SOW LSV Maintenance.pdf

Defense Logistics Agency

DLA Installation Management Richmond

(DM-FR)

STATEMENT OF WORK (SOW)

PREVENTIVE AND REMEDIAL MAINTENANCE ON

ELECTRIC AND GAS POWERED LOW SPEED

VEHICLES (LSVs) FOR DLA AVIATION AT NORTH

ISLAND NAS, SAN DIEGO CALIFORNIA

STATEMENT OF WORK

1 SCOPE

DLA Aviation is in possession of electric and gas powered low speed vehicles (LSVs) for which maintenance services are required to ensure operational availability. The maintenance services shall include two types of service: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The DLA Aviation equipment maintenance requirements are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

2 BACKGROUND

The government requires the contractor to provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform Scheduled Preventive Maintenance (PM) and on call Unscheduled Remedial Maintenance (RM) for electric and gas powered LSVs (total of 29 units). The Equipment Inventory List (Attachment 3) is provided to identify each piece of equipment that requires maintenance service. The Equipment Inventory List is subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

Equipment Quantity Preventative Maintenance Frequency

Vantage Van (EVP1000) 1 Semi-Annual

Club Car Carryall (all models)

12 Semi-Annual

Polaris GEM

(L19G4AGALA)

5 Semi-Annual

Polaris GEM

(L20G2AGALA)

6 Semi-Annual

Polaris GEM

(L21G2AGALA)

3 Semi- Annual

Polaris GEM

(L21G4AGALA)

2 Semi-Annual

**A full list of equipment is provided in an Attachment to this SOW**

3 OBJECTIVES

The Contractor shall provide the necessary preventive and remedial maintenance services on electric and gas powered LSVs.

4 TASKS

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform maintenance services on the Government owned electric and gas powered LSVs located at DLA Aviation which resides on North Island NAS, San Diego California. Complete and in accordance with (IAW) the terms and conditions specified herein.

All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors. This is a non-personal services contract to provide Preventive and Remedial Maintenance Support Services on electric and gas powered at DLA Aviation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor.

The Government may provide technical direction which will assist the Contractor in accomplishing the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW. Contractor service technicians must have broad understanding of the electric and gas powered LSVs, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair of the systems to be repaired. All of the electric and gas powered LSVs hardware, electronic, and any other associated components shall be maintained within the manufacturer’s specifications.

4.1 PREVENTIVE MAINTENANCE (PM) (Scheduled):

This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks. PM services shall include, but are not limited to: overall inspection/service of electric and gas powered LSVs to include all components, inspect battery condition and condition of charger, clean/neutralize acid/refill/coat batteries, inspect/service brake system and adjust as required, inspect/service parking brake and adjust as required, inspect/service suspension and steering components and check for damage, lubricate all moving parts and necessary components of all LSVs, tire rotation/ front and rear wheel alignment as required/needed, inspect tread and air pressure in tires, tighten lug nuts, inspect/service rear axle: check for leaks, axle nut tightness, inspect/service front axle: check for leaks, axle nut tightness, fill all fluids, motor/engine service, transmission/transaxle service, inspect/service HVAC components and operation (if equipped). The Contractor shall perform preventive maintenance services as recommended in the manufacturer’s maintenance manual. The Government will provide available maintenance manuals; however, if the Government does not have the maintenance manual, the Contractor shall be responsible for obtaining the manual. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

The Contractor shall wipe down and clean all electric and gas powered LSVs of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any preventive maintenance activity.

PM scheduling will be accomplished by the Government utilizing the Defense Property Accountability System (DPAS). Based on previous maintenance services and recommended maintenance intervals, DPAS will automatically generate a PM Work Order notification to the user through the DPAS dash board. If the Government POC chooses not to utilize DPAS for work orders, the POC will ensure to maintain a log of vendor provided maintenance documents to track and keep historical maintenance records for all LSVs.

Weekly, the Contracting Officer’s Representative (PM/COR) will provide the Contractor, the work orders for all equipment due PM that week. Work orders will identify the DPAS Asset ID number and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. Within four (4) working days of acceptance of the work by DLA, the contractor will provide the signed work order and invoice to the DLA PM/COR for entry into DPAS.

All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the Government

POC.

The Contractor shall provide recovery, towing, or other transportation capabilities to transport equipment from DLA Aviation facilities at North Island NAS, San Diego, California to the Contractor’s repair facility. DLA Aviation personnel will not be transporting any equipment for preventative maintenance. Whichever transportation capabilities are used, the Contractor will ensure DLA Aviation equipment is safe, secure and IAW any DOT regulations for transporting on main roadways. Contractor will ensure all transportation capabilities are within manufacturer’s standards and capabilities of the equipment. Contractor will be responsible for any damage incurred during transportation due to negligence of the Contractor or Contractor’s representatives.

