SOLICITATION W911N2-20-R-0024.pdf

SEE ADDENDUM

(No Collect Calls)

W911N220R0024 27-Aug-2020

b. TELEPHONE NUMBER

717-267-8357

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 21 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JONATHAN K. CARROLL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q0114R001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91FVA 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF INDUSTRIAL OPERATIONS

TODD WIGTON

LETTERKENNY ARMY DEPOT,

BLDG 350 ANNEX

CHAMBERSBURG PA 17201

TEL: 717-267-5508 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N220R0024

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 5 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Thomas C. Hall, thomas.c.hall111.civ@mail.mil.

Copy contract specialist Jonathan K. carroll, jonathan.k.carroll.civ@mail.mil.

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. For Indefinite Delivery/Indefinite Quantity (IDIQ) or Requirements contracts all quantities are estimated and individual task orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual services performed.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

11. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

12. Wage Determination: 2015-4253 REV 13 , dated 10 June 2020 and is hereby incorporated. Wage Determination can be viewed at http://www.beta.sam.gov.

13. Site Visit: Attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after contract award. Submit the names of all attendees to Jonathan K. Carroll, email: jonathan.k.carroll.civ@mail.mil, phone (717) 267-8357 no later than 04 September 2020, 10:00 AM Eastern Daylight Time. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S, Directorate of Contracting, 1 Overcash Avenue, Letterkenny Army Depot, Chambersburg, PA.

Offerors are required to obtain a visitor’s pass from the Main Gate prior to arriving at Building 2S. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insurance to obtain a pass.

14. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

15. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

16. Individual Subcontracting Plan: In accordance with FAR clause 52.219-9 ALT II, proposals submitted in response to this solicitation shall include a subcontracting plan that separately addresses subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns for the base and all option years.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Explosion Protection System Maintenance and Repair Services

1.0 General:

1.1 Scope: The contractor shall provide all labor, material, parts, and equipment necessary to perform preventive maintenance, inspections, and perform unscheduled emergency and non-emergency repair on Explosion Protection Systems on Letterkenny Army Depot. All maintenance and repair shall be performed in accordance with original equipment manufacturer (OEM) specifications. The contractor shall perform to the standards as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished.

1.2 Background: The explosion protection systems used in conjunction with the industrial blast and dust collector systems on Letterkenny Army Depot (LEAD) are an OSHA requirement. LEAD has installed twelve (12) explosion protection systems on Depot and in many cases the manufacturer’s warranty on these items is running out. LEAD needs to establish a service contract in order to continue regular maintenance and repair support for the explosion protection systems to ensure OSHA compliance.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 29 SEPT 2020 to 28 SEPT 2021

1.3.2 Option Year One: 29 SEPT 2021 to 28 SEPT 2022

1.3.3 Option Year Two: 29 SEPT 2022 to 28 SEPT 2023

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.3.11 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0630 and 1600 on Monday through Friday) or may be require to provide services during off shift and weekends as determined by the Directorate of Industrial Operations (DIO), except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 350, 57, 37, or any other facility where explosion protections systems in Appendix A are installed. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and TerroristScreening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.4.4.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil/iwatch.html

1.4.4.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5 Special Qualifications: The contractor shall ensure that all personnel and sub-contractor personnel performing under this contract are fully trained, licensed, and qualified to perform maintenance on the equipment listed in this contract. The contractor shall be responsible for obtaining any and all permits, certifications and/or licensures required to perform the services listed in this PWS.

1.4.6 Safety: The Contractor shall be comply with all applicable federal (OSHA), DoD, Army, state, local and Letterkenny rules, regulations, and standards that pertain to safety. Contractor personnel shall be equipped with the appropriate protective safety equipment (e.g. respirator, clothing, foot protection, hearing and eye protection, etc.)

before conducting maintenance on any explosion protection systems. Safety equipment and procedures shall adhere to LEAD Safety Specifications as well as OSHA and NFPA recommendations/standards (See Section 6.0:

Applicable Documents). All associated blast equipment shall be considered by the Contractor as contaminated with cadmium, lead, chromium or other hazardous materials. Contractor personnel shall use proper hygiene practices when in hazardous areas and wear protective equipment at all times and shall be responsible for the supply, cleaning, and maintenance of their own protective equipment. The contractor shall be responsible for training their employees on all safety regulations and procedures which are applicable to the maintenance and/or repair of explosion protection systems and the applicable procedures mandated by LEAD, OEM manufacturer manuals, OSHA and any other applicable standard operating procedure. The Contractor must provide a pre-work brief to all Contractor personnel prior to them performing any work on Letterkenny Army Depot. The pre-work brief must cover both OSHA and Letterkenny regulations, particularly those listed under Chapter 26, LEAD Reg. 385-1 (see Section 6.2).

1.4.6.1 Safety Policy and Programs: LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html It is the contractor’s responsibility to be familiar with these documents and to comply with their contents. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified. LEAD has classified their paint and blast booths as hazardous locations IAW with NFPA 70 Article 500 regulations. Please contact your local COR for guidance and training prior to entering these regulated areas.

1.4.6.2 Hazardous Material: All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil. Any and all safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.4.7 Electrical Work: The contractor shall ensure all electrical work is performed in accordance with the National Electrical Code, the National Electrical Manufacturers Association and NFPA 70.

1.4.10 Roof and Wall Penetrations: If, in order to make a repair or install an EP System, a roof or wall penetration is required, the contractor shall coordinate all roof or wall penetrations with the COR. The contractor shall be responsible for all required penetrations. Roof penetrations must be completed by a roofing installer that has been certified on the specific roof type/brand that is installed on the associated building. The contractor cannot remove any structural members and all penetrations need to be sealed, flashed and made weather tight.

1.4.11 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.12 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.13 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.14 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.15 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday the second week, complying to the Government’s work schedule unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EP Explosion Protection EPACO Explosion Protection Active Controlled Operation FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contactor staff to provide the support outlined in this Performance Work Statement.

3.2 Equipment: None.

3.3 Materials: The contractor will furnish locks and keys to control hazardous energy sources during maintenance and repair.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract, to include ventilation (breathable air hook-ups) for the Contractor personnel’s respirators.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Equipment: The contractor shall provide all tools, special equipment, material handling equipment and other equipment (such as scissor lifts, etc.) in order to perform the requirements outlined in the PWS. The Contractor shall also furnish their own safety equipment as well as PPE (Personal Protective Equipment).

4.3 Services: Except for those items specifically stated to be Government-Furnished in Paragraph 3.4, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and the Requirements Section 5.0.

5.0 REQUIREMENTS: The contractor shall provide all, labor, material, parts, and equipment necessary to perform preventive maintenance, inspections, and perform unscheduled emergency and non-emergency repair on Explosion Protection Systems on Letterkenny Army Depot. All maintenance and repair shall be performed in accordance with original equipment manufacturer (OEM) specifications. All excess equipment, shipping crates, scrap and materials used by the contractor shall be removed by the contractor. The requirements listed in this PWS remain applicable even if an Explosion Protection System is relocated within Letterkenny Army Depot. The Government is responsible for giving the contractor 90 days notices of any relocation of an EP System. Upon inspection, maintenance or repair, the contractor personnel shall first check-in with the COR and any immediate supervisors or requisite facilities personnel. A service report shall be furnished to the COR via email within 5 business days of any inspection, preventive maintenance or repairs.

5.1 INSPECTION AND PREVENTIVE MAINTENANCE: The contractor shall be responsible for routine preventive maintenance and inspections for all Explosion Protection (EP) Systems located within Letterkenny Army Depot (see Appendix A for list and quantity) according to the technical manuals of each EP System as well as the OEM specifications of that equipment. Government personnel will still conduct weekly and monthly preventive maintenance and inspections and will still have the ability to perform in-house maintenance on any and all EP Systems. All inspections and PMs shall be performed when a delivery order is issued AND the contractor is notified by the COR, at that point in time the contractor has 30 days to complete the required PM and/or inspection. A service report shall be furnished to the COR via email within 5 business days of inspection, preventive maintenance or repairs. The service report shall detail whether the inspection was successfully completed, any/all deficiencies, required safety updates, OSHA mandates, and repairs as required. All updates and repairs detailed in this service report are subject to review by the COR and service representatives and shall not be implemented without prior Government approval.

5.1.1 Quarterly Preventive Maintenance and Inspection: The contractor shall inspect EP Systems for functional integrity and perform preventive maintenance (PM) on a quarterly basis for all EP Systems located within Letterkenny Army Depot. The COR will coordinate with the contractor when a quarterly PM and inspection is needed and initiate a delivery order. The contractor shall perform PM and inspection on the following components of the EP System: control module, battery back-up, pressure detector, alarm bells, discharge indicator horns, manual pull stations, system shutdown and signaling circuits, nitrogen-agent storage containers, and isolation valves. The contractor shall verify full system integrity to ensure that no changes have been made to the protected process that would affect system performance and that the location of all field devices meet OEM specifications. All related equipment (like blast booth, dust collector, etc.) shall be shut down by the Contractor and locked-out/tagged-out prior to inspection. The contractor shall notify the building’s fire alarm station and all occupants in the immediate area that a functions test is about to occur. The contractor shall inspect the EP System for electrical and mechanical functional integrity to include explosion protection system control modules, battery back-up, pressure detectors, optical sensors, thermal detectors, manual pull stations, suppression containers, discharge pathways, ball valves and lockout devices, analog release modules, isolation valves/pinch valves, horn/strobes and explosion-vent burst indicators. If the contractor discovers the nitrogen-agent storage container (cylinder) pressure is low or needs replaced these services shall be billed under non-emergency or emergency depending on the severity designated by the COR Upon completion of inspection the contractor shall notify all immediate supervisors, floor personnel and the building fire alarm station and leave EP System in full operating condition. The contractor may be required to perform system orientation or operator training to Letterkenny personnel as needed during the scheduled inspection visit. For the nitrogen-agent storage containers, the contractor shall visually inspect and verify container pressures. If the contractor discovers the nitrogen-agent storage container (cylinder) pressure is low or needs replaced these services shall be billed under non-emergency or emergency depending on the severity designated by the COR The quarterly PM shall also include a calibration of each pressure detector, a back-up battery test for charge and automatic switch-over capability, a download of the module’s operation history, and a verification of program settings.

5.1.2 Annual Preventive Maintenance and Inspection: The contractor shall inspect EP Systems for functional integrity and perform preventive maintenance (PM) on an annual basis for all EP Systems located within Letterkenny Army Depot. The COR will coordinate with the contractor when an annual PM is needed and initiate a delivery order. The annual PM shall include of all EP System pathways, the removal of all High-rate Discharge (HRD) cylinders to visually confirm that no obstructions are present between the HRD/SRD and nozzle cover, as well as the removal of the discharge piping from the standard rate discharge (SRD) cylinders to visually confirm that no obstructions are present between the SRD and the nozzle cover, and a confirmation of the functional integrity of the nozzle cover. If the contractor discovers a nitrogen-agent storage container (cylinder) pressure is low or needs replaced these services shall be billed under non-emergency or emergency depending on the severity designated by the COR. All related equipment (like blast booth, dust collector, etc.) shall be shut down by the Contractor and locked-out/tagged-out prior to inspection. The contractor shall notify the building’s fire alarm station and all occupants in the immediate area that a functions test is about to occur. The contractor shall inspect the EP System for electrical and mechanical functional integrity to include explosion protection system control modules, battery back-up, pressure detectors, optical sensors, thermal detectors, manual pull stations, suppression containers, discharge pathways, ball valves and lockout devices, analog release modules, isolation valves/pinch valves, horn/strobes and explosion-vent burst indicators. If the contractor discovers the nitrogen-agent storage container (cylinder) pressure is low or needs replaced these services shall be billed under non-emergency or emergency depending on the severity designated by the COR Upon completion of inspection the contractor shall notify all immediate supervisors, floor personnel and the building fire alarm station and leave EP System in full operating condition. The contractor may be required to perform system orientation or operator training to Letterkenny personnel as needed during the scheduled inspection visit.

5.2 NON-EMERGENCY REPAIR RESPONSE: The contractor shall return non- emergency repair service calls within 24 hours. If the EP System is operational, the contractor shall provide phone and/or email technical support to solve the problem in accordance with paragraph 5.5. If the problem cannot be fixed via phone or email, the contractor shall dispatch a service technician on site within 72 hours. Repairs identified by routine PM’s or inspections shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The Government reserves the right to perform non-emergency repairs in-house as required. The contractor shall schedule all non-emergency repair visits with the COR. All parts required during non-emergency repairs shall be billed as actuals under the parts CLIN in accordance with paragraph 5.4.

5.2.1 LEAK TEST (NON-EMERGENCY REPAIR): The contractor shall have the ability to Leak Test all nitrogen storage cylinders on all Explosion Protection Systems located throughout LEAD. A Leak Test shall be performed upon request by the COR and be followed up with a standard report issued to the COR displaying the results of the test and any recommendations for repair.

5.2.2 TRENDING TANK PRESSURES: The Contractor shall Leak Test by trending tank pressures. During routine site visits, the Contractor shall note tank pressure readings when the tank pressure is low, as well as at any time that the Low Pressure Switch on the EP System is activated (such as during an Emergency (non-routine) site visit). If a tank is trending a drop in pressure over two or more visits then the Contractor shall remove the tank from the process flange and leak test the tank(s) in water, coordinating as required with site personnel and the COR to determine process shutdown time and assistance to remove and re-install the tanks as needed. In the follow-up report, the Contractor shall detail actions taken and recommendations for repair if a leak is determined to be present.

Upon COR approval the Contractor shall repair tanks to stop and/or prevent leaks. All parts required in these repairs (non-emergency repairs) shall be billed as actuals under the parts CLIN in accordance with paragraph 5.4.

5.3 EMERGENCY REPAIR RESPONSE: The contractor shall return emergency repair service calls within 4 hours. If the EP System is operational, the contractor shall provide phone and/or email technical support to solve the problem in accordance with paragraph 5.5. If the problem cannot be fixed via phone or email, the contractor shall dispatch a service technician on site within 24 hours. Repairs identified by routine PM’s or inspections shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The Government reserves the right to perform emergency repairs in-house as required. The contractor shall schedule all emergency repair visits with the COR. All parts required during emergency repairs shall be billed as actuals under the parts CLIN in accordance with paragraph 5.4.

5.4 PARTS: The contractor shall also provide all necessary parts for all work performed under this contract required under paragraphs 5.1, 5.2 and 5.3 to include all normally deteriorating components such as batteries, system discharge devices, etc. and all repair parts. All parts that cost more than fifty dollars ($50) each shall require prior approval by the COR. Parts shall be billed as actual. Contractor shall provide original part invoice to COR. Funding for parts will be allocated on individual delivery orders. The contractor does not have exclusive rights to supply parts for inspection, preventive maintenance and emergency/non-emergency services performed by the Government.

The Government reserves the right to procure parts required for maintenance and repair performed in-house by the most advantageous means.

5.5 TECHNICAL TELEPHONE SUPPORT: The contractor shall supply all technical telephone support to aid in troubleshooting and correction of EP System faults and problems at no additional cost to the Government.. If a resolution cannot be provided over the phone the contractor shall perform service under non-emergency or emergency service depending to the severity of the issue.

5.6 WARRANTY OF PARTS/MATERIALS: A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship, installation and parts.

5.7 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://www.sam.gov. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.8 CONTRACTOR LIFT FEES: The contractor shall also provide all necessary lifts for all work performed under this contract requirements under paragraphs 5.1, 5.2 and 5.3 The contractor shall coordinate and provide pick up and delivery of boom lifts or man lifts. All lift fees shall be billed as actuals and the COR shall verify the length of time lifts are rented by the contractor or their subcontractor.

5.9 MECHANICAL SUB-CONTRACTOR SERVICES: The contractor shall coordinate with a subcontractor for any necessary repairs for any work whereas sub-contractor services are required and performed under this contract for requirements under paragraphs 5.1, 5.2 and 5.3 The contractor shall be present when any work is performed by a subcontractor and shall be billed upon the agreed upon rate and the COR shall verify the length of time.

