SON Sharp MFP NF-FKA000-23-02616 (23-427).pdf

STATEMENT OF NEED

National Oceanic and Atmospheric Administration (NOAA) NOAA Fisheries

The Office of the Assistant Administrator

NF-FKA000-23-02616 (23-427)

PURPOSE: The Office of the Assistant Administrator (OAA) has a need to replace 3 network printers within the SSMC3 located at 1315 East West Highway Silver Spring, Maryland. These printers have exceeded their support lifecycle from the manufacturer. The cost of repairing the printers has become costly and they’ve been unreliable for use due to age. Replacing the printers with new models will reduce costly repairs and increase their availability to the user community.

The printer will be purchased with extended warranties and service to ensure they perform as expected.

SCOPE OR MISSION: NOAA/NMFS/OAA is issuing this solicitation for the sole purpose of acquiring Sharp enterprise Multi-Functional Printers (MFP) as identified in the Hardware Specification Section of this proposal. To continue to provide expertise, customer support, and troubleshooting skills, the agency has selected to stay with one of the current manufacturers.

Acquiring non Sharp enterprise Multi-Functional Printers (MFP) introduces significant risks to the level of support currently provided, and hardware capabilities resulting in undesirable results.

The outcome could result in additional costs to re-train IT staff. Also with the current inventory of consumables that the agency currently has, it would result in extra expenses if a different manufactured consumables have to be purchased. These (3) multi-functional printer/ copier will be replacing existing network printer machines that has reached end of life (EOL)

TECHNICAL SPECIFICATIONS: The vendor shall provide to NOAA/NMFS/OAA– (3) Sharp Multi-Functional Printers (MFP) with the following specifications:

HARDWARE REQUIREMENTS:

Qty - (3) Sharp BP-70C45 - 45 PPM B&W / 45 PPM Full-Color Workgroup Document System

Base models include walk-up motion sensor, Wireless connectivity Multitasking controller Retractable keyboard Sharp OSA®technology (Cloud Ready) - Application Communication and External Accounting modules 256 GB SSD with document filing system

PCL®6 and Adobe® PostScript® 3™ network printing systems Network scanning 300-sheet DSPF Auto duplexing, 550-sheet paper drawer and 100-sheet bypass tray

Options include:

(3) Stand/3 x 550-sheet Paper Drawers

(3) Center Exit Tray

(3) Fax Expansion Kit

SERVICE & MAINTENANCE: We are requesting monthly service and maintenance for a one (1) year period with the option of four (4) addition years. The service and maintenance should include ALL Toner, Developer, Drums, Parts, Preventative Maintenance, Labor, IT Help Desk Support, and Unlimited Training.

DELIVERY & SERVICE ADDRESSES: The vendor shall deliver and service the Sharp BP- 70C45 Multi-Functional Printers (MFP) at the following addresses:

Quantity = Two (2) Printers:

NOAA Fisheries / OAA 1315 East West Highway, Floor 14 Silver Spring, MD. 20910

Quantity = One (1) Printer:

NOAA Fisheries /OAA 1315 East West Highway, Floor 12 Silver Spring, MD. 20910

DELIVERY SCHEDULE: The vendor shall notify by phone or e-mail the Project Lead of any delivery at least three (3) working days prior to arrival of the goods to the shipping point.

Units shall be pre-assembled with the exception of attaching peripheral devices. All internal cards, modems, etc. shall be installed, along with appropriate drivers

The Agency can request partial delivery to accommodate for available storage space.

PROJECT LEAD: To be provided at time of award

VENDORS INVOICE:

For all awards issued prior to 9/30/2023 and will be paid in full before 10/01/2023, The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 business days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading

(vi) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(vii) Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).

(viii) Upon completion of the services under this purchase order, the Vendor shall submit their final invoice. The final invoice must include the words “FINAL INVOICE.” Upon receipt of the final invoice and Government acceptance of the invoice and deliverables, the Government will process the final invoice for payment and commence closeout procedures.

For all awards with an expiration date after 10/1/2023 and outstanding purchase order balances after 10/1/2023 please see NAM Clause 1330-52.232-72 and AA 23-03 Attachment 2 titled NOAA IPP Implementation Notice.

mailto:MB.Invoices@noaa.gov