The Contractor will gain on base access in order to have the ability to enter the base to provide preventative maintenance type services to all DLA Aviation electric and gas powered LSVs.

4.2 REMEDIAL MAINTENANCE (RM) (Unscheduled)

This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The Government POC will advise the Contractor POC of the suspected problem and request an evaluation. The Contractor will inspect the equipment, and advise the Government POC of the problem and provide a cost estimate as soon as feasible possible when major repairs exceed $1500.00. The Contractor will begin repairs only after approval by the Government POC. If repairs are more extensive, or cost more than originally estimated, or are determined to exceed 70 percent of the value of a new and identical item of equipment, the Contractor will obtain the approval of the Government POC before continuing work.

The Contractor shall provide the Government POC a point of contact and cell phone number to receive and respond to RM service requests. The Contractor shall ensure that this cell phone number is monitored to guarantee prompt response to RM service requests.

For repair actions estimated to cost $1500.00 or less, the Contractor is authorized to make any repairs when the total to be invoiced to the Government for all repairs of a piece of equipment is $1500.00 or less.

The Contractor shall submit a weekly report on a Microsoft Excel Spreadsheet detailing the status of each open work order on the first day of the week. The report will contain DPAS Asset ID number, equipment short description, issue reported, date taken out of service, location of equipment, status (repair in progress, waiting for parts, waiting to transport or any other delay status) estimated date of completion and days elapsed since taken out of service, current estimated labor hours consumed and current estimated total costs.

Remedial maintenance services shall be responded to on site by Contractor personnel within sixteen (16) hours after verbal notification by the PM/COR. Remedial maintenance services shall normally be completed within seven (7) days after initial verbal notification by the PM/COR, unless otherwise approved by the PM/COR. If, however, the Government notifies the Contractor that the piece of equipment requiring remedial maintenance service is considered mission critical, as determined by the local management for the Installation, the Contractor shall respond on site within eight (8) hours and shall continue the remedial maintenance service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the PM/COR. The Contractor shall make every effort to complete all major (i.e. engine, transmission and major component rebuild/replacement) remedial maintenance services within seven (7) days.

The Contractor shall provide recovery, towing, or other transportation capabilities to transport equipment from DLA Aviation facilities at North Island NAS, San Diego, California to the Contractor’s repair facility. DLA Aviation personnel will not be transporting any equipment for remedial maintenance. Whichever transportation capabilities are used, the Contractor will ensure DLA Aviation equipment is safe, secure and IAW any DOT regulations for transporting on main roadways. Contractor will ensure all transportation capabilities are within manufacturer’s standards and capabilities of the equipment. Contractor will be responsible for any damage incurred during transportation due to negligence of the Contractor or Contractor’s representatives.

The Contractor will gain on base access in order to have the ability to enter the base to provide remedial maintenance type services to all DLA Aviation electric and gas powered LSVs.

4.3 MAINTENANCE PERFORMANCE SCHEDULE

Preventive maintenance services shall be completed within 7 calendar days of scheduled service, unless otherwise approved by the Government POC.

4.4 REPLACEMENT PARTS/PRODUCTS

The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government

4.5 DOCUMENTATION AND REPM/CORDS

All documentation records, and scheduled, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, record, and schedules shall be turned over to the Government upon termination or completion of the contract.

5 GOVERNMENT FURNISHED UTILITIES

The Government will provide electrical and bathroom facilities located at building number:

MOD 3 to on site technicians. MOD 3 is a modular building owned by FRCSW solely occupied by DLA Aviation Material Program staff.

6 SECURITY REQUIREMENTS

6.1 AUTHORIZED REPRESENTATIVE

The Contractor or authorized representative shall submit to the PM/COR a roster identifying all Contractor personnel who will be performing under this contract and require access to DLA Aviation at North Island NAS, San Diego, California equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the PM/COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

9) Social Security Number

10) Citizenship

6.2 PERSONAL IDENTIFICATION

Contractor personnel must bring personal identification and all completed forms to the Site Security Officer, Bldg. Number, for badge photograph and identification when notified by the

PM/COR.

6.3 SECURITY

The Contractor and Contractor employees shall comply with all security requirements imposed by the installation commander (Air Base Wing), and the DLA Aviation at North Island, San Diego, California Commander at all times while on the installation. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base.

The Contractor is responsible for ensuring any issued badges and installation access decals/placards are returned within three days of employee termination or contract completion.

