SOW FY23 HVAC Closed Loop (3 May) Final.pdf

Statement of Work

HVAC Closed Loop Treatment

Scott AFB, IL

3 May 2022

1. DESCRIPTION OF SERVICES

1.1 The Contractor shall provide all labor, tools and equipment necessary to perform closed loop water/chemical sampling and treatment for the Heating, Ventilation and Air Conditioning

(HVAC) closed loop and coupon rack systems. There are 127 closed loop systems (58 chilled water and 69 hot water), and 23 coupon racks in various facilities on Scott AFB, IL. Please see

Attachment 1, Inventory Tab for a list of facilities with the associated closed loops and coupon racks.

1.2 Without limiting the generality of the foregoing, the Contractor shall be required to conduct closed loop sampling and provide reports to verify the closed loop systems to meet the parameters identified in paragraph 2.4.

1.2.1 Initial sampling and treatments shall be completed within the first 60 days from the

Notice-to-proceed and quarterly thereafter.

1.2.2 It’s the intent to have the closed loops tested four times per year.

1.3 Without limiting the generality of the foregoing, the Contractor shall be required to conduct pipe coupon corrosion testing and provide reports to evaluate the corrosiveness condition of the carbon steel and copper piping on the systems identified in Attachment 1, Inventory Tab.

1.3.1 Initial coupons shall be placed within 30 days from the Notice-to-proceed.

1.3.2 It’s the intent to have the pipe coupons tested twice during this contract period of performance.

1.3.3 Unless otherwise agreed upon by the government, the final coupons MUST be collected on/near the first full week in September, and the results MUST be submitted before the contract expiration date.

1.4 The contractor shall inform the 375th Civil Engineer Squadron (CES) HVAC or Government personnel prior to starting services each day and provide an out-brief at the end of each day of services. Unless otherwise approved by the government, the contractor shall provide a written report within 10 business days after completing services.

1.4.1 As part of the sampling results report, the contractor shall submit services provided on the Performed Services Tab in Attachment 1.

1.4.2 In the Performed Services tab, please provide the date(s) of service, the amount of cold/hot loops and/or coupon racks for each facility sampled and the amount of government approved chemical applied to each facility.

1.4.3 This tab will also be used to cross-check and verify in-voicing.

1.4.4 Although not required for each facility, please provide any comments if needed.

1.4.5 The contractor shall in voice for services and/or chemicals within 10 days after the government approves the servicing report(s).

1.5 It’s the intent to have the closed loops treated when outside the parameters set forth in paragraph 2.4. Chemicals shall NOT be based on a lump sum annual amount, but rather to pay for actual chemicals on an “as delivered” basis. The contractor shall request government approval before applying chemicals to the system.

1.5.1 If the contractor needs to exceed the amount of closed loop or coupon rack sampling per the contract, the contractor must notify the government as soon as possible to request a modification to the contract. At no time may the contractor exceed the amount on the contract without an executed contract modification.

1.5.2 In the event should any CLIN amount would require to be exceeded, the government reserves the right to make modifications to the contract.

1.5.3 The government reserves the right to purchase any remaining balances of glycol and/or nitrite at the end of the contract period.

1.6 The contractor shall abide by Scott AFB, local, county, state and federal laws under this contract. The Contractor shall use innovative industry/commercial standards/procedures and equipment to minimize the expenditure or time and funds while ensuring the highest of quality work.

1.7 Unless otherwise agreed upon by the government, the contractor shall perform work on Scott

AFB between the hours of 0630 and 1600. The contractor shall check in with HVAC personnel prior to starting any work, and once all work has been completed.

2. LOOP TESTING:

2.1 The Contractor shall provide all labor, tools and equipment necessary to perform closed loop sampling and treatment for the facilities identified in attachment 1, Inventory tab. Initial testing and treatments shall be completed within the first 60 days from the Notice-to-proceed and quarterly thereafter.

2.1.1 It’s the intent to have the closed loops sampled four times per year.

2.1.2 It’s the intent is not to contract chemicals based on a lump sum annual amount, but rather to pay for actual chemicals on an “as delivered” basis.

2.2 Unless otherwise agreed upon by the government, the contractor shall develop and submit a schedule to complete sampling and method of how sampling will be performed within 10 days after receipt of the NTP.

