas

4. No Obstructions

5. Check Focus

6. (OPTIONAL) Re-do Entire Test (If adjustments made)

Camera Matrix Data (Viewable at Monitor):

1. Camera Appears in Proper Quadrant, Each Zone

2. Confirm Camera Intent (View, Depth, Etc.)

3. Heater / Blower Functional (If Applicable)

4. Camera Labeling Correct for Each Zone

5. Camera Image Does Not Roll When Switched

6. Lightning Protection Installed

Cleaning (Per Mftr. Spec's.): Clean Housing, Camera, and Lens

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CCTV EXTERIOR PTZ CAMERA

MAINTENANCE TASK LIST #4

Frequency :

Quarterly

Inspection: 1. Check All Screws / Mounting Hardware

2. Check/Confirm All Camera Switch Settings

3. Confirm Camera Housing Mounted Securely

4. Inspect Wire Harness Assembly

Camera Operation and Control (via the controlling unit):

1. Pan Left and Right

2. Tilt Up and Down

3. Rotate 360 degrees

4. Zoom in and out (with same picture quality)

Optimal Camera Image (viewable at Monitor): 1. Quality Image

2. No White Out Areas

3. No Obstructions

4. Confirm Optimal Focus

5. Re-do Entire Test (IF UNIT WAS ADJUSTED)

Camera Matrix Data (viewable at Monitor): 1. No Image Roll When Switched

2. (OPTIONAL) Heater/Blower Functional

Cleaning (per Mftr. specs.): 1. Clean Housing, Camera, and Lens

2. Lubricate Lens and Drive Assembly

3. Inspect, Clean, Lubricate Pan/Tilt Motor

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CCTV INTERIOR FIXED CAMERA

MAINTENANCE TASK LIST #5

Inspection: 1. Check All Screws / Mounting Hardware

2. Check / Confirm All Camera Switch Settings

3. Verify Auto Iris Operation

4. Check / Confirm All Camera Switch Settings

5. Confirm Camera Housing Mounted Securely

6. Inspect Cabling

Optimal Camera Image (Viewable at monitor) : 1. Proper Location

2. Quality Image (color, clarity, sharpness)

3. No White Out Areas

4. No Obstructions

5. Check Focus

6. Re-do Test (If camera needed adjustment)

Camera Matrix Data (Viewable at monitor) : 1. Camera Appears in Proper Quadrant, Each Zone

2. Confirm Camera Intent (View, Depth, Etc.)

3. Heater / Blower Functional (If Applicable)

4. Camera Labeling Correct for Each Zone

5. Camera Image Does Not Roll When Switched

6. Lightening Protection Installed (if applicable)

Cleaning (Per Mftr. Spec's.): Clean Housing, Camera, and Lens

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CCTV INTERIOR PTZ CAMERA

MAINTENANCE TASK LIST #6

Inspection: 1. Check All Screws / Mounting Hardware

2. Check/Confirm All Camera Switch Settings

3. Confirm Camera Housing Mounted Securely

4. Inspect Wire Harness Assembly

Camera Operation and Control (via the controlling unit):

1. Pan Left and Right

2. Tilt Up and Down

3. Rotate 360 degrees

4. Zoom in and out (with same picture quality)

Optimal Camera Image (viewable at Monitor): 1. Quality Image

2. No White Out Areas

3. No Obstructions

4. Confirm Optimal Focus

5. Re-do Entire Test (IF UNIT WAS ADJUSTED)

Camera Matrix Data (viewable at Monitor): 1. No Image Roll When Switched

2. (OPTIONAL) Heater/Blower Functional

Cleaning (per Mftr. specs.): 1. Clean Housing, Camera, and Lens

2. Lubricate Lens and Drive Assembly

3. Inspect, Clean, Lubricate Pan/Tilt Motor

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CCTV MONITOR

MAINTENANCE TASK LIST #7

Frequency : Monthly

Verification: Verify Monitor Model No. Matches Equip. List

Inspection: 1. Check Operation and Picture Quality

2. Check Unit for Excessive Wear and Damage

3. Inspect Cabling and Connectors

4. Turn off Power and Check For Burn In / On Screen

5. Check/Confirm all Switch Settings

Cleaning (per Mftr. specs.): Clean Face and Housing with Damp Cloth

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DELAY EGRESS DOOR

MAINTENANCE TASK LIST #8

HARDWARE TEST: Insert the building key into the key switch and turn to secure position:

