solicitation W912BV20Q0160.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0160 27-Aug-2020

b. TELEPHONE NUMBER

918.669.7173

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 10 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY C FEEMSTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF66

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0160

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and copy Amy.c.feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Amy C. Feemster and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US Army Corps of Engineers, Tulsa District Amy C. Feemster, CECT-SWT-CT 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7173) or Amy.c.feemster@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points on the 16th floor of the 20 story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) The pricing schedule provided in the solicitation.

3) Complete and return the Representations and Certifications in Section K unless already completed in the

System for Awards Management at www.sam.gov.

4) Your quote must identify the business size of the prime contractor and the business name and address of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2019-O0003) (JAN 2019))

5) Updated clause- contractor MUST complete 52.204-24 and 52.204-26 in section K. New requirements stipulate contractors must complete the fill-in section to be responsible for award.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Site Visit: Site visit will be held on 3 September 2020 at 9:00 am at the Canton lake office located at 64600 N 2466 Rd Canton, OK 73724. All interested parties are encouraged to attend the site visit.

BIDDERS INQUIRY

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check https://beta.sam.gov/

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV20Q0160

The Bidder Inquiry Key is: NY4HYG-VH2D7M

c. The Bidder Inquiry System will be unavailable for new inquiries at 10:00 aM on Tuesday, 8 September 2020 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Amy C. Feemster Telephone: 918-669-7173 E-MAIL: Amy.c.feemster@usace.army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

BID SCHEDULE Base Year- 15 Sept 2020 - 28 Feb 2021

PROJECT:

CANTON

LAKE

CONTRACTOR: Contract No:

ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

SCHEDULE I

APPENDIX A - CLEANING

* Summer Period

0002 A Big Bend Park 1.5 MO

0003 A Canadian Park 1.5 MO

0004 A Blaine Park 1.5 MO

0005 A Dam Embankment 1.5 MO

0006 A Fairview Park 1.5 MO

0007 A Longdale Park 1.5 MO

0008 A Overlook 1.5 MO

0009 A Riverside Park 1.5 MO

0010 A Sandy Cove Park 1.5 MO

0011 A Thunder Road Scenic Drive 1.5 MO

0012 A Ampitheater 1.5 MO

0013 A Big Bend Disk Golf Course 1.5 MO

0014 A Project Office Area 1.5 MO

0015 A Frank Raab Nature Trail 1.5 MO

Total Summer Period

Total Bid Price

ACRONYMS: MO - Month TM - Time

The base year is based on an estimated award date on 15 September 2020. Pricing may be adjusted if award cannot be made by this date.

BID SCHEDULE

Option Yr 1- 1 Mar 2021 - 28 Feb 2022

LAKE

CONTRACTOR: Contract No:

ITEM NO SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

APPENDIX A -

CLEANING

* Spring Period

1001 A Clean WB Toilets & Showers

1 TM

Total Spring

* Summer Period

1002 A Big Bend Park 7 MO

1003 A Canadian Park 7 MO

1004 A Blaine Park 7 MO

1005 A Dam Embankment 7 MO

1006 A Fairview Park 7 MO

1007 A Longdale Park 7 MO

1008 A Overlook 7 MO

1009 A Riverside Park 7 MO

1010 A Sandy cove Park 7 MO

1011 A Thunder Road Scenic Drive 7 MO

1012 A Amphitheater 7 MO

1013 A Big Bend Disk Golf Course 7 MO

1014 A Project Office Area 7 MO

1015 A Frank Rabb Nature Trail 7 MO

Total Summer

Total Bid Price -

ACRONYMS: MO - Month TM - Time

BID SCHEDULE

Option Yr 2- 1 Mar 2022 - 28 Feb 2023

LAKE

CONTRACTOR: Contract No:

ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - CLEANING

2001 A Clean WB Toilets & Showers 1 TM

Total Spring Period

2002 A Big Bend Park 7 MO

2003 A Canadian Park 7 MO

2004 A Blaine Park 7 MO

2005 A Dam Embankment 7 MO

2006 A Fairview Park 7 MO

2007 A Longdale Park 7 MO

2008 A Overlook 7 MO

2009 A Riverside Park 7 MO

2010 A Sandy cove Park 7 MO

2011 A Thunder Road Scenic Drive 7 MO

2012 A Amphitheater 7 MO

2013 A Big Bend Disk Golf Course 7 MO

2014 A Project Office Area 7 MO

2015 A Frank Raab Nature Trail 7 MO

Total Summer Period

Total Bid Price

BID SCHEDULE Option Year- 3

Mar 2023 - 29 Feb

LAKE

CONTRACTOR: Contract No:

ITEM

NO

SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

3001 A Clean WB Toilets & Showers 1 TM

Total Spring

3002 A Big Bend Park 7 MO

3003 A Canadian Park 7 MO

3004 A Blaine Park 7 MO

3005 A Dam Embankment 7 MO

3006 A Fairview Park 7 MO

3007 A Longdale Park 7 MO

3008 A Overlook 7 MO

3009 A Riverside Park 7 MO

3010 A Sandy Cove Park 7 MO

3011 A Thunder Road Scenic Drive 7 MO

3012 A Ampitheater 7 MO

3013 A Big Bend Disk Golf Course 7 MO

3014 A Project Office Area 7 MO

3015 A Frank Raab Nature Trail 7 MO

BID SCHEDULE Option Year- 4

Mar 2024 - 28 Feb

LAKE

CONTRACTOR: Contract No:

ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 A Clean WB Toilets & Showers 1 TM

Total Spring Period

4002 A Big Bend Park 7 MO

4003 A Canadian Park 7 MO

4004 A Blaine Park 7 MO

4005 A Dam Embankment 7 MO

4006 A Fairview Park 7 MO

4007 A Longdale Park 7 MO

4008 A Overlook 7 MO

4009 A Riverside Park 7 MO

4010 A Sandy Cove Park 7 MO

4011 A Thunder Road Scenic Drive 7 MO

4012 A Amphitheater 7 MO

4013 A Big Bend Disk Golf Course 7 MO

4014 A Project Office Area 7 MO

4015 A Frank Raab Nature Trail 7 MO

Total Quote Base + All Options ________________________

Subcontracting Information:

Self Performing:

Prime Contractor Business Size of Prime contractor Percentage of work to be completed by Prime Contractor

Subcontractor (if applicable):

Name of Subcontractor

Address Percentage to be completed by the Subcontractor

Business size and socioeconomic category

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

S P E C I F I C A T I O N S

CANTON LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Personnel 5 Equipment 6 Materials and Supplies 7 Performance Requirements 8 Contractor Quality Control 9 Deductions for Deficient Work 10 Safety 11 Required Insurance and Insurance Certificate 12 Work Schedules 13 Reporting Defective Facilities 14 Pre-work Conference 15 Contractor Submittals 16 Billing 17 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements Table 4 Quality Control Inspection Log 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix A Cleaning of Parks

Maps Photos

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and grounds keeping.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contracting Officer (KO). An individual who can bind the United States Government to a contract that is greater than the Micro-Purchase threshold.

2.4. Contracting Officer Representative (COR). Qualified individuals appointed by the Contracting Officer (KO) to assist in the technical monitoring or administration of a contract.

2.5. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.6. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.7. Government. The term “Government” as used herein means the United States of America.

2.8. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.9. Project. The term “project” as used herein means all Government property and easements at Canton Lake.

2.10. Public Use Area (PUA). Parks as well as overlooks, beaches, nature and hiking trails, access points, and other areas used by the public for recreation.

2.11. Quality is conformance with the contract specification.

2.12. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.13. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.14. Semimonthly. Work required to be performed twice a month.

2.15. Semiweekly. Work required to be performed twice a week.

2.16. Workday. Any day work is required to be performed by this specification.

2.17. Access Roads. Any roads that are bounded inside Government property that allows the public to come onto the project public use areas. Access roads shall include State highway 58A by the project office, highway N2466 Rd. to Canadian. See attached photos.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, dated 30 Nov 14) is hereby incorporated into this specification. The Contracting Officer’s Representative, (COR) will furnish EM 385-1-1 to the contractor upon award of a contract.

4. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

4.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

4.1.1. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

4.1.2. On-the-job training for inexperienced personnel shall not be a valid reason for the contractor to not perform duties in a safe and timely manner. Orientation for contract requirements is permissible.

4.2. Supervision.

4.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor, and alternates who shall have full authority to execute work during his absence, shall be designated in writing.

4.2.2. The contractor shall provide the COR a local or toll free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is preferred.

4.2.3. The on-site supervisor shall contact the COR each workday between 8:00 a.m. and 8:30 a.m. If this contact is made by telephone, the COR may require the on-site supervisor to meet and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on-site supervisor.

4.3. Onsite Meetings. The contractor shall have available, a fully authorized representative to act on their behalf who can be onsite within two (2) hours for any and all meeting requests.

5. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time.

5.1. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

5.1.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out.

5.2. Vehicle Identification. All sedans and trucks used by the contractor to perform work under this specification shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

CANTON LAKE

CLEANING SERVICES

PROVIDED BY

(Contractor’s Name)

5.2. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

6. MATERIALS AND SUPPLIES.

6.1. Contractor Furnished.

6.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

6.1.2. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

6.1.3. Specifications for selected contractor-furnished

materials and supplies are given in Exhibit 4.

6.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following (not an all-inclusive list):

Cleaning compounds Disinfectants Mops, brooms, insect nest sprays, etc.

6.2. Government Furnished. The Government will furnish potable water and odor control chemicals for vault toilets. The contractor shall be responsible for transporting Government furnished materials and supplies to work sites. The Government will furnish Master padlocks (with keys) for toilet paper holders in the restrooms and for access gates at the beginning of the contract. Afterwards, the contractor will be responsible for maintaining and replacing any lost padlocks due to negligence or vandalism. The Government will furnish vinyl shower curtains for the shower stalls.

6.2.1. The Government will furnish potable water each year from late March until 31 October.

7. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor’s performance will be evaluated using these PRs as follows:

7.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR.

7.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

8. CONTRACTOR QUALITY CONTROL (CQC).

8.1. The contractor shall establish and execute a CQC Program for the performance requirements of this contract and shall provide a written copy of same to the Canton Lake Office POC no later than 15 days of contract award. The contractor will maintain the quality control program throughout the contract performance.

8.2. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the COR weekly.

8.2.2. The COR may waive the requirements in subparagraph 8.1. if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor.

9. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

9.1. Each service found deficient and re-performed by the contractor: No deduction.

9.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

9.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

9.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

10. SAFETY.

10.1. Safety Plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

10.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

10.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

10.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

10.1.4. Procedures for treating and transporting injured persons to medical facilities.

10.1.5. Fire prevention plans.

10.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner.

Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

10.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

10.1.6.2. Equipment operation and maintenance (for each type of equipment).

10.1.6.3. Vehicle operation and maintenance.

10.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

10.3. Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the COR.

10.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

10.5. Accident Reports.

10.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

10.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

10.6. Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

11. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his/her performance under this contract the following minimum insurance:

11.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

11.2. General Liability: Comprehensive general liability

insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

11.3. Automobile liability: Liability insurance shall be

written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

12. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew to the COR. The Contractor must provide sufficient personnel and equipment to accomplish simultaneous services. An example of a work schedule format is given in Exhibit 6.

12.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules shall be furnished two (2) weeks prior to the beginning of the work periods. This work schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that inspections are conducted only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved work schedule, must be reported immediately by telephone or in-person to the Government as directed by the COR.

12.2. The contractor shall utilize these plans for accomplishing work and shall furnish the COR a revised plan prior to changing his mode of operation.

12.3. Schedules for second cleanings shall be considered part of the work schedule.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR at least once each workday.

14. PRE-WORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Names of supervisor and alternative supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

15.2. Safety Plan (subparagraph 11.1.).

15.3. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

15.4. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6.).

15.5. Supplemental Work Schedules for Cleaning Parks (submit prior to initiation of work and prior to changing schedules) (paragraph 12.).

15.6. Certificate of insurance (Section L).

16. BILLING.

16.1. The contractor shall submit an original invoice at the end of each month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 7.

16.2. All exposure reports shall be submitted before an invoice will be accepted.

16.3. The invoice and supporting documents shall be delivered, emailed, or faxed to 580-886- 3485, or mailed to the COR, Canton Project Office, 64600 N 2466 Rd., Canton, OK 73724. The email address for invoicing will be given after award of contract.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

17.1. Park cleaning services required are deleted for a period of one (1) month or longer in an entire park. An example of suspending all cleaning services would include natural emergencies such as a major flood event or tornadoes that would render the Parks or PUAs inaccessible or cause public safety to be a concern. Another example would be a prolonged disruption of utility services. In the event utility services are disrupted, we may require closure of either partial or entire Parks/PUAs. In the event of a Temporary Government Shutdown, all park cleaning services will be suspended. In any event, the COR will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed, or not proceed, with park cleaning services, depending on the specific circumstances at the time.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

17.3. All negotiations that contribute to a change or modification to the contract either in performance or cost shall be performed by the designated Contracting Officer (KO) as the Contracting Officer Representative (COR) does NOT have the authority to approve or disapprove these contract issues.

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Tables A-1 thru A-5.

2. FREQUENCIES AND TIMES OF SERVICES.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Spring Period: 15 Mar thru 31 Mar * Summer Period: 1 Apr thru 31 Oct

2.2. *During the spring period the contractor shall clean waterborne toilets and showers, except at the Overlook Building, in accordance with subparagraphs 3.1. thru 3.1.5., for one time only (prior to opening for the summer period).

2.3. If the frequency is stated as weekly, biweekly, monthly, semimonthly, or 3 times per week, the contractor shall perform the required services on any day, Monday through Friday.

2.4. The contractor shall begin work no earlier than 7 a.m. and shall complete work by 3 p.m.

The weekly cleaning of toilets shall be cleaned no later than 11:00 a.m., and toilets requiring second cleanings shall be cleaned the first time no later than 11:00 a.m. each cleaning day.

2.5. Second cleanings of toilets shall be performed in accordance with subparagraphs 3.1 through 3.1.7, between 3 p.m. and 6 p.m.

3. DESCRIPTION OF WORK.

3.1. Toilets, Overlook, and Changehouses. The contractor shall clean all waterborne toilets, vault toilets, Overlook Building, changehouses, and middle open area of changehouses, including windows, vent coverings, contiguous sidewalks, parking areas, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, and floors.

Work shall also include the change house outside rinsing shower to clean the sand and debris from the area where people rinse off. See definition of clean at end of this Appendix A.

3.1.1. The contractor shall empty refuse containers. Refuse shall be deposited in dumpsters provided by others.

3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned.

3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

3.1.4. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

3.1.5. Light bulbs in fixtures located on the interior of toilets and on exterior walls shall be checked. Bulbs that are burned out or broken shall be replaced on the same day they are discovered. Light bulbs that are operated by standard switches or photoelectric over-ride switches shall be checked each time toilets are cleaned. Replacement shall be made with new bulbs of like wattage. Security lights at poles are not subject to the provisions of this subparagraph.

3.1.6. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

3.1.7. Odor control shall be added to toilet vaults as directed by the COR.

3.1.8. Contractor shall not store any of the contractor furnished supplies and material inside any of the facilities.

3.2. Second cleanings shall be required only on Saturdays, Sundays, and during holiday periods. All work required by subparagraphs, 3.1 through 3.1.6, shall be performed during second cleanings.

3.2.2. The COR shall furnish the contractor a schedule for performing the second cleanings at the beginning of the summer period. The PUAs requiring second cleanings are as follows:

SECOND

PUA CLEANINGS

Big Bend 47 Canadian Park 47 Sandy Cove Park 47 Longdale 47

3.3. Picnic Group Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All items, such as staples, nails, tacks, tape, string or any other material or residue, used to secure various items to building structures, or amenities shall be removed. All small and large trash/litter including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps, can tabs, and plastic of any kind, shall be picked up 10 feet around the perimeter of the group shelter. Displaced tables shall be relocated back under the shelter. All material removed from fireplaces shall be placed in refuse bags and disposed of in dumpsters provided by others. Hot coals will not be disposed of in dumpsters. See definition of clean at end of this Appendix A.

3.3.1. Fairview Group Shelter has refuse containers that can be easily moved out of the refuse container pad. Contractor shall locate and place back the containers on the container pad if the refuse containers were displaced around the camp ground.

3.4. Picnic and Camping Sites. The contractor shall clean all table shelters, table seats and tops, slabs, cookers, fire rings, lantern hanger poles, utility tables, and campsite grounds. All small and large trash/litter including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps, can tabs, and plastic of any kind, shall be picked up on the site slab, site ground, and 10 foot perimeter around the campsite. Cleaning shall be accomplished as scheduled except when a site is occupied by the public. If occupied when the contractor arrives to perform work, cleaning of a site shall not be accomplished until the next time it is scheduled.

All material removed from cookers and fire rings shall be put into trash bags and disposed of in dumpsters provided by others. Rocks in the fire rings shall also be removed and placed at the discretion of the COR. Hot coals will not be disposed of in dumpsters. Partially burned wood shall be stacked neatly adjacent to fire rings that is out of the way of mowers. See definition of clean at end of this Appendix A.

3.5. Trailer Dump Stations. The contractor shall clean all slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations. Contractor shall report any damage or water leaks to the COR.

3.6. Bulletin Boards. The contractor shall clean all surfaces. Plastic coverings, such as Plexiglas, shall be cleaned with a chemical designed for use on such surfaces. Contractor shall clean the inside of bulletin boards of insect nest and dead insects.

3.7. Courtesy Docks. The contractor shall clean courtesy docks. Contractor shall report any damage, lose or missing boards, broken rails, or any other issues of the courtesy docks to the

COR.

3.8 Amphitheater. The contractor shall clean all concrete surfaces of the amphitheater, benches, wooden projection screen, fencing, security light poles and bases, sidewalks, water hydrants, and refuse receptacles.

3.9. Groundskeeping - Parks and Access Roads.

3.9.1. The contractor shall pick up refuse and debris from the area bounded by an imaginary line 25 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse that is easily retrievable that is inside the bounds shall also be collected. Work shall also include the project office, both parking areas, and southern maintenance compound. ALL Refuse and debris shall also be picked up from designated swimming beach, boat ramps, and parking areas listed in Table A-3 located outside mowed areas. Work shall also include Thunder Road under these specifications.

3.9.1.1. Contractor shall pick up refuse and debris from project access roads starting from the government project boundary line. Access roads shall include State Highway 58A that is located in front of the project office, at the end of the embankment road, the highway that goes into Canadian, and Longdale access road N2490 to the entrance of Longdale.

3.9.2. Fairview Groundskeeping – Fairview Park also has a beach access. Contractor is to patrol the beach area per the Fairview Groundskeeping schedule, see attached photo, and pick up ALL refuse and debris from Fairview Beach.

3.9.3. The contractor shall pick up dead animals from the area bounded by an imaginary line 25 feet outside the limits of mowing. Dead animals shall be disposed of as directed by the COR, and shall not be disposed of in dumpsters.

3.9.4. The contractor shall pick up tires from the area bounded by an imaginary line 25 feet outside the limits of mowing. Tires shall be disposed of as directed by the COR, and shall not be disposed of in dumpsters.

3.9.5. All refuse and debris left at picnic/camping sites shall also be picked up and disposed of in dumpsters provided by others.

3.9.6. Contractor shall inspect empty vault sleeves if no vault is present. Contractor shall remove refuse and debris from empty vault sleeves or as requested by the COR. Vault sleeves are located at the entrance of parks, Sandy Cove beach, and boat ramps.

3.10. Groundskeeping - Fishing Areas. The contractor shall pick up ALL refuse and debris, including dead fish, from fishing areas. Visible items of refuse and debris in water, which are accessible by a garden rake, shall be removed. The landward limit of pick up is 15 feet from the edge of the water. Work shall include the three jetty locations at the dam embankment as fish cleaning areas. The other fish cleaning areas are located at the two wing walls of the stilling basin and at the stilling basin itself where visitors can park and fish, and the approach channel fishing area.

3.11. Groundskeeping - Embankment Road. The contractor shall pick up ALL refuse and debris, including dead animals, between the guardrails of the State Highway on the embankment roadway. In addition, highly visible items on the embankment shall be picked up when observed by contractor employees, or by the next cleaning day when requested by the COR. Work shall also include the actual dam itself.

3.11.1. Groundskeeping – Mowed Embankment Area. The contractor shall pick up refuse and debris from the mowed dam embankment area just North of the Approach Channel Fishing Area.

