SOW Replace Visitor Contact Station HVAC units.pdf

SCOPE OF WORK

Assateague Island National Seashore

Replace Heating, Ventilation, and Air Conditioning Units at Island Visitor Contact Station

PMIS 216394A

INTRODUCTION

Purpose:

This is a contract to replace the (2) five ton HVAC systems in the 3300 sq. ft. Visitor Contact Station located in the Maryland District of Assateague Island National Seashore. These units are split system heat pumps with emergency back-up electric heat. The units will be replaced with more up-to-date efficient equipment. The existing location is elevated above the 100 year flood elevation.

Description of Purchase:

This project is to remove and replace (2) existing five ton HVAC systems with high efficiency models in the 3300 sq. ft. Visitor Contact Station located in the Maryland District of Assateague Island National Seashore. The Contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items necessary to complete the installation. All work required by the project documents shall be accomplished by the Contractor even though minor items required may not be specifically mentioned in the listing.

All work will be performed under a single contract. The time stated for completion shall include final clean-up of the premises.

SELLER RESPONSIBILITIES

Locations:

All work will be performed at the Island Visitor Contact Station in the Maryland District of Assateague Island National Seashore.

Tasks to Be Performed by Supplier:

The Contractor will remove the (2) existing HVAC systems (heat pumps and attic mounted exchangers), and replace them with high efficiency models in the 3300 sq. ft. Visitor Contact Station with the following specifications:

• Two (2) new five (5) ton Bryant coastal heat pump model # 213ANC060-B (or equal) as approved by the CO and COR and two (2) new five (5) ton fan coil units model #FV4CNB006 (or equal) as approved by the CO and COR . These new units shall have a SEER of (13) or greater. These new units shall use R410A refrigerant.

• These units shall be rated for coastal use and be equipped with exterior components that are resistant to the corrosive Atlantic Coastal environment.

• The Contractor will remove and dispose of the existing HVAC systems. The removal of the HVAC systems must be accomplished by a certified person, and the coolant must be disposed of according to all applicable codes. Recycling is required where possible. The outdated systems will then be replaced with new energy efficient HVAC systems. The Contractor is responsible for all work including electrical, gas, and plumbing to ensure that both systems function as designed.

• The Contractor will reconnect supply and return air ducting to the new units, replacing any rusted or damaged duct work. The outside ductwork will be properly sealed against leakage and protected from insect and rodent damage. All new connectors shall be installed between existing and new ductwork.

• The Contractor will install/connect new refrigerant lines to the new condensers. The Contractor will be responsible for testing both units to ensure that there is no leakage.

The units must also be tested to make sure thermostats work properly and air flow is balanced properly throughout the entire building. The Contractor will give a short tutorial to the staff on using the new thermostats. All user and operations manuals will be provided to the COR upon completion.

References in specifications to any brand name equipment or materials shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may submit proposed equal equipment and/or materials for government consideration during the submittal process of the contract after award.

The point of contact is Eric Sherry, Chief of Maintenance. He can be reached at the following phone numbers:

(Office) 410-629-6062 (Cell) 443-365-4970

Dates of Delivery:

Within 90 days of award.

Period of Performance:

Work shall normally be accomplished during the standard (8) hour day, (5) day week, Monday through Friday, between the hours of 7:30 A.M. and 4:30 P.M. local time, excluding federal legal holidays and non-work days resulting from holidays occurring on weekends. If the Contractor desires to work other than the standard (8) hour day then the Contractor must submit a written request at least three work days prior to the proposed performance of work to the Contracting Officer (CO). This written request must state the proposed performance of work, day/days, time/amount of work, and reason why permission should be granted to perform work during non-standard hours.

LEGAL HOLIDAYS

New Year’s Day: 1 January

Martin Luther King Day: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Independence Day: 4 July

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veteran’s Day: 11 November

Thanksgiving Day: Fourth Thursday in November

Christmas Day: 25 December

CONTRACT COMPLETION CRITERIA

The contract is complete when the unit is tested, found to be operational, and the work has been approved by the COR or his designee.

ADDITIONAL TERMS AND CONDITIONS

The heat exchangers shall have a ten year warranty, and the compressors shall have a five year warranty. All other parts and labor shall have a one year warranty. All warranty documentation will be provided to the Contracting Officer.