SOW Valdez Annual Fire system Inspection 2025.pdf

USCG FORCES VALDEZ FIRE DETECTION AND

SUPPRESSION SYSTEM ANNUAL SERVICE CONTRACT

SCOPE OF WORK 2025

1. GENERAL REQUIREMENTS: The work consists of providing all labor, equipment, material, transportation, and supervision as required to: Provide services related to the Inspection and Annual certification of all fire alarm and suppression systems for the following facilities listed in the below Scope of Work Task details.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the Contractor shall commence service for the period: NLT 09/01/2025. Contractor shall provide a post certification 60-day service call option at no extra cost for minor system trouble shooting.

3. SCOPE OF WORK:

1. Task Item Number One: Provide annual servicing, inspection, and certification of the listed fire detection and suppression systems to include consumables for all systems listed below NLT 09/01/2025.

• SFO Public Works Building alarms

Make: EST Model: Quick Start Strobes: 02 / Strobe Horns: 10 / Smoke Detector: 04 Heat Detectors: 29 / Duct Detector: 01 / Pull Station: 07 Panel Battery: 12v12ah

• SFO Carpenter Shop alarm panel Make: Firelite Model: MS-5024 Strobes: 01 / Horn Strobe: 04 / Pull Station: 05 / Smoke Detector: 01 / Heat Detector: 11 / Replace Panel Battery: 12v7ah

• Valdez Housing Community Center alarm panel Make: Simplex Model: 4010 Strobes: 02 / Horn Strobe: 03 / Pull station: 04 / Smoke Detector: 06 Heat Detector: 03

• MSU/ESD Building alarm panel Strobes: 05 / Horn Strobes: 17 / Pull Station: 11 /Smoke Detectors: 47 (Replace 01 Smoke Detector Make: 711u/701u)

Heat Detectors: 05 / Sprinkler Water Flow: 03 / Sprinkler Supervisory: 03 Solenoid: 01 (Replace) / Sprinkler Low Air: 02 / Sprinkler Bell: 01 Replace ESD Panel Battery:12v26ahNB

• MSU Building Sprinkler System Make: Ames Model: 2000SS Serial: 2KM1007 05 / Sprinkle Water Flow Sensor: 03 / Sprinkler Supervisory Sensor: 03

• MSU-Special Hazard Dry Chemical

• MSU Gaylord Hood System inspection

Make: Gaylord Model: APC Fusible Links: 02 / 360 Degree

• ESD- Special Hazard Dry Chemical

• Spit Site- Special Hazard Dry Chemical

• Cutter Support Building alarm panel

Strobes: 02 / Horn Strobes: 05 / Pull station: 03 Smoke Detector: 10 / Heat Detector: 03 / Duct Detector: 01 / Horn: 01 Replace Battery: 12v12ah

• Cape Hinchinbrook alarm panel

• Potato Point alarm panel and CO2 System

2. Task Item Number Two: Prior to the test of any alarm systems a minimum of 24hr notice must be given to unit safety officer DCC Edward King to coordinate with local fire department and unit Commands.

3. Task Item Number Three: If any systems are deemed uncertifiable, the contractor shall provide a detailed corrective action plan outlining the necessary steps to restore system to a certifiable condition.

4. Task Item Number Four: Provide and install system certification tags and system certification reports to DCC Edward King / Edward.A.King@uscg.mil

4. SITE VISIT: All bidders are strongly encouraged to visit the site before submitting bids.

Interested parties shall plan for a site visit with CWO Brian Walsh or DCC Edward King @

(206) 815-6948.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated QAE representative and Point of Contact for this project is CWO Brian Walsh @ (206) 815-6948. Inquiries concerning any phase of the specification before or after award shall be made to CWO Brian D. Walsh / Brian.D.Walsh@uscg.mil or DCC Edward King / Edward.A.King@uscg.mil.

6. CONDITIONS AFFECTING THE WORK: The Contractor should visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. AFTER AWARD OF THE CONTRACT: The Contractor must immediately notify the

QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the QAE Representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The CG Marine Support Unit Valdez Security Officer Senior Chief Zavier Washington / Zavier.E.Washington@uscg.mil will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG Sector Field Office Valdez facilities shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be submitted (7) days before the first anticipated day of service and will be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the CG Sector Field Office Valdez Safety Officer, DCC Edward King @ (206) 815-6948 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or those changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification if the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Unit Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work.

Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on CG Owned Facilities. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on CG Owned Facilities have the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work.

QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working Coast Guard owned facilities shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by SFO Valdez supervisor CWO Brian D. Walsh / Brian.D.Walsh@uscg.mil and CEU Environmental branch if applicable prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the SFO Valdez Supervisor and CEU Environmental branch of any activity that could potentially cause a permit violation on Coast Guard owned property. Some examples of qualifying activities are any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to SFO Valdez Supervisor and CEU Environmental branch prior to starting work in affected areas: Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.