SOW Ames Iowa UPS Inspections.pdf

Statement of Work (SOW)

Project: UPS INSPECTION AND SERVICE

GENERAL INFORMATION

1.0 Scope of Work:

The NCAH at Ames Iowa has the need for inspection, repair, general maintenance and overhaul of various uninterruptible power supplies throughout the facility. There are 12 UPS’s in 5 buildings, the inspections shall be performed on an annual basis. Inspections can be performed in one series of inspections within a short time period or spaced throughout the year as long as each piece of equipment is inspected every twelve months. The Inspection Schedule will be coordinated with NCAH.

2.0 Background:

The successful bidder will be required to provide documented verifiable information for a minimum level of experience of three years in the inspection, repair, maintenance and overhaul of the type and size of equipment they are proposing to service. Emergency/repair response times are 4-hour on-site.

Inspections shall be performed on an annual basis. Inspections can be performed in one series of inspections within a short time period or spaced throughout the year as long as each piece of equipment is inspected every twelve months. The Inspection Schedule will be coordinated with NCAH.

The successful bidder must also certify he is a manufacturer trained technical service organization with proprietary software and hardware for specified equipment, if it is a requirement of the manufacturer.

Awards will be made for a 1-year period with four optional 1-year annual renewal periods. Renewal decisions will be made two months prior to the potential renewal date. The decision to renew will be at the sole discretion of the USDA. Annual price adjustments will be based on successful bidder’s prices submitted at the time of the original bid.

Base Contract – 12 months Option Year 1 – 12 months following completion of Base contract Option Year 2 – 12 months following completion of Option Year 1 Option Year 3 – 12 months following completion of Option Year 2 Option Year 4 – 12 months following completion of Option Year 3

Excluding emergencies, normal scheduled inspections and service work will be performed during regular workdays, 7:00 AM – 5:00 PM, local time. To facilitate completion of service work that would not require an additional full day of activities, extension of time before and after normal working hours will be considered upon a 2-week advance written request from the Contractor.

NCAH Equipment List

Uninterruptible Power Supplies

Unit ID Manufacturer kVA Model Number Building Room/Location UPS-009-01 Powerware 18 9170 Series 9 2011 UPS-009-02 Powerware 18 9170 Series 9 2011 UPS-020-01 Toshiba 300 G8000 Series 20 0105 UPS-020-03 Chloride 50 EDP 70 Series 20 0103 UPS-020-04 Chloride 50 EDP 70 Series 20 BM32 UPS-020-05 Chloride 50 EDP 70 Series 20 BM43A UPS-020-06 Chloride 30 EDP 70 Series 20 BM54 UPS-153-01 Toshiba 3.6 1600EP Series 153 North Unit UPS-153-02 Toshiba 3.6 1600EP Series 153 South Unit UPS-154-01 Toshiba 15 FA 4200 Series 154 TeleCom UPS-154-02 Toshiba 15 FA 4200 Series 154 TeleCom UPS-156-01 Powerware 30 9355 Series 156 MCC

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

Visual Inspection

Check area for any safety concerns that may affect the safety of the technician and or NCAH personnel.

Check subassemblies, wiring harnesses, contacts, cables and other major components for burns or broken wires.

Clean or replace all air filters.

Check all fans for slow start and free rotation.

Check AC input and output for proper wiring, grounding and verify to NEC code standards.

Check input and output grounding is proper and sufficient for NCAH application.

Check and record alarm logs.

Check all circuit boards and connections for cleanliness and or possible problems.

Check all breakers, power connections, fuses and controls for excessive heating or swelling via thermal scan and reading.

Check AC and DC capacitors for swelling or leakage.

Check for DC capacitor vent caps that have extruded more than 1/8”.

Check all nuts, bolts, screws and connectors for tightness and heat discoloration.

Power Checks

Check input voltage, amperage, and frequency readings for proper levels and balance. Also check power quality and harmonic distortion levels.

Check output voltage, amperage, and frequency readings for proper levels and balance. Also check power quality and harmonic distortion levels.

Check bypass voltage and frequency for proper available power.

Check input power and harmonic filters for proper operation and balance.

Check output power and harmonic filters for proper operation and balance.

With NCAH approval, perform operational test of the system including unit transfer and battery discharge.

Review system performance with NCAH to address any questions and to schedule any repairs, depending on availability of NCAH.

Internal Component Checks

Check and calibrate any logic and control signals as specified in the manufacturer’s maintenance procedures.

Check all indicators and meters for proper operation and calibration adjusting as necessary in accordance to the manufacturer’s maintenance procedures.

Check and calibrate all power supply settings in accordance with manufacturer's specified settings.

Check rectifier voltage and current balance for proper operation.

Check inverter voltages and balance for proper operation.

Check static switch voltages and inspect for any leakage.

Check fuses on the DC capacitor deck for continuity, if applicable.

Install or perform Engineering Field Change Notices (FCN), as necessary.

External Environmental Checks

Check ambient temperature of the UPS room.

Check location for cleanliness and accessibility.

VRLA Battery System Checks

Inspect the appearance and cleanliness of all batteries, connectors, cabinet(s) or rack(s), and room(s).

Check each battery for signs of damage to the case, cover or terminals, staining of the case, terminals or surrounding areas, excessive swelling, evidence of melting or thermal damage to the cover and terminal post-seal plus support cabinet(s) or rack(s) for signs of physical damage, corrosion, etc.

Confirm battery cabinet(s) or rack(s) hardware integrity and tighten connections, as necessary.

Clean and retighten all terminal connectors and check for NO-OX grease or oil on all connections (when needed and/or accessible).

Check system float voltage and current and adjust if necessary to manufacturer’s specified settings.

Measure and record DC bus ripple voltage when applicable.

Measure and record all internal impedance readings.

Measure and record all battery connection resistances in micro-ohms, when applicable.

Measure individual battery temperatures and check for any hot spots or readings which are out of the manufacturer’s recommended temperature variance, when accessible.

Perform individual battery load testing, when accessible.

Record battery date codes, number of cells and strings.

3.0 Government Furnished:

NCAH will furnish escorts for technicians

5.0 Deliverables / Schedule:

Key Deliverables Item No.

Deliverable

Objective

Due

1 Proposed Project Plan

Provide a comprehensive report for each uninterruptible power system covering the tasks performed in the above procedures.

Provide a summary of all non-completed tasks with explanation of reason for non-completion and recommendation to correct condition.

Provide a summary of maintenance and/or repair recommendation items which need to be completed prior to the next annual inspection.

No later than 5 business days after inspection

6.0 Travel:

Not Applicable

7.0 Contractor’s Key Personnel:

Not applicable

8.0 Security Requirements:

At least a 2-week notice needs to be given before work is to begin

All contractors must check-in at main gate and main desk at lobby South West entrance to building 20 each day to receive contractor pass (driver’s license will be needed.)

All contractors must be escorted when inside buildings (unless they have contractor linc pass authorization).

Working hours are between 7:00 am and 5:00 pm daily.

9.0 Data Rights:

10.0 Section 508 – Electronic and Information Technology Standards: