SOW - CensiTrac SPS ITS.docx

VA Redding Outpatient Clinic VA Northern California Healthcare System Redding VA Clinic 3455 Knighton Road Redding, CA 96002

VA Redding Outpatient Clinic – Initial Outfitting, Transition & Activation Project- Equipment Package – Basis of Design (BOD) General Conditions and Statement of Work

CentiTrac Instrument Tracking System

Introduction The VA Redding Outpatient Clinic has a requirement to purchase CentiTrac Instrument Tracking System (IPS) which is comprised of the items in Table 1 below. This requirement is in support of the activation of the VA Redding Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

General Conditions Site Address The address of the VA Redding Outpatient Clinic is listed below. Additional information on delivery is in section 2.4.

VA Redding Outpatient Clinic Initial Outfitting, Transition & Activation Project 3455 Knighton Road Redding, CA 96002 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. Delivery points of contact will be provided prior to award.

☒ VA Redding Outpatient Clinic Direct Delivery to address detailed in paragraph 2.1.1) Delivery shall be freight on board (FOB) – Destination.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

Use of Warehouse If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA POC any required coordination requirements.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Assembly and Installation The vendor is required to manage the integration in coordination with the VA ROC with the COR.

On-site integration of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate the item integration, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete the laser marking & integration of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) delivery.

During the entire duration of integration, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA ROC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

Use of Premises During the performance of this contract, work will be carried out on VA ROC premises. The vendor will perform all work in such a manner that will cause a minimum interference with VA ROC operations and the operations of other contractors on the premises.

The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

VA Redding Outpatient Clinic

3455 Knighton Road

Redding, CA 96002

Total Quantity: 1 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☒ BMET Training Required if Checked ☒ End User Training Required if Checked

Item Name: CensiTrac Instrument Tracking System for Sterile Processing Services

Salient Characteristics:

Shall be a web-based platform for surgical asset tracking & Inventory management (example-such as surgical instruments, trays, endoscopes, equipment etc.)

The vendor shall plan, execute, and train the staff members of the facility.

The vendor shall provide a detailed plan of action for executing the project. The report should have a detail on 1. Planning Phase. 2. Executing Phase. 3. Equipment Interface. 4. On Site Implementation Phase. 5 Laser Marking on equipment/instruments. 6 Training and Transition.

Laser marking on all instruments shall be done on the site.

Instruments shall be laser marked and commissioned in compliance with EDA standard 4.0 description.

The vendor shall provide a plan of action for Laser marking. 1. Management of the Marking, 2. Marking and Commissioning. 3. Quality control process.

All supporting computers/hardware’s for full functional system shall be provided.

The vendor shall design a solution (location and type of hardware) that best supports the existing SPS workflow and equipment design All licensing needs for full functionality of the solution shall be included System must interface with endoscope reprocessing system, incubators, and OneSource.

Vendor shall provide 24x7 support, 365 days a year support.

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