SolicitationFINAL.pdf

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION B - Supplies or Services and Prices/Costs Schedule of Items

ITEM

NO.

DESCRIPTION

UNIT

QTY

UNIT

PRICE

TOTAL AMOUNT

Janitorial Services

0001 Base Year: May 1, 2021 – April 30, 2022 MO 12

0002 COVID related cleaning

(if necessary due to office exposure)

MO 12 $ $

1001 Option 1: May 1, 2022 – April 30, 2023

1002 COVID related cleaning

(if necessary due to office exposure)

2001 Option 2: May 1, 2023 – April 30, 2024

2002 COVID related cleaning

(if necessary due to office exposure)

3001 Option 3: May 1, 2024 – April 30, 2025

3002 COVID related cleaning

(if necessary due to office exposure)

4001 Option 4: May 1, 2025 – April 30, 2026

4002 COVID related cleaning

(if necessary due to office exposure)

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION C - Description/Specifications/Statement of Work

DESCRIPTION/STATEMENT OF WORK

The Contractor shall furnish all labor, supervision, transportation, equipment, cleaning supplies, and incidentals necessary to complete the required janitorial services, in accordance with the attached specifications. The Contractor shall supply all stocking supplies necessary for the successful performance of this contract including, but not limited to: can liners, paper towels, bath tissue, hand soap, and toilet seat covers. Janitorial services for the following buildings on the Malheur National Forest are included under this contract:

John Day Building #2200—Office/Warehouse – Roads Rooms and Bathrooms Only

John Day Building #2103—Communications Building

John Day Building #2100—Fleet Shop – bathroom and upstairs office only

Prairie City Building #2005—Main Office

Prairie City Building #2210—Fire Warehouse

Prairie City Building #5530—Captains Offices

Prairie City Building #L0366—Brown Warehouse - workout room only

Buildings 2100 and 2200 are located on the Forest Service Compound at 155 Government Road; John Day, Oregon. Building 2103 is located at 230 NE Dayton Street.; John Day, Oregon. Building #2005 is located at 327 SW Front Street, Prairie City, Oregon. Building #2210, 5530 and L0366 is located at 156 N Johnson

Ave. Prairie City, Oregon.

Services for Buildings 2200 (Office/Warehouse) and Building 2100 (Fleet Shop), shall be cleaned between

8:00 am and 5:00 pm. Services for Building 2103 shall be provided on days and times to be arranged and agreed upon with a designated Forest Service representative. Services for Building 2005 (Prairie City

Ranger District Main Office) shall be provided between the hours of 6:00 pm through 6:00 am. Established cleaning schedules shall be communicated with designated Forest Service representative.

PROJECT LOCATION

The Government is not responsible for any error or variation in the square footage listed, nor will the

Contractor, because of any error or variation in the square footage listed, be relieved of his/her responsibility to carry out the contract in accordance with the true intent and meaning of the specifications and there shall be no additional cost to the Government based solely on an error or variation in the square footage or other similar miscalculations listed. The descriptions below are the areas that are intended to be covered by the resultant contract.

Building #2200, 155 Government Road –Office/Warehouse

This building has 2 bathrooms (72 square feet) and the Roads Rooms on main floor (total of 700 square feet included in contract). All the floors are vinyl flooring.

Building #2103, 230 NE Dayton Street – Communications Shop

This building has 1 bathroom with ceramic tile (56 square feet), an office that is carpeted (232 square feet), and an auto bay that has a concrete slab with a sink and countertop (500 square feet). This building has three windows and one exterior door with a window.

Building #2100, 155 Government Road – Fleet Shop

This building has 1 bathroom (48 square feet) and an upstairs office (853 square feet). All floors are vinyl flooring. This building has 5 interior windows and 15 exterior wall windows.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Building #2005, 327 SW Front St – Front Office

This building is 2 stories, has 6,725 square feet of carpet, 495 square feet of vinyl tile, and two sets of stairwells that have stair tread on them. There are four bathrooms. This building has 16 interior doors with windows, 40 exterior windows and 2 all-glass doors. The building has two air lock areas (one in the front and one in the back).

Building #2210, 156 N Johnson Ave – Fire Warehouse

This building has 2 bathrooms, each 28 square feet with vinyl flooring and one window. The office area is approximately 1150 square feet, with exterior wall windows

Building #5530, 156 N Johnson Ave – Captains Offices (former tree cooler)

This building has 2 bathrooms, each approximately 51 square feet with one window, and approximately

1100 square feet of vinyl flooring and 7 exterior wall windows.

Building #L0366, 144 N Johnson Ave – Brown Warehouse workout room

This building has 1 bathroom approximately 42 square feet cement flooring, and approximately 150 square feet of workout room, rubber matting on the floor, with two doors (including bathroom) and two windows.

BIOBASED PRODUCTS

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002

(FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and

Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conforms to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the

Contracting Officer (CO).

The following is an example list of products that may be used in this contract for services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All-purpose cleaner Degreaser/cleaner

Heavy duty cleaner Deodorizer

Carpet shampoo Floor finish

Gum Remover Floor finish restorer

Disinfectant sanitizer Floor sealer

Extraction Fluid Furniture polish

Glass Cleaner Floor stripper

Neutral cleaner (liquid) Grout Sealer

Spot and stain remover Lime and scale remover (tub & tile cleaner)

Air freshener including dispenser Liquid hand soap including dispenser

Bathroom cleaner Stainless-steel polish

Brass polish/cleaner Toilet bowl cleaner

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Chrome polish/cleaner White board cleaner

Cream cleaner Wood floor cleaner

Solvent spotter Laundry detergent

Paper Products

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov . The Contractor shall provide data for their biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the

BioPreferred Program, the Contractor is encouraged to use other biobased and recycled products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf. Information on products may be obtained from http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml.

GENERAL INFORMATION

I. Existing materials

a. Flooring

• Work areas, i.e. office space, cubicles, reception, conference rooms: CARPETING

• Storage areas, employee break room: MARMOLEUM

• Bathrooms: CERAMIC TILE

• Reception area: SLATE TILE

b. Walls & ceiling

• Walls: SEMIGLOSS ENAMEL; SOME WOOD PANELING

• Ceiling: VARIES. SOME AREAS SUCH AS RECEPTION AREA WITH HARD

CEILING. SUSPENDED ACOUSTIC TILE OVER CUBICLE AREAS

• Workspace/cubicle dividers: CLOTH

II. Restroom and Break room accessories:

REST ROOM & BREAK ROOM ACCESSORIES

Janitorial contractor shall be responsible for stocking adequately to meet daily needs.

http://www.biopreferred.gov/ http://www.usda.gov/procurement%20/biobased/APP.pdf http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Web site for information on dispensers and trash unit: http://www.bobrick.com/Bobrick/

Description Manufacturer Model #

Toilet tissue dispenser (2 rolls) Bobrick B-7686

Sanitary napkin disposal Bobrick B-254

Sanitary napkin dispenser Bobrick B-28225

Rest room Paper towel & trash unit Bobrick B-3942

Break room Paper towel & soap dispenser

Bobrick New dispenser above sink in break room

Seat cover dispenser Bobrick B-221

Soap dispenser Bobrick B-2111

Expectation is that each room, each work cubicle, and office shall have one or more waste baskets to be emptied.

III. Outside Policing: Government does not expect Contractor to police public or fleet parking areas except to retrieve trash/litter scattered by Contractor operation.

IV. Exterior smoking areas:

1. Out front near Public entrance,

2. Near conference room exit and employee break room, and

3. Near the rear employee entrances adjacent to vehicle gate.

TECHNICAL SPECIFICATIONS

Interior Standards

Bare Floors

Floors: Floors, base moldings, and grout shall be clean and free of debris including but not limited to dirt, water streaks, mop marks, string, gum, tar, and other foreign matter. The floors shall maintain their natural luster and not have a dull appearance.

Wet mopped floors are to be cleaned using disinfectant cleaner(s) with additional scrubbing, if necessary.

These floors shall be slip resistant. Surfaces, baseboards, and corners shall be clean and dry. Walls, baseboards, and other surfaces shall be free of splashing and markings from the equipment. There shall be no visible buildup of finish in corners or crevices.

Asphalt Floors: Damp mopping shall be the only method of wet cleaning for floors containing asphalt material.

Stripping and Finishing: The old finish or wax shall be removed, and new sealant applied in accordance with standard commercial practices. Spots shall be eliminated. There shall be no evidence of gum, burns, scuffmarks, or wax build-up in corners or crevices. Burnishing, High speed buffing, or Dry stripping methods shall not be used. Walls, baseboards, and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks, and skipped areas. The finished area shall have a uniform luster.

Sealing: Sealant must adhere to the floor. Floor areas must be evenly coated with a slip resistant seal.

http://www.bobrick.com/Bobrick/

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Carpet and Rugs

Vacuuming: Carpet surfaces are to be free of dirt, dust, and other debris. Vacuuming shall be done at a frequency that will protect the integrity of the carpet and prevent wear. For example, high use areas may need to be vacuumed daily while low use areas may need to be vacuumed only 2-3 times per week.

Cubicle/workstation carpeted floor space shall be vacuumed to extent possible without moving or picking up items left on floor.

Spot Cleaning: Carpet surfaces shall be free of removable spots, soiled traffic patterns, dirt, dust, debris, gum, and crusted material.

Heavy Cleaning (Public Areas and Work Areas): Whole office carpet cleaning shall be twice annually during each contract period. Prior written approval from the Contracting Office of schedule is required.

Built-up, spills, or crusted material shall be removed along with spots and smears. There shall be no areas of deterioration or fuzzing to the carpets and rugs as a result of harsh brushing or scrubbing. Cleaned areas of carpets and rugs shall be reasonably blended with surrounding carpets. The carpet shall be dry before

Government employees occupy the building on the next business day. The Contractor shall take measures to prevent the growth of mold. The Contractor shall coordinate with the CO about the date and time for carpet cleaning. Moving of duplicating equipment, computer equipment, and similar type electric and electronic equipment is to be coordinated with the CO prior to cleaning of the carpet. In no event shall the contractor move equipment without government consent.

Break Rooms, Kitchens, or Food Preparation Areas

Floors: The quality standard for providing standard service is the same as that described for Floor Care in the Standard Service Section in Bare Floor Standards.

Dispensers: Contractor shall replenish paper towel & soap dispenser. The supplies for provided dispensers shall be compatible with the dispenser manufacturer’s requirements.

Trash Cans: Empty and replenish bags.

Rest rooms, Toilet Rooms

Clean and Sanitize: Areas shall be cleaned with a disinfectant cleaner. Partitions, doors, vents, sills, and walls shall be free of dust, dirt, body fluids or waste, and graffiti. Rooms shall be free of discarded materials.

Fixtures: Fixtures and surfaces (sinks, washbasins, urinals, modesty or stall panels, toilets, shower stalls, etc.) shall be cleaned with disinfectant cleaner. Fixtures shall maintain a high level of luster and be free of dust, mold, mildew, streaks, stains, and encrustation or mineral deposits.

Floors: The quality standard for providing standard service is the same as that described for Floor Care in the Standard Service Section.

Waste or trash containers: Containers shall be emptied, and bags replenished. Containers shall be cleaned with disinfectant as needed.

Dispensers: Contractor shall replenish all dispensers as a standard service. The supplies for provided dispensers shall be compatible with the dispenser manufacturer’s requirements.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Sanitary Receptacles (disposal containers): The Contractor shall empty, clean, and sanitize sanitary napkin disposal containers after any use. Sanitary napkin disposal containers shall be lined with new receptacle bags. Disposal of waste shall be treated the same as Blood Borne Pathogens as specified in 29 CFR

1910.1030. Http://www.access.gpo.gov/nara/cfr/waisidx_06/29cfr1910a_06.html .

The Contractor shall supply Sanitary Product(s) for Dispensers. Monies collected from tampon and sanitary napkin dispensers shall be retained by the Contractor.

Drinking Fountains

Clean and Sanitize: Drinking fountains shall be sanitized and present a lustrous appearance. All fountains shall be free of dirt, watermarks, encrustation or mineral deposits, and all other debris.

Surfaces (for example, walls, desktops, dividers)

Horizontal surfaces: All surfaces shall be free of dust, dirt, oil spots, or smudges. Cabinets and desks with papers, computers, and keyboards shall not be disturbed.

Metal, Brass and Woodwork: Surfaces (including corners, crevices, moldings, ledges, hand rails, grills, doors, door knobs, door frames, kick plates, etc.) shall be free of dust, streaks, spots, hand marks, oil, smudges, dirt, soil substances, encrustation, and streaks.

Glass Cleaning: All glass, clear partitions, and mirror surfaces (within approximately 70 inches off the floor) shall be clean and free of dirt, dust, streaks, smudges, watermarks, spots, and grime, and shall not be cloudy. There shall be no water spots on the glass or adjacent fixtures and furniture.

Vertical surfaces: All surfaces shall be free of dust, dirt, oil spots, or smudges. Posted items shall not be disturbed.

Clean Spots and Marks: Wall surfaces (within approximately 70 inches off the floor) shall be free of smudges, marks, dirt, and spots. Cleaning should not cause discoloration.

Heavy Cleaning (Public Areas and Work Areas): Fabric Cleaning: Cleaning of fabric cubicle panels shall be scheduled with the CO and completed annually. Prior written approval by the Contracting Officer of schedule is required.

High Cleaning

High Surfaces: Surfaces between 70 inches and ceiling level shall be cleaned, free of dirt, dust, and cobwebs. Where glass is present, both sides shall be clean and free of streaks. This does not include removal of vents, tiles, or fixtures.

Trash Containers or Wastebaskets

Trash: All trash (including restroom and break rooms) shall be collected and removed to the dumpster in a location designated by the CO. Trash containers shall be emptied and kept clean, odor-free, and free of dirt, dust, debris, residue, and spilled material. Plastic liners for all trash, debris containers shall not be torn, worn, or contain residue.

The Contractor shall notify the CO of any item or material identified by the Environmental Protection

Agency (EPA), and State and local regulatory agencies as hazardous waste, hazardous materials, or

Universal Waste, observed in the trash receptacles. Typical prohibited wastes include but are not limited to fluorescent light bulbs, thermostats, thermometers, most chemicals, and batteries (40 CFR Parts 260-273).

http://www.access.gpo.gov/nara/cfr/waisidx_06/29cfr1910a_06.html

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Elevator and Stairways

Door Tracks: Tracks shall be clean and free of dirt, debris, built up grime, dust, smudges, and other extraneous matter.

Exterior and Interior Elevator Car Surfaces: Surfaces shall be clean and free of finger marks, smudges, and spills. Carpets and floors shall be free of removable spots, dirt, and debris. Floors requiring a finish shall be maintained at a high luster.

Exposed Surfaces, Treads, Risers and Landings: Stairways, escalators, entrances, landings, railings, risers, ledges, grills, doors, radiators, and surrounding areas shall be free of dirt, dust, litter, and debris.

Interior Plate Glass

Cleaning: All glass (to include glass over and in exterior and vestibule doors, all plate glass around entrances, lobbies, and vestibules) shall be clean and free of dirt, grime, streaks, and moisture and shall not be cloudy.

Window Washing

Windows shall be cleaned annually during this contract period as the standard service. Cleaning of both sides of the windows shall be approved by the CO. See also Exterior Performance Standards.

Cleaning: Both sides of the glass shall be clean and free of dirt, grime, streaks and moisture, and shall not be cloudy. Window sashes, sills, woodwork, and other surroundings of glass shall be wiped free of drippings and other watermarks.

Blinds and Coverings (Not including Drapes, Curtains, and Unique Coverings)

Dusting of Blinds and Coverings: All blinds and coverings, cord tapes, and valances shall be clean and free of dust and spots. Blinds and coverings that are not operating properly shall be reported to the COR for repair.

Washing of Blinds and Coverings: Both sides of blinds and coverings shall be washed annually per manufacturers specifications.

Heavy Cleaning (Windows, Blinds & Coverings):

The annual and semi-annual cleaning frequencies established in this contract shall be performed only with

CO’s prior written approval of proposed cleaning schedule. Proposed cleaning schedule shall be established, at a minimum, two weeks prior to proposed activity.