6.4 KEYS AND ELECTRONIC ACCESS

The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas

6.5 DoD COMMON ACCESS CARD (CAC)/ACCESS IDENTIFICATION BADGE

(ID Badge)

6.5.1 The Contractor shall safeguard CAC and ID Badges furnished to them. Contractor employees shall not share CAC and ID Badges. Each Contractor employee shall wear the ID Badge conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the host installation if the ID Badge is not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

6.5.2 In the event that a Contractor employee damages his or her CAC and/or ID Badge, the Contractor shall report the damaged CAC and/or ID Badge within two (2) working hours after the discovery of damage to the KO or designee. The Contractor shall arrange for a replacement CAC and/or ID Badge. The Contractor shall return all government-furnished CAC and/or ID Badges to the Government IAW TE 1.2 Common Access Card (CAC) Procedures. Contractor personnel failing to return their Government CAC or ID Badge are subject to criminal charges under USC Title 18, Chapter 1, Section 499 and 701.

7 SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 1.

8 ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

9 OTHER PERFORMANCE REQUIREMENTS

9.1 SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (eit) procured through this effort must meet the applicable accessibility standards at 36 cfr 1194. 36 cfr 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

9.2 PERMITS (OPTIONAL)

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative.

10 PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

10.1 INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the PM/COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the PM/COR will review for accuracy and payment will be certified in the WAWF system by the CO or PM/COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following PM/COR information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION

NUMBER.

http://www.section508.gov/

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form

250. (See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutio ns/wawf_overview/vendor_information.

11 PERSONNEL AND RELATED REQUIREMENTS

11.1 CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information

12 PERIOD OF PERFORMANCE

The Period of Performance (POP) shall be for a period of twelve (12) months from an anticipated start date. There will be four 12-month option periods.

12.1 HOURS OF OPERATION

The Government working hours are Monday thru Friday 6:00 a.m. to 2:00 p.m. excluding government holidays. Dropping off LSVs will be done Tuesday thru Thursday during government working hours. In certain cases when special arrangements have been made and agreed upon by the contractor and the PM/COR, LSVs may be dropped off on Monday and Friday during government working hours.

12.2 FEDERAL HOLIDAYS

The Contractor is not required to provide services on the eleven Federal holidays observed at DLA unless approved by the COTR. The following holidays are observed:

• New Year's Day (January 1)

• Martin Luther King's Birthday (Third Monday in January)

• Presidents’ Day (Third Monday in February)

• Memorial Day (last Monday in May)

• Juneteenth (June 19)

• Independence Day (July 4)

• Labor Day (first Monday in September)

• Columbus Day (Second Monday in October)

• Veteran's Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

12.3 OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor is not required to provide services unless approved by the PM/COR.

13 PLACE OF PERFORMANCE

Place of performance will be DLA Aviation locations at North Island NAS, San Diego, California.

14 POINTS OF CONTACT

Project Manager (PM) TBD at time of award

15 DEFINITIONS & ACRONYMS

15.1 DEFININTIONS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (PM/COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract WORK WEEK. Monday through Friday, unless specified otherwise.

15.2 ACRONYMS

APM/COR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) PM/COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact SOW Statement of Work VCIN Virginia Criminal Information Network VO Vetting Official

16. ATTACHMENT LISTING

• Attachment 1 - SAFETY AND HEALTH REQUIREMENTS

• Attachment 2 - ENVIRONMENTAL REQUIREMENTS

• Attachment 3 - North Island/San Diego LSV Listing

ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all inclusive.

1.1 SAFETY PLAN DELIVERABLE

Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to abide by the Defense Logistics Agency Safety Requirements. Contractors and subcontractors shall adhere to all safety and health regulations. The Contractor shall submit a site specific California State compliant Safety Plan.

1.2 ACCIDENT/INCIDENT

The Contractor shall notify the CO or his/her designated representative immediately after the occurrence of any incident resulting in injury, illness, or death in addition to major property damage to a Government facility. The Contractor shall comply with the following Mishap Reporting section for reporting all incidents.

1.3 INJURY TREATMENT

Emergency Medical Services (EMS) is available for Contractor employees. Emergency calls on the Installation, are made by dialing 911 on the telephone system or from personal cellphones. If a private ambulance service is used; coordinate with the Installation Safety Office. The Contractor shall be responsible for all expenses incurred due to use of private ambulance service.

1.4 MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and CO or his/her designated representative will complete the Mishap Report per the Installation guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

1.5 SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health

Manager reserves the right to contact the respective State’s Occupational Safety and Health Office for assistance if there are frequent safety and health violations by contractors.

Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DLA employees are impacted. Frequent safety violations shall be reported to the State’s Occupational Safety and Health Office.

ATTACHMENT 2: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state local, DLA and any specifications within this contract to the Contracting Officer Representative (PM/COR).

2.2 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle;

the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

2.3 REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the PM/COR and Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the PM/COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

2.4 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

2.5 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIREMENTS

Contractor shall obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

2.6 NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the PM/COR and Environmental Office of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

http://www.epa.gov/cpg)

2.7 INSPECTIONS OF WORK SITES

Contractor shall submit to potential federal, state, local, DLA any work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate coordination and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it shall not stop or disrupt ongoing contract activities. The inspection shall only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

2.8 GENERATION OF SOLID WASTE

Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractor shall make every effort to divert 60 percent of all construction and demolition debris waste and 50 percent of all other solid waste. Prior to removing any waste for disposal, the Contractor shall coordinate with the installation Pollution Prevention Manager from the Environmental Office to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements. Submit in writing the quantities of waste removed and recycled to the Environmental Office Pollution Prevention Manager on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423.

2.9 USE OF HAZARDOUS MATERIAL

Contractor shall assign all hazardous materials management responsibilities to the contractor appointed Environmental Compliance Officer. Contractor shall contact the Environmental Office to obtain technical assistance with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit a hazardous material inventory list for all contract work periods exceeding 180 consecutive days. The inventory list shall contain the hazardous material type and maximum quantities of materials on hand submitted within 30 days of work site establishment. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Material Safety Data Sheets for all hazardous materials used and stored on site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals that are listed on the EPA toxic chemical list without prior written approval from the Environmental Office.

2.10 PREVENTION OF STORM WATER POLLUTION

The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as they apply to the Virginia Pollutant Discharge Elimination System general permits. Applicable permits include: 1) The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit and 2) All Construction Activity Storm Water permits.

a. Contractors shall comply with the installation specific minimum control measures under the MS4 permit to include, but not limited to:

b. Public Education and Outreach on Storm Water Impacts

c. Public Involvement and Participation

d. Illicit Discharge Detection and Elimination

e. Construction Site Storm Water Run-off Control

f. Post Construction Storm Water Management in New Development and

Redevelopment

g. Pollution Prevention/Good Housekeeping for Municipal Operations

h. Contractors shall comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

i. Practicing spill prevention and good housekeeping.

j. Installing and managing erosion and sediment control.

k. Meeting the requirements of the MS4 permit.

l. Coordinating with the Environmental Office to schedule inspections and provide corrective actions for noted facility deficiencies.

m. Contractors shall obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

n. Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

o. Installing and managing erosion and sediment control.

p. Make available, upon request, permit associated documentation.

q. Practicing spill prevention and good housekeeping.

r. Meeting the requirements of the MS4 permit.

Coordinating with the Environmental Office to schedule inspections and provide corrective actions for noted facility deficiencies.

DSCRQABC21

North Island/San Diego LSV Listing

HR#: DSCRQABC21

HRH: Kimberly Clark

HR # Asset No. Item Description EJON Serial Number Make Model Sub Location Acquisition Cost

Bar Code No. O/H

DSCRQABC21 20136409 LSV PASSENGER

ELECTRIC VAN

EVP1000 1V94E1117EC113398 VANTAGE EVP1000 BLDG 656 22,146.25 DSCR001203 1

DSCRQABC21 20140959 LSV CLUB CAR

ELECTRIC

MF1231 MF1547-609333 CLUB CAR CARRYALL 300 BLDG 379 7,050.70 DSCR001231 1

DSCRQABC21 20140960 LSV CLUB CAR

ELECTRIC

MF1232 MF1547-609288 CLUB CAR CARRYALL 300 BLDG 379 7,050.70 DSCR001232 1

DSCRQABC21 20140961 LSV CLUB CAR

ELECTRIC

MF1233 MF1547-609335 CLUB CAR CARRYALL 300 BLDG 379 7,050.70 DSCR001233 1

DSCRQABC21 20140962 LSV CLUB CAR

ELECTRIC

MF1234 MF1547-609334 CLUB CAR CARRYALL 300 BLDG 379 7,050.70 DSCR001234 1

DSCRQABC21 20140963 LSV, CLUB CAR MF1235 MF1609-625851 CLUB CAR CARRYALL 300 BLDG 379 7,851.23 DSCR001235 1

DSCRQABC21 20140964 LSV, CLUB CAR MF1236 MF1609-625853 CLUB CAR CARRYALL 300 BLDG 379 7,851.23 DSCR001236 1

DSCRQABC21 20140965 LSV, CLUB CAR MF1237 MF1609-625854 CLUB CAR CARRYALL 300 BLDG 379 7,851.23 DSCR001237 1

DSCRQABC21 20140966 LSV, CLUB CAR MF1238 MF1609-625855 CLUB CAR CARRYALL 300 BLDG 379 7,851.23 DSCR001238 1

ATTACHMENT #3

DSCRQABC21 20178570 LSV, 2 SEATER WITH

CARGO BED

FD1322 FD1322-373084 CLUB CAR CARRYALL 100 BLDG 379 13,002.68 DSCR001511 1

DSCRQABC21 20178790 LSV, 2 SEATER WITH

CARGO BED

SS2496 FD1007-077529 CLUB CAR CARRYALL 100 MOD 3 13,002.68 DSCR001520 1

DSCRQABC21 20178792 LSV, 2 SEATER WITH

CARGO BED

SS2497 FD1007-077530 CLUB CAR CARRYALL 100 BLDG 379 13,002.68 DSCR001522 1

DSCRQABC21 20202870 GEM e4 ELECTRIC CAR SD19828 52CG4AGA5K5019828 GEM L19G4AGALA BLDG MOD3 20,774.56 DSCR001719 1

DSCRQABC21 20202871 GEM e4 ELECTRIC CAR SD19831 52CG4AGA5K5019831 GEM L19G4AGALA BLDG MOD3 20,774.56 DSCR001720 1

DSCRQABC21 20202872 GEM e4 ELECTRIC CAR SD19833 52CG4AGA9K5019833 GEM L19G4AGALA BLDG 90 20,774.56 DSCR001721 1

DSCRQABC21 20202873 GEM e4 ELECTRIC CAR SD19835 52CG4AGA2K5019835 GEM L19G4AGALA MOD 3 20,774.56 DSCR001722 1

DSCRQABC21 20202874 GEM e4 ELECTRIC CAR SD19933 52CG4AGA2K5019933 GEM L19G4AGALA BLDG 334 20,774.56 DSCR001723 1

DSCRQABC21 20212354 POLARIS GEM CAR

ELECTRIC LSV

SD21389 52CG2AGA5L5021389 POLARIS GEM L20G2AGALA BLDG 472 17,685.39 DSCR001958 1

DSCRQABC21 20212355 POLARIS GEM CAR

ELECTRIC LSV

SD21397 52CG2AGA4L5021397 POLARIS GEM L20G2AGALA BLDG 90 17,685.39 DSCR001959 1

DSCRQABC21 20212356 POLARIS GEM CAR

ELECTRIC LSV

SD21402 52CG2AGA4L5021402 POLARIS GEM L20G2AGALA BLDG 250 17,685.39 DSCR001960 1

DSCRQABC21 20212357 POLARIS GEM CAR

ELECTRIC LSV

SD21405 52CG2AGAXL5021405 POLARIS GEM L20G2AGALA MOD 3 17,685.39 DSCR001961 1

DSCRQABC21 20212358 POLARIS GEM CAR

ELECTRIC LSV

SD21409 52CG2AGA7L5021409 POLARIS GEM L20G2AGALA BLDG 472 17,685.39 DSCR001962 1

DSCRQABC21 20215538 POLARIS GEM CAR

ELECTRIC LSV

SD21764 52CG2AGA5L5021764 POLARIS GEM L20G2AGALA-

ZONE 1

BLDG 250 18,319.96 DSCR002055 1

DSCRQABC21 20221347 LSV, CLUB CAR

ELECTRIC

SS2495 FD1007-077528 CLUB CAR CARRYALL BLDG 379 6,869.63 DSCR002106 1

DSCRQABC21 20227232 GEM E2 ELECTRIC LSV SD22854 52CG2AGA9M502285

GEM L21G2AGALA BLDG

472/DOOR 3

16,061.71 DSCR002122 1

DSCRQABC21 20227277 GEM E2 ELECTRIC LSV SD22865 52CG2AGA3M502286

GEM L21G2AGALA BLDG 90 16,061.71 DSCR002124 1

DSCRQABC21 20227383 GEM E2 ELECTRIC LSV SD22867 52CG2AGA7M502286

GEM L21G2AGALA BLDG 334 16,061.71 DSCR002125 1

DSCRQABC21 20227384 GEM E4 ELECTRIC LSV SD22875 52CG4AGA3M502287

GEM L21G4AGALA MOD 3 25,662.43 DSCR002126 1

DSCRQABC21 20227385 GEM E4 ELECTRIC LSV SD22878 52CG4AGA9M502287

GEM L21G4AGALA MOD 3 25,662.43 DSCR002127 1