SOW_Occupational_Therapy-Jemez.pdf

OCCUPATIONAL THERAPY SERVICES, Jemez Day School

STATEMENT OF WORK

The contract will provide all necessary certified and/or professional qualified occupational therapy services, necessary supplies, materials, equipment and testing materials to perform the work as described below. These services shall be delivered to Jemez Day School as request in the requisition.

The contractor will be required to perform on-site occupational therapy evaluation for all students for compensatory services during the course of the contract period.(3 hours per week) The contractor will meet with and advise the special education and classroom teacher in matters regarding the continuous assessment, evaluation and implementation of motor therapy programs for individual students and will meet with individual students on a regular basis to provide suggestions for carryover of therapy strategies into the home with necessary.

II. WORK REQUIREMENTS

After being provided a copy of the parental permission form for assessment by the school, the contractor shall:

A. Complete a comprehensive review and summarize the following records provided by the local education agency for each child referred for assessment, (there will be times when the information is not available - pertinent to the processing of occupational therapy.

a. All data (contained within the students, confidential file) collected up to the time of the receipt, by the contractor, of the referral, including:

i. Occupational Therapy-educational evaluations/development assessment

ii. Available education history, attendance (ratio to days in and out) and achievement records

iii. Available regular class teacher comments or interview include:

1. A description of the child’s physical limitations that seem to inhibit learning

2. A general rational for referral to special education

3. Copies of any pertinent medical information

B. Complete evaluation and assessment according to laws regarding minority non-discriminatory practices.

a. IDEA requires that procedures developed for the purpose of evaluation and placement of children with disabilities will not be racially or culturally discriminatory. Such materials or procedures shall be provided and administered in the child’s Language, or mode of communication unless it is clearly not feasible to do so and no Single instrument of test shall be the sole criteria of determining the appropriate education program for a child. New Mexico state testing criteria shall be followed and all nationally mandated occupational therapy testing practices shall be followed.

b. The examiner under contract shall consider the following adaptations:

1. Interpreter in the native language should be sought when necessary,

2. The contractor (professional examiner) must be available to perform the services specified herein with the hours of 8:30 am – 3:00 pm one day a week. No therapy or evaluation will be done on weekends (Saturdays/Sundays) or on holidays (national/federal or on tribal festivity days).

3. The contractor (professional examiner) will provide reports within two weeks of examination date. The reports are to be hand delivered or mailed to Jemez Day School including the protocols, if used. No requests shall be made for typing said reports to the school. All such reports should clearly be labeled or marked

“CONFIDENTIAL”

4. Jemez Day School staff will be expected to comply with requests for completion of the necessary referral data, in the interest of providing the information necessary for the completion of the most appropriate evaluation of terms of the laws regarding disabled students.

5. In regards to regular weekly therapy session, the contractor will be expected to meet with all students qualifying for therapy services according to IDEA and each student’s IEP as needed. Students may receive occupational services individually or in group sessions according to the least restrictive environment and as specified in the IEP.

6. The duration of individual and/or group therapy sessions will be determined by the IEP/placement committee, which will determine the time per week each student will participate in either individual or group therapy sessions.

7. The contractor is also required to log in and out of the school site and to schedule herself/himself for each individual child’s IEP committee meeting at the school’s request. Weekly schedules shall be approved by the school’s special education coordinator.

8. The contractor will be expected to submit a brief progress report each 4 weeks for each student being seen for therapy (compensatory) purposes, outlining any progress that has been made regarding goals that have been established relative to motor therapy in the classroom or within the school environment, following consultation with the special education classroom teacher and/or the regular program classroom teacher.

9. The contractor will be expected to meet with the parents of students and/or guardian of students placed for therapy purposes, to provide for consultation during which time the contractor will be available to meet with close family members to discuss those issues, problems or concerns which are pertinent to/or SSimpact on the progress of the student within the school environment. Such session will occur as time scheduling allows so that such session do not reduce the therapy time of students placed to receive therapy. These meetings will be scheduled based on the willingness of family members to participate voluntarily and with consultation with the contractor.

C. Maintain records of work performed for monthly invoicing

a. The contractor will be expected to sign in and keep a log regarding the actual duration of therapy sessions of an individual or group nature. Service Fee is an All-inclusive mileage, meetings, etc. conducted on the same day.

b. The contractor will be paid for therapy services on a monthly basis. Invoices shall be submitted by the contractor directly to the POC/Business Technician and school serviced.

III. EVALUATION REPORT OF PROGRAM EVALUATION

All reports contain all necessary information required to remain in compliance with any and all pertinent regulations mandated by Federal or State Laws including IDEA .

In addition, the completion of motor evaluation, the contractor shall:

A. Be present at IEP/multidisciplinary placement team meeting to develop individual goals and objectives for each student to whom therapy is provided. The goals and objectives must be a part of each student’s IEP, B. Meet the students on an individual basis for the purpose of providing therapy, and to determine the effectiveness of individual program goals and objectives and/or student progress in regard to his/her adaption to the educational environment, potential for integration into the regular program, and ability to cope outside a structured environment.

IV. CONFIDENTIALITY

All materials furnished or produced by the contractor under this agreement, including but not limited, to documents, reports, and correspondence will remain CONFIDENTIAL. The contractor shall not release information to any persons, group of persons, firm or organizations other than the Bureau of Indian Education and Jemez Day School with information related to work performed, research or information derived from work performed under this agreement.

Breach of confidentiality shall be denied substantial breach of this agreement and may be grounds for rescission.

KEY PERSONNEL MINIMUM REQUIREMENTS:

The contractor shall provide key personnel that meet or exceed the following minimum requirements. Evidence of meeting these requirements shall be provided to the Government with the Contractor’s quote and Replacement of key personnel will require prior coordination and approval of the school.

Education: Master’s degree in occupational therapy # of Years of directly Related professional experience: At least five (5) years’ experience with Native American students is required.

Certification(s) National Board Certification is recommended but not required.

License(s) New Mexico State License (License in state where services are to be provided.

Deliverables:

Occupational Therapy Reports:

Reports:

Not to exceed reports

Due within 5 workings days of request by COR

Documents shall be written in clear, understandable English that is devoid of grammatical, spelling and cut & paste errors. Documents shall be delivered on time.

Occupational Therapy Service:

Occupational Service:

44 weeks of on-site visits Estimated 6 hours per week

On-Site Service

Screening, evaluation, staff/parent meetings, direct ad consultative services and development of IEP’s.

Virtual Service Virtual Service

Screening, evaluation, staff/parent meetings, direct ad consultative services and development of IEP’s.

Service Fee is an All-inclusive mileage, meetings, etc. conducted on the same day.

Hours, On-Site Visit(weeks) and Evaluation Reports are estimated.