Exterior Standards

The Contractor shall provide all resources, labor, tools, equipment, transportation, hauling away and disposal, training, supplies, materials, and oversight to ensure that quality and performance standards are successfully achieved.

Plate Glass

Cleaning: All glass (to include spandrel glass, glass over and in exterior and vestibule doors, all plate glass around entrances, lobbies, and vestibules) shall be clean and free of dirt, grime, streaks and moisture, and shall not be cloudy.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

Exterior Window Washing

Windows shall be cleaned annually during this contract period. Cleaning of both sides of the windows shall be coordinated with the CO. Proposed cleaning schedule shall be established at a minimum of two weeks prior to proposed activity.

Cleaning: Both sides of the glass shall be clean and free of dirt, grime, streaks and moisture, and shall not be cloudy. Window sashes, sills, woodwork, and other surroundings of glass shall be wiped free of drippings and other watermarks.

The Contractor is required to accomplish window washing work consistent with safety requirements promulgated by the Occupational Safety and Health Administration (OSHA).

Policing Outside Areas

Policing: All designated areas including, but not limited to, lawn, grounds, planted areas, sidewalks and other hard surfaces, parking areas, garages, docks, platforms, driveways, ramps, lanes, etc.) shall be clean of gum, litter, debris, paper, trash, and other discarded material.

Hard Surface Areas

Cleaning: All hard-surfaced areas (sidewalks) shall be clean and free of dirt, debris, gum, litter, gravel, and weeds. Spill residue and clean-up materials shall be disposed in accordance with the Environmental

Protection Agency (EPA), and State and local regulatory agency requirements.

Designated Exterior Policing areas include:

a. Building Front entry between door and barrier posts.

b. Building Front between sidewalk curb to building and along front of building to Employee entry and dumpster bay.

c. Employee entry from corner between sidewalk curb to building and along back of building to far corner.

d. Dumpster bay and its immediate area including escaped trash from contractor disposal operations regardless of location.

Exterior Ash Receptacles and Trash Containers

Cleaning: All trash shall be collected and removed to a location designated by the CO. Trash containers and ash receptacles shall be emptied and kept clean, odor-free, and free of dirt, dust, ash, cigarette butts, debris, residue, and spilled material. Sand in ash receptacles shall be replenished as necessary. Plastic liners for all trash containers shall not be torn, worn, or contain residue.

Excrement Removal (Human, avian and rodent)

Cleaning: All steps and stairs, entrances, sidewalks, arcades, landings, balconies, and ledges shall be cleaned of all excrement while following established safety precautions as outlined in the Center of

Disease Control protocols. Knowledge of cautionary requirements in cleaning areas contaminated by bat, pigeon, or other avian pest excrement is required. The Contractor shall fully train all employees designated to perform these services in accordance with OSHA and OSHA approved State requirements

Trash and Solid Waste Containers

Holding areas for solid waste accumulation will be identified by the CO. All solid waste, trash, and debris shall be emptied into the appropriate containers with no overflow of these materials in the area around the

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest container. Any overflow of materials from containers and dumpsters to ground shall be picked up by the

Contractor.

The Contractor shall notify the CO of any prohibited or unauthorized items observed in the trash receptacles, including the utility-provided dumpster(s) on site. Typical prohibited wastes include but are not limited to fluorescent light bulbs, thermostats, thermometers, most chemicals, batteries (nickel-cadmium and small, sealed lead acid batteries in electronic equipment, mobile phones, portable computers, and emergency lighting). In addition, electronic equipment such as computers and printers shall not be discarded in the trash containers. Unauthorized items include the use of the utility-provided dumpster for garbage or trash generated at other work sites or personal residences.

Recycling

It is the intent of the Government that recycling programs shall be used to keep the maximum amount of material from the landfill through aggressive recycling. The Government participates in office paper and cardboard recycling.

The Contractor is encouraged to recycle materials generated by custodial work to the maximum extent possible.

Pest Management

Contractor shall perform minor pest control such as not leaving exterior doors propped open and employ practices and techniques in cleaning and trash or materials handling that reduce the sources of food, harborage, and access routes used by pests in and around buildings and dumpsters.

Contractor shall notify CO of observed pests such as ant infestations or signs of rodents in the building.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION D - Packaging and Marking

MSDS sheets for all products being used shall be posted for all employees to access.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION E - Inspection and Acceptance

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

52.246-1 Contractor Inspection Requirements. (APR 1984)

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

INSPECTION

The Government will inspect the building to determine the acceptability of workmanship. Any deficiencies encountered will be called to the attention of the Contractor for immediate corrective action and shall be completed and corrected at no charge to the Government.

Any Government personnel or visiting public may observe unacceptable services, incomplete work or required services not performed and may contact the CO or the COR to communicate a complaint.

Customer complaints will be substantiated by the CO for validity.

Failure to correct rejected workmanship may cause the Government to take necessary action under the

“Termination for Default” clause.

The Government Inspection form is located in Section J of this solicitation and any resultant contract.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION F - Deliveries or Performance

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full

52.242-15 Stop-Work Order. (AUG 1989)

452.211-74 Period of Performance. (FEB 1988)

The period of performance of this contract is from May 1, 2021 – April 30, 2022 for the base year.

Option 1 is for the period May 1, 2022 – April 30, 2023.

Option 2 is for the period May 1, 2023 – April 30, 2024.

Option 3 is for the period May 1, 2024 – April 30, 2025.

Option 4 is for the period May 1, 2025 – April 30, 2026.

CONTRACTOR QUALITY CONTROL PLAN (QCP)

The Contractor shall establish and implement a complete Quality Control Plan (QCP) to assure the requirements of the Contract are met. The QCP shall be prepared by the Contractor and provided to the

CO for review and acceptance as part of post award meeting.

The contractor shall not rely upon Government inspections to provide notification of unsatisfactory performance but shall perform inspections and keep QCP inspection records on site at an agreed upon location.

The COR may observe the Contractor's inspection(s) at any time and shall have unlimited access to the records.

When elements of the QCP change – such as scheduled daily times of performance or personnel performing work, Contractor shall provide an updated addendum to QCP to the Contracting Officer for review and approval. This update shall not change the performance requirements of this Contract.

COMMUNICATION PLAN

The Contractor shall include a Communication Plan as part of the Quality Control Plan. The plan shall include the Contractor and their designated representative contact information and method(s) of contact between the Government and Contractor.

GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Government inspections and tests are for the sole benefit of the Government and does not relieve the

Contractor of the responsibility for providing adequate quality control measures; constitute or imply acceptance; or affect the continuing rights of the Government after acceptance of the completed work.

Quality Assurance Surveillance Plan consists of two parts:

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

1. Visual inspections for compliance with included Performance Standards and other contract requirements. The Government will perform random visual inspections the day after services are rendered. Inspections will be documented in a written inspection report or daily diary.

2. Satisfaction with Contractor performance: CO shall investigate validity of complaints regarding

Contractor performance under this contract. Complaints - valid or not - will be documented in a written inspection report or daily diary.

When sub-standard performance is observed or valid complaints received, the Contractor and/or

Contractor’s Designated Representative shall be notified in writing through the issuance of Notice of Non-

Compliance.

The contractor shall correct unsatisfactory performance within the next cleaning cycle at no cost to the government. Continued failure to perform satisfactorily by the Contractor may cause a termination for default of the Contractor’s right to proceed.

More than two (2) customer complaints or incomplete cleanings, verified by the CO as valid, per calendar month will equal minus 1% of monthly payment. Rework of unacceptable work will be permitted if the schedule allows. If the unacceptable work is not reworked and accepted, a 1% deduction in payment will be assessed and additional more stringent inspections will be performed. If a complete day of cleaning is missed, an 8% deduction will be made for that month. Full payment will be made for acceptable work.

BIO-PREFERRED PERFORMANCE REQUIREMENTS

Required Service - Ensure the mandatory purchasing of biobased products.

Task - ALL

Performance Indicator – Quantitative Factor

Performance Standard - Contractor compliance with FSIRA, EO 13423, and FAR

Surveillance Methodology – 100% Inspection

AQL – 100%

Deduction – 1% deduction off the monthly invoice for failure to comply with biobased product use. More than 2 deductions during the year will result in a 3% decrease on all future invoices for Non-Compliance of biobased product use. This could ultimately lead to a Termination for Default for Non-Compliance with the contract requirements and will reflect on the Contractor’s Performance Evaluation.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION G - Contract Administration Data

452.215-73 Post-award Conference. (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at:

Post award by telephone due to COVID restrictions.

Government Furnished Property

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

Item No. Property

Description

Property Value Qty Location Date Available

1 Key Card $25 1 PCRD Post Award Mtg

CONTRACTOR RESPONSIBILITIES

The Contractor shall:

1. Be responsible to make the management and operations decisions to meet the quality standards required under this contract.

2. Use innovation, technology and other means and methods to develop and perform the most efficient cleaning services for the building.

3. Implement an effective Quality Control Plan (QCP).

4. Provide work schedules and provide other pertinent information as required by the Contract.

5. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

Designated on-site representative or Supervisor(s): Contractor, or designee, shall be available and onsite at all times when the contract work is in progress. Contractor shall designate the on-site representative in writing.

Communication: The Contractor shall furnish the Contracting Officer with contact information for land line, cell phone, and email if available.

Clothing/ Uniforms/PPE: All employees shall wear clothing that is neat, clean, and in good repair.

Clothing must have a company logo or employee name for identifiable purposes. The Contractor shall provide all employees with proper Personal Protection Equipment (PPEs) and safety training as required by

Federal, State, and local regulations.

Sign-in/out: Contractor and employees shall sign-in when reporting for duty and sign out when leaving at the end of the workday.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION H – Special Contract Requirements

452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Supervisor

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below.

After the initial 90-day period, the Contractor shall submit the information required by paragraph

(c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the

Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

SAFETY

Contractor shall provide a written, job-specific safety plan identifying and addressing site specific hazards including mitigation measures for review and approval at the pre-work meeting.

Safety hazards inherent to janitorial work includes but is not limited to slips and falls, exposure to cleaning chemicals and solvents, hand or eye injuries, and electrical hazards from use of electrical-powered equipment that could lead to minor and even serious injury or loss of life for the contractor and contractor employees. Contractor or contractor employees shall follow standard Safety and Security requirement such as notify law enforcement/Dial 911 when unauthorized or suspicious person(s) are seen on premises or break-in suspected. If Fire Alarm goes off, exit building; call 911, and then call COR. For other alarms, call COR. Contractor is responsible for awareness of and compliance with all safety requirements of cleaning products proposed for use.

SECURITY

The government may require additional screening for security measures of the Contractor and any employee of the Contractor’s firm. Screening and record searches may require additional information to be provided to the Government upon request. Failure to provide the information requested by the Government within a reasonable time frame may result in termination of the Contractor’s right to proceed.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

SECTION I – Contract Clauses

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full

52.204-7 System for Award Management. (OCT 2018)

52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020)

52.222-21 Prohibition of Segregated Facilities. (APR 2015)

52.222-26 Equal Opportunity. (SEPT 2016)

52.222-35 Equal Opportunity for Veterans. (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020)

52.222-37 Employment Reports on Veterans. (JUN 2020)

52.222-41 Service Contract Labor Standards. (AUG 2018)

52.223-5 Pollution Prevention and Right-to-Know Information. (MAY 2011)

52.223-6 Drug-Free Workplace. (MAY 2001)

52.232-1 Payments. (APR 1984)

52.232-8 Discounts for Prompt Payment. (FEB 2002)

52.232-11 Extras. (APR 1984)

52.232-23 Assignment of Claims. (MAY 2014)

52.232-25 Prompt payment. (JAN 2017)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management. (OCT 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013)

52.233-3 Protest after Award. (AUG 1996)

52.243-1 Changes – Fixed-Price. (AUG 1987)

52.244-6 Subcontracts for Commercial Items. (NOV 2020)

52.245-1 Government Property. (JAN 2017)

52.249-8 Default (Fixed-Price Supply and Service). (APR 1984)

52.253-1 Computer Generated Forms. (JAN 1991)

452.237-75 Restrictions Against Disclosure. (FEB 1988)

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

(e) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information

Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(e) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

http://www.acquisition.gov/far

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

€ The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a

Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

AGAR 452.204-71 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR EMPLOYEES

(MAR 2006)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 3800 series. AGAR Advisory No. 81, Page 4 of 7.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee, the Contracting

Officer will notify the contractor in writing.

