SOW_-_Indian_Country_Explorers_Final (1).pdf

SOLICITATION# DJF-23-3580-IC-VEHICLE OUTFITTING Version 1.0 Page 1

Indian Country Vehicle Outfitting

For the

Oklahoma City Division

Statement of Work

January 9, 2023

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1 SCOPE

This is a contract to provide and install Brand Name or equal vehicle lockboxes, Brand Name Only vehicle emergency lights and Motorola wiring for 2-way radio communication for the Federal Bureau of Investigation (FBI) Oklahoma City Division (OC). This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION

The FBI Oklahoma City Division has a mission critical need to outfit eleven (11), 2022 Ford Explorer vehicles with vehicle lockboxes and Brand name only radios and lights.

1.2 BACKGROUND

As part of FBI Oklahoma City’s Indian Program vehicle refresh/supplement, 11 Ford Explorer vehicles need to be outfitted with emergency lights, sirens and wiring for 2-way radio communication. Nine (9) of the 11 vehicles will also need vehicle lockboxes installed.

2 APPLICABLE DOCUMENTS

N/A

3 REQUIREMENTS

The contractor shall provide all products (radio wiring for Motorola radios, emergency lights, and vehicle lockboxes), labor and all materials required to facilitate the following project requirements:

INSTALLATION OF WIRING FOR MOTOROLA RADIOS

Contractor shall provide and perform complete installation of wiring for radio and siren packages for 11 vehicles, which includes installation of the following (quantities listed are per vehicle):

Manufacturer: Motorola

(1) HKN6110B 20' Motorola Power Cable

(1) HKN6169B Motorola Remote Mount Cable 17ft

(1) HLN6863B Motorola Mid-Power Rear Ignition Cable for dash mount installations

(1) HSN6003C Motorola Water Resistant Motorcycle 13W Speaker

Installation of the Motorola radios will be conducted by the FBI. Contractor is not required to install the radios. FBI personnel will inspect each vehicle and ensure that installation is completed per required specifications. Work will be considered complete upon approval by FBI personnel.

INSTALLATION OF EMERGENCY LIGHTS

Contractor shall provide and install Whelen brand emergency lights for eleven (11) 2022 Ford Explorer vehicles, per the following specifications (quantities listed are per vehicle):

Manufacturer: Whelen

(1) IX50UFZ Inner Edge Driver's Side Red, Passenger side Blue

(6) TLIJ ION T-Series Linear Split R/B (6 per vehicle, 2x behind grille, 2x in quarter windows, 2x in rear windows)

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(6) TIONBKT1 ION T-Series Universal Mounts

(1) SAK66D SA-315 MT Kit Explorer DRVR

(1) SA315P SA315P Speaker, Black Plastic

(1) HHS4200 Siren Amp W/Hand-Held Operations

• All products shall be installed according to manufacturer specifications.

• Any installation materials (i.e., wire, heat shrink tubing, tape, fuses, fuse holders, etc.) shall be supplied by the contractor and should be included in the quoted price.

• The Motorola Mid-Power Rear Ignition Cable for dash mount installations shall be installed on a fuse that provides 12 volts when the ignition is turned on and 0 (zero) volts when ignition is turned off.

• The square connector shall be installed in the rear of the vehicle in a location suitable for the radio to be installed.

• The Motorola Power Cable shall have a 20 amp fuse installed near battery.

• The ground cable shall be connected back to battery, not a non-designated ground point in the vehicle.

• The Power Cable connector shall be installed in the rear of the vehicle in the location designated for the radio.

• The Motorola Remote Mount Cable shall be mounted near front driver’s seat in a location to allow a microphone be attached.

• The rear of the cable shall be installed in the rear of the vehicle in the location designated for the radio to be installed.

• The Motorola Water Resistant Motorcycle 13W Speaker shall be installed in front of the vehicle to allow audio be heard by the driver and attached to the Motorola Mid-Power Rear Ignition Cable using supplied cable and adapter.

• The Whelen SA315P Speaker shall be installed under the vehicle hood in a secure location according to manufacturer specifications.

• The location of the HHS4200 Siren Amp is at the discretion of the installer.

INSTALLATION OF LOCKBOXES

Contractor shall complete installation of vehicle lockboxes in nine (9) 2022 Ford Explorer vehicles as described below, in accordance with manufacturer specifications:

Manufacturer: Brand Name or Equal: TruckVault, Boss or Tuffy

(9) 40”W x 22”D x 11”H Steel construction T-Handle w/single lock vehicle lockboxes, including all mounting brackets and cables.

All aforementioned items are to be fully mounted and secured.

4 KEY PERSONNEL

The Contractor shall provide qualified personnel to perform all project requirements, as per Section 3 (REQUIREMENTS) above.

5 PLACE OF PERFORMANCE

The primary place of performance will be at the location of the awarded vendor, which shall be within a thirty (30) mile radius of the Oklahoma City FBI office, located at 3301 West Memorial Road, Oklahoma City, OK 73134.

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6 PERIOD OF PERFORMANCE

Products should be received and installed within 60 days from award acceptance. Any anticipated delays in completion must immediately be made known to the Contracting Officer.

7 DELIVERABLES

See Section 3 REQUIREMENTS

8 GOVERNMENT FURNISHED EQUIPMENT OR INFORMATION

The Government shall transport vehicles to the awarded contractor’s location to complete project requirements. The Government shall also provide full information regarding the requirements for the project, including the Government’s security requirements, constraints, and criteria. The Government shall furnish required and/or requested information relative to the services required and shall render any necessary approvals and decisions as expeditiously as possible, for the orderly progress of work and services.

9 PERSONNEL AVAILABILITY

N/A

10 SECURITY REQUIREMENTS

Contractor is responsible for securing vehicles inside a locked facility at all times while in contactor’s possession.

11 GOVERNMENT REPRESENTATIVES

The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned Local Point of Contact shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 LOCAL POINT OF CONTACT (LPC)

The LPC is responsible, as applicable, for: inspecting and accepting the services provided in accordance with the terms and conditions of the established contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work and confirming acceptable completion of services.

The LPC does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issues such changes.

The LPC for this contract is Supervisory Administrative Specialist (SAS) Christy Meadors, who can be reached at (405) 290-3710, clmeadors@fbi.gov.

11.2 CONTRACTING OFFICER

This contract will be administered by: Contracting Officer Laurissa Jefferson; ljefferson@fbi.gov

12 TRAVEL

N/A

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13 INVOICING PROCEDURES

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP).

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

The following sections provide important information regarding the FBI’s electronic invoicing requirements:

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov

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For general questions related to the FBI’s transition to IPP, please send an email to IPP@fbi.gov. For contract-specific questions, please contact the designated contracting officer for your contract.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the LPC’s certification of receipt of services and the CO final authorization for payment.

mailto:IPP@fbi.gov