1. Red LED on key switch illuminates

2. LED on Maglock goes out

Push firmly on the crash bar of the door(s): 3. Door remains secured by maglock

4. Short Beep is heard from maglock

Push firmly on the door(s). (not the crash Bar or exit device):

5. Crash bar or exit device is engaged and remains secure

6. Egress is not permitted via Maglock(s)

Press and hold crash bar for 3 seconds: 7. Audible alarm sounds and changes from solid to pulsating tone

8. Lock tamper alarm is received at IDS

9. Maglock releases 27 seconds after tone starts

10. Door alarm (lock Status) is received at IDS

Push firmly on the door (not the crash bar or exit device):

11. Crash bar or exit device is engaged and door(s) remain secure

12. Both LED's on switch are out

Open door(s) one at a time (if double door): 13. Door alarm(s) received at IDS

Secure Door(s) and turn key switch to the unsecure position: 14. LED turns Green

LOCKDOWN TEST: With door(s) in secure position press lockdown button on the associated lecturn:

1. Door(s) immediately lock down

2. Lockdown alarm received at IDS

Press on door(s) using the crash bar and attempt egress: 3. Maglock remains engaged and egresss not permitted

Using the Lecturn key disengage the lockdown button and attempt egress:

4. Lockdown alarm clears at IDS

5. Maglock releases and egress is permitted

HARDWARE CHECK: Perform thorough check of maglock, amature plate and key switch:

1. All hardware is properly mounted and secured

2. All LED's working properly

3. Maglock and armature are clean

RE-LOCK AREA: Ensure door(s) are pulled completely shut. Lock the door(s) via the key switch:

1. Key switch LED changes from Green to Red

2. Maglock LED changes from Green to Red

CLOSEOUT: Call IDS and check status of door. Let IDS know testing for door is complete: 1. Door status at IDS is normal

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DOOR GROUP

MAINTENANCE TASK LIST #9

Frequency:

A. Valid Card Transaction Entry: [ ] Entry [ ] Exit

Use Authorized Card/Card + PIN: 1. Access Granted

2. Door Unlocked

3. Hold Door Open Past Dwell Time

4. Close Door / Relock

Results Viewable at Workstation: 1. Transaction Logged

2. No Door Alarm Rcvd

3. Held Open Alarm

B. Invalid Card Transaction Entry: [ ] Entry [ ] Exit

Use Unauthorized Card/Card +

PIN:

1. Access Denied

2. No Enrollment

3. Inspect for damage and loose parts

Results Viewable at Workstation: 1. Alarm Received

2. Cardholder ID

3. Reader Location

4. Date and Time

C. Request-to-Exit (REX) Devices: [ ] Exit

Passive Infrared Devices: 1. Detection Range is less than 18 Inches From Door

2. Strike Re-engaged After Dwell Time Expires

3. Exit with No Alarm

4. Held Open Alarm

Pushbutton REX Devices: 1. Strike Re-engaged After Dwell Time Expires

2. Hold Door Open Past Programmed Time

3. Exit with No Alarm

4. Held Open Alarm

5. N/A

Emergency Release: 1. Lifting Cover Generates Alarm

2. Emergency Release Can Be Reset

3. Activate Emergency Release, Egress Permitted

4. N/A

D. Forced Door Entry: 1. Entry

2. Exit

3. Force Door

4. Close Door

Results Viewable at Workstation: 1. Forced Door Alarm

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2. Restored Notification

E. Life Safety Interface : 1. Exit

2. Door Fails in Safe Mode (Allows Egress)

3. Door Fails in Secure Mode (Denies Egress)

4. N/A

F. Unauthorized Access Request by Time Restriction:

1. Entry

2. Valid Card @ Invalid Time (Access Denied)

Results Viewable at Workstation: 1. “Wrong Time” Alarm

2. Reader Location

3. Cardholder ID

4. Date and Time

G. Unauthorized Access Request by Location Restriction:

1. Entry

2. Valid Card @ Invalid Location (Access Denied)

Results Viewable at Workstation: 1. "Location" Alarm

2. Reader Location

3. Cardholder ID

4. Date and Time

H. Key Shunt Switch: 1. Activate Key Switch

2. Red Changes To Green

3. Door is Secure (Steps 1-3: N/A)

4. Return Key Switch

5. Door is Secure

I. Remote Release Function; From Workstation:

1. Select Control Door Access

2. Door is Secure?

3. Access Granted?

4. No Alarm Condition?

5. N/A

J. Door Contact: 1. Check for Proper Operation

2. Check for Excess Grease and Dirt

3. Restored Notification that Door is Shut

4. Verify Switch is Properly Mounted

5. Alarm Notification is Received

6. N/A

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DSM ALARM POINT ONLY

MAINTENANCE TASK LIST #10

3. Check That Mounting is Secure

4. Check Condition of Door

BMS Switch Test (Results Viewable at Workstation): 1. Activate BMS

2. Alarm Received? (Check=Yes)

3. After Activation, Close door Verify Alarm Reset

4. Proper Date and Time? (Check=Yes)

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DURESS SWITCH

MAINTENANCE TASK LIST #11

3. Check That Mounting is Secure

4. Check Condition of Batteries (replace if necessary)

Duress Switch Test (Results Viewable at Workstation):

1. Activate Duress Switch

2. Alarm Received? (Check=Yes)

3. After Activation, Verify Manual Reset Required

4. Proper Date and Time? (Check=Yes)

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DVR

MAINTENANCE TASK LIST #12

Verification: 1. Verify Model No. Matches Equip. List

2. Verify the Settings for Frame Range and Resolution of Recorded Video

3. Verify DVR is Connected to UPS

4. Verify System Allows For Digitized Stop-Frame Video Displays

Inspection: 1. Check Image Clarity and Quality for Recorded Video

2. Check Record Time Settings (Real-time Recording during alarm condition)

Cleaning (Per Mftr. Spec's.): Wipe or Vacuum Dust Off of Equipment

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EQUIPMENT PANEL

MAINTENANCE TASK LIST #13

Verification: 1. Verify Panel Model No. Matches Equip. List

2. Confirm Key for Unit is Available

Inspection: 1. Check Cabling for Connection and Wear

2. Check Exterior for Excessive Wear/Damage

3. Check for Proper Operation of Card Access

4. Verify proper operation of panel tamper switch

5. Check Batteries for Voltage w/in Mftr Specs

6. Confirm alarm when interrupting date communications

7. Check To Be Sure That Unit is Communicating properly

8. Check for Proper Operation of Line Supervision on Alarm Circuits

9. Check for Alarm When Date Communications are Interrupted

10. Check for Proper Operation on Battery Power

11. Tighten all Screws

Cleaning (per Mftr. specs.): Clean Exterior of Unit

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FILE SERVER

MAINTENANCE TASK LIST #14

Monthly

Verification: 1. Verify Computer Model No. Matches Equip. List

2. Verify Printer Model No. Matches Equip. List

Inspection: 1. Check Cabling for Connection and Wear

2. Check Monitor, Keyboard, CPU for Proper Operation, Excessive Wear and Damage

3. Check Monitor for Any Degradation Of Performance

Tape Back-up: 1. Check Unit for Excessive Wear and Damage

2. Check Cabling Connections for Tightness and Damage

3. Check Supply of Backup Tapes and Back- Up Date Entries

Printer: 1. Check For Adequate Paper Supply

2. Check Condition of Ribbon Darkness and Proper Operation

Cleaning (Per Mftr. Spec's.): 1. Dust/Clean Exterior Monitor, Keyboard, Printer, CPU Housing