€ The contractor must appoint a representative to manage this activity and to maintain a list of employees eligible for a USDA PIV ID Badge required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA PIV ID Badge. Failure to maintain a sufficient workforce of employees eligible for a

USDA PIV ID Badge may be grounds for termination of the contract.

€ The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally controlled facility and/or routine access to a Federally controlled information system.

(f) The PIV Sponsor for this contract is the Contracting Officer representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from

Monday through Friday, 8:00am to 4:30pm at the Umatilla National Forest Supervisor’s Office. The

Government shall notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration.

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days of contract expiration.

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(e) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

€ The total duration of this contract, including the exercise of any options under this clause, shall not exceed April 30, 2026.

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

(Multiple Year and Option Contracts). (MAY 2014)

(e) This clause applies to both contracts subject to area prevailing wage determinations and contracts subject to collective bargaining agreements.

(b) The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

€ The wage determination, issued under the Service Contract Labor Standards statute, (41 U.S.C.

chapter 67), by the Administrator, Wage and Hour Division, Employment Standards

Administration, U.S. Department of Labor, current on the anniversary date of a multiple year contract or the beginning of each renewal option period, shall apply to this contract. If no such determination has been made applicable to this contract, then the Federal minimum wage as established by section 6(a)(1) of the Fair Labor Standards Act of 1938, as amended, (29 U.S.C.

206) current on the anniversary date of a multiple year contract or the beginning of each renewal option period, shall apply to this contract.

(d) The contract price, contract unit price labor rates, or fixed hourly labor rates will be adjusted to reflect the Contractor’s actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the

Contractor as a result of:

(e) The Department of Labor wage determination applicable on the anniversary date of the multiple year contract, or at the beginning of the renewal option period. For example, the prior year wage determination required a minimum wage rate of $4.00 per hour. The Contractor chose to pay $4.10. The new wage determination increases the minimum rate to $4.50 per hour. Even if the Contractor voluntarily increases the rate to $4.75 per hour, the allowable price adjustment is $.40 per hour;

(2) An increased or decreased wage determination otherwise applied to the contract by operation of law; or

(3) An amendment to the Fair Labor Standards Act of l938 that is enacted after award of this contract, affects the minimum wage, and becomes applicable to this contract under law.

€ Any adjustment will be limited to increases or decreases in wages and fringe benefits as described in paragraph (d) of this clause, and the accompanying increases or decreases in social security and unemployment taxes and workers’ compensation insurance, but shall not otherwise include any amount for general and administrative costs, overhead, or profit.

(f) The Contractor shall notify the Contracting Officer of any increase claimed under this clause within 30 days after receiving a new wage determination unless this notification period is extended in writing by the Contracting Officer. The Contractor shall promptly notify the Contracting

Officer of any decrease under this clause, but nothing in the clause shall preclude the Government from asserting a claim within the period permitted by law. The notice shall contain a statement of the amount claimed and the change in fixed hourly rates (if this is a time-and-materials or labor-hour contract), and any relevant supporting data, including payroll records, that the Contracting

Officer may reasonably require. Upon agreement of the parties, the contract price, contract unit price labor rates, or fixed hourly rates shall be modified in writing. The Contractor shall continue performance pending agreement on or determination of any such adjustment and its effective date.

(g) The Contracting Officer or an authorized representative shall have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor until the expiration of 3 years after final payment under the contract.

Request for Quotations Janitorial Services Prairie City RD and John Day Compound

Solicitation No. 1240BE21Q0054 Malheur National Forest

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(SEP 2013)

(e) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless-

(e) The product cannot be acquired-

(e) Competitively within a time frame providing for compliance with the contract performance schedule.

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption

(see 7 CFR 3201.3€). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(e) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

€ In the performance of this contract, the Contractor shall-

(e) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the

Contractor during the previous Government fiscal year, between October 1 and

September 30; and

(2) Submit this report no later than-

(e) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

52.232-19 Availability of Funds for the Next Fiscal Year. (APR 1984)

Funds are not presently available for performance under this contract beyond 5/31/2016. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 5/31/2016, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation.