SOW DCAA DRMO Nashville (Draft).docx

DCAA DEFENSE REUTILIZATION MARKETING OFFICE

(DRMO) DISPOSITION SERVICES

NASHVILLE BRANCH OFFICE

STATEMENT OF WORK (SOW)

1. INTRODUCTION:

The Defense Contract Audit Agency (DCAA) provides audit and financial advisory services to the Department of Defense (DoD) and other federal entities responsible for acquisition and contract administration. DCAA operates under the authority, direction, and control of the Under Secretary of Defense (Comptroller)/Chief Financial Officer. As a key member of the government acquisition team, DCAA is a dedicated steward of taxpayer dollars that delivers high quality contract audits and services to ensure warfighters obtain requirements at fair and reasonable prices.

2. OBJECTIVE:

The Defense Contract Audit Agency (DCAA) Central Region has a requirement for moving and disposal services for the Nashville Branch Office.

3. SCOPE OF WORK:

DCAA requires contractor support with moving and disposal services which includes disposing of DoD excess furniture, equipment, computer equipment, non-accountable and accountable property from the DCAA Nashville Branch Office, located at 1321 Murfreesboro Pike, Suite 320, Nashville, TN 37217-2647. This office will require disposal of DoD excess furniture and equipment located at the designated Defense Logistics Agency (DLA) Disposition Services location(s). Complete details and quantities are outlined in the DRMO List - Attachment A.

Contractors must be located within a 50-mile radius of the performance location and travel will not be separately funded.

4. TASK:

Contractor shall provide removal/disposal/transition services to include the following:

· Disposal of DoD government excess for the location(s) outlined in accordance with the SOW.

· Remove all light bulbs from old task lamps, hutches, etc. and dispose of properly.

· Remove all Freon from refrigerators (only if refrigerator isn’t working) and tagged “Freon removed” for DLA.

· DCAA’s excess list, not all inclusive, in Attachment A.

· DCAA excess will be disposed at the DLA Distribution Center (DLA), listed below

· Ensure drivers have a REAL ID driver’s license and proper clearance to gain access to military base and DLA.

· Disassembling all system furniture and private office furniture and remove all remaining furniture, file cabinets, equipment and supplies from the current location.

· Palletizing, shrink wrapping, staging and loading all excess on the DLA trucks or offloading at DLA location depending on project specifics.

· DCAA location above will be clean of all trash and DCAA property, and broom swept condition.

· Validating the size of transportation needed to accomplish the task.

· Contractor is responsible for providing Certificate of Insurance (COI) in accordance with lessor’s requirements.

· DLA has strict guidelines turning in disposal property. More information on this can be found at the DLA site: www.dla.mil.

Responsible for providing DLA the Issue Release/Receipt Document (DD1348) and mail back to the office contact person in the self-address envelope provided by DCAA.

· Contractor must have prior experience with DLA turning in accountable and non-accountable property at a DLA Military Facility on a base.

DCAA is responsible for:

· Scheduling DLA appointment and providing all paperwork for turn in requirements

· Provide an excess list and make sure all accountable equipment has proper paperwork attached especially for laptops and accountable property.

· Provide contractor with a return self-address envelope for DD1348’s to be mailed back to the DCAA office in the event DCAA employee does not attend DLA Appointment.

5. PERIOD OF PERFORMANCE (POP): POP starts at the time of award and must be completed no later than 12 months after period of performance starts.

6. LOCATION OF PERFORMANCE:

DLA TRANSISTION LOCATION

The DCAA Property POC has confirmed with the below location that they will take furniture, computer accountable equipment and other DCAA excess. The DCAA POC for this coordination is TBD.

DLA Disposition Services is located at the following address:

Warner Robins Disposition Services 1200 Macon St.

Robins AFB, GA 31098 DRMSWarnerRobinsDSR@dla.mil (478)-222-8557

DLA location is 347 miles from 1321 Murfreesboro Pike, Suite 320, Nashville, TN 37217-2647

DCAA personnel in charge of this task:

DCAA HQ Facilities Project Lead(s): TBD DCAA On-Site Facilitator: TBD

This location requires moving furniture outside of business hours. All loading and unloading of trucks must be done before 7:00 AM or after 5:00 PM Monday through Friday, or during weekends. The use of elevators for delivery and excessing will be coordinated with the Facilities Project Manager. Padding and Masonite should be used in elevators and common hallways. There is no loading dock or freight elevator available at this location.

Turn-Ins: Turn-In times are very specific and must be scheduled in advance by DCAA. DLA has strict guidelines turning in disposal. More information on this turn-in location can be found on the DLA website: Warner Robins (dla.mil)

7. HOURS OF OPERATION:

This location requires moving furniture outside of business hours. All loading and unloading of trucks must be done before 7:00 AM or after 5:00 PM on Monday through Friday, or during weekends. Disassembling of furniture can be done during business hours.

8. SECURITY REQUIREMENTS

8.1 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

8.1.1 Work to be performed under this contract will require physical access to a federally controlled facility. Prior to beginning work on a contract, DLA requires all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated national agency check with written inquiries (NACI) or NACI equivalent.

8.1.2 Additionally, in accordance with DoD Regulation 5200.2- R, Personnel Security Programs, all DoD contractor personnel who have access to federally controlled information systems must be assigned to positions that are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

8.1.2.1 IT-I for an IT position requiring a single scope background investigation (SSBI) or SSBI equivalent.

8.1.2.2 IT-II for an IT position requiring a NACLC or NACLC equivalent; and

8.1.2.3 IT-III for an IT position requiring a NACI or equivalent. Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

8.1.3 Previously completed security investigations may be accepted by the government in lieu of new investigations if determined by DLA HQ Security to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the government in making this determination, the contractor must provide the following information to the respective DLA HQ Security immediately upon receipt of the contract. This information must be provided for each contractor employee who will perform work on a federally controlled facility and/or will require access to federally- controlled information systems:

8.1.3.1 Full name with middle name, as applicable, with social security number.

8.1.3.2 Citizenship status with date and place of birth.

8.1.3.3 Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, and name of the agency that performed the investigation, company name, address, phone, and fax numbers with email address.

8.1.3.4 Location of on-site workstation or phone number if off-site (if known by the time of award); and

8.1.3.5 Delivery order or contract number and expiration date; and name of the contracting officer.

8.1.4 The KO or COR will ensure that the contractor is notified as soon as the assigned or cognizant DLA HQ Security regarding acceptance of the previous investigation and clearance level makes a suitability determination.

8.1.5 If a new investigation is deemed necessary, the respective DLA HQ Security will notify the contractor and KO/COR after appropriate checks in DoD databases have been made.

8.1.6 If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DLA HQ Security will relay this information to the contractor and KO/COR for further action.

8.1.7 The KO/COR will ensure that the respective DLA HQ Security initiates the investigation for the required clearance level(s) of the contractor personnel.

8.1.8 It is the contractor’s responsibility to ensure that adequate information is provided, and that each contractor employee completes the appropriate paperwork as required either by the KO/COR or by the DLA HQ Security to begin the investigation process for the required clearance level.

8.1.9 The contractor is responsible for ensuring that each contractor employee assigned to the position has the appropriate security clearance level.

8.1.10 The contractor must submit each request for IT access and investigation through the KO/COR to the assigned or cognizant DLA HQ Security. Requests must include the following information and/or documentation:

8.1.10.1 Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National Security Positions (see note below).

8.1.10.2 Proof of citizenship (e.g., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

8.1.10.3 Form FD-258, fingerprint card (fingerprinting can be performed by the cognizant DLA HQ Security).

8.1.11 An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic Questionnaires for Investigations Processing (e-QIP). Hard copies of the SF85 and SF86 are available at OPM’s website, www.opm.gov, but hard copies of the forms are not accepted).

8.1.12 Required documentation, listed above, must be provided by the contractor as directed by the KO/COR to the cognizant DLA HQ Security at the time of fingerprinting or prior to the DLA HQ Security releasing the investigation to the Office of Personnel Management.