2.3 The contractor shall sample all closed loop systems on a quarterly basis for the following;

pH, nitrite, and propylene glycol. Microbiological growth will only be required to be sampled for in the event the PH, Nitrite and/or Propylene Glycol indicates the chances of microbiological activity is in the system.

2.4 All closed loop systems shall be maintained to meet the following parameters:

2.4.1 PH: Maintain a level between 8 to 10.3

2.4.2 Nitrite (steel protection): maintain level 600-1000 PPM (1200 PPM if system is off)

2.4.3 Propylene glycol: maintain a level between 25% to 30%.

2.5 When sampling the closed loops, should the contractor find systems that do not meet the chemical parameters identified in paragraph 2.4, the contractor shall calculate the appropriate amount of chemicals required to bring the system to within the parameters.

2.5.1 Prior to adding chemicals, the contractor shall notify 375th Civil Engineer

Squadron (CES) HVAC or Government personnel for approval to add chemicals.

2.5.2 Upon completion of adding chemicals, the contractor shall verify the system meets the parameters as described in paragraph 2.4.

2.5.3 The contractor shall ensure the amount of glycol and/or nitrite is available on the contract prior to requesting government approval to add into the closed loops.

3. CHEMICALS:

3.1 Closed loops treated with propylene glycol:

3.1.1 The contractor shall treat closed loop systems with Inhibited Propylene Glycol

(inhibited with Nitrite only) and/or Nitrite.

3.1.2 Propylene Glycol shall only be inhibited with Nitrite (NO2). Sodium nitrite

(Na2NO2) shall not be used.

3.1.2 With government approval, the contractor may treat a closed loop which contains propylene glycol with Nitrite (NO2) only; if conditions warrant such treatment.

3.2 Closed loops treated without glycol:

3.2.1 Contractor shall treat closed loop systems with Nitrite (NO2).

3.2.2 Contractor shall not use Sodium nitrite (Na2NO2).

3.3 The contractor shall minimize the amount of chemicals stored on base to an as needed basis.

3.3.1 All chemicals being brought on to Scott AFB will be tracked and coordinated with the 375 CES/CEIE.

3.3.2 With exception and approval by the government, chemicals shall be applied to the closed loops within 48 hours of delivery to meet the parameters specified in paragraph 2.4.

3.3.3 With exception and approval by the government, the contractor shall not store more than one drum of any one chemical on Scott AFB. The location of the stored container must be coordinated with the government.

3.4 With exception and approval by the government, the contractor shall not store full, partial nor empty containers on base.

3.4.1 Empty containers shall be removed within 24 hours of application, and shall properly dispose of containers at an off base facility at no cost to the government.

3.4.2 Full or partial containers approved to be stored on base shall be in a location approved by the government.

3.5 If applicable, the contractor shall monitor chemical inventory levels in feeder systems, if applicable, for each system and resupply as needed. If applicable, at no time shall chemical feeder levels run empty unless otherwise agreed upon by the government.

3.6 The contractor shall monitor each system closely after applying chemical treatments to ensure strainers are not plugged.

NOTE: If cleanliness of the strainers are in question, the contractor shall notify the appropriate government representative for inspection and corrective actions. The contractor shall NOT be responsible to clean strainers.

3.7 Unless otherwise agreed upon by the government, the contractor shall meter/measure the amount of water drained from the system. If/when chemical(s) water is drained from the systems, the Contractor shall be responsible for proper containment. The government shall be responsible for disposal if required.

3.8 It shall be the contractor’s responsibility to provide chemical feed installations, if required. If contractor determines chemical feeders are required, the contractor shall provide a portable pot feeder or pump when permanent pot feeders are not installed on the existing equipment. See attachment 1, Inventory tab for a complete list of facilities with or without pot feeders.

3.8.1 Attachment 1, Inventory Tab is current at the time of development of this SOW, and additional pot feeders/chemical feed equipment may be added and/or removed by the government throughout this contract period.

3.8.2 If the contractor purposes, and the government agrees, that a new permanent pot feeder is required/desired, the government may request a quote from the contractor to perform this work.

3.8.2.1 This work and payments are outside of the contract and must be executed accordingly.

3.8.2.2 The government may choose to self-perform, or seek another contractor for materials and/or installation.

4. COUPON TESTING:

4.1 The Contractor shall provide all labor, tools and equipment necessary to perform coupon rack testing. Please see Attachment 1, Inventory tab for a list of facilities that require coupon testing.

Table 4.1

Color Code Condition

5.2 Corrosion coupons arc strips

of metal that are pre-weighed, attached to non-metallic holders to avoid galvanic effects, and are installed in specially designed coupon racks in the system.

After exposure, the coupons are cleaned and weighed. Corrosion rates are calculated from the weight loss (in mpy / mils per year).

5.3 The contractor shall develop

and submit a schedule to complete capacity verifications and method of how capacities will be calculated within 10 days

Carbon Steel Copper Alloys Excellent Less than or equal to 0.2 Less than or equal to 0.1

Very Good 0.2 to 0.3 0.10 to 0.15 Good 0.3 to 0.5 0.15 to 0.20

Moderate to Fair 0.5 to 0.8 0.2 to 0.3 Poor 0.8 to 1 0.3 to 0.5

Building C1010 Mild Carbon Steel CDA110 Copper Alloy

4.2 It’s the intent to have the pipe coupons tested twice per year.

4.2.1 Initial coupons shall be placed within 30 days from the Notice-to-proceed.

4.2.2 Unless otherwise agreed upon by the government, coupons shall be analyzed in the month of March, and again the first full week of September.

4.2.3 Unless otherwise agreed upon by the government, the September analyzed results

MUST be submitted before the contract expiration date.

4.3 Unless otherwise agreed upon by the government, coupon condition reports shall be submitted within 10 business days after being analyzed. Reports shall include at a minimum:

building #, date, type of system (Chilled or Hot - Copper or Steel), analyzed results (results are calculated from the weight loss in mils per year), and Color Code Condition. See Table 4.1 above.

4.3.1 In addition to the coupon results report, the contractor shall submit services provided on the Performed Services Tab in Attachment 1.

4.3.2 In the Performed Services tab, please provide the date(s) of service, and the amount of coupon racks sampled for each facility.

4.3.3 This tab will also be used to cross-check and verify in-voicing.

5. PRODUCTS AND PERSONNEL:

5.1 Products: Propylene Glycol and Nitrite

5.1.1 Contractor shall use Industrial Grade Propylene Glycol inhibited with Nitrite (NO2) only.

5.1.1.1 The contractor shall provide applicable Safety Data Sheets and Technical Data

Bulletins.

5.1.1.2 The contractor shall blend Industrial Grade Propylene Glycol with Nitrite to maintain Nitrite levels at 600 to 1000 PPM and Glycol level between 25% and 30%.

5.1.1.3 The contractor shall provide the percentage of actives/components and percent’s of the product proposed to use if not clearly identified on the technical data bulletin.

5.1.1.4 The contractor shall provide how many gallons of their proposed product needed to treat a 1000 gallon chilled water closed loop to obtain 600ppm nitrite.

5.1.2 Contractor shall use Nitrite (NO2) only; not Na2NO2 (Sodium Nitrite).

5.1.2.1 The contractor shall provide applicable Safety Data Sheets and Technical Data

Bulletins for Nitrite

5.1.2.2 The contractor shall provide the percentage of actives/components and percent’s’ of the product proposed to use if not clearly identified on the technical data bulletin.

5.1.2.2 The contractor shall provide how many gallons of their proposed product needed to treat a 1000 gallon hot water closed loop to maintain 1000ppm.

5.2 Personnel: Contractor shall provide a list of personnel and their roles pertaining to this contract.

5.2.1 Personnel performing testing shall be a member of the Association of Water

Technologies (AWT), or a government approved equivalent. Please provide a copy of the AWT certification, or government approved equivalent for personnel performing the sampling and treatments.

5.2.2 Please provide most recent safety/HAZCOM training recently completed, and/or any other training they contractor feels may be pertinent to this contract. The government reserves the right to request additional training certificates as needed. Courses in progress at the time of offer may not be considered.

NOTE: Contractor shall provide three attachments. Each attachment shall consist of the following:

Attachment 1 Propylene glycol: name of manufacturer and contact info, SDS’s, Technical Data

Bulletin, percentage of actives, or components and percent’s if not clearly identified on the technical data bulletin. How many gallons of their proposed product needed to treat a 1000 gallon chilled water closed loop to obtain 600ppm nitrite and Glycol level of 25%.