3.12. Groundskeeping - Interment Cemetery. The Interment Cemetery is located approximately ½ mile south of the Canadian Park entrance. The dimensions of the cemetery are approximately

269’ x 455’. The adjacent parking area is approximately 27’ x 150’. ALL Refuse and ground litter shall be picked up from the mowed cemetery and from the parking lot on Monday and Friday each week and shall be disposed of in dumpsters provided by others.

3.13. Groundskeeping – Amphitheater. The contractor shall pick up ALL refuse and debris from the amphitheater area, which is approximately 1.5 mowed acres, which includes the area surrounding the amphitheater seating, sidewalks, and parking areas.

3.14. Groundskeeping – Project Office and South Compound. Contractor shall pick up refuse and debris around the project office which includes two parking areas. Work shall also include the parking area right across the street, access road to the maintenance southern compound, the fence line around the southern compound, and around the radio tower. Contractor will also patrol the mowed areas around the southern compound and pick up highly visible refuse up to and bounded 25 feet past the mow line.

3.15. Groundskeeping – Overlook. Contractor shall pick up ALL refuse and debris at the Overlook and surrounding area. Work shall also include the parking areas in front and in the back of the Overlook. No dead fish.

3.16. Groundskeeping – Big Bend Disk Golf Course. Contractor shall pick up refuse and debris inside the Big Bend Disk Golf Course boundary line. Contractor shall pick up highly visible trash 25 feet past the mow line. Contractor shall also report any damage to the sign post, disk cages, tee boxes, etc. to the COR.

3.16.1. Groundskeeping – Big Bend Disk Golf Course. The disk golf course currently does not have any small trash cans, but in the event the course gets small trash cans installed the contractor is to collect refuse per the Big Bend Disk Golf Course Groundskeeping schedule.

3.17. Groundskeeping – Thunder Road Beach. Thunder Road has a parking area and beach access. Contractor shall patrol and pick up refuse and debris from this area, see attached photo, according to Thunder Road Beach schedule.

3.17. Refuse Collection. The contractor shall remove all refuse from refuse containers. Plastic liners shall be maintained in each refuse container. Refuse containers shall be cleaned as needed to provide odor free containers.

3.18. Refuse Disposal. All collected refuse, debris, and litter shall be disposed of in dumpsters provided by others.

3.19. Contractor shall remove stinging insect nests within 5 feet of facilities and on any buildings. Facilities shall be inspected for such nests each time they are cleaned. Work shall also include removing dirt dauber nest from campsite shelter, campsite tables, vault toilets, and on the Overlook building.

3.20. The contractor may, at his/her option, apply pesticides to restrooms and shelters for control of insects that build webs and nests. All pesticides shall be applied by a certified applicator.

Proof of certification shall be provided before applications are made. The contractor shall obtain approval from the COR prior to application. Certification is not required if using “off-the-shelf” products such as wasp spray that can be bought in any retail store. The contractor shall submit an application report each time pesticides are applied. The COR will furnish forms.

3.21. The contractor shall open the Sandy Cove Beach gate each work day no later than 7:00 a.m.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 3. The terms clean, sanitary, and odor-free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, sand, debris (tree limbs, rocks, driftwood, sand, etc.), trash, garbage (cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs, etc,) ashes, fecal matter, urine, soap scum, biological formations and resultant stains, dead insects, alive insects, insect nests, dirt dauber nest, insect webs, bird droppings, and residue from cleaning agents are to be removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities and refuse containers.

TABLE A-1

FACILITIES INVENTORY FOR CLEANING SERVICES

SPRING PERIOD

PUBLIC USE AREAS*

FACILITIES

Prefab Concrete WB Toilets W/ Shower

UNIT

NO

BB

BP

CP

DE

FP

LP

OL

RP

SC

TR

TOTAL

Masonry Waterborne Toilets NO

Masonry WB Toilets W/Shower NO 1 1

Wooden WB Toilets W/Shower NO 2 1 3

Masonry Vault Toilets NO

Masonry Changehouses NO 1 1

Metal/Wood Vault Toilets NO

Picnic & Table Shelters NO

Picnic & Camping Sites NO

Trailer Dump Stations NO

Bulletin Boards NO

Courtesy Docks NO

Grounds - Parks & Access Roads AC

Grounds – Nature/Hiking Trails ST

Grounds - Fishing Areas ST

Grounds – Embankment ST

Boat Launching Ramps NO

Swimming Beaches AC

Playgrounds NO

Amph…