SOW.pdf

FLAMELESS RATION HEATERS (FRH) SPE300-20-R-0032

August 11, 2020

STATEMENT OF WORK

Buffer Stock of Flameless Ration Heaters (FRH) to meet Surge Requirements and Contractual Add-On Requirements for Meals Ready to Eat (MRE) DLA Troop Support Subsistence

1.0 ORGANIZATION:

Defense Logistics Agency, (DLA) Troop Support Subsistence, Subsistence Supplier Operations, 700 Robbin Street, Philadelphia PA 19111

1.1 MISSION:

Defense Logistics Agency Troop Support (DLA TS) intends to make a one-time acquisition of 4,300,000 Flameless Ration Heater (FRH) with the intention of establishing an upstream FRH buffer at the sole source manufacturing facility. This buffer FRH quantity will be maintained by the awardee for a contract period of five years.

1.2 OBJECTIVE:

To establish a buffer stock of FRH material in addition to an already established safety stock, with the clear benefit of increasing DLA's readiness response time in order to serve a growing demand for MREs from the Federal Emergency Management Agency (FEMA) while still providing ongoing support to the Warfighter.

2.0 TYPE OF AWARD:

DLA intends to award a firm-fixed price commercial purchase order. This is for the manufacturing, storing, rotating, distributing, maintaining and managing the buffer stock level of 4.3M FRHs for a period of five (5) years. This is known as Vendor Managed Inventory (VMI) of Government Owned Property.

3.0 CONTRACTOR RESPONSIBILITIES

3.1 The contractor will be required to manage and maintain the buffer inventory of FRHs at their facility. This allows the FRH vendor to develop an inventory rotation plan and manage that plan to assure the inventory is as fresh as possible to current and future assemblers and does not erode the shelf life of the buffer stock.

3.2 Contractor receiving award under this purchase order will be responsible for the manufacturing of the buffer FRHs, storing the FRHs, rotating and distributing to current and future assemblers based on shelf life requirements and replenish any FRHs that they removed to keep the GFE at the awarded level for five (5) years.

3.3 Contractor will be responsible for billing of management fee after the first year .Will the billing be monthly, quarterly, semi-annually or annually?

4.0 DELIVERY:

4.1 Delivery arrangement is strictly between the contractor and the prime MRE assemblers. The FRH contractor is a subcontractor to the MRE Prime assemblers.

4.2 Contractors must avoid long lead time that impact delivery of the FRH to the primes and factors that impact their ability to ramp-up.

4.3 When the Contractor uses any portion of the buffer for any sales to MRE assemblers, the Contractor shall inform the COR how many were used and advise the time needed to replenish the buffer. See reporting requirements in section 7.0.

5.0 STORAGE:

5.1 The contractor shall store the buffer FRHs in a climate controlled area as to maintain shelf life. Any Management fees (after the first year) will be billed to DLA Troop Support and not to the MRE assemblers.

6.0 SURGE AND SUSTAINMENT/CONTINGENCY PLAN

6.1 THE FRH component has a 70 day lead time surge constraint. This is why DLA is establishing this FRH Buffer stock.

7.0 MANAGEMENT REPORTS:

7.1 Management Reports are to be sent to the Contracting Officer and the COR by the tenth day of the month reflecting the prior calendar month.

a) Monthly Buffer Stock on-hand –Report to be in Excel format (by lot; case;

expiry date)

b) Monthly Buffer Stock Distributed to Assemblers – Report to be in Excel format and contain the following columns: date (month/day/year); Number of FRH distributed (each); Assemblers Name; Assemblers PO number; Invoice number;

Estimated Date of Replenishment (month/day/year); Actual Date of Replenishment (month/day/year).

7.2 Contracting Officer Representative (COR) Inspections: The government reserves the right to visit the contractors’ facility at any time during normal business hours to verify quantity of Buffer stock based on contractor reports. The initial visit will be to verify the total manufactured buffer for the purpose of payment. Government personnel including CORs possess a Common Access Card (CAC) for identity verification. Please indicate any other admission requirements.

8.0 PAYMENT PROCESS:

8.1 Invoice Submission

DFAS – Columbus Center Attn: DFAS – CO-

P.O. BOX 182317

COLUMBUS, OH 43218-6260

8.2 The Government intends to make payments under the resultant contract by electronic funds transfer (EFT). Reference Clause 52.232-33, “Mandatory Information for Electronic Funds Transfer Payment” appearing in the section of this solicitation entitled “Contract Clauses.”

However, the election as to whether to make payment by check or electronic funds transfer is at the option of the Government.

8.3 DFAS Columbus Center is the payment office for this acquisition.

CAUTION NOTICE:

FAR Part 3.1002(a) requires all Government Contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, Contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with Government contracts and ensures corrective measures are promptly instituted and carried out. A Contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the Government, in connection with the award, performance, or closeout of a Government contract performed by the Contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act (31 U.S.C. 3729-3733).

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the Contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act (31 U.S.C. 3729-3733) When FAR 52.203-13 is included in the contract, Contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

SYSTEM FOR AWARD MANAGEMENT.

“System for Award Management (SAM) database” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes.

“Commercial and Government Entity (CAGE) Code” means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or Government entity; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

“Unique Entity Identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

“Registered in the System for Award Management database” means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Contractor and Government Entity (CAGE) code, as well as date required by the Federal Funding Accountability and Transparency Act of 2006, into the SAM database;

(2) The Offeror has completed the Core Data, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service. The Offeror will be required to provide consent for TIN validation to the Government as part of the SAM registration process.

(4) The Government has marked the record “Active”.