2. Clean Tape Unit Housing With a Damp Cloth

3. Clean Filter and Fan

Database: 1. Make Backup Copy of Database

2. Clean Up Database; Delete Old Files and Defrag Hard Drive

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MOTION DETECTOR

MAINTENANCE TASK LIST #15

Walk Activation: 1. Walk at a Rate > 1 Foot/Second, Motion Detected Within 3 Steps ---a. Alarm Received ---b. Date, Time & Location Displayed

2. Wait a Minimum of 3 Seconds, Repeat Walk Test ---a. Alarm Received ---b. Date, Time & Location Displayed

Area Coverage: 1. Motion Detected in Area, All Locations Within 5 Normal Steps ---a. Alarm Received ---b. Alarm Cleared

2. Adjust Sensitivity Lens As Required to Cover Area and Repeat Test ---a. Proper Date and Time Displayed ---b. Proper Location Displayed

Passive Infrared (PIR) Tamper Alarm: 1. Remove PIR Cover (Activating Tamper Switch)

2. Tamper Alarm Rcvd

3. Proper Date & Time Displayed

4. Proper Location Displayed

5. Replace PIR Cover and Reset alarm

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POWER SUPPLY

MAINTENANCE TASK LIST #16

Inspection: 1. Verify Model No. Matches Equip. List

3. Check That Mounting is Secure

4. Check Condition of Batteries (replace if necessary)

5. Check AC Voltage input

6. Tighten All Screws

Tamper Switch Test (Results Viewable at Workstation):

1. Activate Tamper Switch

2. Alarm Received? (Check=Yes)

3. Verify Reset after door closed (Required)

4. Proper Date and Time? (Check=Yes)

5. Proper Location? (Check=Yes)

Fire Relay Test (Results Viewable at Workstation): 1. OPEN Fire Relay Connection (Required)

2. Alarm Received? Doors Unlocked (Check=Yes)

3. CLOSE Fire Connection Verify Reset/ Doors Relocked (Required)

4. Proper Date and Time? (Check=Yes)

5. Proper Location? (Check=Yes)

6. N/A

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PRE-PROCESSOR UNIT (PPU)

MAINTENANCE TASK LIST #17

Verification: 1. Verify Unit Model No. Matches Equip. List

2. Confirm That Both Unit Controls and Access Are Available

Inspection: 1. Check Condition of Cabling In/Out Of Unit

2. Check Exterior Of Unit For Excessive Wear/ Damage

3. Check That the Unit is Communicating Properly

Cleaning (Per Mftr. Spec's.): 1. Clean Exterior of Unit With a Damp Cloth

2. Clean Filter and Fan

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BADGE PRINTER

MAINTENANCE TASK LIST #18

Verification: 1. Verify Model No. Matches Equipment List

2. Verify Unit is Operating Properly

Inspection: 1. Check for Error/Warning Notifications

2. Check Unit for Excessive Wear and Damage

3. Check Toner Level/Darkness of Printer Ribbon

4. Check Paper Supply

5. Check Cabling for Connection and Wear

6. Check Fuse and Other Internal Components

Cleaning: Clean Unit Housing, Vents, and Fans

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RTU PANEL

MAINTENANCE TASK LIST #19

Verification: 1. Verify Panel Model No. Matches Equip. List

2. Confirm Key for Unit is Available

Inspection: 1. Check Cabling for Connection and Wear

2. Check Exterior for Excessive Wear/Damage

3. Check for Proper Operation of Card Access

4. Verify proper operation of panel tamper switch

5. Check Batteries for Voltage w/in Mfr Specs

6. Confirm alarm when interrupting date communications

7. Check To Be Sure That Unit is Communicating properly

8. Check for Proper Operation of Line Supervision on Alarm Circuits

9. Check for Alarm When Date Communications are Interrupted

10. Check for Proper Operation on Battery Power

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SENSOR

MAINTENANCE TASK LIST #20

Inspection: 1. Identify Sensor Model No. Matches Equip. List

3. Check That Mounting is Secure

4. Check Condition of area around sensor

Sensor Test (Results Viewable at Workstation):

