Solicitation N00253-23-Q-0116.pdf

SEE INFORMATION TO OFFEROR

POC's: Kitty Candelaria, Contract Specialist AND Thomas Trepanier, Contract Specialist kitty.l.candelaria.civ@us.navy.miil thomas.l.trepanier.civ@us.navy.mil 360-315-8979 360-315-8965

KITTY CANDELARIA 360-315-8979

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

17-Oct-2023

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________190 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________16 Nov 2023 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

NAVAL UNDERSEA WARFARE CENTER

ATTN: THOMAS TREPANIER

THOMAS.L.TREPANIER@NAVY.MIL

610 DOWELL STREET, BLDG 206

KEYPORT WA 98345

N00253

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 360-315-8965 TEL: FAX:

N0025323Q0116 100

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

N0025323Q0116

Section 00 00 00 - Procurement and Contracting Requirements

INFORMATION TO OFFEROR

Project Title: Bldg. 478 HVAC Lab Upgrade

Project Description: NAVSEA NUWC Division, Keyport has a requirement to install two ductless split unit systems located at bldg. 478. The project will require the contractor to provide and install two (2) new ductless split unit systems, destratification fans, HEPA filtration, install electrical circuits, plumbing, and core drilling as required.

Magnitude of the Requirement: Between $100,000.00 and $250,000.00

Contract Type: Firm Fixed Price Construction Contract

Contract Completion Date (CCD): All work shall be completed within 180 calendar days after award.

Set Aside: 100% Small Business Set Aside

OFFEROR MUST BE A LICENSED WASHINGTON STATE CONTRACTOR:

The Washington State Department of Revenue imposes various taxes on contractors performing Federal Government contracts within Washington State. These taxes include, but are not limited to, retail sales tax when applicable, use tax when applicable, and business and occupation (B&O) taxes. Offerors are responsible for research of the Washington State tax revenue system and are to include all applicable federal, state, county, and city taxes as part of their proposed price. The Washington State Department of Revenue website and contact information can be found at: http://dor.wa.gov

The Contractor is required to comply with all applicable federal, state, and local laws and regulations.

NAICS code and Size Standard: 238220 Plumbing, Heating and Air Conditioning Contractors - $19M

Wage Determination: WD - WA20230012 – Mod 3 - 8-25-2023 - Kitsap County - Building

Proposal Due Date:

PROPOSAL IS DUE ON NOVEMBER 16, 2023 AT 10:00 A.M. PST

PPI Due Date:

Offerors who determine that the technical and/or contractual requirements of this RFP require clarification(s) in order to permit submittal of a responsive technical proposal shall submit all questions in writing on a Pre-Proposal Inquiry (PPI) Form, Attachment 8.02. Inquiries shall be submitted via e-mail to kitty.l.candelaria.civ@us.navy.mil AND thomas.l.trepanier.civ@us.navy.mil Submit only one inquiry per Form.

Pre-proposals inquiries will be accepted up to ten (10) days prior to the due date of the proposals. A response will be provided via amendment to the solicitation.

Site Visit Information:

This will be the ONLY Government Scheduled Site Visit for this Project.

(a) The Contracting Officer will conduct a site visit at Naval Undersea Warfare Center Division, Keyport. All prospective offerors are urged to attend this site visit. Offerors attending the site visit will meet at the following time and location to be escorted to the site:

Date: TUESDAY - October 24, 2023 Time: 1:00 PM - PST Location: NUWC Keyport Pass & ID Bldg. 916 (To the right just before you enter the Keyport main gate.)

(b) Offerors who plan to attend shall submit a visit request at least 7 days prior to the visit. Offerors shall comply with the base access requirements specified elsewhere specified in the solicitation to gain access to the site.

(c) A copy of the visit request shall be forwarded to Mr. Jeremy Paz via e-mail at:

jeremy.e.paz..civ@us.navy.mil.

(d) Offerors shall not ask questions relative to the solicitation during the site visit. All questions shall be submitted as specified elsewhere in this solicitation.

(e) Attendees shall abide by the following rules:

(1) No cameras, tape recorders, or other reproduction devices are allowed. Cell phones with camera capability are permitted in unclassified areas only. The WiFi and Bluetooth must be disabled. No photography is permitted at any time. No hard copies of any Government documents (maps, hand-outs, etc.) shall be provided to offerors. Offerors are restricted to note-taking.

(2) No explanation, remarks, or replies made by Government representatives in response to any inquiries during the Site Visit shall be construed as changing the terms or conditions of the solicitation. The definitive treatment of any such problems or questions shall be by formal solicitation amendment. Only the Contracting Officer can change the solicitation requirements.

(3) Each visitor shall be required to sign in and sign out on the visit, and must stay with the site visit group at all times. No other meetings or discussions with Government personnel shall be permitted.

(4) The Government reserves the right to inspect all material, briefcases, etc., entering or leaving

Government facilities.

(5) Only advance substitutions of offeror personnel are permitted. OFFERORS NOT COMPLYING

WITH THESE RULES AND PROCEDURES MAY BE PRECLUDED FROM FURTHER SITE

VISIT PARTICIPATION.

OFFERORS NOT COMPLYING WITH THESE RULES AND PROCEDURES MAY BE PRECLUDED

FROM FURTHER SITE VISIT PARTICIPATION.

Basis for Award: Award will be made to the low price technically acceptable offer, in accordance with paragraph entitled, “EVALUATION LPTA” contained herein.

Late submissions shall be handled in accordance with FAR 52.215-1, INSTRUCTIONS TO OFFERS – COMPETITIVE ACQUISITION reference subparagraphs (c)(3)(ii)(A) and (1), and FAR 15.208. A cover letter shall accompany both the Price Proposal.

The cover letter at a minimum should include:

(a) The solicitation number;

(b) The name, address, telephone and facsimile numbers, and email addresses of the Offeror;

(c) The DUNS Number, CAGE Code, and Tax Identification Number (TIN) of the Offeror;

(d) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(e) Names, titles, phone and facsimile numbers, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation and;

(f) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

Bonding and Insurance Requirement:

Bid bonds are required in accordance with FAR 28.101-4 (for projects over $150,000). An electronic copy of your bid bond must be submitted with your proposal. A hard copy of your bid bond will be requested from the apparent low upon confirmation of their price and must be submitted to the Facility Support Services Office at NUWC Keyport within one (1) business day from time of request. Failure to submit an electronic copy of your bid bond with your proposal will result in your proposal being deemed nonresponsive and your proposal removed from consideration.

In accordance with FAR Clause 52.228-15 Performance and Payment Bonds--Construction and FAR Clause 52.228- 13 Alternate Payment Protections, Payment and/or performance bond(s) will be at the time of award.

No bonds are required for proposals less than $35,000.00.

Proposals valued at $35,000.00 and up to $150,000.00 will require a payment bond only.

Proposals valued at $150,000.00 and greater will require a bid bond, a payment bond, and a performance bond.

Insurance Requirements can be found under General Requirements Section 2.4 and 2.5.

NOTE: Pricing Consideration:

U.S. Longshore and Harbor Workers Compensation Act (USL&H) may apply to the subject RFP. (If applicable, address as separate cost on proposal.)

Government Point of Contact for this solicitation:

Kitty Candelaria, Contract Specialist AND Thomas Trepanier, Contract Specialist kitty.l.candelaria..civ@us.navy.mil thomas.l.trepanier.civ@us.navy.mil 360-315-8979 360-315-8965

Section 00 10 00 - Solicitation

SCOPE OF WORK

I. Statement of Work:

NAVSEA NUWC Division, Keyport has a requirement to install two ductless split unit systems located at bldg. 478. The project will require the contractor to provide and install two (2) new ductless split unit systems, destratification fans, HEPA filtration, install electrical circuits, plumbing, and core drilling as required.

The Contractor shall provide labor, material, and equipment, as required, to accomplish the following work in accordance with the statements herein:

Install two (2) new 4 ton ductless split units systems, install new air diffusers. The new ductless systems will supply conditioned air to the lab at the north end of building 478.

All work must be coordinated through the Engineering Technician (ET) Jeremy Paz. A preconstruction meeting will take place two weeks prior to the start of construction, the PM, Customer, Contractor and all required subs will be in attendance at a minimum.

II. Attachments and References:

1. Attachments:

8.01 Attachment – Material/Equipment In-Place List Rev. 1

2. References:

A. Naval Base Kitsap (NBK) Instruction 11300.1 Utilities and Facilities Outages B. EM-385-1-1 Safety and Heath Requirements Manual C. NAVFAC P307 Weight Handling Program Management Manual D. NUWC Keyport Safety Requirements for Contractors and Subcontractors, April 2021, REV

O.

E. NUWC Keyport Guide to Environmental Compliance Requirements for Contractors and

Subcontractors, October 2019 F. Naval base Kitsap (NBK) Instruction 11210.1A Road Closure/Disruption Coordination G. Unified Facilities Guide Specifications (UFGS) 23 81 00 Decentralized Unitary HVAC

Equipment H. Unified Facilities Guide Specifications (UFGS) 23 23 00 Refrigerant Piping

III. Submittals:

1. Electronic copies of the below listed submittals shall be submitted to the ET three (3) weeks prior to any field work being started, and shall be approved by the respective government authority prior to commencing work:

A. Material submittals B. Project Schedule C. Safety Plan D. Activity Hazard Analysis (AHA) E. Accident Prevention Plan (APP) F. Safety Data Sheet (SDS) G. Hot Work permit H. Excavation Permit I. Environmental Protection Plan J. Waste Information Specification (WIS or WGR) K. Quality Control Plan L. Contractor Hazardous Material Inventory Sheet (CHMI)

2. The Contractor shall provide their submittal register to the ET within three (3) weeks after contract award.

3. Proposed equipment specifications shall be submitted to the ET for review and written approval prior to commitment to purchase.

4. Schedules: Post award, the Prime Contractor shall submit an electronic project schedule to the ET three (3) weeks prior to schedule start dates. Project schedules shall include a three (3) week projection of work.

5. Required outages shall adhere to Reference 2 (A) and routed through the ET for information on scheduling. The ET is not responsible for outage coordination, obtaining signatures, or vetting outage requests, including Hot Work permits or Fire Alarm outages. Contractor pricing shall include all Contractor support and associated costs in their proposal.

6. All submittals requiring NBK Bangor Environmental signature shall be routed through the ET for review and acceptance. The ET shall be copied on all emails sent to Environmental. No work shall begin until all required Environmental forms have been submitted and approved.

7. Approved/signed/accepted outages, excavation permits, Hot Work permits, environmental submittals, Prime Contractor Submittal Registers, and all other accepted/approved submittals not mentioned herein shall be sent electronically to the ET for project filing.

8. All contractors working this project are subject to labor interviews and shall provide the information requested per “Labor Standards Interview” form 1445 (Rev. 12-96). The ET will conduct these interviews randomly during the performance of the work.

IV. Products:

1. All materials and products provided by the Contractor in the performance of this contract shall be new, first quality, and manufactured and assembled in the United States of America and shall meet or exceed the manufacturer’s specifications.

2. The materials and/or products listed here are required for the completion and operation of this project, but may not be all inclusive.

A. Ductless Split Unit

The outdoor condenser units shall be mounted on the concrete pad on the north end of bldg. 478 including a service disconnect switch and electrical power, hardware mounting configuration, and all required piping. Each zone shall be independently controlled utilizing thermostats.

The indoor unit shall be factory assembled, wired and run tested. Contained within the unit shall be all factory wiring, internal piping, control circuit board and fan motor. The unit shall have a self‐diagnostic function, 3‐minute time delay mechanism an auto restart function, an emergency operation function and a test run switch. Indoor unit and refrigerant pipes shall be charged with dry air before shipment from the factory. The units shall not have any Bluetooth or Wi-Fi functions.

Unit Cabinet: The casing shall have a white finish. Multi directional drain and refrigerant piping offering four (4) directions for refrigerant piping and two (2) directions for draining shall be standard. There shall be a separate back plate which secures the unit firmly to the wall.

Fan: The indoor unit fan shall be an assembly with a line‐flow fan direct driven by a single motor. The fan shall be statically and dynamically balanced and run on a motor with permanently lubricated bearings. A manual adjustable guide vane shall be provided with the ability to change the airflow from side to side (left to right). A motorized air sweep flow louver shall provide an automatic change in airflow by directing the air up and down to provide for uniform air distribution. The indoor unit fan shall consist of three (3) speeds, High, Medium and Low.

Filter: Return air shall be filtered by means of easily removed catechin and enzyme filters.

Coil: The evaporator coil shall be of nonferrous construction with pre‐coated aluminum strake fins on copper tubing. All tube joints shall be brazed with PhosCopper or silver alloy. The coil shall be pressure tested at the factory. A condensate pan and drain shall be provided under the coil.

emergency operation and controlling the outdoor unit. The control voltage between the indoor unit and the outdoor unit shall be 208 volts or 230 volts AC. The system shall be capable of automatic restart when power is restored after power interruption.

The system shall have auto-change over between heating and cooling. Control system shall control the continued operation of the air sweep louvers, as well as provide on/off and system/mode function switching.

Outdoor Unit General: The outdoor unit must be designed specifically for use with the indoor units. The unit shall be able to provide cooling operation at ‐10°C (14°F) and heating operation at ‐15°C (5°F). The outdoor unit shall be completely factory assembled, internally piped and wired. Each unit must be run tested at the factory.

Unit Cabinet: The casing shall be zinc coated steel with acrylic or polyester coating for corrosion protection.

Fan: The unit shall be furnished with a direct drive propeller type fan. The fan motor shall have inherent protection, be permanently lubricated bearings. The fan motor shall be mounted for quiet operation. The fan shall be provided with a raised guard to prevent contact with moving parts. The outdoor unit shall have horizontal discharge airflow.

Coil: The condenser coil shall be of nonferrous construction with pre‐coated aluminum strake fins on copper tubing. The coil shall be protected with an integral metal guard. Refrigerant flow from the condenser shall be controlled by means of a linear expansion valve (LEV) metering orifice. The linear expansion valve shall be controlled by a microprocessor controlled step motor.

Compressor: The compressor shall be mounted to avoid the transmission of vibration.

Electrical: The electrical power of the unit shall be 208 volts or 230 volts, 1 phase, 60 hertz. The unit shall be capable of satisfactory operation within voltage limits of 198 volts to 253 volts. Pulse Amplitude Modulation shall be incorporated into electrical circuit. The outdoor unit shall be controlled by the microprocessor located in the indoor unit. The control voltage between the indoor unit and the outdoor unit shall be 208 volts or 230 volts AC.

Each zone shall be independently controlled utilizing hard wired thermostats.

Provide unit with an Energy Star label.

B. Line Set Covers

Weather resistant UV stabilized ¼ turn no-rust cam screws

C. Destratification Fans

120v, single phase, shaded pole, axial motor. Motor is thermally protected.

Operating temperature: -4˚ F (-20˚ C) to 158˚ F (70˚ C). No lubrication required.

Bearings are sealed.

Steel leash and anchor point.

UL Listed Multi-Vane stator and venture nozzle Wall mounted speed control with high/low temperature and humidity sensors.

D. HEPA Filtration movable, Plug in, 120v, single phase 500 CFM min air flow volume/60 dB Max Noise Level UL Listed

V. Quality Control:

1. The Contractor shall be a licensed contractor in the state of Washington. All components and services are to be installed per manufacturer’s specifications by trained technicians with a minimum of five (5) years’ experience, who specialize in the type of work indicated herein.

2. The Contractor shall perform all work according to accepted standards, safety procedures, and applicable laws, regulations, codes, and standards to include the Unified Facilities Guide Specifications (UFGS), Unified Facilities Criteria (UFC), International Building Code (IBC), International Mechanical Code (IMC), International Plumbing Code (IPC), National Electrical Code (NEC), National Electrical Safety Council (NESC), and National Fire Protection Association

(NFPA).

3. The Contractor shall be responsible for all quality control, inspections, and tests required in the completion of this project. The Contractor shall obtain all approvals except those required for field installations, field applications, and post-field tests, prior to delivery of materials and equipment to the project site unless otherwise specified. The Contractor shall arrange for tests and inspections where and when required as defined in the approved Quality Control Plan.

4. Contractor shall verify all dimensions of all equipment to ensure that all access clearances can be met.

5. The contractor is responsible for providing a complete and useable system including providing manufactures manuals, specifications, any field tests, wiring diagrams and as- built prints (red line drawings) as necessary.

VI. Execution: (general)

1. All approved project packages shall be kept on the jobsite and all employees shall be aware of its contents. Current, up-to-date Site Specific Activity Hazard Analysis (AHA) forms shall be available for review, if applicable. The Contractor shall inform all employees how to contact Base Emergency Services as approved in the contract submittal approvals.

2. Scheduling: The Contractor shall schedule work to cause the least amount of interference with station operations. The government will attempt to provide the Contractor 24 hours’ notice prior to work interruptions due to unscheduled/emergent operational requirements.

3. Protection of Government Property: The Contractor shall use every means at their disposal to prevent damage to government owned property during the execution of work. If government property is damaged, the Contractor shall contact the ET immediately and stop work until the issue is resolved.

4. Delivery, handling, storage, and protection of products to, and at the project site: Inspect for damages, store in a clean dry place, and protect from construction traffic. Handle carefully to avoid damage to components, enclosures, and finish.

5. Close Out: Upon completion of work, the site shall be left free of any and all debris, dust, and chips generated by work throughout the construction area.

6. Access to building 478 is limited to cleared personnel and vehicles. Escorts are required for access to bldg. 478. The Government will provide escorts

7. Furnish the ET with a list identifying personnel and vehicles requiring access.

8. Disposal of any material resulting from demolition shall be per applicable Environmental regulations, including all documentation (Waste Designation Tables, WIS forms, Waste Generation Reports (WGR), etc.) and documented in accordance with Reference (E)

9. Contractor shall locate all utilities prior to starting any excavation work.

10. Contractors performing a Weight Handling Evolution shall adhere to Reference (C) and (D).

11. Contractors utilizing lifting and handling equipment shall adhere to Reference (C) and (D).

12. The ET shall be contacted to coordinate access for job walks, site visits, and scheduling of work.

13. Completion Time Frame: The project is to be completed within 180 days after award.

VII. Bldg. 478 General

1. Safety and Security Brief

A. Contractors will be escorted at all times while working in bldg. 478. NUWC Keyport will provide all escorts based on the contractors approved schedule.

2. Smoking A. Smoking is only permitted in designated smoking areas.

3. Delays A. Contractor operations are subject to reasonable delays, suspensions, and/or restrictions because of emergencies, alerts, drills, equipment movements and other such activities.

4. Flame Producing Devices

A. Matches, lighters, and other spark producing devices are not allowed without a Hot Work permit.

5. Portable Electronic Device(s) (PED) A. PED is defined as a portable electronic device having the capability to store, record, and/or transmit text, images/video, or audio data. Examples of PED include, but are not limited to pagers, laptops, cellular telephones, radios, compact disc and cassette players/recorders, portable digital assistants, audio devices, watches with input capability, reminder recorders, and mobile devices.

B. PEDs are not allowed inside of NUWC Keyport Buildings. PED use will be clarified and discussed at the site walk and pre-construction meeting

C. The Government PM/ET or Building POC, Sean Briley, will provide location of phone for emergency use.

D. For work inside the NUWC Keyport Annex, refer to the Keyport Annex Safety and Physical Access Security Brief.

6. Photography A. Photography by the Contractor is prohibited. Construction progress photos, and all other necessary photo documentation, will be provided by authorized Government personnel only.

7. Schedule

A. Before starting any work, the ET is to be provided with the project schedule for review and approval. Government has 5 working days to review and return schedule.

8. Coordination A. The ET shall be contacted to coordinate access to the buildings for job walks, site visits, and scheduling of the work.

9. Vehicle Access

A. All vehicles will be subject to inspection and search prior to entering and within NBK - Keyport. Avoid transporting sealed containers into NBK - Keyport. If such containers must be introduced, prior coordination with the ET is required.

10. Parking A. Parking stalls at NUWC Keyport are assigned to NUWC Keyport employees. If the contractor requires a lay down area, a Road Closure/Lane-Closure/Disruption request permit will need to be submitted through the NBK. Refer to Reference (F) for instructions.

11. Security A. Compliance with the security directions of Security Force Personnel is mandatory.

VIII. Deliverables:

1. The Contractor is responsible for providing a complete and useable system.

2. The Contractor shall prepare and submit two (2) hard copies (in 3-ring binders) and two (2)

CD/DVDs of the Operations and Maintenance (O&M) Manuals to the ET. Each binder shall have the project contract number, Prime Contractor letterhead, project title, and building number on the spine and face of the binder. Each binder shall include Attachment (1) above, all product data, manufacturer’s manuals, warranty, specifications, field test results, wiring diagrams, and as-built prints (red line drawings), as necessary.

3. Before final payment will be approved, the Contractor shall provide all necessary training required on any and all new systems.

4. This project will not be accepted as complete until all project documentation and punch list items have been submitted to, and approved by the ET in their entirety and the Customer provides their concurrence electronically to the ET that the project is complete.

IX. Work Description:

1. Coordinate with ET prior to commencement of work.

2. Carefully investigate the plumbing, fire protection, electrical, structural and finish conditions that would affect the work to be performed and arrange such work accordingly, furnishing required offsets, fittings, and accessories to meet such conditions.

3. Perform work in accordance with the manufacturer's published diagrams, recommendations, and equipment warranty requirements.

4. Remove two electric resistance heaters located in rooms 106 & 107. Remove all controls, conduit & wiring back to the panel. Power is supplied from panel P1 circuits 31 & 33.

5. Install 3 destratification fans on the ceiling of room 107. Placement shall be based on manufacturer recommendations.

6. Electrical power for the destratification fans will be taken from electrical panel BJ-51, circuits 31 & 33.

7. Provide a 120v plug in HEPA filtration system in room 107. Use existing receptacles to supply power to the unit. The customer will determine the receptacle to use prior to installation.

8. There is an existing strobe system located above the existing concrete pad mounted to the wall of bldg. 478. Remove the existing strobe system and all associated wire, conduit & controls back to panel P1. Remove the existing plywood the strobe system is mounted on. Leave the existing 20A 120v receptacle located adjacent to the strobe system.

9. Extend the existing concrete pad on the north side of bldg. 478 to accommodate the two new condenser units. The new concrete shall match the height of the existing pad. It shall contain #4 rebar on 12” centers dowelled into the existing concrete. The concrete shall have a broom finish.

10. Provide and install two new ductless split systems.

Room 106

Provide and install a 4-ton ductless split system with 1 indoor wall mounted

AHU.

Provide and install destratification fans Room 107

Provide and install a 4-ton ductless split system with 1 indoor wall mounted

AHU.

11. Electrical power for the ductless split unit will be taken from electrical panel BJ-51, circuits 30, 32, 34 & 36.

12. Condensation from the air-handling units must drain by gravity to the exterior of the building where possible. If units cannot be drained by gravity due to building obstacles, a concealed condensate pump is acceptable. Inform NUWC ET of obstacles before purchasing or installing a condensate pump.

13. All exposed line sets must be protected with a line set cover. Openings must be sealed to prevent pest and water intrusion.

14. Pipe, fittings, hangars and valves: All piping shall be properly supported, installed straight and uniform. All access panels and service valves shall be non-obstructed and easily accessible for maintenance purposes.

15. All penetrations; and openings that can be susceptible to water intrusion from the exterior elements to the interior facility/equipment, shall be sealed to prevent water intrusion. Insulate and/or seal all penetrations accordingly.

16. Where pipes pass through walls, furnish and install tested and listed fire stopping systems, combination of materials, or devices to form an effective barrier against the spread of flame, smoke and gases, and maintain the integrity of fire resistance rated walls. Through-penetrations include the annular space around pipes.

17. For temporary penetrations 3” or less in diameter a core can be left in place or other material temporarily inserted and sealed with caulk to visibly show any evidence of tampering. Larger penetrations need to be addressed ahead of time with the ET for method of temporary securing.

18. All surrounding walls or structural surfaces affected by removal or installation of all equipment must be restored to the match the surrounding finish.

19. All equipment, components, and hardware used outside of bldg. 478 must have a marine coating package and/or approved for use in a marine environment.

20. Installation of new units includes outside mounting brackets, condenser, weatherproof electrical disconnects, insulation, refrigerant, copper tubing, fan coil units mounted in the office spaces and condensate drains. Installation of condenser units and fan coil units should be free of obstacles to ensure access for routine maintenance or repair.

21. After becoming familiar with all details of the work, perform Verification of Dimensions in the field, and advise the Contracting Officer of any discrepancy before performing any work.

22. Temporarily or permanently, secure all penetrations and openings at the end of each workday.

23. Upon completion of the work, the Contractor shall inform the ET, and demonstrate operational tests.

X. Title to Materials:

1. All excess and/or discarded materials shall become property of the Contractor and shall be removed from government property, unless specifically noted. Title to the materials resulting from demolition is vested in the Contractor upon authorization of the Contracting Officer to begin demolition.

2. Recycling is preferred and recommended. A WIS is required for disposal and recycling is required for metal.

XI. Material/Equipment In-Place List:

1. The Contractor shall provide a list of significant equipment and materials removed, replaced, or installed under this contract with the required information below, including the warranty expiration date.

A. Types of equipment and materials:

I. Materials: Line set covers, conduit, and all material with a manufacturer’s warranty.

II. Equipment: Roof Top Unit, Ductless Split Units, and thermostat with an O&M manual or manufacturer’s warranty.

2. Required format and information: The Contractor shall provide material and equipment data in the attached format (Attachment (1) – Material/Equipment In-Place List). All of the requested data shall be provided prior to final inspection or final acceptance.

XII. Cleanup:

1. Debris and Rubbish: Remove and transport debris and rubbish that will prevent spillage on pavements, streets, or adjacent areas. Clean up spillage from pavements, streets, and adjacent areas on an ongoing basis.

2. Contractor shall not dispose of debris/rubble on NBK property or in NBK dumpsters.

3. Upon completion, the Contractor shall remove all containers, surplus material, equipment, and debris and leave the site in a clean and orderly condition acceptable to the ET. The project will not be received and/or accepted until all project debris is removed from the site.

XIII. Safety and Environmental:

1. Safety is everyone’s responsibility. All contractor personnel on site are responsible for their own actions and any person on the project site has the authority to stop work if an unsafe condition exists.

2. The Contractor shall perform all work according to accepted Industry Standards, Safety and Environmental Procedures, and regulations, including Reference (B) and the latest revision of OSHA regulations.

3. The Contractor is responsible for inspecting their worksite for any hazards at all times, no exceptions. If an unsafe condition exists, work to correct or mitigate the hazard and contact the ET to assist in determining how to proceed, if needed.

4. Ensure all workers are wearing the proper PPE for the assigned task.

5. Environmental – The Contractor shall obtain approval of a site plan detailing methods of handling encountered waste and refuse, including spill response procedures, per Reference (E) prior to the start of any site work.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Project Bldg. 478 HVAC Lab Upgrade

FFP

FOB: Destination

PSC CD: Z1DB

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 180 dys. ADC 1 NAVAL UNDERSEA WARFARE CENTER

THOMAS TREPANIER

SEE SCOPE OF WORK

VARIOUS WA 98345

360-315-8965 FOB: Destination

N00253

Section 00 20 00 - Instructions for Procurement

EVALUATION -LPTA

QUESTIONS:

All questions and inquiries shall be sent in writing as soon as practicable after receipt of solicitation. Questions shall be submitted via e-mail to Kitty Candelaria at kitty.l.candelaria.civ@us.navy.mil AND Thomas Trepanier at thomas.l.trepanier.civ@us.navy.mil no later than ten (10) days prior to the closing date of the solicitation. Offeror must receive confirmation of receipt to ensure e-mail correspondence was received by the Government. DO NOT

INCLUDE GOVERNMENT DRAWINGS OR GOVERNMENT PROTECTED INFORMATION IN YOUR

EMAILS UNLESS THEY ARE DIGITALLY ENCRYPTED PER FEDERAL INFORMATION PROCESSING

STANDARD (FIPS) PUBLICATION 140.2.

POINT OF CONTACT:

The Government Point of Contact for this Solicitation/Request for Proposal is Kitty Candelaria, Telephone (360) 315-8979, E-mail: kitty.l.candelaria..civ@us.navy.mil AND Thomas Trepanier, Telephone (360) 315-8965, E-mail:

thomas.l.trepanier.civ@us.navy.mil

PROPOSAL SUBMISSION:

Proposals shall be submitted electronically. Mailed proposals are not acceptable. Electronic proposals shall be e-mailed to Kitty Candelaria at kitty.l.candelaria.civ@us.navy.mil AND Thomas Trepanier at thomas.l.trepanier.civ@us.navy.mil. Offerors shall provide an email to Kitty Candelaria at kitty.l.candelaria.civ@us.navy.mil AND Thomas Trepanier at thomas.l.trepanier.civ@us.navy.mil requesting confirmation of Government receipt of the proposal submission. Offerors must receive confirmation of receipt to ensure proposals have been received by the Government.

Award will be made to the responsible Offeror submitting the lowest price, technically acceptable proposal.

The Government intends to award a contract without discussions (except for clarifications as described in FAR 15.306(a)), as permitted by FAR 15.305(a) (3) and FAR 52.215-1. However, the Government reserves the right to conduct discussions to permit Offerors to revise their proposals.

PROPOSAL CONTENT:

Each Offeror’s proposal shall contain the following:

a) Cover letter containing:

The solicitation number The name, address, telephone and facsimile numbers, and e-mail address of the Offeror;

The DUNS Number, CAGE Code, and Tax Identification Number (TIN) of the Offeror;

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation, and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

A statement indicating the extent to which all items proposed are in accordance with all requirements of the solicitation and all associated drawings, attachments, and specifications.

A statement indicating that prices are valid for a minimum of 90 days from date of solicitation closing; if no such statement is included in the offer, all pricing shall be valid for 90 days from date of solicitation closing.

Names, titles, phone numbers, facsimile numbers, and e-mail addresses of persons authorized to negotiate and sign on the Offeror’s behalf with the Government in connection with this solicitation.

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

b) Complete Standard Form (SF) 1442, including pricing for all line items except Not-Separately-Priced (NSP) line items. Complete the attachment titled “BID FORM” identifying your proposed pricing breakdown.

c) Completed Representations and Certifications in System for Award Management (SAM) located at SAM.gov.

d) Complete Technical Proposal

Technical Proposals shall be organized and include the following:

Factor 1 – Technical Capability Factor 2 – Past Performance Factor 3 – Safety

Offerors are asked to submit only the information/Attachments required. Do not submit any additional information such as brochures, or other pre-printed materials.

PROPOSAL SUBMITTAL REQUIREMENTS:

Proposals shall demonstrate understanding of the requirements and the proposed method of completing the Scope of Work and all other requirements of the solicitation. Offers must meet or exceed the specifications in the solicitation and any subsequent amendments.

Evaluation – Lowest Price Technically Acceptable

The Government will award a contract resulting from this solicitation to the responsible proposal, who’s Offeror conforms to the solicitation and is most advantageous to the Government, price and other factors considered.

Within the continuum, the Government will employ a “Lowest Price Technically Acceptable” analysis of cost or price and non-cost factors in evaluating the proposals submitted. Evaluation of technical factors shall be on an acceptable/unacceptable basis. All factors are required to achieve an acceptable rating to be considered technically acceptable.

FACTOR 1 – TECHNICAL CAPABILITY

To determine technical capability, Offeror shall provide required information for a comprehensive technical evaluation, including the following:

(a) Technical Capability – Bldg. 478 HVAC Lab Upgrade

1: Offeror shall provide information indicating that they have been in business for more than 5 years in Commercial/Industrial applications and shall demonstrate their ability to perform same or similar work as this requirement.

Offerors Past Performance References and Washington State Department of Licensing – Contractor License will be reviewed for compliance with this requirement.

2: Offeror shall provide information indicating that they are licensed to perform this work in Washington State.

Washington State Department of Licensing – Contractor License will be reviewed for compliance with this requirement.

3: Offeror shall provide information demonstrating that they have qualified technicians and equipment operators in the local area or have identified the associated cost of bringing out of the area qualified technicians and/or equipment into the area. If subcontractor will be used on project, subcontractor was identified and is technically capable to perform the work.

Offeror must address this requirement in their proposal.

4: Offeror shall return a completed Attachment titled “Bid Form” identifying proposal breakdown of labor hours, labor mix, equipment type and quantity, and material quantity to illustrate reasonableness of level of effort.

Technical Capability Evaluation Ratings

Rating Description

“Acceptable”, the proposal clearly meets the minimum requirements of the RFP.

“Unacceptable”, the proposal does not clearly meet the minimum requirements of the RFP.

FACTOR 2 – PAST PERFORMACE ACCEPTABILITY

The government will evaluate past performance on an acceptable/unacceptable basis. Quality will be evaluated based upon evaluation ratings in the Federal Awardee Performance and Integrity Information System (FAPIIS), if available. The Government will use past performance information from Contractor Performance Assessment Reporting System (CPARS) IAW FAR Part 42.1503(g), which mandates construction contracts will be evaluated using CPARS information provided on performance completion and evaluation over the most recent six (6) year e.g., terminations for default or cause. Past Performance information may also be obtained from other established systems such as the Electronic Subcontract Reporting System (eSRS), or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers or Fee Determining Officials.

In the case of an Offeror without a record of relevant (similar size, scope, price) past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned in FAPIIS, the Offeror shall complete the attached “Past Performance Reference” sheets for between three (3) to five (5) past performance references, if available, that reflect recent and relevant performance within six (6) years of the solicitation closing date. Include for each “Past Performance Reference”, contract/task order number, contract/task order type (firm fixed price, time & material or cost type), total contract/task order amount, short description of work performed, and names and e-mail addresses for Contracting Officer, Contracting Officer’s Representative (COR) if applicable, Government Program Manager (PM) or Construction Manager (CM), or industry equivalent (if non-Government effort). Past performance references shall demonstrate the ability to handle the scope and magnitude of this proposed construction project. The Offeror shall include a brief discussion on how the references provided are relevant to the work being proposed.

Past Performance Evaluation Ratings

Rating Description:

“Acceptable”, based on the proposal’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the proposal’s performance record is unknown.

“Unacceptable”, based on the proposal’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

FACTOR 3 - SAFETY

The Offeror shall submit the completed attachment titled “Safety Data Sheet” with the following information:

The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for Calendar Years (CY) 2018, 2019, 2020, 2021, and 2022 as well as a safety narrative, as described further below.

For a partnership or joint venture, the Offeror shall submit separate DART rates and TCR for the specified five (5) CY for each contractor who is part of the partnership/joint venture. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

NOTE: DART and TCR shall not be submitted for subcontractors

1. DART Rate:

Submit five (5) previous complete calendar years’ [CY2018, CY2019, CY2020, CY2021 and CY2022] worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why.

Should an increasing trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. Dart cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000, and then divide by the number of employee labor hours worked.

Evaluation:

Evaluate any trends and consider changes that take the offeror from one risk level (or more) to the next up or down.

Increasing trends will require an acceptable explanation of any extenuating circumstances that caused the higher mishap rates.

a. Missing data without an explanation may be considered non responsive and may render the offeror ineligible for award.

b. This chart correlates the DART rate to the level of risk:

Risk DART Rate:

Very Low Risk Less Than 1.0 Low Risk From 1.0 to 1.99 Moderate Risk From 2.0 to 2.99 High Risk From 3.0 to 4.0 Extremely High Risk Greater than 4.0

2. TCR Rate:

Submit five (5) previous complete calendar years’ [CY2018, CY2019, CY2020, CY2021 and CY2022] worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why.

Should an increasing trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

Evaluation:

Evaluate any trends and consider changes that take the offeror from one risk level (or more) to the next up or down.

Increasing trends will require the explanation of any extenuating circumstances that caused the higher mishap rates.

a. Missing data without an explanation may be considered non responsive and may render the offeror ineligible for award.

b. This chart correlates to the TCR rate and the level of risk:

Risk TCR Rate:

Very Low Risk Less Than 2.49 Low Risk From 2.5 to 3.49 Moderate Risk From 3.5 to 4.49 High Risk From 4.5 to 5.99 Extremely High Risk Greater than 6.0

Safety Evaluation Ratings based on DART and TCR Ratings

Rating Description:

“Acceptable”, based on a stable “Very Low Risk to Moderate Risk” in both DART and TCR rating throughout 5 years or continual decrease in risk with “Moderate Risk to Very Low Risk” in the last 2 years.

“Unacceptable”, based on consistently “High Risk to Extremely High Risk” in both DART and TCR, unexplained erratic risk rates, or continually increasing risk from “High Risk to Extremely…