SOW_Region IX_powerupgrade.doc

DRAFT

Statement of Work for Region IX Facility Power Upgrade

April 24, 2023

TRANSMITTAL SUMMARY

The purpose of this document is to enumerate power upgrade requirements for the FEMA Region IX office.

Evaluation of Responses FEMA Enterprise Site Services and GSA reserve the right to evaluate candidate vendor bids. The evaluation criteria that will be used are the following:

· The candidate vendor's compliance with bid documents

· The completeness of the vendor's bid

· The candidate vendor's relevant qualifications

· The candidate vendor's prices

· The candidate vendor's references.

Right to Reject FEMA Enterprise Site Services and the General Services Administration (GSA) also reserve the right to reject all bids. Responses should initially be submitted with the most favorable terms that the candidate vendor can propose.

Document Version History

April 24, 2023

Jeff Combs

Initial Draft

Table of Contents

2TRANSMITTAL SUMMARY

11.

Introduction

12.

Audience

13.

Purpose

24.

Scope

24.1 Work Included Within the Contract

24.2 Work Not Included Within the Contract

25.

Business Information

25.1 Business Success Criteria Deliverables

26.

Roles and Responsibilities

26.1 Government Stakeholders

36.2 Building Owner

37.

Project Description

37.1 Project Duration

37.2 Assumptions

47.3 Project Dependencies

47.4 General Project Specifications

47.4.1 Basic Construction Materials and Methods

47.4.2 Installation and Design References

57.4.3 Federal, State, and Local Codes, Rules, Regulations, and Ordinances

57.4.4 Permits, Fees, and Certificates of Approval

57.4.5 Vendor Submissions

58.

Vendor Qualifications

69.

Product and Craftsmanship Warranties

610.

Delivery, Storage, and Handling

611.

Sequence and Scheduling

612.

Use of the Site

613.

Cooperation

714.

Products

714.1 Product Qualifications

715.

Penetrations, Cutting, and Patching

816.

Cleaning

817.

Firestop

818.

Project Installation and Execution

818.1 Pre-Installation Site Survey

819.

Labeling

820.

Vendor Bids

921.

Authorization

10Appendix A. Telecommunications Systems Descriptions

10A.1 Overall Expectations

10A.2 UPS Power

List of Tables 3Table 6-1 Government Stakeholders

3Table 6-2 Building Owner

1. Introduction

1. The United States (U.S.) Department of Homeland Security (DHS) consists of various components—for example, the Federal Emergency Management Agency (FEMA) which is mandated to adhere to DHS' physical standards and cyber security standards.

2. The U.S. Government Services Agency (GSA) is the central purchasing arm of the government. “The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people [http://www.gsa.gov/portal/content/100735].”

3. "Offices and programs" are an expression that will be used in this document to refer to any organizational element of either GSA or DHS, including FEMA, (such as a directorate, bureau, office, division, or branch) and any program for which either DHS or FEMA has responsibility.

4. The "Building Owner" is the group that leases the FEMA Region IX to FEMA (Table 6-2).

5. The "Vendor" includes the personnel of the enterprise that wins the bid to do work as outlined in the Scope section of this document. The personnel onsite shall be U.S. citizens.

2. Audience

1. The target audiences for this document are the following:

· The vendors that are interested in bidding for the related contracts (some of which might be awarded a contract involving deconstruction)

· The Building Owner

· The Vendor that is awarded the contract

· The FEMA offices and programs that will be impacted by the outcome

· The GSA offices and programs that will be impacted by the outcome.

Disclosure Note: The target audiences are hereby mandated to not share this document or information regarding the technology, hardware, and locations described within this document (for example, the types of cabling, or information pertaining to the building design) with anyone other than the target audience and those with a need-to-know (for example, building inspectors).

Table 6-1 and Table 6-2 show the target audiences for this document that have been thus far identified.

3. Purpose

The purpose of this document is to define the requirements for the pending power upgrade project at the FEMA Region IX Facility.

4. Scope The scope of this statement of work (SOW) includes electrical wiring work to be done in telecommunication rooms. The vendor will supply and install two (2) APC UPS units model SMTL3000RM2UC or equivalent and two NEMA L5-30P receptacles on separate circuits and connect each UPS unit to these receptacles. This will be installed in the rack dictated by the regional office IT staff. Vendor will be responsible for obtaining any necessary permits and inspections if required.

