SOL-R7-13-00008Final.pdf

SOL-R7-13-00008

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 2

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

X

R7

Region 7 US Environmental Protection Agency 11201 Renner Blvd.

Lenexa KS 66219

1200 CD 05/10/2013

Marie Noel 913 Noel.Marie@epa.gov

551-7176

PAGE(S)

Marie Noel

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

SOL-R7-13-00008

(A) (B) (C) (D) (E) (F)

REGION 7 START IV

Delivery Location Code: R7 R7 11201 Renner Blvd.

Lenexa KS 66219 USA

0001 Base Period

Period of Performance: 06/13/2013 to 06/12/2016

0002 Option Period 1 (Option Line Item) 05/01/2016

Period of Performance: 06/13/2016 to 06/12/2018

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SECTION A - Solicitation/Contract Form SECTION B - Supplies or Services/Prices

B-1 EPA 1552.216-73 FIXED RATES FOR SERVICES-INDEFINITE DELIVERY/INDEFINITE

QUANTITY CONTRACT. (APR 1984)

B-2 LOCAL CLAUSES EPA-B-16-101 MINIMUM AND MAXIMUM AMOUNTS

B-3 INCREMENTAL FUNDING

B-4 MOBILIZATION

B-5 COST REIMBURSEMENT CLINS

B-6 RESPONSE TIME

SECTION C - Description/Specifications

C-1 EPA 1552.211-79 COMPLIANCE WITH EPA POLICIES FOR INFORMATION RESOURCES

MANAGEMENT. (JAN 2012)

C-2 LOCAL CLAUSES EPA-C-10-101 STATEMENT OF WORK/PERFORMANCE WORK

STATEMENT/SPECIFICATIONS

C-3 LOCAL CLAUSES EPA-C-10-103 INCORPORATION OF CONTRACTOR'S QUALITY ASSURANCE

(QA) PLAN

C-4 COMPLIANCE WITH EPA POLICIES FOR INFORMATION RESOURCES MANAGEMENT

(EPAAR 1552.211-79) (OCT 2000)

C-5 ACQUISITION AND USE OF ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES

(EP-S 97-1) (MAY 1999)

C-6 INCORPORATION OF CONTRACTOR'S PLANS

SECTION D - Packaging and Marking SECTION E - Inspection and Acceptance

E-1 FAR 52.246-6 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR. (MAY 2001)

SECTION F - Deliveries or Performance

F-2 EPA 1552.211-75 WORKING FILES. (APR 1984)

F-3 LOCAL CLAUSES EPA-F-12-101 PERIOD OF PERFORMANCE

F-4 REPORTS OF WORK

F-5 USE OF RECOVERED MATERIALS IN PAPER AND PAPER PRODUCTS (EP 52.210-150)

F-6 EPAAR 1552.211-72 MONTHLY PROGRESS REPORT (JUN 1996)

F-7 ADVISORY AND ASSISTANCE SERVICES (EPAAR 1552.211-78 (APR 1984)

F-8 ELECTRONIC SUBMISSION OF DELIVERABLES

G-1 SUBMISSION OF INVOICES

G-2 EPA 1552.216-72 ORDERING-BY DESIGNATED ORDERING OFFICERS. (APR 1984)

G-3 PAYMENTS-FIXED-RATE SERVICES CONTRACT

G-4 EPA 1552.245-70 GOVERNMENT PROPERTY. (SEP 2009)

G-5 EPA 1552.245-71 GOVERNMENT-FURNISHED DATA. (SEP 2009)

G-6 LOCAL CLAUSES EPA-G-45-101 DESIGNATION OF PROPERTY ADMINISTRATOR

G-7 LOCAL CLAUSES EPA-G-42-101 CONTRACT ADMINISTRATION REPRESENTATIVES

G-8 ORDERING - BY DESIGNATED ORDERING OFFICERS

G-9 SITE SPECIFIC INVOICING INSTRUCTIONS

G-10 SUBMISSION OF INVOICES (EPAAR 1552.232-70) (JUN 1996) ALTERNATE I (JUN

G-11 INVOICING REQUIREMENTS

G-12 SUBCONTRACT CONSENT (EP 52.244-100) (APR 1984)

G-13 DECONTAMINATION OF GOVERNMENT PROPERTY (EPAAR 1552.245-70) (APR 1984)

G-14 SUBCONTRACTING REPORTS--SMALL BUSINESS AND SMALL DISADVANTAGED

BUSINESS CONCERNS (EP 52. 219-120) (OCT 1991)

G-15 GOVERNMENT PROPERTY (EPAAR 1552.245-73) (JUN2003) DEVIATION

G-17 INDIRECT COSTS (EPAAR 1552.242-70) (APR 1984) DEVIATION

G-18 ANNUAL ALLOCATION OF NON-SITE SPECIFIC COST REPORT

G-19 SITE SPECIFIC INVOICING INSTRUCTIONS

G-20 DECONTAMINATION OF CONTRACTOR OWNED EQUIPMENT

G-21 ECONOMIC PRICE ADJUSTMENT

SECTION H - Special Contract Requirements

H-1 EPA 1552.227-76 PROJECT EMPLOYEE CONFIDENTIALITY AGREEMENT. (MAY 1994)

H-2 EPA 1552.203-71 DISPLAY OF EPA OFFICE OF INSPECTOR GENERAL HOTLINE POSTER. (AUG 2000)

H-3 EPA 1552.208-70 PRINTING. (DEC 2005)

H-4 EPA 1552.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST. (MAY 1994)

H-5 EPA 1552.209-73 NOTIFICATION OF CONFLICTS OF INTEREST REGARDING PERSONNEL.

(MAY 1994)

H-6 EPA 1552.209-74 LIMITATION OF FUTURE CONTRACTING. (APR 2004) ALTERNATE II (START)

(APR 2004)

H-7 EPA 1552.217-76 OPTION TO EXTEND THE EFFECTIVE PERIOD OF THE CONTRACT-

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

H-8 EPA 1552.223-71 EPA GREEN MEETINGS AND CONFERENCES. (MAY 2007)

H-9 EPA 1552.235-70 SCREENING BUSINESS INFORMATION FOR CLAIMS OF CONFIDENTIALITY.

(APR 1984)

H-10 EPA 1552.235-71 TREATMENT OF CONFIDENTIAL BUSINESS INFORMATION. (APR 1984)

H-11 EPA 1552.235-73 ACCESS TO FEDERAL INSECTICIDE, FUNGICIDE, AND RODENTICIDE ACT

CONFIDENTIAL BUSINESS INFORMATION (APR 1996). (APR 1996)

H-12 EPA 1552.235-77 DATA SECURITY FOR FEDERAL INSECTICIDE, FUNGICIDE AND

RODENTICIDE ACT CONFIDENTIAL BUSINESS INFORMATION. (DEC 1997)

H-13 EPA 1552.235-78 DATA SECURITY FOR TOXIC SUBSTANCES CONTROL ACT CONFIDENTIAL

BUSINESS INFORMATION. (DEC 1997)

H-14 EPA 1552.235-79 RELEASE OF CONTRACTOR CONFIDENTIAL BUSINESS INFORMATION.

(APR 1996)

H-15 EPA 1552.237-71 TECHNICAL DIRECTION. (AUG 2009)

H-16 ACCESS TO CONFIDENTIAL BUSINESS INFORMATION (EPAAR 1552.235-80) (OCT

H-17 EPA 1552.237-72 KEY PERSONNEL. (APR 1984)

H-18 EPA 1552.237-75 PAPERWORK REDUCTION ACT. (APR 1984)

H-19 EPA 1552.242-71 CONTRACTOR PERFORMANCE EVALUATIONS (OCT 2011)

H-20 LOCAL CLAUSES EPA-H-07-102 IDENTIFICATION OF ON-SITE CONTRACTOR EMPLOYEES 53

H-21 LOCAL CLAUSES EPA-H-09-108 REGIONAL CROSSOVER

H-22 LOCAL CLAUSES EPA-H-11-103 GOVERNMENT RIGHTS UNDER THE COMPREHENSIVE

ENVIRONMENTAL RESPONSE, COMPENSATION AND LIABILITY ACT

H-23 LOCAL CLAUSES EPA-H-23-101 ENVIRONMENTALLY PREFERABLE PRACTICES

H-24 LOCAL CLAUSES EPA-H-04-101 RETENTION AND AVAILABILITY OF CONTRACTOR FILES . 54

H-25 LOCAL CLAUSES EPA-H-11-106 SALVAGEABLE PRODUCTS

H-26 LOCAL CLAUSES EPA-H-27-102 CONFIDENTIALITY OF INFORMATION

H-27 LOCAL CLAUSES EPA-H-09-101 CONTRACTOR DISCLOSURE REQUIREMENTS FOR

CONFLICT OF INTEREST

H-28 LOCAL CLAUSES EPA-H-09-106 TASK ORDER CONFLICT OF INTEREST CERTIFICATION

H-30 LOCAL CLAUSES EPA-H-11-101 HEALTH AND SAFETY

H-31 LOCAL CLAUSES EPA-H-07-101 PUBLIC COMMUNICATION

H-32 LOCAL CLAUSES EPA-H-28-102 MINIMUM INSURANCE REQUIREMENTS

H-33 LOCAL CLAUSES EPA-H-09-103 PROHIBITION OF EMERGENCY AND RAPID RESPONSE

SERVICE (ERRS) CONTRACTORS FROM CONTRACT AWARD

H-34 LOCAL CLAUSES EPA-H-09-104 DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST

H-35 LOCAL CLAUSES EPA-H-11-105 USE OF COMPANY OWNED OR AFFILIATED LABORATORIES

AND TREATMENT FACILITIES

H-36 LIMITATION ON REIMBURSEMENT FOR RENTAL EQUIPMENT (EP 52.231-305) (APR 1992) . 59

H-37 PROJECT EMPLOYEE CONFIDENTIALITY AGREEMENT (EPAAR 1552.227-76) (MAY

H-38 INSURANCE LIABILITY TO THIRD PERSONS (EPAAR 1552.228-70) (OCT 2000)

H-39 STATE AND LOCAL TAXES (EPAAR 1552.229-70) (NOV 1989)

H-40 PUBLICITY (EPAAR 15552.237-74) (APR 1984)

H-41 PAPERWORK REDUCTION ACT (EPAAR 1552.237-75) (APR 1984)

H-42 GOVERNMENT-CONTRACTOR RELATIONS (EPAAR 1552.237-76) (JUL 1999)

H-43 REHABILITATION ACT NOTICE (EPAAR 1552.239-70) (OCT 2000)

H-44 FABRICATION OR ACQUISITION OF NONEXPENDABLE PROPERTY (EPAAR 1552.245-72) (APR 1984)

H-45 LOCAL CLAUSES EPA-H-04-102 ELECTRONIC SIGNATURES

H-46 LOCAL CLAUSES EPA-H-04-101 RETENTION AND AVAILABILITY OF CONTRACTOR

FILES

H-47 LOCAL CLAUSES EPA-H-37-101 EXPERT TESTIMONY

H-48 TRAINING

H-49 REQUIRED STANDARD OF WORKMANSHIP

H-50 PERFORMANCE BASED TASK ORDERS

H-51 SPECIAL PROVISIONS REGARDING TERMINATION OF INDIVIDUAL ORDERS

H-52 LOCATIONAL DATA POLICY

H-53 DISCOUNT AIR PASSENGER TRANSPORTATION RATES

H-54 DISCOUNT HOTEL/MOTEL LODGING RATES

H-55 REMOVAL COST MANAGEMENT SOFTWARE SYSTEM (RCMS)

H-56 ACCESS RIGHTS AND ACCESS AGREEMENTS

H-57 POST AWARD CONFERENCE

H-58 STOP WORK ORDER FOR INDIVIDUAL TASK ORDERS

H-59 AUTHORITY TO TAKE DIRECTION

H-60 TRANSBOUNDRY EFFORTS

H-61 CONTRACTOR RIGHTS UNDER THE COMPREHENSIVE ENVIRONMENTAL RESPONSE,

COMPENSATION AND LIABILITY ACT (CERCLA)

H-62 DATA

H-63 AUTHORITY TO TAKE DIRECTION

H-64 EPA REGIONAL CROSSOVER

H-65 CONTRACTOR RIGHTS UNDER THE COMPREHENSIVE ENVIRONMENTAL RESPONSE,

COMPENSATION AND LIABILITY ACT (CERCLA)

H-66 DATA

H-67 SAMPLE COLLECTION, DATA MANAGEMENT, REVIEW, TRACKING AND REPORTING

REQUIREMENTS

SECTION I - Contract Clauses

I-1 FAR 52.202-1 DEFINITIONS. (JAN 2012)

I-2 FAR 52.203-5 COVENANT AGAINST CONTINGENT FEES. (APR 1984)

I-3 FAR 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT. (SEP 2006)

I-4 FAR 52.203-7 ANTI-KICKBACK PROCEDURES. (OCT 2010)

I-5 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS. (FEB 2009)

I-6 FAR 52.223-14 RESERVED

I-7 FAR 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING. (AUG 2011)

I-8 FAR 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES. (JUN 2008)

I-9 FAR 52.233-3 PROTEST AFTER AWARD. (AUG 1996)

I-10 FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. (OCT 2004)

I-11 FAR 52.243-3 CHANGES - TIME-AND-MATERIALS OR LABOR-HOURS. (SEP 2000)

I-12 FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT

PAPER. (MAY 2011)

I-13 FAR 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES. (OCT 1997)

I-14 FAR 52.216-18 ORDERING. (OCT 1995)

I-15 FAR 52.216-22 INDEFINITE QUANTITY. (OCT 1995)

I-16 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY. (APR 1984)

I-18 FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES. (FEB 1999)

I-19 FAR 52.228-7 INSURANCE - LIABILITY TO THIRD PERSONS. (MAR 1996)

I-20 FAR 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS. (DEC 2010)

I-21 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

I-22 FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. (APR 1984)

I-23 FAR 52.225-3 BUY AMERICAN ACT - FREE TRADE AGREEMENTS - ISRAELI TRADE ACT. (NOV

2012) - ALTERNATE II (MAR 2012)

I-24 ORDER LIMITATIONS (FAR 52.216-19) (OCT 1995)

I-25 DRUG-FREE WORKPLACE (FAR 52.223-6) (MAY 2001)

I-26 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (FAR 52.232-19) (APR 1984)

I-27 COMPETITION IN SUBCONTRACTING (FAR 52.244-5) (DEC 1996)

I-28 SUBCONTRACTS FOR COMMERCIAL ITEMS (FAR 52.244-6) (JUL 2004)

I-29 EXECUTIVE ORDER 13201 - NOTIFICATION OF EMPLOYEE RIGHTS CONCERNING

PAYMENT OF UNION DUES OR FEES, 29 CFR PART 470 (EP-S 04-02) (APR 2004)

I-30 FAR 52.222-41 SERVICE CONTRACT ACT OF 1965

I-31 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

I-32 FAR 52.222-43 FAIR LABOR STANDARES ACT AND SERVICE CONTRACT ACT – PRICE

ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)

I-33 FAR 52.232-22 LIMITATION OF FUNDS

SECTION J - List of Documents, Exhibits and Other Attachments

K-1 FAR 52.223-4 RECOVERED MATERIAL CERTIFICATION. (MAY 2008)

K-2 FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN

ACTIVITIES OR TRANSACTIONS RELATING TO IRAN-REPRESENTATION AND CERTIFICATIONS.

(DEC 2012)

K-3 FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS. (SEP 2007)

K-4 FAR 52.204-3 TAXPAYER IDENTIFICATION. (OCT 1998)

K-5 FAR 52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL BUSINESS). (MAY 1999)

K-6 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS. (DEC 2012)

K-7 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (FEB 2012)

K-8 FAR 52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING REQUIREMENTS.

(SEP 2010)

K-9 FAR 52.223-1 BIOBASED PRODUCT CERTIFICATION. (MAY 2012)

K-10 FAR 52.223-13 RESERVED

K-11 FAR 52.226-2 HISTORICALLY BLACK COLLEGE OR UNIVERSITY AND MINORITY

INSTITUTION REPRESENTATION. (OCT 2008)

K-12 EPA 1552.203-70 CURRENT/FORMER AGENCY EMPLOYEE INVOLVEMENT CERTIFICATION.

(APR 1984)

K-13 EPA 1552.209-72 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION. (APR 1984) . 91

K-14 EPA 1552.224-70 SOCIAL SECURITY NUMBERS OF CONSULTANTS AND CERTAIN SOLE

PROPRIETORS AND PRIVACY ACT STATEMENT. (APR 1984)

SECTION L - Instructions, Conditions, and Notices to Bidders

L-1 FAR 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER

THAN CERTIFIED COST OR PRICING DATA. (OCT 2010)

L-2 FAR 52.233-2 SERVICE OF PROTEST. (SEP 2006)

L-3 EPA 1552.209-70 ORGANIZATIONAL CONFLICT OF INTEREST NOTIFICATION. (APR 1984)

L-4 EPA 1552.215-75 PAST PERFORMANCE INFORMATION. (OCT 2000)

L-5 EPA 1552.233-70 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS. (JUL 1999)

L-6 LOCAL CLAUSES EPA-L-19-101 IDENTIFICATION OF SET-ASIDE/8(A) PROGRAM

APPLICABILITY

L-7 LOCAL CLAUSES EPA-L-15-102 TECHNICAL QUESTIONS

L-8 LOCAL CLAUSES EPA-H-15-101 RELEASE OF COST OR PRICING PROPOSALS OUTSIDE THE

GOVERNMENT FOR AUDIT

L-9 LOCAL CLAUSES EPA-H-09-103 PROHIBITION OF EMERGENCY AND RAPID RESPONSE

SERVICE (ERRS) CONTRACTORS FROM CONTRACT AWARD

L-10 LOCAL CLAUSES EPA-H-09-104 DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST

L-11 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND COST OR PRICING

PROPOSALS

SECTION M - Evaluation Factors for Award

M-1 FAR 52.217-4 EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD. (JUN

1988)

M-2 FAR 52.217-5 EVALUATION OF OPTIONS. (JUL 1990)

M-3 EPA 1552.215-70 EPA SOURCE EVALUATION AND SELECTION PROCEDURES-NEGOTIATED

PROCUREMENTS. (AUG 1999)

M-4 EPA 1552.215-71 EVALUATION FACTORS FOR AWARD. (AUG 1999)

M-5 EVALUATION FACTORS FOR AWARD

M-6 DISCUSSIONS

SECTION A - Solicitation/Contract Form

SECTION B - Supplies or Services/Prices

B-1 EPA 1552.216-73 FIXED RATES FOR SERVICES-INDEFINITE DELIVERY/INDEFINITE

QUANTITY CONTRACT. (APR 1984)

The following fixed rates shall apply for payment purposes for the duration of the contact subject to Economic Price Adjustment as described in Section G.

BASE PERIOD – 3 YEARS

ESTIMATED UNIT

CLIN DESCRIPTION QUANTITY PRICE TOTAL

0001 Principal Professional 6,345 $_________ $______________

0002 IT Pro, Sr Sci, Sr Eng 63,402 $_________ $______________

0003 Jr Sci, Jr Eng 101,235 $_________ $______________

0004 Ctr Admin, Sr Tech 55,002 $_________ $______________

0005 Gen IT Tech, Jr Tech 20,646 $_________ $______________

0006 Clerical 24,643 $_________ $______________

0007 Travel + G&A if applicable NTE (w/G&A) $ 968,355.24

0008 ODCs + G&A if applicable NTE (w/G&A) $ 1,656,386.28

0009 Subcontracts + G&A if applicable NTE (w/G&A) $ 2,446,698.96

0010 Equipment + G&A if applicable NTE (w/G&A) $_ 73,877.40

TOTAL BASE PERIOD W/O OPTION ITEM $_____________

OPTION ITEM

0011 50% Increase (Total of CLINs 00001 thru 0010) $_____________

TOTAL BASE PERIOD WITH OPTION ITEM $_____________

OPTION PERIOD – 2 YEARS

ESTIMATED UNIT

CLIN DESCRIPTION QUANTITY PRICE TOTAL

ESTIMATED UNIT

CLIN DESCRIPTION QUANTITY PRICE TOTAL

0001 Principal Professional 4,230 $_________ $______________

0002 IT Pro, Sr Sci, Sr Eng 42,268 $_________ $______________

0003 Jr Sci, Jr Eng 67,490 $_________ $______________

0004 Ctr Admin, Sr Tech 36,668 $_________ $______________

0005 Gen IT Tech, Jr Tech 13,764 $_________ $______________

0006 Clerical 16,442 $_________ $______________

0007 Travel + G&A if applicable NTE (w/G&A) $ 703,515.24

0008 ODCs + G&A if applicable NTE (w/G&A) $ 1,206,026.28

0009 Subcontracts + G&A if applicable NTE (w/G&A) $ 1,173,605.76

0010 Equipment + G&A if applicable NTE (w/G&A) $ 53,790.48

TOTAL BASE PERIOD W/O OPTION ITEM $_____________

OPTION ITEM

0011 50% Increase (Total of CLINs 1001 thru 1010) $_____________

TOTAL BASE PERIOD WITH OPTION ITEM $_____________

NOTE: Offerors shall provide their G&A rate in lieu of the “if applicable” verbiage on price proposal submission.

The rate, or rates, set forth above include all expenses, including report preparation, salaries, overhead, general and administrative expenses, and profit.

The Contractor shall voucher for only the time of the personnel whose services are applied directly to the work called for in individual Delivery Orders and accepted by the EPA Project Officer. The Government shall pay the Contractor for the life of a delivery order at rates in effect when the delivery order was issued, even if performance under the delivery order crosses into another period. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records must document time worked and work performed by each individual on all Delivery Orders.

(End of clause)

B-2 LOCAL CLAUSES EPA-B-16-101 MINIMUM AND MAXIMUM AMOUNTS

During the period specified in the "Ordering" clause, the Government shall place orders totaling a minimum of $500,000 during the Base Period. The amount of all orders shall not exceed TBD.

