Sources_Sought_-BGNDRF_Janitorial_and_Light_Maintenance_1.pdf

SOURCES SOUGHT

Brackish Groundwater National Desalination Research Facility BGNDRF Janitorial and Light Maintenance Proposed Solicitation No. 140R4025Q0028

NOTICE: THIS IS NOT A SOLICITATION, BUT RATHER A SOURCES SOUGHT NOTICE

TO DETERMINE POTENTIAL SOURCES FOR INFORMATION AND PLANNING PURPOSES

ONLY. NO FORMAL SOLICITATION FOR THIS WORK EXISTS AT THIS TIME

The Bureau of Reclamation, Upper Colorado Basin, Brackish Groundwater National Desalination Research Facility (BGNDRF) in Alamogordo, New Mexico is performing market research to determine if there are a sufficient number of qualified small businesses to set aside a firm fixed-price contract for janitorial and light maintenance work. Large businesses are allowed to submit a capability statement as well. The Government will use responses to this notice to make the appropriate acquisition decision.

The NAICS for this requirement is 561720 –Janitorial services. The Small Business Size Standard is $22.0 million

A draft Performance Work Statement (PWS) is included with this Sources Sought Notice which states the specifications which are required for this procurement. The performance period for the contract is anticipated to be March 24, 2025 through March 23, 2030 based on a base year plus four option years.

The BGNDRF is seeking interested vendors that possess the expertise, capability, and experience to provide Janitorial Services as per the PWS.

BACKGROUND INFORMATION:

The Brackish Groundwater National Desalination Research Facility is in need of janitorial services twice per week (additional cleaning on unscheduled days may also be required for various events throughout the year). The total square footage of the office, laboratory, and restrooms is approximately 5,740 square feet. There is approximately 3,574 square feet of tiled surface and 2,375 square feet of carpeted areas.

There are a total of 8 rugs (approximately 300 square ft) that are in the office building and test bay area that require vacuuming (or sweeping). As requested, provide additional janitorial services including light maintenance work for BGNDRF areas.

DESCRIPTION OF SERVICE REQUIRED:

The Contractor shall perform cleaning services twice per week, preferably on Tuesdays and Fridays or an agreed upon schedule that will maintain cleanliness. The scheduled day and time of cleaning will be agreed to by the COR and Contractor and will allow for both flexibility of Contractor staffing and ensure cleanliness of the facility. An ideal schedule will be to have one cleaning day or time outside of busy hours during low or no occupancy.

Additional cleaning on unscheduled days may also be required for various events throughout the year that include, but are not limited to Discovering Desal, Pitch to Pilot, and the WIN Workshop. The Contractor shall coordinate with Reclamation for these special cases at least two (2) weeks in advance of the event(s).

Summary of Expected Work

The total square footage of the office, laboratory, and restrooms is approximately 5,740 square feet. There is approximately 3,574 square feet of tiled surface and 2,375 square feet of carpeted areas. There are a total of XX rugs (YY square ft) that are in the office building and test bay area that require vacuuming (or sweeping).

The Government’s janitorial service scope is summarized in the list of work tasks:

• Empty all waste and recycling bins in office and test bay areas in the facility. Plastic liners should be replaced as needed. Exterior and interior surfaces of receptacles shall be free of dirt, dust, streaks and spots. Containers shall be washed and disinfected as required, but no less than once each year.

• Dust all office, hallway, lobby, and other surfaces to ensure no dust, streaks, bugs, or other debris is present. Contractor shall not move personal items on desks or shelves.

• Dust HVAC registers in hallways and offices so that cobwebs and dust are removed.

• Sweep and mop all tiled floors and clean baseboards and other tiled walls. Tile floors shall be swept, mopped, and disinfected with cleaning material that removes all dirt, debris, and stains from tile surface and grouted areas. Cleaners used shall not be abrasive and shall not damage tile. Lobby furniture shall be moved regularly to sweep behind and underneath.

• Vacuum all carpeted areas including behind doors, under desks, and around furniture. Carpets shall be clean, stain free, free of dirt and soil, spot cleaned as required.

• Vacuum, sweep, or pressure wash facility mats so that no bugs, dirt, or other debris is visible on the top or below the mats.

• Clean and disinfect bathroom fixtures, floors, walls, light switches, restroom dividers, and doors.

Fill paper towel and toilet paper dispensers, hand soap, and other supplies as needed. Restroom toilets, urinals, showers, vanities, fixtures, mirrors, and dispensers shall be sanitary and free of dirt, mineral deposits, smudges, water stains and markings. Dispensers shall be full and wastebasket liners shall be free of trash. Countertops and sinks shall be cleaned and disinfected and free of stains and water stains. Outward appearance of partitions and other accessories in restrooms shall have a neat, clean sanitary appearance and wiped down regularly.

• A washing machine and drying rack are provided for the Contractor to wash and dry mops, cloths, and other cleaning supplies. The Contractor must allow for time to keep clean supplies available and keep the washing machine and area around of it neat in appearance, clean, and free of debris, dust, and trash.

• Clean break room. Kitchen area shall be sanitary, neat in appearance, clean, and free of debris, dust, and odor-free.

Wastebasket liner shall be free of trash.

Towel dispensers shall be full.

Floor shall be free from dust, dirt, foot, trash, and smudges.

Clean and disinfect tables, countertop, floors, walls, light switches, and doors.

Kitchen appliances - refrigerators, microwave, and ice machine – shall be clean and free of smudge marks, fingerprints, and streaks. Inside refrigerator will be cleaned monthly. Microwave will need to be cleaned inside weekly to remove dirt, dust, streaks, grease, foot splatter, and other grime.

• Clean all stainless-steel surfaces such as light switch receptacles, restroom dividers and doors, fire extinguisher compartments associated hardware. Stainless steel surfaces shall be clean and free of dirt, dust, streaks, watermarks, spots, and grime.

• Clean all mirrors and interior glass windows in doors, fire extinguisher compartments and offices. Glass surfaces shall be clean and free of dirt, dust, streaks, watermarks, spots, and grime and shall not be cloudy.

• Clean and polish drinking fountains and bottle fillers. Surfaces shall be clean and free of dirt, dust, streaks, watermarks, spots, hard water deposits and grime.

• Test bay concrete area and ramps must be swept and shall be free of dirt, dust, bugs, and other debris.

• Water analysis laboratory

Sweep, mop, dust, and clean as specified elsewhere in the scope.

Clean laboratory sinks and chrome fixtures. Stainless steel and chrome surfaces shall be clean and free of dirt, dust, streaks, hard water deposits, watermarks, spots, and grime. It is not the Contractor’s responsibility to wash and dry any items/equipment in the sink.

REPORT TO THE FACILITY MANAGER OR BGNDRF STAFF IMMEDIATELY

ANY SUSPECTED CHEMICAL SPILL IN THE LAB. DO NOT CLEAN OR

TOUCH ANY SUSPECTED CHEMICAL SPILL.

• Cleanup and Disposal of Waste Material - The Contractor shall keep the work area, including storage areas, free from accumulation of waste materials. Before completing the work, the Contractor shall remove from the work area and premises any rubbish, tools, equipment, and material that are not the property of the Government.

As requested, provide additional janitorial services including light maintenance work for BGNDRF areas not listed above. The following items will be individually priced and will only be invoiced when the work is requested and completed. The COR will coordinate with the contractor to schedule the required services. The Government’s optional light maintenance scope includes the following items:

• Clean all exterior glass windows in doors, fire extinguisher compartments and offices. Glass surfaces shall be clean and free of dirt, dust, streaks, watermarks, spots, and grime and shall not be cloudy. Care should be taken to minimize staining on exterior walls.

• Shampoo all office carpets at least annually.

• Perform deep cleaning on tiled floors.

• Clean painted walls to remove smudges and other marks.

• Assist with gathering and disposing of weeds and other plant debris. This may include hand-pulling or using a tool to remove weeds. There is approximately 5,400 square ft of space in front of the building and 9,000 square ft of space along the southern edge of the front parking area that may require weeding. There are 20 mesquite trees that have seed pods that need to be picked up.

The area is around 500 square feet per tree (some more, some less area).

• Assist with cleaning sidewalks and parking areas. This may include using a contractor-provided leaf blower or other equipment.

• Assist with picking up trash in front parking lot, entrances, pavement, and landscaped areas.

• Clean inside of refrigerators as requested and scheduled by the COR. See attached draft PWS for additional details of the requirement.

Interested vendors are encouraged to respond with their capabilities statement specifically indicating the capability to perform the specific janitorial services, small business socioeconomic certification(s), Unique Entity ID number, and primary point of contact. All responses must be submitted via email to the Contract Specialist, Nayda Gonzalez, at ngonzalez@usbr.gov, by February 10, 2025 at 04:00PM

MT.

Prospective Contractors are required to be registered and must maintain an active registration in the System for Award Management, (SAM), as required by FAR 4.1102. Prospective contractors must be registered prior to any prospective award. Lack of registration in the SAM database will make an offeror ineligible for prospective award. Information on SAM registration can be obtained via the internet at https://www.sam.gov.

The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of potential contractors for solicitation planning purposes only. The anticipated set-aside will be determined based on the responses to this Sources Sought. This is NOT a request for proposals and is NOT to be construed as a commitment by the Government. Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately from this Sources Sought Notice. No reimbursement will be made for any costs associated with providing information in response to this notice.

Point of Contact:

Nayda Gonzalez Contract Specialist ngonzalez@usbr.gov