SOW - Electrical Equipment and Components.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Tegucigalpa, Honduras

Purchase of Electrical Equipment and Components in Support of the Honduras National

Police’s Unified Data Center, Tegucigalpa, Honduras

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: TBD

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Kelly L. Byers Title: Contract Specialist E-mail: Byerskl@state.gov

Name: Margaret Gaudreau Title: Contracting Officer E-mail: Gaudreaumr@state.gov

Name: Maria Paredes Title: Contracting Officer Representative E-mail: paredesmj2@state.gov

All items shown shall be performed and/or delivered at the designated point(s) described, within the time specified. No other exceptions or qualifications exist.

mailto:Byerskl@state.gov mailto:Gaudreaumr@state.gov mailto:paredesmj2@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Tegucigalpa) requires the purchase and installation of Electric Equipment with its pertinent components in direct support of the Honduras National Police (HNP) Unified Data Center, Tegucigalpa, Honduras. This initiative is aimed to improve host nation law enforcement efforts to hold accountable citizens involved in questionable activities, illicit drug activities, land-based criminals, and littoral-based criminal activities.

The contractor shall provide all required labor, personnel, management, materials & equipment to supply the HNP with a Generator and Electric Equipment with its pertinent and shall ensure that any required maintenance/warranty/guarantee services are available in Tegucigalpa, Honduras.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all items are received and accepted by the U.S. Government in accordance with the contract delivery date NLT DD-MM-YEAR.

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the Generator and Electric Equipment with its pertinent components, in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the items and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include the items, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in Spanish.

3.1 APPENDIX A: TECHNICAL SPECIFICATIONS

NOTE: INSTALLATION SHALL COME WITH AT LEAST A 1-YEAR WARRANTY AND

GUARANTEE OF QUALITY.

CONTRACTOR SHALL PROVIDE AND INSTALL ALL THE DESCRIBED EQUIPMENT IN

SOW, FOR THIS PURPOSE CONTRACTOR SHALL PROVIDE AND INSTALL ALL THE

ACCESSORIES AND COMPONENTS RECOMMENDED BY THE MANUFACTURER FOR

PROPER OPERATION.

THE GENERATOR BRAND SHALL BE FROM A WELL-KNOWN MANUFACTURER THAT HAS

A REPRESENTATIVE IN HONDURAS THAT CAN PROVIDE MAINTENANCE AND SPARE

PARTS IMMEDIATELY ONCE IT IS REQUIRED

Pricing Matrix Deliverables

Generator and Electric Equipment with its pertinent components

Quantity

Unit

Unit Price

TOTAL

1 001 Grounding Bars for Communication Racks / Cabinet 14 Each

2 Integrated High-Frequency Bonding Grids of Data Centers 93 Each

Electrical Strip 30 amp / RACK PDU 2G, METERED, ZEROU, 30A, 200/208V, (36) C13 &

(6) C19

14 Each

4 Electrical Strip 20 amp / Rack PDU 2G, Metered, ZeroU, 20A, 100-120V, (24) 5-20R 6 Each

5 Surge Protection Device 2 Each 6 Modular Uninterruptible Power System 2 Each 7 Shipping to Honduras 1 Lot 8 Miscellaneous Installation Costs 1 lot

001 Grounding Bars for Communication Racks / Cabinet; PANDUIT; (BRAND NAME OR

EQUAL)

Part No: RG134B-1

QUANTITY: 14.00

SPECS:

78.65"L x 0.67"W x 0.05"D (2m x 17mm x 1.27mm). With 5cc of antioxidant, ground decal and three threaded screws M6 x 12mm and #12-24 x 1/2".