4.1 Work Included Within the Contract

1. The scope of the contract will include the following:

· Purchase UPS

· Installing electrical power to UPS unit

4.2 Work Not Included Within the Contract

The Vendor will not be involved with offsite services.

The Vendor will not be involved with installing the following:

· Local Area Network (LAN) switches (Cisco Catalyst switches), Wide Area Network (WAN) switches, routers, servers, laptop computers, or desktop computers

· Any active LAN/WAN devices (for example, patching to active LAN/WAN devices)

· A private branch exchange (PBX).

5. Business Information

The R9 Oakland California project is focused on the following:

· Adding power circuits for UPS units.

The project must be fully coordinated with FEMA Enterprise Site Services Representative (Table 6-1). The project must meet all end-user mission requirements; be reliable, maintainable, and cost effective.

5.1 Business Success Criteria Deliverables

1. The Oakland California office project will be considered a success when the following conditions are met:

· The Vendor properly purchases and properly installs additional power circuits that function

6. Roles and Responsibilities

6.1 Government Stakeholders

Table 6-1 lists the government stakeholders and the contractors that work for the government stakeholders.

Table 6-1 Government Stakeholders

Maurice Moore (government)

Allen Simmons (government)

6.2 Building Owner

Table 6-2 Building Owner

7. Project Description The vendor will supply and install two (2) APC UPS units model SMTL3000RM2UC or equivalent and two NEMA L5-30P receptacles on separate circuits and connect each UPS unit to these receptacles. This will be installed in the rack dictated by the regional office IT staff. Vendor will be responsible for obtaining any necessary permits and inspections if required. Project Duration

This project start date is expected to be within 30 days of award. The project completion date is expected to be within three months of the actual start date.

7.1 Assumptions

Successful completion and implementation of the power upgrades are partially based on the following assumptions:

· Program and project stakeholders fully support and endorse the project

· Vendor, Prime Contractor, and Building Owner coordination with FEMA Enterprise Site Services Representative (Table 6-1) will be necessary to minimize disruption and support the design and deployment activities.

7.2 Project Dependencies

The FEMA Enterprise Site Services Representative has identified the following dependencies as critical to successfully completing the project:

· Approval of cost estimates

· Approval of Vendor system design by the FEMA Enterprise Site Services Representative.

· Any Vendor, Prime Contractor, and Building Owner activities requiring disruption of service (power disconnects) must 1) Be communicated to the FEMA Enterprise Site Services Representative at least one week prior to the activity.

· The FEMA Region IX Oakland CA, the work will be performed in the Main Server Room. In so far as feasible, the Vendor will not do anything that will disrupt more users at the same time than are supported by the floor where work is being performed.

7.3 General Project Specifications

7.3.1 Basic Construction Materials and Methods

1. The Vendor will provide a full turn-key physical solution (unless otherwise annotated within this document) to the FEMA Enterprise Site Services Representative at the end of the project.

2. This project includes, but is not limited to, wire, circuit panels, circuit breakers, conduit, outlet boxes, outlets, wire management, labeling, fiber as-built documentation and drawings, and miscellaneous equipment to complete the project.

3. The Vender will provide electrical circuits for a new UPS unit

4. The Vendor will provide all equipment, materials, labor, and services, and any other requirements not specifically mentioned or shown, which may be necessary to complete or perfect all parts of the installation.

5. All equipment will be new, and not used or refurbished.

6. The Vendor will ensure that all components follow requirements stated within this document, industry specifications, or which are reasonably inferred by the contract documents.

7.3.2 Installation and Design References

The Vendor will purchase, install, terminate, and then test all connections per manufacturer’s requirements and in accordance with NFPA-70 (National Electrical Code), state codes, national tribal codes, and local codes, requirements of authorities having jurisdiction, and industry best practices.

7.3.3 Federal, State, and Local Codes, Rules, Regulations, and Ordinances

1. The Vendor shall perform all work according to federal, state, tribal codes, and local codes, rules, regulations, and ordinances governing the work, and as fully part of the specifications as if herein repeated or hereto attached.

2. If the Vendor should note items in the drawings or the specifications, construction of which would be code violations, promptly call them to the attention of the Building Owner's representative and the FEMA Enterprise Site Services Representative in writing.

