SOW.pdf

ROBINS NORTH FIRM NATURAL GAS SERVICE

STATEMENT OF WORK

29 April 2025

1. PROJECT IDENTIFICATION

1.1 Project Title: Firm Natural Gas Service for Robins North

1.2 Location: 1821 Avondale Mill Road, Macon, Georgia 31216

1.3 Period of Performance: 3 years

1.4 Primary Government Point of Contact: Pamela Starks, 478-926-5479, pamela.starks@us.af.mil

1.5 Alternate Government Point of Contact: Pamela Herrington, 478-926-9068, pamela.herrington@us.af.mil

2. PROJECT BACKGROUND:

2.1. Purpose: To procure a 3-year contract for firm natural gas service at the Robins North facility.

2. 2. Brief Background: The Warner Robins Air Logistics Complex (WR-ALC) has relocated a portion of their operations to Robins North located approximately six (6) miles north of Robins AFB at a facility previously occupied by Boeing.

3. POINT OF DELIVERY: Robins North

4. ESTIMATED GAS SERVICE AT DELIVERY POINT: The natural gas to be provided for domestic and industrial use at Robins North facility is estimated to be 250 MCF/Yr.

5. RATE SCHEDULES: The approved rate schedule shall be determined by competitive bid between the contractors that can provide service to the Robins North facility location.

6. METERING: This requirement is for a gas meter located at the Robins North facility for measurement and revenue purposes. The gas contractor shall provide all meter reading data available.

7. INVOICES: The contractor shall provide to RAFB an original invoice via electronic email means to 402 CMXG/MXDSR, Pamela Herrington, 478-926-9068, pamela.herrington@us.af.mil. The invoices must state as a minimum:

a. Name and Address of the Contractor

b. Invoice Date

c. Payment Due Date

d. Contract/Order Number

e. Service Period.

f. Service Address (location of each substation)

g. Itemization of Services provided and Costs associated with service

a. Actual meter readings

b. Total usage (CCF)

b. Total BTUs or Therms mailto:pamela.starks@us.af.mil mailto:pamela.herrington@us.af.mil mailto:pamela.herrington@us.af.mil

c. Individual costs above and beyond the actual gas service

11. Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

12. GENERAL INFORMATION:

12.1 Access. The Contractor shall call Fernanado Piedra for gate access to Robins North at 478-327-2931.

Unless it is an electrical emergency, all on-site visits/services shall be performed during normal business hours (7:30am to 4:30pm (EST), Monday through Friday), excluding Federal holidays.

12.2 Equipment Failures and Response Times. The contractor shall respond to outages in a manner that will gas service, getting the facility back in service in the shortest period of time. Any outages as a result of equipment failure shall be restored as quickly and safely as possible.

12.3 Late Fees. Provider late due dates and fees charged are currently controlled by PSC. The late fee applies only to the Standard Bill portion of the invoice according to the current PSC rules.

12.4 Safety Requirements. Contractor shall comply with safety provisions, i.e., technical specifications, technical publications, Federal Occupational Safety and Health Administration (OSHA) standards, and other nationally or locally recognized sources of safety, health, and fire prevention standards and practices. The contractor will be responsible for the safety and accountability of all their personnel on the Government facilities/property and are subject to enforcement authority by federal safety and health officials.

12.4.1 Personal Protective Equipment. The AF is not responsible for ensuring that Contractor and their sub-contractors comply with “personal” safety requirements that do not present the potential to damage Government resources (e.g. hearing protection, arc-safety equipment, safety shoes, AF IMT 55, etc.). Provider shall provide all personal protective equipment (i.e., hearing protection, arc rated clothing, gloves, steel-toed shoes, safety glasses, etc.)

12.4.2 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, DI- SAFT-82080/T NOT 1, Contractor's Safety Plan).

12.4.3 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-mailto:402mxw.se.wf@us.af.mil acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

12.4.4 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), CSMO Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A/B/C002, DI-SAFT-81563 NOT 2, Accident/Incident Report)

12.4.5 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

12.4.5.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

12.4.6 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

http://www.biopreferred.gov/

12.4.6.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

12.4.6.2 Option 1 Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

12.4.6.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C003 DI-MGMT-80368A/T, Status Report/EMS Training)

12.4.7 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

12.4.7.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

12.4.7.2 EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

12.4.7.3. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A/B/C004 DI-MGMT-80368A/T, Status Report/EnMS Training) mailto:78ceg.cev.FrontOfc@us.af.mil https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:78ceg.cev.FrontOfc@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil