SOW Breathalyzer 191NLE23Q0040.pdf

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

INL KYIV Breathalyzer

191NLE23Q0040

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 02 June 2023

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 09 June 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf. (suggestion)

STATEMENT OF WORK

Background: INL supports the establishment, development, expansion, and sustainment of the National Police of Ukraine Territorial Community Police Officer (the TCPO) unit across Ukraine. As of this date, over 1,000 TCP officers serve in 643 territorial communities. Currently, the TCPO unit is seeking assistance with the breathalyzer kits for the TCP officers.

Requirements: The contractor shall supply the equipment with the following specifications. The equipment must be new, high-quality, and officially imported to Ukraine or made in Ukraine. The offer must include the costs of the product, door-to-door delivery, customs fees (if applicable), and any other associated costs. All devices must be compatible with standard Ukrainian voltage (220-230 volts), support 50Hz current frequency and have C (European) or F (Schuko) plug type. Equipment produced by Huawei, ZTE, Hikvision, Dahua, and Hytera, or their subsidiaries or affiliates, will not be accepted.

Delivery and Deadline The requested items must be delivered within 2 months after the contract award. The delivery address in Ukraine is the State Institution “The Supply Center of the National Police of Ukraine” at 27 Sviatoshynska Str., Kyiv, Ukraine.

Full destination services (shipping, customs clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price.

Shipping Terms FOB destination – Ukraine. Partial shipments are authorized if approved in writing by the Contracting Officer or a Contracting Officer Representative (COR).

The total price shall include all labor, equipment, full delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies.

Coordination and Documentation

The Contractor shall provide an itemized commercial invoice for all cargo prior to delivery. The Contractor is responsible for Customs documentation, if needed. All deliveries must be coordinated with the designated COR.

Warranty At least 12 months standard manufacturer warranty must be provided in Ukraine. An official manufacturer’s service center shall be available in Ukraine and be capable of providing warranty support, maintenance, upgrade, repair, and replacement services within the next 24 hours.

Tagging Defense Articles, 600 series assets, and items/units that cost $2,500 or more should be tagged with barcodes and serial numbers. For items that contain multiple pieces, each piece should be tagged with a unique tag and a barcode. Upon delivery, the vendor should submit a list of all tagged items and pieces along with their unique tag numbers and serial numbers. The vendor should consult MIL-STD-129 and other industry best practices for recommended placement of barcodes.

Type Electronic breathalyzer Form factor Monoblock Sensor type Electrochemical Data readout via PC or SD card

Available

Print option Available through compatible mobile printer capable of printing in Ukrainian Language support

Must include Ukrainian or Russian

Breath alcohol test

Active through disposable mouthpiece and passive (without mouthpiece)

Displayed Results

Alcohol concentration value will be shown on display

Measuring Unit

Measuring range

From 0.00 to 5.00‰

VAT and Custom fee This requirement is tax and custom fee exempt in Ukraine as it is a part of an international technical assistance project registered with the Government of Ukraine.

The U.S. Government will provide all necessary project registration documents for the vendor to claim tax and import duty exemptions in Ukraine.

CLIN 001 – Breathalyzer

Quantity – 101 (100 for the TCPO and 1 for the Kryvyi Rih Patrol Police Academy)

Specifications:

CLIN 002 – Portable Thermal Printer Compatible with the Breathalyzer in CLIN 001.

Quantity – 101 (100 for the TCPO and 1 for the Kryvyi Rih Patrol Police Academy)

Absolute errors

+/- 0.04‰ in the range from 0.00 to 0.4‰; +/-10% – above 0.40‰

Operating temperature

-5°C - +40°C

Calibration interval

Not less than 12 months

Work indication

LCD display

Dimensions Approx. 135x65x35mm Weight Approx. 200g Certification The device should be certified pursuant to the ДСТУ EN 15964:2014 Compliance The device should be compliant with the requirements of the Technical Regulations for legally regulated measuring equipment, approved by the Resolution of the Cabinet of Ministers of Ukraine No 94 dated January 13, 2016

Package contents device, 5x mouthpiece, user manual (in Ukrainian or Russian), transport case, battery pack, cover, SD memory card or other storage (if supported), wrist wrap, certificates

Type Portable printer Printing Method Heat transfer printing Printing Language Ukrainian Compatibility Compatible with the breathalyzer in CLIN 001 Operating Temperature -10°C – +50°C Dimensions Approx. 130x75x50 Weight Approx. 320g Thermal paper width 57mm Package contents device, 1x thermal paper roll, user manual (in Ukrainian or Russian), big transport case, battery pack, connection cables, power supply

CLIN 003 – Disposable Mouthpiece Compatible with the Breathalyzer in CLIN 001.

Quantity – 10100 (10000 for the TCPO and 100 for the Kryvyi Rih Patrol Police Academy)

Specifications:

Type Disposable tubular mouthpiece Features Hygienic universal mouthpiece, quick removal Packing Sterile packing Compatibility Compatible with the breathalyzer in CLIN 001

CLIN 004 – Thermal Paper Roll Compatible with the Portable Thermal Printer in

CLIN 002.

Quantity – 505 (500 for the TCPO and 5 for the Kryvyi Rih Patrol Police Academy)

Type Thermal paper Length No less than 30 meters Width 57 mm Plug Diameter 12 mm Printing Color Black Compatibility Compatible with the portable thermal printer in CLIN 002

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

https://orca.bpn.gov/