Attachment 2 Nitrite: name of manufacturer and contact info, SDS’s, Technical Data Bulletin, percentage of actives, or components and percent’s if not clearly identified on the technical data bulletin. How many gallons of their proposed product needed to treat a 1000 gallon chilled water closed loop to obtain 1000ppm nitrite.

Attachment 3 Personnel: Provide list of personnel who will be performing sampling and treatments. Provide a copy of their AWT certification, or government approved equivalent.

Provide most recent safety/HAZCOM training completed, and/or any other training the contractor feels may be pertinent to this contract. The government reserves the right to request additional training certificates as needed. Courses in progress at the time of offer may not be considered.

6. QUALITY INFORMATION:

6.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with applicable standards and industry standards.

6.2. Quality Assurance. The government representative shall evaluate the contractor's performance by periodic site inspections, receipt of valid complaints from base personnel and compliance with the SOW. The Contractor's performance may be based on test reports and possible independent lab tests from a third party. The government shall inspect and evaluate the contractor's performance to ensure services are received in accordance with requirements set forth in this contract. The CO or Government personnel shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this SOW. When a performance threshold has not been met or contractor performance has not been accomplished, the Government personnel will initiate and provide the

Contracting Officer a DD Form 2772, Contract Discrepancy Report (CDR), for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

6.3 The contractor shall be responsible to keep the work area clean and free of all debris.

6.4 Performance of Service during a Crisis (Declared by the Secretary of Defense or Overseas

Combatant Commander).

All services to be performed under this contract have been determined to be nonessential for performance during a crisis according to Department of Defense Instruction (DODI) 3020.37 and

Air Force implementation thereof, unless otherwise directed by the CO.

7. GOVERNMENT FURNISHED UTILITIES

7.1. The Contractor may have use of government electrical and water supplies that, in nearly all cases, are available at each site. If the Contractor needs additional utilities, special connectors, etc., the Contractor will need to provide these at their own expense.

8. GOVERNMENT FURNISHED EQUIPMENT

8.1. There are no government furnished equipment provided for this SOW. The Contractor is responsible for all tools, training, supplies, materials, labor, vehicles, etc.

9. ENVIRONMENTAL AND SAFETY CONTROLS

9.1. Environment Management System (EMS) Policy. Scott Air Force Base (AFB) is committed to excellence in all aspects of environmental stewardship activities using the Air Force

Environmental Management System (EMS). This commitment and use of EMS applies to all activities, products and services associated with Scott AFB partner units and contractors.

9.2 Contractors personnel shall work under this contract in a manner that is consistent with Scott

AFB EMS and conforms to all applicable environmental laws, regulations and policies. Upon awarding of the contract, the Contractor shall review the Scott AFB, EMS Environmental Policy

Letter.

9.3 Waste Management

9.3.1 The contractor is responsible for the analysis, characterization, proper handling and disposal of regulated waste, including but not limited to hazardous waste generated by their operation. Management shall be in accordance with Title 22 of the Illinois Code of Regulations and the Scott AFB Hazardous Waste Management Plan. If regulated wastes are generated, the contractor shall properly contain the waste and it will be government’s responsibility to properly dispose. The contractor shall anticipate 375 CES/CEI audits to ensure their hazardous waste program is compliant with requirements.

9.3.2 Under no circumstances shall the contractor remove any waste from Scott Air Force Base without ensuring complete and full compliance with all applicable existing environmental laws and regulations. All shipments must be prepared in accordance with Department of

Transportation Regulations (40 CFR 172).

9.3.3 Prior to removing, transporting or disposing of any waste from the base, the contractor shall forward waste manifests, land disposal restrictions, waste profiles, laboratory analyses, and safety data sheets to 375th CES/CEIE to obtain a review, approval, and/or signature as required.

The 375 CES/CEIE shall receive all final manifests signed by the approved disposal facility.

Hazardous waste treatment is not permitted on Scott AFB unless approved and monitored by

375th CES/CEIE.

9.4 Notification of Environmental Spills.

9.4.1 If the contractor spills or releases any hazardous substance that contacts or has the potential to contact water, soil or any drain (sanitary or storm) the contractor shall call 911 (256-4911 utilizing telephone on base) then 375 CES/CEIE immediately. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spill or release of such substance.

9.4.2 Spill Response. The contractor shall be responsible for the clean-up and disposal of all spilled materials. This includes all materials used to contain and absorb the spill. Spilled material must be cleaned-up promptly and reported to 375 CES/CEIE. Spills of HAZMAT or hazardous waste shall be managed in accordance with the current 375 CES Wing Integrated Contingency

Plan for Scott AFB. Disposal of wastes generated from spill clean-up shall be the contractor's responsibility and will follow protocol outlined in Section 9.3.3. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spills.

9.4.3 Training. The contractor is responsible to train their employees regarding Environmental and Hazardous Materials Handling. The contractor is also required to have and maintain Safety

Data Sheets (SDS) for all materials used by the contractor in accordance with federal and state laws. A copy of all SDSs shall be supplied to 375 CES/CEIE prior to field activities.

9.5 Fire Safety. The contractor shall obtain a burning permit from the Scott AFB Fire

Department building 460, (256-5130) prior to welding, burning or cutting operations each day they anticipate performing this type of work. All welding and burning operations necessary for the completion of the OWS shall be accomplished in strict compliance with fire safety and applicable standards. The contractor shall provide and maintain fire extinguishers in accordance with NFPA standards during all welding and burning operations.

10. GENERAL REQUIREMENTS:

10.1 Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement

Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes.

Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

10.2 Badges: The contractor is required to provide identification badges for their employees.

All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government.

The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

10.3 Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

10.4 Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in

SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

10.5 AT Level 1 training for Contractors: AFI 10-245-O published on 07 Dec 20 states 100% of contractors will complete AT Level I (Antiterrorism Awareness). This is also a federal law under 48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training. The new AFI states:

d. Contracting Squadron (CONS) Commanders:

(1) Coordinate performance work statement (PWS)/statement of work (SOW) and modifications with the installation Antiterrorism Officer/Antiterrorism Program Manager (ATO/ATPM) to ensure AT considerations and measures are included in all applicable contracts and that all AT standards are in compliance. (T-1).

(2) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. (T-3).

Coordination for training should be done by the requiring unit after contract award.

(3) Work with ATO/ATPM to coordinate AT-specific contracting measures for inclusion in the installation‘s AT Plan. (T-2).

(4) Coordinate necessary background investigations for contractors with the installation information protection office and work with the ATO/ATPM to develop mitigation measures that limit the potential for terrorist and insider threats posed by contractors while on the installation.

(T-1)

(5) Incorporate required AT clauses, related supplements, and local AT measures as part of requirements for DoD contracts, as described in Standard 18. (T-0)

10.6 Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government

Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

10.7 Safeguarding Classified or Unclassified Information: The contractor shall meet Air

Force standards for storing, processing, and handling classified information and systems.

Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

10.8 Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

10.9 Privacy Act: Work on this project requires that personnel have access to Privacy

Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

10.10. Contractors Working in Controlled or Restricted Areas

The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

10.11. Access to Government Facilities with Controlled or Restricted Areas

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

10.12. Contractors Responsibilities while Working within Controlled or Restricted Areas

Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form

1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

10.13. Access to Government Facilities with Controlled or Restricted Areas for

Replacement Contractors

The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas.

Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

11. NON-PERSONAL SERVICES AND/OR INHERENTLY

GOVERNMENTAL SERVICES:

11.1 Non-Personal Services and/or Inherently Governmental Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the contracting officer immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

12. ADMINISTRATION

12.1 The total amount of this order shall be a “not-to-exceed” amount and the services shall not exceed the dollar limitations specified on the contract without prior approval from the

Government Contracting Officer. Services provided in excess of the “not-to-exceed” amount without prior approval from the Contracting Officer are done at the contractor’s risk and subject to non-payment.

12.2 The Government reserves the right to purchase urgently required services from another source should the contractor be unable to provide the services to meet the accelerated delivery requirement.

12.3 The contractor is not required to provide service on weekends or federal holidays, except in emergency situations. Federal holidays are as follows:

New Year's Day - 1 January

Martin Luther King Day - 3rd Monday in January

President’s Day - 3rd Monday in February

Memorial Day - Last Monday in May

Juneteenth – 3rd Monday in June

Independence Day - 4 July

Labor Day -1st Monday in September

Columbus Day - 2nd Monday in October

Veteran's Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December