SOW Tribunk beds.pdf

SENSITIVE BUT UNCLASSIFIED

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy- Guatemala City, Guatemala

Triple Bunk Beds and Mattresses for use by the New Correctional Juvenile Model to increase the capability of the Government of Guatemala to implement the National Policy on

Prison Reform 2014-2024 and to increase public security.

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transfom1ed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary perfo1mance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive prope1iy of the U.S Governn1ent.

Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior w1itten auth01ization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank) http://www.sam.gov/

SECTION 2 (Instructions to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that infom1ation furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FO1A). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) detainees’ disclosure is warranted by FOIA. However, if such items are not marked, all infom1ation contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist p1ior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE and TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 9 S e p t e m b e r 2 0 2 2

Any communications in reference to this RFQ shall cite the reference section, title and page number, and directed to the following individuals:

Name:

Title:

E-mail:

Name:

Title:

E-mail:

Kelly L. Byers Contracting Officer Byerskl@state.gov

Monserrat Ramirez INL Procurement Supervisor ramirezhm@state.gov

Name: Brenda Barrientos (IPP Payment approving processing) Title: INL Procurement Agent E-Mail: barrientosbl@state.gov

All items shown shall be performed and/or delivered at the designated point(s) described, within the time specified. No other exceptions or qualifications exist.

mailto:Byerskl@state.gov mailto:ramirezhm@state.gov mailto:barrientosbl@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) allows the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

SECTION3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs suppo1i two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The INL section of the U.S. Embassy in Guatemala is responsible for the administration of INL programs and funds. INL Guatemala works closely with law enforcement agencies in the United States of America to ensure that Guatemala is provided with the training and necessary tools to fight narcotics traffic and organized transnational crimes. The Letter of Agreement states: “The Government of the United States of America and the Government of the Republic of Guatemala agree to establish and to support projects designed to improve Public and Citizen Security and promote Rule of Law”. And justifies “to increase the capability of the Government of Guatemala to implement the National Policy on Prison Reform 2014- 2024 and to increase public security. To address prison overcrowding INL-G will support the implementation of alternatives to incarceration during the pre-trial, sentencing, and post-sentencing stages of the judicial process. INL-Guatemala's Prison Reform plan will expand the use of community corrections alternatives to provide alternative to incarceration for first-time, low-level juvenile and adult offenders who would benefit from awaiting trial and/or serving their sentences

DESCRIPTION

INL-G requires the purchase of Triple bunk bed and waterproof foam mattresses for the New Correctional Juvenile Model, Anexo And CER. This will benefit the SBS strategy or reducing the over population in the juvenile detention centers and providing treatment focused on human rights and reinsertion to society. Based on the program assessments, the program will focus on creating a model correctional system that improves the technical competency of professional correctional staff and creates a culture of ethical standards that adhere to the United Nations Standard Minimum Rules for the Treatment of Prisoners. To address the systematic issues identified in the National policy, INL- G will support the enhancing of corrections, corrections training academies and model correctional facilities.

The contractor shall provide all required labor, personnel, management, materials & equipment to supply the INL-G with the required equipment.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT (60 calendar days after receipt of award).

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government new, not previously used, equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand col1ection(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator's manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

3.1 EQUIPMENT DESCRIPTION AND QUANTITIES

All equipment shall be new and not previously used. Refer to Section 3.2 Below for Equipment Technical Specification details. If brand name is not used, technical specification sheets are required to be submitted prior to equipment approval and acceptance.

Pricing Matrix Deliverables Quantity Unit

1 Heavy duty triple bunk beds – Dallas D3-39 brand name or equal 62 Each

2 Heavy duty bunk beds waterproof foam mattresses M1-39 brand name or equal 446 Each

3 FOB Doral, Florida 33178 1 LOT

3.2 EQUIPMENT TECHNICAL SPECIFICATIONS ARE OUTLINED BELOW

3.2.1 Heavy Duty Triple bunk Bed Dallas D3-39 brand name or equal

Quantity: 62 Each

• 6 box section cross members with industrial-strength metal mesh panels

• No springs

• Each platform is rated at 400 lbs.

• Pre-drilled footplates – Dallas triple must be bolted down

• Four guard rails that connect the headboard to the footboard for added rigidity

• Two ladders included

• Easy assembly

• Color – black

• Meets US entrapment hazard standards

• Frame is bug resistant

• Headboard, footboard – 87 in

• Width – 39 in

• Length – 80 in (to fit a 39” x 75” M1-39 mattress)

3.2.2 Heavy Duty Bunk Beds Waterproof Foam Mattress M1-39 brand name or equal

Quantity: 446 Each

• Semi-firm, high-density foam

• Foam is 1.8lb per cubic ft.

• Breathable

• Polyurethane

• Hypoallergenic

• Water-resistant cover

• Color - blue

• 3-sided zipper

• Machine washable

• Bed bug resistant mattress

• Thickness: 4 inches (high-density)

• Width – 39 in

• Length -- 75 in

3.2.3 Freight to Florida

Quantity: 1 Lot (partial deliveries will be allowed)

• FOB Doral, Florida 33178

• Sixty (60) calendar days after receipt of award

3.3 ADDITIONAL REQUIREMENTS

• Warranty-All warranty services shall be fully described & specified in the respective Quotations, pursuant to the Offeror's GSA Contract/Schedule.

• Provide Factory Warranty- (Contractors to describe all warranty periods with their quotation).

• Contractor performance entails compliance with all applicable requirements/regulations/laws of the United States Export Administration, and any other US or Guatemala licensing/governing authorities. Further, performance shall include compliance with, and providing all required licensing to transport, export, and train personnel (as necessary/required) regarding the subject equipment.

• Contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes and other charges. The Price shall be FOB Destination to the specified location in Doral, FL. These items will be donated to the juvenile justice program to support Ministry of Social Welfare - SBS’s implementation of the New Correctional Juvenile Model, CER and ANEXO in Guatemala.

• Quoters must demonstrate that any required support services (warranty, maintenance, testing, etc.) can be provided on-site in Guatemala (if required), including the ability to provide those services on a timely basis.

• Quotation Submission Requirements - The following must be included in the quotation:

o Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

o Delivery availability time.

4. WARRANTY

In accordance with the Contractor’s proposal, the subject equipment shall be covered by the manufacturer's standard warranty of 12 months without limitation of hours.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incurring additional expenses.

5. PREPARATION FOR DELIVERY

• The equipment shall be clean, in new, not previously used condition and must be in optimal operating conditions and quality.

• Since this order is ultimately intended for an overseas destination, please secure packing for a safe shipment.

• Make sure all pallets and crates are ISPM15 certified. They must conform to the standards in the

International Standards for Phytosanitary Measures Publication No.15: “Guidelines for Regulating Wood Packaging Material in International Trade”

6. MARKING AND SUBMISSION OF DOCUMENTS

Marking Instructions:

ORDER NO. / GUATE

11380 NW 34th ST SUVI Global Services

Doral, FL 33178

Cargo not following these instructions, will be refused. US Government will not be liable for re-delivery, re-consignment, re-stocking, or re-shipping fees.

Delivery Order#: (provided upon award) - Triple bunkbeds and mattresses

Contractor should submit prior to shipment copy of invoice declaring the value of goods/product to turciosal@state.gov

Delivery is FOB Destination – Doral Florida 33178

7. DELIVERY SCHEDULE

All equipment shall be delivered to Doral, Florida not later than (NLT) 90 calendar days from receipt of the award notification.

8. PLACE OF DELIVERY

The equipment shall be delivered to the following destination:

• 11380 NW 34th St

SUVI Global Services Doral, FL 33178

All boxes, pallets or crates should be identified with Purchase

Order No. (to be determined upon award)

9. INSPECTION AND ACCEPTANCE OF EQUIPMENT

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the interim destination in Doral Florida. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment and installation.

10. ACQUISITION METHOD

This contract is issued as FAR Part 8, Federal Supply Schedule Items.

10.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. GUARANTEED DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. This also includes certification of new equipment, and description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM) with active registration status, without suspensions, exclusions or debarred registration status.

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.govQ.

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.