SOW Final.pdf

Introduction:

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to establish a contract for the provision of solid waste and recycling removal services located at FCI Ray Brook, Ray

Brook, New York. Additional information regarding the Federal Bureau of Prisons and its facilities is located at: www.bop.gov.

Equipment:

The contractor shall provide all equipment, labor, and expertise required, and shall install all equipment at its own expense to fulfill the requirements of this Statement of Work. The following equipment and related supplies must be provided:

1. Two (2) new /like new self-contained roll on/off compactor, with a size of 34-40 cubic yards. These compactors shall be water tight and contain hydraulic ram internally. These compactors shall be located inside the secure perimeter of the institution by the Recycling

Center. One compactor shall be used for solid waste collection and one compactor shall be used for recyclables collection.

Self-Contained Compactor Specifications

34-40 cubic yard container

Power unit mounted outside FCI Recycling Building (adjacent to present compactor site)

Weather-proof key operated start/stop

Complete hopper enclosure; 3 sides, top and door with hasp lock device and door limit switch

Hydraulic oil heater with thermostat

Container guide island

Compactor rating NSWMA 1.06 - 1.52

Compactor cycle time: 30-33 seconds

Ram penetration: 6-10'

Packing pressure: normal 39,000 - 41,000 lbs, maximum 44,000 - 49,000 lbs

Electrical: motor 10 HP, 480 v, 3 phase, 60 cycle - control voltage 110 v, single phase

(Contract Line Item Number (CLIN) 1, as referenced in Section 2, Schedule of Supplies and Services)

2. One (1) 30 cubic yard open container. This container will be solely used for the collection and removal of all construction and demolition debris. This container shall be located at

FCI Ray Brook outside the secure perimeter of the institution behind the Unicor Warehouse.

(CLIN 2, as referenced in Section 2, Schedule of Supplies and Services)

3. One (1) 30 cubic yard open container. This container will be solely used for the collection and removal of all scrap metals produced by FCI Raybrook. This container shall be located outside the secure perimeter of the institution behind the Unicor Warehouse. The contractor shall be responsible for recycling all scrap metal collected and crediting FCI Raybrook’s account for the profits received. The contractor shall provide the COR with itemized receipts for all scrap metal collections and recycling.

(CLIN 3, as referenced in Section 2, Schedule of Supplies and Services)

The contractor shall ensure that all solid waste/recyclables are disposed of in accordance with all federal, state, county and local laws and/or regulations.

All licenses, permits, and fees related to the solid waste/recyclables removal shall be the responsibility of the contractor.

All equipment, supplies, dumpster containers and controls shall be supplied by the contractor.

The contractor shall provide the Contracting Officer’s Representative (COR) with a detailed list of what can and cannot be placed in the construction and demolition dumpster. The contractor will provide FCI Ray Brook with updates of this list if there are any changes and will allow a minimum of 30 days for the institution to find a new place to dispose of items deleted from the list.

All compaction units and receiving containers are to be cleaned and/or returned clean by the contractor after each empty. In the event the waste is frozen and/or stuck in the receiving units, the contractor is responsible for emptying the unit or providing an identical unit at no additional cost to the institution.

The contractor shall be responsible for all spills and related clean-up costs, when spill occurs as a result of equipment or container failure. The contractor shall ensure dumpster container location is clean prior to removing container from area.

The contractor shall provide copies of all receipts related to the disposal of the solid waste/recyclables. The receipts must include the weight of the solid waste/recyclables dumped, for all containers /compactors. The receipts shall be addressed to the COR at FCI Ray Brook and shall be sent at a minimum of once per calendar month. The COR shall receive the receipt no later than the fifth working day of the following month.

All electrically operated equipment furnished hereunder shall be equipped so as to provide thermal overload protection. In addition, all machines furnished hereunder shall be equipped with all necessary safety devices which shall be maintained in operating condition at all times and shall be listed by Underwriter's Laboratories. All equipment must be identified with a control number. Also, equipment must be constructed or installed so as to prevent seepage and accumulation of debris underneath.

Performance Schedule:

The term “pull” is defined in this document as the service of removing compactors and containers.

The solid waste/recyclables removal pulls shall normally be scheduled as follows:

1. 34-40 cubic yard self-contained compactor for solid waste: The estimated number of pulls is once per week (52 pulls per year). The pull time shall be between the hours of 7:15 - 8:00 a.m. on Wednesday morning. Depending on the quantity of solid waste, this may be altered up or down to meet the needs of the institution.

(CLIN 1, as referenced in Section 2, Schedule of Supplies and Services)

2. 34-40 cubic yard self-contained compactor for recyclables: The estimated number of pulls is once per month (12 pulls per year). The pull time shall be between the hours of 7:15 -

8:00 a.m. The pick-up day will be mutually agreed upon between the contracting officer and the contractor. Depending on the quantity of recyclables, this may be altered up or down to meet the needs of the institution.