6.0 Applicable Publications: Publications applicable to this PWS are listed below.

6.1 DOCUMENTS:

OCCUPATIONAL HEALTH AND SAFETY (OSHA) STANDARDS

29 CFR, Chapter XVII, Part 1910 – Occupational Safety and Health Regulations 29 CFR 1910.134 Respiratory Protection 21 CFR Subpart J, General Industry, OSHA Safety Health Standards Copies may be obtained at http://www.osha.gov

AMERICAN WELDING SOCIETY (AWS) - AWS D1.1/D1.1M Structural Welding Code, Copies may be obtained at http://www.aws.org

NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA ICS 6 - Enclosures for Industrial Controls and Systems NEMA 12.1 - American National Standard for Electric Meters Code for Electricity Metering Copies may be obtained at http://www.nema.org

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery NFPA 91A - Exhaust Systems for Air Conveying of Vapors, Gas, Mists, and Particulate Solids (copies may be obtained from http://www.nfpa.org/)

LEAD Pamphlet 385-4 – Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot (copies may be obtained from Letterkenny Army Depot Fire Department, 717-267-8231)

LEAD Regulation 385-1 - LEAD Safety and Occupational Health Program Particularly Chapter 26, which covers LEAD’s Lead, Cadmium, and Chromium Program (copies may be obtained from Letterkenny Contracting Office)

LEAD EMS Procedure Manual, EEJ-009, Air Emission Management Section 5.5 Operation of Blasting Booths and Cabinets and Associated Filtration Systems (copies may be obtained from Letterkenny Directorate of Public Works, at 717-267-9010)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

5.1.1 The contractor shall perform inspection.

The contractor shall coordinate arrival with COR and perform inspection by

OEM standards.

0 (zero) failures to respond to agreed upon arrival date.

100% inspection –

COR will inspect.

5.1.2

The contractor shall perform Quarterly PM service.

The contractor shall coordinate arrival with COR and perform Quarterly PM by OEM standards.

0 (zero) failures to respond to agreed upon arrival date.

100% inspection –

COR will inspect.

5.1.3

The contractor shall perform Annual PM service.

The contractor shall coordinate arrival with COR and perform Annual PM by

OEM standards.

0 (zero) failures to respond to agreed upon arrival date.

100% inspection –

COR will inspect.

5.2

The contractor shall perform non-emergency repair as requested.

The contractor shall respond to phone call within allotted time and perform maintenance successfully.

Memorandum certifying maintenance was performed to OEM standard with dates of services and task lists within

10 business days

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect.

5.3

The contractor shall perform emergency repair as requested.

The contractor shall respond to phone call within allotted time and perform maintenance successfully.

Memorandum certifying maintenance was performed to OEM standard with dates of services and task lists within

10 business days

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect.

5.8 The contractor

shall supply warranty.

A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship, installation and parts.

0 (zero) failures to honor warranty.

100% inspection –

COR will inspect.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

5.1.1 – Inspection Report

Within 5 days after every onsite service call

1 Electronic COR

5.1.2 – Quarterly Maintenance Report

Within 5 days after every onsite service call

1 Electronic COR

5.1.3 – Annual Maintenance Report

Within 5 days after every onsite service call

1 Electronic COR

5.2 - Unscheduled non-emergency service report

Within Ten days after every onsite service call.

1 Electronic COR

5.3- Unscheduled emergency service report

Within Ten days after every onsite service call.

1 Electronic COR

5.9 - CMR Annually N/A Electronic Submission https://cmra.army.mil

APPENDIX A:

List of Explosion Protection Systems to be covered under this contract (located on Letterkenny Army Depot):

Associated Blast Equipment and Bldg. # Model

OEM

Manufacturer/Brand

Booth 44 Bldg 350 EPACO Fike Corp.

Booth 44 Bldg 350 Vect-Air EPACO Fike Corp.

Booth 50 Bldg 350 EPACO Fike Corp.

Booth 50 Bldg 350 Vect-Air EPACO Fike Corp.

U8136 DFT 4-16 DC Bldg 350 EPACO Fike Corp.

R1005 Donaldson DFO 4-32 Bldg

350MTA

EPACO

Fike Corp.

S3239 DFT 2-12 DC Bldg 37 EPACO Fike Corp.

R6185 DC Bldg 37 EPACO Fike Corp.

S2242 FARR GS-16 DC Bldg 37 EPACO Fike Corp.

R6094 DC…