B-3 INCREMENTAL FUNDING

This contract will be incrementally funded. The amount presently available for payment and allotted to the contract at time of award is $500,000.00.

B-4 MOBILIZATION

The EPA’s intent to allow a contract mobilization period of thirty (30) calendar days between the contract award date and the contract start date for work other than that related to an emergency response. Therefore, for work other than that relative to an emergency response, the contractor has a 30 day mobilization period during which time they will achieve full staffing levels, be operational and ready to accept non-emergency work from EPA. During the mobilization period of the contract, transition of work from the predecessor contract will be accomplished. All costs for mobilization shall be included in the fully loaded rates proposed.

B-5 COST REIMBURSEMENT CLINS

The cost reimbursement portion of the contract consists of travel, specialized labor and non-routine equipment. All costs that do not come within these limited categories are considered to be part of the fixed rate portion of the contract. Therefore, these costs are separate and distinct from the fixed rate portion of the contract. The cost reimbursement portion of the contract will be funded on an as needed basis. The contractor will only be reimbursed for actual costs incurred, required to accomplish the tasks outlined in the START Performance Work Statement.

These costs will be treated in accordance with the clause entitled, "Allowable Cost and Payment (FAR 52.216-7)."

Such costs shall be charged in accordance with the Contractor's established and accepted accounting practices. The Government will compensate the contractor for incurred costs that are determined to be reasonable, allowable and allocable.

Travel is limited to site -specific travel unless prior written approval is obtained from the Contracting Officer.

Subcontracts include well drilling; monitoring well installation; geophysical investigation techniques, such as ground penetrating radar; leases for non-routine equipment; specialized labor; and laboratory analytical services.

Materials and Supplies are separate and distinct from those items included in the fixed rate portion of the contract or included in the contractor's indirect rates. The contractor shall not charge the Government for materials/supplies that are priced in the fixed rate portion of the contract or included in the indirect rates.

B-6 RESPONSE TIME

Initial response by the contractor to an event designated an emergency shall be immediate. The contractor shall have a response procedure that provides for on-call staffing for all after hours, weekends/ and holidays (24/7). The contractor shall be able to immediately respond from a pre-designated duty station to provide field support, provide baseline field equipment, and have the necessary skill level to utilize this equipment within one hour of the initial call. Additional contractor support to provide response specific equipment shall be initiated immediately and be able to respond within two hours of the initial call.

SECTION C - Description/Specifications

C-1 EPA 1552.211-79 COMPLIANCE WITH EPA POLICIES FOR INFORMATION RESOURCES

MANAGEMENT. (JAN 2012)

Compliance with EPA Policies for Information Resources Management

(a) Definition. Information Resources Management (IRM) is defined as any planning, budgeting, organizing, directing, training, promoting, controlling, and managing activities associated with the burden, collection, creation, use and dissemination of information. IRM includes both information itself and the management of information and related resources such as personnel, equipment, funds, and technology. Examples of these services include but are not limited to the following:

(1) The acquisition, creation, or modification of a computer program or automated data base for delivery to EPA or use by EPA or contractors operating EPA programs.

(2) The analysis of requirements for, study of the feasibility of, evaluation of alternatives for, or design and development of a computer program or automated data base for use by EPA or contractors operating EPA programs.

(3) Services that provide EPA personnel access to or use of computer or word processing equipment, software, or related services.

(4) Services that provide EPA personnel access to or use of: Data communications; electronic messaging services or capabilities; electronic bulletin boards, or other forms of electronic information dissemination; electronic record-keeping; or any other automated information services.

(b) General. The Contractor shall perform any IRM-related work under this contract in accordance with the IRM policies, standards, and procedures set forth on the Office of Environmental Information policy Web site. Upon receipt of a work request (i.e. delivery order, task order, or work assignment), the Contractor shall check this listing of directives. The applicable directives for performance of the work request are those in effect on the date of issuance of the work request. The 2100 Series (2100-2199) of the Agency's Directive System contains the majority of the Agency's IRM policies, standards and procedures.

(c) Section 508 requirements. Contract deliverables are required to be compliant with Section 508 requirements. The Environmental Protection Agency policy for 508 compliance can be found on the Agency's Directive System identified in section (d) of this clause under policy number CIO 2130.0, Accessible Electronic and Information Technology. Additional information on Section 508 including EPA's 508 policy can be found at www.epa.gov/accessibility.

(d) Electronic access. A complete listing, including full text, of documents included in the 2100 Series of the Agency's Directive System is maintained on the EPA Public Access Server on the Internet at http://epa.gov/docs/irmpoli8/.

(End of clause)

C-2 LOCAL CLAUSES EPA-C-10-101 STATEMENT OF WORK/PERFORMANCE WORK

STATEMENT/SPECIFICATIONS

The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified), to perform the statement of work included in Attachment 1. Work will be ordered against the subject statement of work through Contracting Officer issuance of task orders.

C-3 LOCAL CLAUSES EPA-C-10-103 INCORPORATION OF CONTRACTOR'S QUALITY ASSURANCE

(QA) PLAN

The Contractor shall adhere to the procedures set forth in its QA plan dated [insert date], which is incorporated by reference.

C-4 COMPLIANCE WITH EPA POLICIES FOR INFORMATION RESOURCES MANAGEMENT

(EPAAR 1552.211-79) (OCT 2000)

(a) Definition. Information Resources Management (IRM) is defined as any planning, budgeting, organizing, directing, training, promoting, controlling, and managing activities associated with the burden, collection/ creation, use and dissemination of information. IRM includes both information itself, and the management of information and related resources such as personnel, equipment, funds, and technology.

Examples of these services include but are not limited to the following:

(1) The acquisition, creation/ or modification of a computer program or automated data base for delivery to EPA or use by EPA or contractors operating EPA programs.

(2) The analysis of requirements for, study of the feasibility of, evaluation of alternatives for, or design and development of a computer program or automated data base for use by EPA or contractors operating EPA programs.

(3) Services that provide EPA personnel access to or use of computer or word processing equipment, software, or related services.

(4) Services that provide EPA personnel access to or use of: Data communications; electronic messaging services or capabilities; electronic bulletin boards, or other forms of electronic information dissemination; electronic record-keeping; or any other automated information services.

(b) General. The Contractor shall perform any IRM related work under this contract in accordance with the IRM policies, standards and procedures set forth in this clause and noted below. Upon receipt of a work request (i.e. delivery order or work assignment), the Contractor shall check this listing of directives (see paragraph (d) for electronic access). The applicable directives for performance of the work request are those in effect on the date of issuance of the work request.

(1) IRM Policies, Standards and Procedures. The IRM Series 2100 (2100-2199) of the Agency's Directive System contains the majority of the Agency's IRM policies, standards and procedures.

(2) Groundwater Program IRM Requirement. Work related to collecting Groundwater data; or bases containing Groundwater quality data shall –

Minimum Set of Data Elements for Groundwater. A contractor performing any developing or enhancing data comply with EPA Order 7500.1A

(3) EPA Computing and Telecommunications Services. The Enterprise Technoloqv Services Division CETSD) Operational Directives Manual contains procedural information about the operation of the Agency's computing and telecommunications services. Contractors performing work for the Agency's National Computer Center or those who are developing systems which will be operating on the Agency's national platforms must comply with procedures established in the Manual. (This document may be found at: http://basin.rtpnc.epa.gov:9876/etsd/directives.nsf.)

(c) Printed Documents: Documents listed in (b)(1) and (b)(2) may be obtained from:

U.S. Environmental Protection Agency Office of Administration Facilities Management and Services Division Distribution Section Mail Code: 3204 Ariel Rios Building 1200 Pennsylvania Avenue, N.W.

Washington, D.C. 20460 Phone: (202) 260-5797 http://basin.rtpnc.epa.gov:9876/etsd/directives.nsf.)

(d) Electronic Access. Electronic access. A complete listing, including full text, of documents included in the 2100 Series of the Agency's Directive System is maintained on the EPA Public Access Server on the Internet at http://epa.gov/docs/irmpoli8/.

C-5 ACQUISITION AND USE OF ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES

(EP-S 97-1) (MAY 1999)

(a) Executive Order 13101 of September 14, 1998, entitled "Greening the Government through Waste Prevention, Recycling, and Federal Acquisition" and Section 6002 of the Resource Conservation and Recovery Act (RCRA) of 1976, as amended (42 U.S.C. 6962, Pub L. 94-580, 90 Stat. 2822) require Federal agencies to procure designated items with the highest recovered materials content practicable.

(b) In the performance of this contract, the Contractor shall comply with the requirements of the following issuances:

(1) Title 40 of the Code of Federal Regulations, Part 247, Comprehensive Guideline for Procurement of Products Containing Recovered Materials (CPG), which designates items that are or can be made with recovered materials, and its companion pieces, the Recovered Materials Advisory Notices (RMANs). The CPG and RMANs provide recommended procurement practices, including recommended recovered material content levels, for purchasing products designated in the CPG. The Contractor shall comply with these recommendations, and such other CPG revisions and RMANs as the Environmental Protection Agency (EPA) may issue with respect to the procurement of products that contain recovered materials. (Copies of the CPG or RMANs, as well as information on manufacturers and vendors of designated items may be obtained by calling EPA's RCRA Hotline at (800) 424-9346, or, in the Washington, D.C., metropolitan area, at (703) 412-9810.)

(2) In complying with the requirements of paragraph (b), the Contractor shall coordinate its concerns and program guidance with EPA's Recycling Coordinator.

(c) The Contractor shall prepare and submit reports on the purchase of products containing recovered materials from time to time in accordance with written direction (e.g., in specified format) from the EPA Recycling Coordinator through the Contracting Officer. Reports shall be submitted to the EPA Recycling Coordinator, with a copy to the Contracting Officer, Mail Code 3204, Washington, D.C. 20460.

C-6 INCORPORATION OF CONTRACTOR'S PLANS

The following contractor plans submitted in their proposal dated TBD are incorporated into the contract by reference:

Quality Management Plan Dated:

Contractor's Organizational Conflict of Interest Plan Dated:

Contractor's Subcontracting Plan Dated:

http://epa.gov/docs/irmpoli8/

SECTION D - Packaging and Marking

(FOR THIS CONTRACT THERE ARE NO CLAUSES IN THIS SECTION)

SECTION E - Inspection and Acceptance

E-1 FAR 52.246-6 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR. (MAY 2001)

(a) Definitions. As used in this clause--

"Contractor's managerial personnel," means any of the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of -

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

"Materials," includes data when the contract does not include the Warranty of Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) of this clause, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor- Hour Contracts clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g)(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may -

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to -

(1) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(2) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

SECTION F - Deliveries or Performance

NOTICE:

The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TITLE

52.242-15 AUG 1989 STOP WORK ORDER ALTERNATE I (APR 1984)

F-1 EPA 1552.210-73 (RESERVED)

F-2 EPA 1552.211-75 WORKING FILES. (APR 1984)

The Contractor shall maintain accurate working files (by task or work assignment) on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of this contract. The Contractor shall provide the information contained in its working files upon request of the Contracting Officer.

F-3 LOCAL CLAUSES EPA-F-12-101 PERIOD OF PERFORMANCE

The period of performance of this contract shall be from date of contract award through 36 months; thru 60 months if Option Period 1 is exercised exclusive of all required reports.

F-4 REPORTS OF WORK

The Contractor shall prepare and deliver reports, including plans, evaluations, studies, analyses and manuals as specified below. Each report shall cite the contract number, identify the U.S. Environmental Protection Agency as the sponsoring agency, and identify the name of the contractor preparing the report.

The costs for report preparation and submission shall be included as part of the established fixed rates provided in the contract pricing schedule. The cost or development and submission of these routine reports shall not be charged as an Other Direct Charge, nor will additional direct labor hours be allocated to prepare and submit the required reports.

Not all routine reports required of the contract’s terms and conditions are further delineated here in the Reports of Work. For example, a large business prime contractor will be required to submit Subcontract reports SF294 and SF295 and contractors who are provided Government Furnished Property (GFP) are required to provide an annual GFP report, etc.

The Contractor shall furnish copies of routine reports to the designated addressees. The codes utilized in the table below are as follows: H + hard copy (paper); EM + electronic mail (e-mail); CD + compact disk.

Deliverable No. of Copies Format Addressee

Monthly Progress Report

1 each EM Project Officer Contracting Officer

Invoices See Invoicing Clause H and/or EM See Invoicing Clause G.1

Annual Contractor ER Equipment Report

1 each H to OSWER , OEM and EM for RRM and

PO

Regional Removal Manager, Project

Officer, OSWER, OEM

Annual ICS Training Report

1 each H to OSWER , OEM and EM for RRM and

PO

Project Officer, Regional Removal Manager, OSWER, OEM

Annual Allocation of Non-Site Costs

1 each EM Program Costing Staff, Project Officer

Annual Report on Environmentally

Preferable Practices

1 each EM Contracting Officer, Project Officer, Regional Environmental Preference Coordinator, National Environmental Preference Coordinator

ANNUAL REPORT OF CONTRACTOR OWNED/LEASED EMERGENCY RESPONSE EQUIPMENT

The contractor shall provide an inventory of Standardized Emergency Response Equipment as of September 30th and due on November 15th of each contract year. This report should include all equipment to which the contractor has access. The report should indicate whether the contractor (1) owns the equipment; (2) rents or leases the equipment;

and (3) has guaranteed access to the equipment. The contractor should also indicate access to any other equipment they have access to that may be relevant to emergency response but is not listed in the contract. This inventory should be distributed to the Regional Removal Manager, Project Officer, and OSWER OEM.

INVOICES

See clause entitled Clause G.1

ANNUAL INCIDENT COMMAND SYSTEM (ICS) REPORT

The contractor shall provide annual ICS Report to the Project Officer, Regional Removal Manager, and OSWER/OEPPR as of September 30th and due on November 15th of each contract year. This report should include all efforts made by the contractor to maintain the training requirements as specified in the Statement of Work (SOW).

ANNUAL ALLOCATION OF NON-SITE COSTS REPORT

(a) The contractor shall submit an allocation report annually on a Federal fiscal year (TY) basis. The purpose of this report is to allocate all payments made by EPA to the contractor for non-site-specific activities to the sites worked on by the contractor during the F&. Examples of non-site-specific activities include program management, contract fees (base, fixed, and award), and other tasks given to the contractor for non-site-specific work.

(b) Within 90 days after the end of each FY, the contractor shall provide the Program Costing Staff (PCS) of the Office of Financial Management, EPA the total amount of all paid invoices for the annual allocation period. PCS will reconcile this amount and confirm the total amount paid. Once the contractor receives confirmation of the reconciliation amount, the contractor shall submit two draft copies of the Annual Allocation Report to EPA within 60 days after receipt of the reconciled invoice amounts. The paragraph below titled “Annual Allocation Report”, lists the required submissions for the Annual Allocation Report.

(c) PCS will review the draft report and notify the contractor either verbally or in writing of any corrections required for the final report. Two copies of the final report incorporating all of the necessary corrections are due 30 days after receipt of this notice. The final report shall also include a signed statement certifying that the data provided to EPA is supported by the contractor’s accounting records.

No changes should be made to the contractor’s accounting system.

(d) In addition to the two copies of the final reports, the contractor shall also submit the Summary of Allocation report in EXCEL via email to appropriate staff within PCS. The reports shall be sent to:

Director, Program Costing Staff, Environmental Protection Agency

Office of Financial Management (2733R)

Ariel Rios Building, 1200 Pennsylvania Avenue NW

Washington, D.C. 20460

(e) When the contract performance period ends at other than the end of the FY, the contractor will provide the amount to be allocated 90 days after submission of the last invoice following contract expiration.

The time requirements for submission of draft and final reports noted in the paragraphs above will apply.

Allocation Methodology

Initial Steps:

Before beginning the allocation process, the contractor must perform four tasks:

1) Provide Invoice listing to EPA in order for EPA to reconcile the paid amounts,

2) Identify costs charged to sites with SSIDs and without SSIDs,

3) Redistribute costs for sites which initially did not have SSIDs, but which were subsequently assigned an EPA SSID, and

4) Identify which of the non-site activity costs should be allocated to sites:

a. The contractor shall delineate the amount of non-site-specific costs into the following non-site categories:

Program Management – (National & Regional, multi-site project management, if applicable) – Payments made to the contractor for the specific management and administration of the contract or multi-site task order as a whole.

Site Support Non-Site Activities – payments for activities which support the overall Superfund program beyond the sites worked on under this contract; they are global in nature and purpose. These costs will not be allocated to sites in the annual allocation process.

Capital Equipment – equipment with an individual cost over $5,000.00 and a useful life of greater than one year.

Start-up Costs (mobilization) – costs incurred generally in the first year and associated with efforts benefitting the entire contract term, e.g., quality assurance plans.

(f) The contractor shall allocate the non-site activity costs to sites, program wide non-site costs, and other appropriations using an allocation method that reflects the causal/beneficial relationship of the non-site costs to site costs. The preferred allocation method is a total cost base. However, with the approval of the Director, Program Costing Staff, OFM, the contractor may use an alternate methodology.

In addition, special allocations may be required as follows:

All equipment with a unit value of $5,000.00 or greater and a useful life of greater than one year shall be depreciated over its useful life and allocated to sites. The allocation of amortized equipment costs should reflect equipment usage on the sites. The preferred depreciation procedure is either a straight-line or actual usage basis. A depreciation schedule shall be maintained and submitted to EPA at contract expiration.

Start-up costs, if applicable, shall be amortized over the life of the contract.

Payments made for costs incurred in previous fiscal years, if material, shall not be allocated in a separate report. If the contractor is unsure whether a paid amount is material, the contractor should contact the Director, Program Costing Staff, OFM.

Annual Allocation Report

Required:

Master Allocation Schedule

Statement of Allocation Methodology

Listing of all invoices paid during the Federal fiscal year (with invoice numbers and amounts)

Certification of Contractor Records (final report only)

Required if applicable:

Schedule of Start-up Costs

Schedule of Capital Equipment Depreciation

Schedule of Non-Site Activities

(g) The contractor should refer to “Instructions for Performing the Annual Allocation of Non-Site-Specific Costs” for a detailed explanation and illustration of the allocation process and methodology. Questions regarding any Annual Allocation requirements should be referred to the Director, Program Costing Staff, OFM at (202) 564-7654 or Tina Van Pelt at (202) 564-4984 or email at vanpelt.tina@epa.gtov. A website: http://www.epa.gov/ocfo/finstatment/finstatement.htm contains the annual allocation instructions with the spreadsheet templates.

ANNUAL REPORT ON ENVIRONMENTALLY PREFERABLE PRACTICES

The contractor shall submit a report, no longer than ten (10) pages in length, detailing the environmentally preferable activities accomplished or purchases made within the previous 12-month period from 1 October to 30 September.

The format described in the Attachment shall be used in completing this annual report. The contractor shall submit the report to the Regional Contracting Officer, Project Officer, Regional Environmental Preference Coordinator, and National Environmental Preference Coordinator, before November 15th of each year.

If the contractor is awarded more than one START or ERRS contract with the agency, only one annual report will be submitted, but distribution will be to all agency personnel indicated above for each contract. This report shall include efforts made on each contract listed by contract number.

F-5 USE OF RECOVERED MATERIALS IN PAPER AND PAPER PRODUCTS (EP 52.210-150)

(JUN 1991)

mailto:vanpelt.tina@epa.gtov http://www.epa.gov/ocfo/finstatment/finstatement.htm

(a) If the Contractor is required under this contract to deliver any of the paper and paper products listed below, all such items delivered shall meet the minimum content standards for recovered materials, postconsumer recovered materials, or waste paper set forth below in paragraph (b).

(1) Recovered materials are defined as waste material and by- products that have been recovered or diverted from solid waste, not including those materials and by-products generated from, and commonly reused within, an original manufacturing process.

(2) Postconsumer recovered materials are defined as waste materials recovered from retail stores, office buildings, homes, and so forth after they passed through their end usage as a consumer item.

(3) Waste paper is defined as all items from the first two categories above in addition to forest residues, and manufacturing and other wastes.

(b) Unless otherwise directed by the Contracting Officer, the Contractor shall use "High Grade Bleached Printing and Writing Papers" as defined in this clause to produce all progress reports, draft reports, final reports, any other products required to be delivered to the Government under this contract.

EPA MINIMUM CONTENT STANDARDS FOR SELECTED PAPER AND PAPER PRODUCTS

Minimum % Minimum % Minimum% Recovered Postconsumer Waste Materials Recovered Paper

Materials

NEWSPRINT

HIGH GRADE BLEACHED PRINTING AND WRITING PAPERS:

Offset printing Mimeo and duplicator paper Writing (stationery) Office paper (e.g., note pads) Paper for high speed copiers Envelopes Form bond including computer paper and carbonless Book papers Bond papers Ledger Cover stock Cotton Fiber papers .......... 25

TISSUE PRODUCTS:

Toilet tissue Paper towels Paper napkins Facial tissue Doilies Industrial wipes

PR-R5-07-10015

Page F-12 of 12

UNBLEACHED PACKAGING:

Corrugated boxes Fiber boxes Brown papers (e.g. bags)

RECYCLED PAPERBOARD:

Recycled paperboard products

Pad backing

F-6 EPAAR 1552.211-72 MONTHLY PROGRESS REPORT (JUN 1996)

(a) The Contractor shall furnish copies (1 to CO/1 to PO via email) of the combined monthly technical and financial progress report stating the progress made, including the percentage of the project completed, and a description of the work accomplished to support the cost. If the work is ordered using work assignments or delivery orders, include the estimated percentage of task completed during the Reporting period for each work assignment or delivery order.

(b) Specific discussions shall include difficulties encountered and remedial action taken during the reporting period, and anticipated activity with a schedule of deliverables for the subsequent reporting period.

(c) The…