SOW - Multifunction Printer.docx

STATEMENT OF WORK

PURCHASE OF COLOR MULTIFUNCTION PRINTERS/COPIERS

February 1, 2024

1.0 Background

The Tucson Area Division of Environmental Health & Engineering Program requires the purchase of four (4) copiers with Copier/Fax/Printer/Scanner capabilities. This is needed to replace existing copiers with equipment that provides the same or higher level of quality and services. Multifunctional Copier/Fax/Printer/Scanner for purchase to include maintenance and support services is required.

2.0 Scope

Equipment and quantity required for specific brand name, will accept alternative products with the same features compatibility for usage uniformity within the service locations as Lexmark or equal brand, and will include maintenance, service and supplies as listed below. If recommending other products than Lexmark, the Make and Model must be supported by full maintenance service within one (1) hour response time and two (2) hours on site. Must be able to provide toner, drum, parts, labor, technical support and software upgrade within the Tucson Area Office location and the Casa Grande SFC Office. Pick-up of old Copiers is required.

Specifications:

Color Multifunction Printer Specifications:

Quantity: 4 Lexmark CX922DE- 32CT051 or equal to Copier/Fax/Printer/Scanner Business Laser Color Printing 1200 x 1200 DPI Printing colors: Cyan, Magenta, Yellow Output up to SRA3/12x18 Multi-format, multi-talented MFP delivers at 45 ppm Additional paper trays allow A4/letter-size printing Multipurpose feeder takes small envelopes Media types accepted are card stock, glossy stock, recycled paper, transparencies and labels Speedy scanner Duplex automatic document feeder (ADF) holds 100 sheets and supports scanning at up to 160 sides per minute Support for mixed originals, page-level jam recovery, standard OCR, and a "classify and route" option fulfill the highest-speed automated scanning requirements.

Finishing options that include multi-position stapling, hole punch, booklet, saddle stitch, and tri-fold

b. Support and maintenance services.

· All work performed on-site during normal business hours 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays.

· Repairs provided in accordance with manufacturer’s specifications to ensure continued operation of equipment to include but not limited to diagnostics, providing and installing replacement parts, clearing persistent or severe paper jams and correction cause of error messages.

· Provide any necessary parts to include parts, toner, maintenance, labor and other associated costs for all copiers.

· Maintain printers/copiers in accordance with manufacturer’s recommendations using factory-recommended replacement of worn parts includes vacuuming inside as needed.

· Provide annual scheduled maintenance and periodic maintenance plan for equipment.

· Provide on-site service calls with qualified technicians within 2-4 working hours after service reported, Business hours 8:00 am to 4:30 pm, Monday through Friday, excluding holidays.

· Provide installation and training.

· Pickup of old units.

· Provide a service report each time the Contractor accomplish an inspection, which includes both the Contract Number and the Purchase Order Number.

· Copies in excess of these amounts included in the service agreement must be billed at the rate accepted by the Government at the time of contract award as incorporated into the contract. Meter readings and overages should be accomplished and calculated monthly.

c. Consumable Supplies

· Provide consumable supplies to include but not limited to developer, printer heads, toner cartridges, drums, etc.

· Automatically replenish consumable supplies inventory based on monthly production levels.

d. Meter Readings

· Provide approach for tracking no. of pages and for providing meter readings.

· Auto Meter read.

3.0 Objective

Color Multifunction Printer/Copier needed to support the Tucson Area Division of Environmental Health & Engineering Program.

4.0 Delivery

Delivery will be 8-10 weeks from the time of award.

Performance of maintenance contract is TBD.

5.0 Shipping Locations:

(3) Color Multifunction Printer/Copier Indian Health Service Tucson Area Office – DEHE bldg.: sx-6-1st floor, 2nd floor, bldg.: 618T 7900 S J Stock Rd Tucson, AZ 85746 Attn: Travis Bowser

(520) 295-5629

(1) Color Multifunction Printer/Copier Indian Health Service Casa Grande Office – DEHE/SFCB 520 N. Camino Mercado Casa Grande, AZ 85122

6.0 Method of Payment/Invoice Submission:

A. Payment shall be made:

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

· Name of Vendor

· Invoice Date

· Government Contract Number

· Description, price, and quantity of goods and services rendered

· Shipping and payment terms

· Taxpayer Identification Number (TIN), EIN or Social Security Number

· Unique Entity ID (UEI) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM).

· Vendor contact name, title and telephone number

7.0 Pricing:

Maintenance and Supplies, Billed Monthly (includes labor, parts, developer, toner staples and consumables - except paper)

Excess Color Copies. Quarterly allowable copies: 6000 (72,000 annually). Cost per copy for excess

Excess Black and White Copies. Quarterly allowable copies: 30,000 (360,000 annually). Cost per copy for excess

Trade in copier (pick up/excess): Konica Minolta x 4