1. Activate Sensor

2. Alarm Received? (Check=Yes)

3. After Activation, Verify Alarm Reset

4. Proper Date and Time? (Check=Yes)

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SMP PANEL

MAINTENANCE TASK LIST #21

Verification: Verify Panel Model No. Matches Equip. List

Inspection: 1. Check Cabling for Connection and Wear

2. Check Exterior for Excessive Wear/Damage

3. Verify proper operation of panel tamper switch

4. Check Batteries for Voltage w/in Mfr Specs

5. Confirm alarm when interrupting data communications

6. Check To Be Sure That Unit is Communicating properly

7. Check for Proper Operation of Line Supervision on Alarm Circuits

8. Check for Alarm When Data Communications are Interrupted

9. Check for Proper Operation on Battery Power

10. Tighten All Screws

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TAMPER (JUNCTION BOX TAMPER PM)

MAINTENANCE TASK LIST #22

Inspection: 1. Identify Tamper Model No. Matches Equip. List

3. Check That Mounting is Secure

4. Check Condition of area around tamper

Tamper Test (Results Viewable at Workstation): 1. Activate Sensor

2. Alarm Received? (Check=Yes)

3. After Activation, Verify Alarm Reset

4. Proper Date and Time? (Check=Yes)

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WINDOWS-LENEL SERVER

MAINTENANCE TASK LIST #23

Frequency : MONTHLY

Review Event Logs

Backup Event Logs

Update Software & Install Patches (if applicable)

DNS Server Healthy (if applicable)

Drive Free Space

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MASS NOTIFICATION SYSTEM (MNS) – WORKSTATION SERVER

MAINTENANCE TASK LIST #24

Test: Perform audible system tests to verify operability of Workstation/Server.

Operator Action Expected Response

1. Open RTU screen;

Reset Screen Status;

Send a Master Reset command to all RTU’s.

All RTU Status indicators turn blue; Master Reset command is transmitted.

2. Wait 30 seconds;

Activate a “Poll All” of RTU’s.

All RTU’s report back with Status indicators turning green.

3. Select a random RTU and click on the Status Detail.

Verify Status is RESET for Amps, Current, Audio & Local Activation.

4. Close Status Detail Screen; Activate a Quiet Test All.

Quiet Test is transmitted.

5. Wait 30 seconds and send a Poll All. RTU’s report back and status indicators turn green.

6. Select a random RTU and click on status detail. Verify Status is PASS for Amps, Current, & Audio.

7. Open the Activation Hotkey screen; Activate System Test.

All RTU’s perform the programmed test message followed by chimes.

8. Wait 30 seconds; Poll All RTU’s. Poll is transmitted back and all RTU’s report back; Status indicators stay green for all sites.

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MASS NOTIFICATION SYSTEM (MNS) - SPEAKERS

MAINTENANCE TASK LIST #25

Test: Perform audible system tests to verify operability of Speakers.

Operator Action Expected Response

1. Open the Activation

Hotkey screen;

Activate System Test.

Verify all Speakers broadcast test message followed by chimes.

Activate a “Poll All” RTU’s.

All RTU’s report back with Status indicators turning green.

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MASS NOTIFICATION SYSTEM (MNS) - STROBES

MAINTENANCE TASK LIST #26

Test: Perform audible system tests to verify operability of Strobes.

Operator Action Expected Response

1. Open the Activation

Hotkey screen;

Activate System Test.

Verify all Strobes illuminate during test message.

Activate a “Poll All” RTU’s.

All RTU’s report back with Status indicators turning green.

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MASS NOTIFICATION SYSTEM (MNS) – RTU PANEL

MAINTENANCE TASK LIST #27

Where is this on the equipment list??????????????????

Test: RTU PANEL

Verification: 1. Verify Panel Model No. Matches Equip. List

2. Confirm Key for Unit is Available

Inspection: 1. Check Cabling for Connection and Wear

2. Check Exterior for Excessive Wear/Damage

3. Verify proper operation of panel tamper switch

4. Check Batteries for Voltage w/in Mfr Specs

5. Check To Be Sure That Unit is Communicating properly

6. Check for Proper Operation on Battery Power

Cleaning (per Mftr.

specs.): Clean Exterior of Unit