8.1.13 Upon completion of the appropriate investigation, the results of the investigation will be forwarded by the office performing the investigation to either the appropriate adjudication facility for eligibility determination or the DLA HQ Security for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract. Contractor personnel cannot commence work on this effort until the investigation has been favorably adjudicated or has been waived into the position pending completion of adjudication. The DLA HQ Security will ensure that results of investigations will be sent by the office performing the investigation to the Defense Industrial Security Clearance Office (DISCO) or DLA HQ Security.

8.1.14 A waiver for an IT-I or IT-II position to allow assignment of an individual contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the government is in receipt of the individual contractor employee’s completed forms. The commander/director or an authorized representative of the DLA organization for which the contractor will perform must approve the request for a waiver. The cognizant DI Personnel Security Office reserves the right to determine whether a waiver request will be forwarded for processing; however, there will be no waiver for an IT-III position. The individual contractor employee for which the waiver is being requested may not physically work at the federally controlled facility and/or be granted access to federally-controlled information systems until the waiver has been approved.

8.1.15 These requirements apply to the prime contractor and any subcontractors the prime contractor may employ during this contract as well as any temporary employees that may be hired by the contractor. The government retains the right to request removal of contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the KO/COR to conflict with the interests of the government. If such removal occurs, the contractor must assign qualified personnel with the required investigation to any vacancy.

8.1.16 All contractor personnel who are granted access to government and/or federally controlled information systems must observe all local automated information system (AIS) security policies and procedures as provided by the DLA site Information Systems Security Officer. Violations of local AIS security policy such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract will result in removal of the employee from government property and referral to the contractor for appropriate disciplinary action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected in the contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

8.1.17 The contractor may be required to obtain a Common Access Card (CAC) for each contractor employee in accordance with procedures established at DLA HQ. When a CAC is required, the KO/COR will ensure that the contractor follows the requirements of Homeland Security Presidential Directive 12.

8.1.18 Contractor personnel must additionally receive Operations Security (OPSEC) and Information Security (INFOSEC) awareness training.

8.1.19 When a contractor employee who has been granted a clearance is removed from the contract, the contractor must provide an appropriately trained substitute who has met or will meet the investigative requirements. The substitute may not begin work on the contract without written documentation, signed by the KO/COR, stating that the new employee has met one of the criteria set forth in this section (e.g., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Individuals removed from this contract because of a violation of local AIS security policy are removed for the duration of the contract.

8.1.20 The contractor must notify the KO/COR when an employee working on this contract resigns, is reassigned, terminated, or no longer requires admittance to the federally controlled facility or access to federally controlled information systems. When the contractor employee departs, the contractor will relay departure information to the cognizant DI Security Office so appropriate databases can be updated. The contractor will ensure each departed employee has completed the out-processing checklist, when applicable, for the necessary security briefing, has returned any government-furnished equipment, returned the DoD CAC and DLA (or equivalent) badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) form 2875. The contractor will be responsible for any costs involved for failure to complete the out-processing including recovery of government property and investigation involved.

8.1.21 These contractor security requirements do not excuse the contractor from meeting the delivery schedule set forth in the contract or waive the delivery schedule in any way. The contractor must meet the required delivery schedule unless the KO grants a waiver or extension.

8.1.22 The contractor will not bill for personnel who are not working on the contract while that employee’s clearance investigation is pending.

8.2 INSTALLATION SECURITY REQUIREMENTS

8.2.1 CONTRACTOR ACCESS AND USE OF PREMISES

8.2.1.1 No employee or representative of the contractor will be admitted to the work site unless s/he furnishes satisfactory proof that s/he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

8.2.1.2 Proof of Identity: Official identification consists of any current government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

8.2.1.3 Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass, CAC, or any other access control badge must be returned to the COR for disposition. These cards are the property of the U.S. Government and cannot be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The COR will deliver all returned contractor badges to Chief, Security Operations, or designee at the Welcome Center within five business days. If the pass, CAC, or any other access control badge is lost or stolen, a police report will be completed, and the COR will submit a new request. Compliance with this requirement is mandatory and certification thereof to the KO/COR is required prior to submitting final invoices. Failure to return badges will hold up contractor's final payment.