002 Integrated High-Frequency Bonding Grids of Data Centers; (BRAND NAME OR

EQUAL)

Part No.: SRG

QUANTITY: 93.00

Existing grounding and bonding performance standard, ANSI-J-STD-607-A

003 Electrical Strip 30 amp / RACK PDU 2G, METERED, ZEROU, 30A, 200/208V, (36) C13

& (6) C19; APC; (BRAND NAME OR EQUAL)

Part No.: AP8841

QUANTITY: 14.00

Output Connections (36) IEC 60320 C13 (6) IEC 60320 C19 Nominal Output Voltage 200V, 208V Nominal Input Voltage 200V, 208V Input Connections NEMA L6-30P Cord Length 3meters

004 Electrical Strip 20 amp / Rack PDU 2G, Metered, ZeroU, 20A, 100-120V, (24) 5-20R;

(BRAND NAME OR EQUAL)

Part Number: AP8830

QUANTITY: 6.00

SPECS:

Output Connections (24) NEMA 5-20R Nominal Output Voltage 100V, 120V Nominal Input Voltage 100V, 120V Input Connections NEMA L5-20P Cord Length 9.84ft (3meters)

005 Surge Protection Device; ASCO; (BRAND NAME OR EQUAL)

Part Number: 330-ASCO

QUANTITY: 2.00

120 - 480VAC | 160kA/Phase.

006 Modular Uninterruptible Power System; APC; (BRAND NAME OR EQUAL)

Part Number: SY50K100F

QUANTITY: 2.00

SPECS:

Output power capacity 50.0kWatts / 50.0kVA Output Connections (1) Hard wire 5-wire (3P + N + E) (Battery Backup) Nominal Output Voltage 120V, 208V, 208V 3PH Nominal Input Voltage 208V 3PH Maximum Input Current 332.0A

007 SHIPPING

· FOB Destination Unites States Embassy Tegucigalpa

· 60-Day delivery after receipt of order (ARO)

· Reference “Appendix B” for shipping address and specific details

008 One-time installation of all accessories and pertinent components

QUANTITY: 1.00

SPECS:

Installation of all accessories and pertinent components Installation Activity

Service to be provided is a one-time installation for all the furniture and telecommunications equipment as well as software applications needed for optimum performance, structured cabling for electrical outlets as well as data connections. Installation should be to manufacturer standards and should include configuration and equipment testing before receiving in satisfactory status all projects.

4. WARRANTY

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

5. PREPARATION FOR DELIVERY

The equipment shall be clean, in new, not previously used condition and must be in optimal operating conditions and quality.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The equipment for INL Honduras will be delivered to the following location:

Shipping Destination: Tegucigalpa, Honduras

The Bill of Laden must describe each part with the make and model where applicable.

Consignee: U.S. Embassy INL Warehouse Marvin Alvarado / María Paredes Col. San Carlos, Contiguo a Embajada Americana Tegucigalpa, Honduras

(504) 9450-6867

Attention: INL Office Tegucigalpa, Honduras Email: Alvaradomo@state.gov paredesmj2l@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy INL INL – Purchase and Installation of Generator and Electrical Components Delivery Order #: (provided upon award) mailto:Alvaradomo@state.gov mailto:paredesmj2l@state.gov

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Honduras, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

Delivery is FOB Destination – Tegucigalpa, Honduras

7. DELIVERY SCHEDULE

All equipment shall be delivered in Tegucigalpa, Honduras not later than (NLT) 90 calendar days from receipt of the award notification.

8. PLACE OF DELIVERY

The equipment shall be delivered to the following address:

MARVIN ALVARADO / MARIA J. PAREDES

DATA CENTER, PREDIOS DE LA SECRETARIA DE SEGURIDAD

POLICÍA NACIONAL HONDURAS

ALEDEA EL OCOTAL, TEGUCIGALPA, HONDURAS

(504) 9450-6867

Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras in accordance with Section 7, Marking and Submission of Documents, of this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE OF EQUIPMENT

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the Data Center. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment and installation.

11. ACQUISITION METHOD

This contract is issued as FAR Part 8, Federal Supply Schedule Items.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

· Award from this solicitation will be made on an “All or None” basis.

· Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. GUARANTEED DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. This also includes certification of new equipment, and description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR):

DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM) with active registration status, without suspensions, exclusions or debarred registration status.

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.