Attachment_5_Evaluation_Factors.pdf

Source Selection Information See FAR 2.101and 3.104

MAINTENANCE SUPPORT SERVICES

FOR THE

LENEL ELECTRONIC SECURITY SYSTEM

EVALUATION FACTORS

FAR 52.212-1 Instructions to Offerors – Commercial Items (Apr 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to award one contract to the responsive, responsible offer using the Lowest Priced, Technically Acceptable (LPTA) procedures.

Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made on all or none basis.

Award will be made to the acceptable offeror with the lowest evaluated price, inclusive of options, which is deemed responsible in accordance with the Federal Acquisition Regulations (FAR), and which has submitted a quote conforming to the solicitation requirements. The requirements include all stated terms, conditions, completion of representations and certifications, and all other requirements of this solicitation. The Government intends to make award based on the initial quotes received; therefore, the initial offer should contain the offeror’s best terms from a price and technical standpoint.

Technical Quotes shall be evaluated for acceptability or unacceptability only and shall not be rated. Award will be based on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for the non-price factors. Any offeror who has submitted a technically acceptable quote and who has been found to have an acceptable past performance will then have the quote evaluated for lowest price.

The following non-price factors shall be used to evaluate quotes:

Factor 1 - Technical Capability Factor 2 - Past Performance

Factors 1 through 2 shall be evaluated on an Acceptable/Unacceptable basis. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

To be considered acceptable and eligible for award, an offeror must address separately all the factors set forth in accordance with the instructions of this solicitation. A major item and/or gross omission which precludes meeting solicitation objectives that cannot be corrected prior to or during discussions without major revision or complete resubmission of the quote will cause a quote to be found technically unacceptable.

Contractors are reminded that a Request For Quotation is not a request for proposal and that a quote is not an offer that the Government accepts or awards. This competition is not being conducted using FAR Part 15 procedures. The award decision process is being conducted under FAR Part 12 and FAR Part 13, wherein the Contracting Officer is permitted to have substantive communications with individual contractors about their quotes without being subject to the policies and procedures of FAR Part 15, and without engaging in "discussions" or "negotiations" under FAR Part 15.

The Government reserves the right to evaluate quotes and may seek to make an award without asking for revised quotes or entering substantive communications. Accordingly, contractors are encouraged to provide their most realistic and competitive terms with their initial quotes.

If the Contracting Officer does determine it is in the Government’s best interest to conduct communications with offerors, and a contractor is given an opportunity to correct any deficiencies in a quote, and after correction the quote is still determined to be unacceptable, such determinations will be cause for rejection of the quote. No offeror will be given an unlimited amount of opportunities for correction of a quote. The Government reserves the right to make a final determination whether a quote is acceptable or unacceptable solely on the basis of the information submitted and proceed without requesting additional information.

The following non-price factors shall be used to evaluate quotes:

FACTOR 1 – TECHNICAL CAPABILITY

The Offeror’s technical quote will be evaluated to determine if the Offeror’s proposed contractor personnel certifications demonstrate that they are certified by Lenel at a Lenel Certified Professional (LCP) level or higher.

Failure to provide a complete, detailed, realistic, and reasonable quote may reflect a lack of understanding of the requirements and may result in a determination that the Offeror’s quote is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an Offeror’s quote. Evaluations will be on a Pass/Fail basis. A failure in any one of the above requirements constitutes a failure for factor 1 and will not be further evaluated.

FACTOR 2 – PAST PERFORMANCE

This standard is based upon the offeror’s ability to substantiate credible examples of past performance associated with their commercial and Government offerings, inclusive of delivery, schedule compliance, product quality, and overall customer satisfaction.

The Government will evaluate the offeror’s Past Performance record to determine acceptability of a quote as follows:

Past Performance shall be evaluated on an Acceptable/Unacceptable basis. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

The offeror will be evaluated on how well the contractor performed on the recent and relevant contracts submitted in the Past Performance quote.

The offeror will be evaluated on the past performance record provided as part of the quote and any other relevant past performance information obtained from other sources which may include:

Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; responses received from the Past Performance Questionnaire; and the Defense Contract Management Agency.

Each quote will be evaluated to the extent to which the offeror has demonstrated an ability and willingness to perform: 1) A quality product or service (i.e. the conformance to contract requirements, specifications, and standards of good workmanship); 2) Timeliness of the contract with regard to completion of contract, task orders, milestones, delivery schedules and administrative requirements (e.g., effort that contributes to or affects the schedule variance); 3) Acceptable cost control with regard to the offeror’s effectiveness in forecasting, managing, and controlling contract cost; 4) Good business relationships with regard to the timeliness, completeness and quality of problem identification and resolution, offeror’s history of reasonable and cooperative behavior, customer satisfaction, timely award and management of subcontracts, and whether the contractor met their small/small disadvantaged and women owned business participation goals; 5) Management of personnel with regard to demonstration of a commitment to the management of personnel with regard to the offeror’s performance in selecting, retaining, supporting, and replacing when necessary, personnel; and Regulator Compliance.

Should the Government discover adverse past performance information to which the offeror(s) had not had a prior opportunity to respond, the Contracting Officer will conduct communications if deemed appropriate.

PRICE QUOTE

Technically acceptable quotes found to have a satisfactory record of past performance will be evaluated for the lowest price.

The price offered by the Contractor will be evaluated for fairness and reasonableness utilizing price analysis techniques. If additional information is required, the Government may require a breakdown of the price offered.

Award will be based on the lowest priced quote that meets or exceeds the acceptability standards for the non-cost factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)