3. Where the requirements of other sections of the specifications are more stringent than applicable codes, rules, regulations, and ordinances, the more stringent shall apply.

4. The Vendor will also adhere to all recommended manufacturer design and engineering principles, as well as all installation and termination guidelines.

7.3.4 Permits, Fees, and Certificates of Approval

1. The Vendor shall make application for and pay for any required permits, if required by local codes or regulating entities.

2. The Vendor shall coordinate and pay for required state/county/city inspections.

3. As prerequisite to final acceptance and if inspections are required, the Vendor shall supply (to the FEMA Enterprise Site Services Lead) certificates of inspection from the inspection agency.

4. The inspection agency must be approved by the local municipality.

7.3.5 Vendor Submissions

1. The candidate vendors shall:

· Submit a cost proposal for a complete turn-key solution.

· Separate line items for materials and labor.

· Submit a detailed bill of materials which will include, but is not limited to, Vendor costs. The bill of materials will note long lead times (two weeks or longer) on any items.

· Submit a thoroughly written response to the SOW (that will roughly align with the SOW) explaining the candidate vendor's proposed technical solution in detail.

8. Vendor Qualifications

1. The Vendor shall be certified and authorized by the manufacturer to install the proposed solution.

2. The electrical portion of the work shall be overseen by a licensed master electrician.

3. Upon request by the FEMA Enterprise Site Services Lead, the Vendor shall furnish a list of references with specific information regarding the type of project and the Vendor's involvement.

9. Product and Craftsmanship Warranties

1. Unless otherwise specified, the Vendor will guarantee (in writing) the materials, equipment, and workmanship. The Vendor's documentation deliverables will be required prior to the release of final payment and prior to the acceptance by the FEMA Enterprise Site Services Lead.

2. The Vendor will transfer all manufacturers’ warranties to FEMA as applicable, in addition to the general system guarantee. The Vendor shall submit these warranties on each item in list form with shop drawings. The Vendor shall detail specific parts within equipment that are subject to separate conditional warranty. Final payment shall not relieve the Vendor of these obligations.

10. Delivery, Storage, and Handling

1. The Vendor will protect all materials during transit, storage, and handling to prevent damage, theft, soiling, and misalignment.

2. The Vendor will be responsible for all costs incurred for shipping. The Vendor will coordinate with the Building Owner and the onsite point of contact (POC) for secure storage of equipment and materials.

3. The Vendor shall not store cabling or tools where conditions fall outside manufacturer's recommendations for environmental conditions.

4. The Vendor shall not knowingly install damaged materials and equipment.

5. The Vendor shall replace damaged materials or equipment.

6. FEMA personnel will not sign for or accept any shipments that are destined to the Vendor, nor will FEMA be held liable for any equipment or materials that are stored onsite during the installation.

11. Sequence and Scheduling

The Vendor will submit a project schedule for the installation. This schedule will indicate delivery, installation, and testing.

12. Use of the Site

1. The Vendor shall coordinate work activities with the FEMA Enterprise Site Services Representative (Table 6-1). Then, the FEMA Enterprise Site Services Representative will coordinate with the Building Owner and Prime Contractor. The Vendor shall have use of the site solely at the FEMA Enterprise Site Services Lead's direction/discretion.

2. Initially the Vendor will have access to the building as prescribed or defined by the onsite PoC. Vendor access to the Oakland CA office will be coordinated through the FEMA on-site PoC.

13. Cooperation

1. The Vendor will cooperate with the Building Owner and other trades to accomplish the following:

· Minimize conflict

· Minimize disruptions to the daily operations of the Oakland CA. office.

· Schedule necessary shutdowns of plant services with the FEMA Enterprise Site Services Representative (Table 6-1). Then, the FEMA Enterprise Site Services Representative will coordinate with the Building Owner and Prime Contractor, and other pertinent stakeholders.

2. The Vendor will take no action that will interfere with, or interrupt, existing building services unless previous arrangements have been made.

3. The Vendor will arrange all work to minimize down time.

4. Should services be inadvertently interrupted by the Vendor or the Vendor’s representatives, the Vendor will immediately furnish labor, including overtime, material, and equipment (at no cost to DHS) necessary for prompt restoration of interrupted service.

5. If the contractor cannot correct the interrupted service(s), and other trades need to be contracted to restore service, then the Vendor is liable and responsible for all costs incurred.

6. The Vendor shall proceed with the work without interfering with ordinary use of streets, aisles, passages, exits, and operations of the Oakland CA office.

14. Products

14.1 Product Qualifications

1. Equipment and materials of the type for which there are independent standard testing requirements, listings, and labels, shall be listed and labeled by the independent testing laboratory.

2. Where equipment and materials have industry certification, labels, or standards [that is, National Electrical Manufacturers Association (NEMA)], this equipment shall be labeled as certified or complying with standards.

3. All material and equipment shall be new, and conform to grade specified, quality specified, and standards specified.

15. Penetrations, Cutting, and Patching

1. Any penetrations will require written permission from the building owner.

2. Any penetrations required for this project will be provided by the Vendor. The Vendor will be responsible for required fire stopping.

3. Penetrations, cutting, or patching tasks should be defined during the site walkthrough (if applicable).

4. The Vendor's shall not impair structural stability of building construction and systems.

5. The Vendor shall not drill holes in a structural member (for example, a beam or a floor) or weld an attachment to a structural member without prior written approval from the Building Owner's representative.

6. This work shall be done by a craftsperson/s skilled in the trades affected.

7. Patching materials shall match existing materials in type and quality.

8. Patching shall be done in a manner to match appearance of adjacent surfaces.

16. Cleaning

1. Cleaning shall be performed to the satisfaction of the Building Owner's representative.

2. Unless otherwise indicated, "clean" means free of dirt, mud, debris, oil, grease, residues, and contamination.

3. The Vendor will be responsible for removal of trash generated from the installation to include product packaging.

17. Firestop

Per code, new and existing raceways, cable trays, and cables for power, data, and communications systems penetrating non-rated and fire-rated floors, walls, and other partitions of building construction shall be fire stopped where they penetrate new or existing building construction.

18. Project Installation and Execution

18.1 Pre-Installation Site Survey

1. Prior to the start of systems installation, the Vendor will meet at the project site with the Building Owner's representative, representatives of trades, and FEMA Enterprise Site Services Representative (or designee) performing related work to coordinate efforts.

2. The Vendor and FEMA Enterprise Site Services Representative will review areas of potential interference and resolve conflicts before proceeding with the work.

3. The Vendor shall coordinate with the FEMA Enterprise Site Services Representative to plan the crucial scheduled completions of the upgrades. In turn, the FEMA Enterprise Site Services Representative will include the Building Owner, Prime Contractor, and other pertinent stakeholders.

19. Labeling

Labeling shall conform to industry standards.

20. Vendor Bids

1. Responses to this SOW should initially be submitted with the most favorable terms that the candidate vendor can propose.

2. The evaluation criteria that will be used is the following:

· The candidate vendor's compliance with bid documents

· The completeness of the candidate vendor's bid

· The candidate vendor's relevant qualifications

· The candidate vendor's prices

· The candidate vendor's references.

3. The FEMA Enterprise Site Services Representative (Table 6-1) reserves the right to reject all bids.

21. Authorization

Approval and authorization is hereby granted to proceed as described within this document.

Jeffrey Combs

Date FEMA Supervisor

Maurice Moore

Date

FEMA

Appendix A. Telecommunications Systems Descriptions

The FEMA Oakland CA. office contains telephony devices and network gear (for example, data switches and servers), and WAN devices (edge routers/point-of-presence routers) that provide mission critical applications and services to disaster survivors and FEMA.

A.1 Overall Expectations

1. Unless otherwise noted, all materials required will be Vendor supplied: to include cable managers, cable hangers, hardware, and any other required materials to complete a turnkey cable plant.

2. The Vendor will be responsible for paying for and obtaining any permits and inspections required.

3. The Vendor will be responsible for adhering to all federal codes Texas codes, county codes, city codes, and (if applicable) tribal codes.

4. Upon completion, the entire installation will be installed neatly by the Vendor.

5. Vendor will provide own tools including but not limited to ladders.

A.2 Power Upgrade The vendor will supply and install two (2) APC UPS units model SMTL3000RM2UC or equivalent and two NEMA L5-30P receptacles on separate circuits and connect each UPS unit to these receptacles. This will be installed in the rack dictated by the regional office IT staff. Vendor will be responsible for obtaining any necessary permits and inspections if required.

Unclassified, For Official Use Only

Unclassified

EI-08-BO-0019

Unclassified, For Official Use Only