8.2.1.4 Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees including subcontractors are required to always wear ID cards conspicuously on their outer clothing and above the waist while working on this center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

8.2.1.5 Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on federal property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on federal property.

8.2.1.6 Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

8.3 PHYSICAL SECURITY

The contractor is responsible for safeguarding all government equipment (including CACs), information, and property accessed while performing the work of this PWS. At the end of normal duty hours and/or after normal duty hours, all government facilities, equipment, and materials must be secured.

8.3.1 SECURITY INCIDENTS. In the event keys are lost or duplicated, the contractor must re-key or replace the affected lock or locks; however, the government, at its sole option, may replace the affected lock or locks or perform re- keying at the contractor’s expense.

8.3.2 The contractor will prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor will prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO/COR.

8.3.3 LOCK COMBINATIONS. The contractor must establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor must ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

8.3.4 DISCLOSURE OF INFORMATION. The contractor must not disclose information with regard to this contract. The contractor must ensure that a non-disclosure agreement (NDA) is signed by all its employees assigned to or performing on this contract before performing any work including all subcontractors and consultants. The NDA must be co-signed by a corporate-level official (contractor program manager or higher-level official) and must be produced upon request by the government. The contractor must also ensure that all its employees understand and adhere to the terms of the NDA. All contractor personnel are responsible for protecting the government’s information and the proprietary information of other contractors. Assignment of contractor employees who have not executed an NDA or failure to adhere to provisions in the NDA may be grounds for default under this contract. Information made available to the contractor by the government for the performance or administration of this effort must be used only for those purposes and must not be used in any other way without the written agreement of the KO. The contractor agrees to assume responsibility for protecting the confidentiality of government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed must be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

8.3.5 PERSONALLY IDENTIFIABLE INFORMATION (PII). The contractor is required to safeguard personally identifiable information (PII) in accordance with the Privacy Act of 1974, 5 U.S.C. § 552a; DLA Privacy Program, DLAR 5410.10; and DoD Privacy Act Regulation, 5400.11-R. The DLA COR must be informed immediately of discovery/detection if DoD PII data is compromised, lost, or stolen. The contractor is required to complete the annual DLA Privacy Program Training course. The DLA COR will coordinate the required training with the contractor.

8.3.6 COMPLIANCE WITH INFORMATION ASSURANCE (IA) POLICIES. The contractor must remain compliant with all applicable federal rules, regulations, directives, instructions, orders, and policies pertaining to information assurance (IA), information technology (IT), IT security, and protection of federal data and information systems including adherence to National Institute of Standards and Technology (NIST) policies, NIST/DoD security standards, and the Federal Information Security Management Act (FISMA). In addition, the contractor must not connect any non-government issued computers or universal serial bus (USB) flash drive media devices to the DLA network.

8.3.7 INFORMATION ASSURANCE TRAINING. The contractor must ensure that personnel accessing information systems have the proper and current information assurance certification to perform information assurance functions in accordance with DoD 8570.01-M, Information Assurance Workforce Improvement Program. The contractor must meet the applicable information assurance certification requirements including:

8.3.7.1 DoD-approved information assurance workforce certifications appropriate for each category and level as listed in the current version of DoD 8570.01-M;

8.3.7.2 Appropriate operating system certification for information assurance technical positions as required by DoD 8570.01-M. Upon request by the government, the contractor must provide documentation supporting the information assurance certification status of personnel performing IA functions; and

8.3.7.3 Contractor personnel who do not possess current and variable certifications will be denied access to DoD information systems for the purpose of performing IA functions.

8.3.8 LIMITED USE OF DATA. Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be averse to the interests of the government and/or others. The contractor and its employees must not divulge, or release data or information developed or obtained in performance of this effort without written approval from the KO. The contractor must not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein will preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the government between the contractor and the data owner that provides for greater rights to the contractor.

8.3.9 DATA RIGHTS. The government has unlimited rights to all documents/materials produced under this contract. All documents and materials to include the source codes of any software, produced under this contract are government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without prior written permission from the KO. All materials supplied to the government are the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.