(CLIN 1, as referenced in Section 2, Schedule of Supplies and Services)

3. 30 cubic yard open container for construction and demolition materials: The estimated number of pulls is once per month (12 pulls per year). The pick-up date and time will be mutually agreed upon between the contracting officer and the contractor. Depending on the quantity of refuse this may be altered up or down to meet the needs of the institution.

(CLIN 2, as referenced in Section 2, Schedule of Supplies and Services)

4. 30 cubic yard open container for scrap metal: The estimated number of pulls is once per month (12 pulls per year). The pick-up date and time will be mutually agreed upon between the contracting officer and the contractor. Depending on the quantity of refuse this may be altered up or down to meet the needs of the institution.

(CLIN 3, as referenced in Section 2, Schedule of Supplies and Services)

5. 10 cubic yard container for solid waste collected outside the perimeter of FCI Raybrook.

The estimated number of pulls is twice per month (24 pulls per year). This container will be located behind the Unicor Warehouse. The pull time shall be Thursday between the hours of 8:00 a.m. - 3:00 p.m. Depending on the quantity of solid waste, this may be altered up or down to meet the needs of the institution. Quoters are instructed to quote a price inclusive of container rental, pull, and landfill tipping costs.

(CLIN 4, as referenced in Section 2, Schedule of Supplies and Services).

The above schedule is subject to change based on the needs of FCI Ray Brook. A notice of 24 hours will be given if additional pulls are required. The only individuals authorized to schedule additional pulls or change pick-up date or times is the Institution Contracting Officer, COR and/or Cost Center Manager. Any additional pulls will be billed at the rate applicable to the performance period identified in the contract.

If a scheduled pull occurs on a federal holiday, the pull shall be made the first business day following the regularly scheduled time unless otherwise agreed to between the COR and the contractor.

At no time shall FCI Raybrook be without solid waste/recyclable containers specified in this statement of work. The contractor shall exchange an empty/functional unit for a full/broken during scheduled pulls or for repairs to ensure that equipment to be available at all times to FCI

Ray Brook.

Landfill Tipping Fees:

1. The estimated yearly amount of waste to be removed, other than for construction and demolition waste, is 462 tons per year.

(CLIN 9, as referenced in Section 2, Schedule of Supplies and Services).

2. The estimated yearly amount of construction and demolition waste to be removed is 47 tons per year.

(CLIN 10, as referenced in Section 2, Schedule of Supplies and Services).

The Government is aware that the potential contractors have no control over landfill rates.

Quoters are instructed to provide the current rate for each landfill identified for the base year and each option period. The contractor awarded will invoice FCI Raybrook at the landfill rates in effect during the applicable performance period.

Maintenance:

All required repairs to solid waste/recyclables removal equipment shall be the responsibility of the contractor.

Response time for repairs shall be as follows:

-Monday through Friday: Respond within 4 hours of notification by the Contracting Officer or

COR. FCI Ray Brook work hours are Monday through Friday, 7:30 am to 3:00 pm.

-Weekends and Holidays: Respond within 6 hours of notification by Contracting Officer or

COR.

Title to Equipment:

Title to the solid waste/recyclables removal equipment and equipment components shall remain with the contractor.

In the event of the termination or cancellation of this contract as herein provided, the contractor shall promptly remove all of its property at its own expense. Upon the contractor's failure to do so, the Bureau of Prisons may remove and store all property related to this requirement and charge the contractor for any expenses incurred for such removal and storage.

All equipment and components of equipment are the sole property of the contractor, and no supplemental agreement or relationship between the Government and the contractor shall give the Government any proprietary interest in such components thereof.

Risk of Loss:

The contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the trash/refuse removal equipment, components or containers, except such loss or damage as may be attributable to FCI Ray Brook by reason of the negligence of its employees while acting within the scope of their employment.

Space Rental and Utilities:

The contractor shall not be required to pay rental for the space occupied hereunder when in use on the premises of FCI Ray Brook. The contractor shall not be required to pay the cost of any utilities which may be found necessary for the use or operation of any trash/refuse removal equipment furnished hereunder.

Institution Security:

The contractor and its employees shall be required to meet and adhere to all regulations prescribed by the BOP for the safety, custody and conduct of inmates. Security checks will be initiated each and every time the contractor employees must enter the secure perimeter of FCI

Ray Brook. This requires approximately 30 minutes, but could take longer. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the institution. Employees of the contractor will be required to attend a four hour orientation program prior to performing contractual duties within the institution and annually thereafter.

In addition to the above procedures, contractor employees must agree to undergo a urinalysis test

(for the detection of marijuana and other drug usage). If a test result is positive, the individual(s) shall be excluded and the contractor shall provide acceptable replacement personnel subject to the same security requirements. Before a quote can be considered for award, the contractor must agree to submit to the all the above security requirements.