Solicitation W25G1V21R0025 Access Control.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V21R0025 09-Apr-2021

b. TELEPHONE NUMBER

570-615-6125

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 10 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACQUELINE RAMSEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

1. This solicitation is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Items and FAR 13.5 Simplified Procedures for Certain Commercial Items, as applicable.

2. AWARD EVALUATION AND BASIS FOR AWARD

Award will be Best Value to the Government using a Trade-off process for Technical, Past Performance and Price.

Offerors are cautioned that any award may not necessarily be made to the lowest offered price. Proposals shall be submitted and award made by the Government on an all or none basis. Therefore, proposals are solicited on that basis only.

3. TYPE OF CONTRACT : Any resultant award will be a Hybrid contract with Firm-Fixed Price (FFP) and T&M Contract Line Items (CLINs).

4. QUESTIONS: All questions shall be submitted via e-mail, to the Contract Specialist, jacqueline.d.ramsey.civ@mail.mil, NLT COB five (5) calendar days prior to the required solicitation response date.

A copy of all questions and answers will then be provided to offerors using betaSAM on a non-attribution basis and incorporated into the RFP and any resultant award.

5. PROPOSAL SUBMISSION

Proposals shall be submitted no later than the response date to the Contract Specialist, Jacqueline Ramsey at jacqueline.d.ramsey.civ@mail.mil. If the Contracting Officer determines that the number of proposals received exceed the number at which an efficient comparison can be conducted, the Contracting Officer may limit or otherwise down select the number of proposals to be compared to the greatest number that will permit an efficient and timely comparison among the lowest priced quotes. Therefore, the offeror’s initial proposal should contain the best terms from a price and technical standpoint.

As stated in FAR 52.212-2 Evaluation – Commercial Items, proposals must include the Contactor is certified to purchase and install Vanderbilt Industries system components and SMS software including ability to update and upgrade the system when necessary. Prospective bidders shall be able to provide a letter from Vanderbilt stating that they are a certified SMS dealer in good standing.

A Response Plan that provides details on how the offeror will satisfy the requirement to respond within 4 hours to Service Call.

6. Any amendments issued to this solicitation will be published in the same manner as this solicitation. All offerors are advised that to be considered for award they must acknowledge all amendments issued to the solicitation IAW Submission Instructions & Evaluation Criteria. Any proposal failing to acknowledge all solicitation amendments may be deemed inadequate by the Contracting Officer. Proposals deemed inadequate may not be evaluated or further considered by the Government.

7. The minimum acceptable acceptance period for offers is sixty (60) days from the date specified in Block 8 on Page 1 of the SF1449.

8. Department of Labor (DOL) Service Contract Act WD #2015-5797 Rev 13 dated 12/21/2020 is incorporated into the solicitation.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Initial System Inspection/Assessment

FFP

Within sixty (60) days of the contract being awarded, the Contractor shall complete an initial base-wide inspection and inventory of the Access Controls system which will include functional testing of the system and all components. Upon completion of the base inspection and inventory the Contractor shall provide a written report to the COR identifying any corrective actions needed for items which do not function normally as required as well as an inventory of all system components. The written report and inventory will be delivered to the COR within fifteen (15) days after the completion of the inspection and inventory.

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST ***

FOB: Destination

PSC CD: 6350

NET AMT

Base Year Repair & Material

FFP

Maintain a reliable and fully operational Access Control Security Management System throughout Tobyhanna Army Depot.

0002AA Lot Equipment Repair

T&M The Contractor shall be responsible for the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. All security alarm equipment and components shall be repaired to remain fully functional. See PWS Para 3.2

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST

TOT ESTIMATED PRICE

CEILING PRICE

0002AB 8 Each Base Year Service Calls

FFP

In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive service or system failure description prior to preforming work at the identified location. See PWS Para 3.3

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST ***

0002AC

Equipment Parts List

FFP

***OFFERORS SHALL PROPOSE PRICING IN ATTACHMENT 2,

EQUIPMENT PRICE LIST ***

OPTION OY1 Access Control Sys Repair&Material

FFP

0003AA

OY1 Equip Remedial Repair

FFP

The Contractor shall be responsible for the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. All security alarm equipment and components shall be repaired to remain fully functional. See PWS Para 3.2

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST ***

0003AB

OY1 Service Calls

FFP

In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive service or system failure description prior to preforming work at the identified location. See PWS Para 3.3

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST ***

0003AC

OY1 Equipment Parts List

FFP

***OFFERORS SHALL PROPOSE PRICING IN ATTACHMENT 2,

EQUIPMENT PRICE LIST ***

OPTION OY2 Access Control Sys Repair&Material

FFP

0004AA

OY2 Remedial Repair

FFP

The Contractor shall be responsible for the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. All security alarm equipment and components shall be repaired to remain fully functional. See PWS Para 3.2

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST ***

0004AB

OY2 Service Calls

FFP

In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive service or system failure description prior to preforming work at the identified location. See PWS Para 3.3

***OFFERORS SHALL PROPOSE ON ATTACHMENT 1 PRICING LIST ***

0004AC

OY2 Equipment Parts List

FFP

***OFFERORS SHALL PROPOSE PRICING IN ATTACHMENT 2,

EQUIPMENT PRICE LIST ***

OPTION Option to Extend

FFP

NOTE: OFFERORS SHALL NOT SUBMIT A PRICE FOR THE POTENTIAL

ONE-HALF YEAR EXTENSION OF SERVICES PERIOD. REFERENCE FAR

52.217-8.

AS PART OF THE PRICE EVALUATION, THE GOVERNMENT WILL

EVALUATE THE OPTION TO EXTEND SERVICES UNDER FAR CLAUSE

52.217-8 BY ADDING ONE-HALF OF THE OFFEROR'S FINAL OPTION

PERIOD PRICE TO THE OFFEROR'S TOTAL PRICE. THUS, THE

OFFEROR'S TOTAL PRICE FOR THE PURPOSE OF EVALUATION WILL

INCLUDE THE BASE PERIOD, FIRST OPTION, SECOND OPTION, AND

ONE-HALF OF THE SECOND OPTION.

OFFERORS ARE REQUIRED ONLY TO PRICE THE BASE YEAR AND TWO

OPTION YEARS. OFFERORS SHALL NOT SUBMIT A PRICE FOR THE

POTENTIAL ONE-HALF YEAR EXTENSION OF SERVICES PERIOD.

PWS

Vision Statement

Maintain a reliable and fully operational Access Control Security Management System throughout Tobyhanna Army Depot.

1 Introduction This is a non-personal services contract to provide routine and emergency service and repair required to maintain all components of the Access Controls SMS at Tobyhanna Army Depot in good working order.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to perform work under this contract.

The contractor shall perform to the standards in this contract.

1.1 Mission

Tobyhanna is a recognized leader in providing world-class logistics support for Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) Systems across the Department of Defense. Tobyhanna's Corporate Philosophy, dedicated workforce and electronics expertise ensure the depot is the Joint C5ISR provider of choice for all branches of the Armed Forces and our industry partners.

Tobyhanna's unparalleled capabilities include full-spectrum support for sustainment, overhaul and repair, fabrication and manufacturing, engineering design and development, systems integration, technology insertion, modification, and global field support to our Warfighters. Access Controls are needed to restrict access of unauthorized people into sensitive areas, help provide a safe work environment for personnel, and help protect DOD assets.

1.2 Background

As part of the Army Physical Security Plan and in accordance with Army Regulations 190-13 and 380-5, Access Controls will be used to prevent entry by unauthorized personnel to open storage areas such as vaults and secure rooms and any other areas deemed off limits by security.

1.3 Scope

Perform remedial repair/emergency repair on all components of the Access Controls Systems SMS at Tobyhanna Army Depot. Contractor shall be able to provide, install, commission, and test Access Controls System compliant hardware as required for expanding system coverage.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Period of Performance

The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

2.3 Type of Contract

The Government will award a hybrid contract with FFP and T&M Contract Line Items (CLINs).

2.4 Location and Hours of Work

The following subsections specify regular work day hours, place of work, and federal holidays.

2.4.1 Operating Hours

The contractor is responsible for conducting business, between the hours of 7:00 AM - 4:30 PM, (no Holidays or weekends) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.4.2 Place of Performance

The work to be performed under this contract will be performed at Tobyhanna Army Depot.

2.4.4 Recognized Holidays

Unless an emergency occurs, the Contractor is not required to perform services on the following:

New Year’s Day Martin Luther King Jr’s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

2.5 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.5.1 Key Personnel

The following personnel are considered key personnel by the government: Contract Officers Representative, Contract Specialist, and Contracting Officer. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 AM - 3:30 PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

2.5.2 Contracting Officer (KO)

The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair and equitable treatment under this contract. The KO shall determine the final assessment of the contractor’s performance. A Contracting Specialist will assist the KO in the administration and evaluation of the contractor’s performance.

2.5.3 Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.5.4 Special Qualifications

The Contractor shall be certified to purchase and install Vanderbilt Industries system components and SMS software including ability to update and upgrade the system when necessary.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Access Controls System Inspection and Assessment

Include in this inspection any Video Surveillance Systems, Intrusion Detection Systems, and Intercom Systems associated with the Access Controls System.

Performance Standards

a) Standard: Identifies and corrects deficiencies

AQL: 100%

b) Standard: Addresses all errors and inadequacies

AQL: 100%

3.1.1 Within sixty (60) days of the contract being awarded, the Contractor shall complete an initial base-wide inspection and inventory of the Access Controls system which will include functional testing of the system and all components. Upon completion of the base inspection and inventory the Contractor shall provide a written report to the COR identifying any corrective actions needed for items which do not function normally as required as well as an inventory of all system components. The written report and inventory will be delivered to the COR within fifteen (15) days after the completion of the inspection and inventory.

Deliverables A01 Full system functionality report including a list of deficiencies found and plans to correct them.

A03 Inventory List

3.1.2 As part of the initial system inspection the Contractor shall ensure the software/firmware on the entire system is up-to-date. The contractor shall report to the COR any appropriate actions and updates needed to bring the system up-to-date as required.

Deliverables A01 Full system functionality report including a list of deficiencies found and plans to correct them.

3.1.3 As part of the initial system inspection report the Contractor shall provide the COR with a proposed schedule to repair, replace, or upgrade as necessary any defective system components, including software, to ensure the system will be fully functional. Proposed schedule dates for system repairs will need to be approved by Tobyhanna Security to ensure they can be available for escorting duties should the need arise.

A02 Repair Schedule

3.2 Equipment Remedial Repair

3.2.1 The Contractor shall be responsible for the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. All security alarm equipment and components shall be repaired to remain fully functional. If the problem is found to be in the communications lines, the contractor will notify the Contracting Officer’s Representative (COR), or their designated representative, before proceeding with any testing, maintenance, or repair on the security alarm system. The contractor shall coordinate work operations with the COR prior to starting and completing any or repair. The contractor shall provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed and time it will take to complete the work. When repairs (of any kind) will shut down the system or activate alarms, the contractor shall notify the Tobyhanna Army Depot law enforcement alarm monitor and the COR prior to beginning any work and when the work is completed.

A06 Estimate to complete Remedial Repair

3.2.1.1 Replacement components. The contractor is responsible for reporting any parts requiring replacement to the COR; this will be documented on an Access Controls request/report furnished by the contractor. Parts replacement shall be IAW price listed items identified for use as stated in the Attachment 2, Equipment List. The COR shall coordinate approval of the replacement of components with the Contracting Officer and the Contractor.

A05 Access Controls request/report.

3.2.1.2 When price listed parts are replaced, the contractor shall document on the Access Controls request/report and submit to the COR for warranty tracking within 10 calendar days. Deliverables A05 Access Controls request/report.

3.2.1.3 Materials: If parts are needed but not listed on the Equipment Price List, the contractor shall notify the COR or designated representative in writing for approval. Any approved part with an MSRP greater than $50.00 must have at least two (2) quotes included with the Contractor’s estimate for repair (per paragraph 3.4.1)

3.3 Service Calls

3.3.1 In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive service or system failure description prior to preforming work at the identified location. Emergency calls will be considered any occurrence, as determined by the COR or TYAD Security, deemed detrimental to the mission or that reduces operational effectiveness. The Access Controls SMS shall be restored to its proper operating condition within eight (8) hours from the time the emergency service call was received by the contractor, provided that spare parts are available from Tobyhanna Army Depot. If parts are not available from Tobyhanna Army Depot, the contractor shall notify the COR of the equipment needed and invoice ½ the visit price for the service call. The work will be completed and invoiced as Remedial Repair.

4 Definitions and Acronyms

4.1 Definitions

4.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

4.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions ofthecontract.

4.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

4.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Governmentproperty.

4.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

4.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

4.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

4.2 Acronyms

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FFP Firm Fixed Price HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With ICIDS Integrated Commercial Intrusion Detection System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PVT Performance Verification Testing PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

RADC Remote Area Data Collector TE Technical Exhibit T&M Time and Material TYAD Tobyhanna Army Depot WAWF Wide Area Work Flow

5 Security

5.1 Depot Access for Contractor

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, "Request Access to Tobyhanna Army Depot to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See "Access and General Protection/Security Policy and Procedures.

5.2 Access and General Protection/Security Policy and Procedures Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.3 Adjudication Standards and Procedures

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.4 Security Requirements

5.4.1 Contractor personnel performing work under this contract must have Anti-Terrorism, iWatch and OPSEC training completed at time of proposal submission and must maintain the level of security required for the life of the contract.

5.4.2 Contractor personnel working on the Tobyhanna Army Depot must be fully identified. Contractors register with the TYAD Security in Building 20. All employees, staff, and subcontractor personnel, etc., which will require access must present the following to access TYAD:

A. Full name B. Driver’s License

C. Nationality (if non-U.S. Citizen, alien registration number) D. Completed Form ELTY 648C (Contractor Request for Access to TYAD) E. Completed Form ELTY 648C must be submitted to TYAD prior to date

5.4.3 If Contractor vehicles are required for use on TYAD, the following ID is required:

1 Make 2 Model 3 State Registration 4 Insurance 5 # License Plate

5.4.4 Contract personnel are expected to perform work during normal TYAD duty hours (0730-1600). If work must be performed otherwise, permission must be obtained three working days prior from the Security Office through the ISD Engineering POC. ISD Engineering POC will also coordinate with changes in work schedules with Public Works Div. and Mission Operations as needed to determine impact onproduction.

5.4.5 Contractor personnel must confine themselves to the work sites specified in their contract. Visiting other areas is prohibited.

5.4.6 Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs and explosives are prohibited on Government property.

5.4.7 Use of Government property without prior written approval of the COR isprohibited.

5.4.8 TYAD will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for car pools, grassy areas or other prohibited areas. Posted speed limits and traffic restrictions must be observed at all times.

5.4.9 Accidents or problems of a security/safety nature must be reported to the Law Enforcement Branch (570.615.7550) and the project COR immediately.

5.4.10 Contractor personnel working on station for less than 30 days may be required to log in and out at the Reception Center (Bldg. 20) each day and will not be issued an Extended Entry Contractor's Badge. The DIS Engineering POC will provide information on how to obtain an Extended Entry Contractor's Badge if one is required. Pursuant to federal regulations, all personnel and vehicles on Government property are subject to search by authorized personnel at any time. All Contractors personnel are required to display the TYAD issued identification badge on their person at all times while present at the work site. Access to Government property will not be allowed without this identification badge. The badge is to be displayed on the person outer clothing, above the waist and in full view. Identification badges and vehicle passes issued to Contractor personnel remain the property of the U.S. Government and must be surrendered upon completion of the Contractor at the termination of individual employment, and when requested by the Government. Badges will not be displayed when not on Tobyhanna property. A list of all personnel working under this contract should be turned in immediately after award in order to allow sufficient time to process security information.

5.5 Smoking Restrictions

The bearing and use of lighted cigarettes, cigars, pipes, or any tobacco product is prohibited in the following areas:

A) All buildings including private offices, lobbies, and restrooms B) Alleys and passages between buildings C) Stairways and ramps leading to building entries and exits.

D) Within 50 feet of building entries and exits.

E) Within 20 feet of heating, ventilation, and air conditioning intake ducts F) Hazardous areas containing flammable liquids, gases, vapors, and all other locations where there is acollection of readily ignitable combustible material

5.6 Security Training Requirements for the Contractor

5.6.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https:www.mepcom.army.mil/Home/Contractors.aspx for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT training as it pertains the length of the contract.

5.6.2 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The iWATCH training is available at the following website:

https:// www.mepcom.army.mil/Home/Contractors.aspx. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractorequivalent.

5.6.3 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: https:// www.mepcom.army.mil/Home/Contractors.aspx. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent. As applicable, contractor employees must complete annual OPSEC training as it pertains the length of the contract.

All security training certificates shall be provided to the Contracting Officers Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

A05 Certificates of Completion

6. Contractor Safety Standards for TYAD

Below are the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce the below requirements. Failure to enforce safety requirements on the depot can result in termination of the contract.

Important Phone Numbers Emergency: 911 Security: 570-615-7550 Fire Department (Non-Emergency): 570-615-7300 Safety: 570-615-7027

S.6.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR THE SAFETY OF THEIR

EMPLOYEES.

Review of the safety plans and other documents by the Tobyhanna Safety Office does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with OSHA rules and regulations. The Contractor remains solely responsible and liable for safety at all times during the term of the contract.

Contractors shall comply with the following:

Red card program - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when the employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this. If a Tobyhanna employee presents his red card to a contractor, the contractor must stop working until the COR and the safety office can determine if there is a safety hazard or not.

S. 6.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors.

S.6.2 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency:

a. Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

b. Send someone to the nearest exit to assist responders.

c. Treat victims to the best of your ability.

d. Call the work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

a. Call dial 911.

b. Have all personnel evacuate the area if the smell is significant.

c. Assist the fire company to determine the leak as appropriate.

3. In the case of a fire:

a. If the fire is small, use a fire extinguisher and call 911.

b. Otherwise, dial 911 and pull the fire alarm.

c. Evacuate the building.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL APPLY. IF

UNSURE CONTACT THE TYAD SOHO AT 570-615-7027.

7.0 Environmental

7.1 Environmental Protection Requirements

In addition to the following conditions, the contractor shall provide and maintain, during the life of the contract environmental protection. Plan for and provide environmental protective measures during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Comply with all Federal, State of Pennsylvania, and local environmental regulations pertaining to the environment, including but not limited to, hazardous waste, storm-water discharge, erosion control, water, air, soil, and noise pollution.

7.2 Appendix E

(Standard Specifications for Projects under the National Environmental Policy Act).

Standard Specifications for Projects Under the

National Environmental Policy Act In Accordance with 32 CFR 651

Spill Response Procedures 1-2-3

1. Stop Work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos? ********* Call Environmental Branch (EB) at 615-7098

****** Environmental Questions? ****** Call EB 615-7098

1. Air Pollution Control

The contractor must control fugitive emissions, including dust, during the course of their contract. The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer Representative (COR).

2. Asbestos The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos-Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled "Changes and "Differing Site Conditions. If ACM, or suspect ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled "Changes and "Differing Site Conditions.

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

3. Backflow The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depots (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract. Water use will be reported monthly to the Environmental Branch.

4. Burning The contractor must not burn refuse and debris anywhere on TYAD.

5. Buy Recycled-Content Materials The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section 6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next Decade; March 19, 2015. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material

Certification). Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

6. Cultural Resources The contractor must not adversely affect any property listed on the National Register of Historic Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of National Historic Preservation Act, as amended, have been met. All archaeological artifacts found at TYAD or TYAD-controlled properties are U. S. Government property until a determination is made otherwise.

7. Demolition Notification If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, 25 days prior to the demolition, the Commonwealth of Pennsylvania Asbestos Abatement and Demolition/Renovation Notification Form 2700-FM-BAQ0021 must be submitted to EB as specified in the Unified Facilities Guide Specification 02 82 13.00 10. The contractor may obtain a copy of the form from the EB.

8. Drinking Water The contractor must not perform any work on the TYAD potable water system prior to obtaining approval from the EB and the Installation Planning and Maintenance Division certified operator through the COR. If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project. Permit applications will first be reviewed and approved by the Environmental Branch before being submitted to regulatory authorities. Any piping or additions added to the TYAD water system must be disinfected following American Water Works Association circular C651-14 "Disinfecting Water Mains." Construction will be kept outside of drinking water wellhead protection zones when feasible. All new buildings and remodeled buildings will be equipped with a water meter that can easily be read from the exterior of the building.

9. Endangered Species The contractor is responsible for meeting requirements of the Endangered Species Act of 1973. The contractor must not disturb any endangered species, their habitat or offspring during the implementation of this contract.

10. Emergency/Spills All emergencies and spills must be reported to the TYAD Fire Department by calling 911 from a TYAD phone or

(570) 615-7300. If a 911 call is placed on a cell phone, the call will go to the Monroe County Emergency Office. Notify the Monroe County Emergency Office that you are at TYAD and the call will be forwarded to TYADs Fire Department. The contractor must ensure all personnel working on site are trained in the proper procedure according to 29 CFR 1910.120 (if applicable) to initiate a spill response to handle the hazardous substances they are working with. The contractor will take the necessary actions to prevent and contain spills of hazardous materials.

11. Energy Efficiency The Energy…