Solicitation JR Mowing AND Herbicide 24Q0036.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV24Q0036 18-Jan-2024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 02 Feb 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KORDEL M TYLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF64

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Notice: Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

The SPRS NIST Special Publication 800-171 website provides a comprehensive set of reference materials to assist you in this effort. This website is found at: https://www.sprs.csd.disa.mil/nistsp.htm and includes guides, frequently asked questions, and tutorials.

Potential offerors are encouraged to allow ample time to complete this responsibility item.

NEED HELP:

If you need assistance with SAM, NIST or preparing your quote, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

PREPARING YOUR QUOTE:

Your Quote shall consist of ONLY the following list of required items. Additional information will not be evaluated:

1) Submit a signed copy of the first page of the solicitation

a. Complete block 17a with your name and telephone number

b. Enter your Unique Entity ID (UEI) in the box labeled “CODE”

c. Sign block 30a (digital signatures are accepted)

d. Complete block 30b

e. Complete block 30c

f. DO NOT SUBMIT A COPY OF THE SOLICITATION IN ITS ENTIRETY

2) Submit a signed copy of all amendments issued, if any. It is your responsibility to monitor SAM.gov for amendments.

a. Complete block 15A

b. Complete block 15B (digital signatures are accepted)

c. Complete block 15C

d. DO NOT SUBMIT A COPY OF THE AMENDMENT IN ITS ENTIRETY. Only pages that require a vendor response shall be submitted.

3) Complete the pricing schedule provided with the solicitation. All items in the pricing schedule must be completed, including optional items. All items must include a dollar value.

4) Complete the subcontractor data worksheet provided with the solicitation. Your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the subcontractor. Offerors shall identify the business size of any subcontractors based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14

LIMITATIONS ON SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008) (OCT

2022). Offerors shall also provide a signed and dated Letter of Commitment from each subcontractor. The Subcontractor Letter of Commitment shall be signed by the subcontractor on the subcontractor’s own letterhead.

5) Complete the Representations and Certifications (Reps and Certs) in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204-26 and, if applicable 52.204-24, will deem your offer non-responsive and un-awardable.

6) Contractor must provide at time of quote a current, valid copy of their (or their Subcontractor’s) Commercial Herbicide Applicator’s license in accordance with the requirements in the PWS. Submission of License number only will not be accepted. [Contract Specialist needs to verify info is in PWS – such as what type of license, state of issue or reciprocity, acceptable categories, etc.]

7) Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology

(NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item.

Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

8) Complete the following Contractor Information Sheet and return it with your quote.

The following information is required with quote submission.

General Contact Information

Offeror’s Name:

Offeror’s Complete Physical Mailing Address:

Offeror’s Telephone Number:

Offeror’s Email Address:

Name of authorized signers for your company:

Federal Taxpayer Identification (ID) No.:

Commercial and Government Entity (CAGE) Code:

Unique Entity Identifier (UEI) (12-character):

Is your company registered online in SAM (www.sam.gov)? YES NO

Has your SAM Registration been marked “Active”? YES NO

SAM Registration Expiration Date _________________

Are your Reps and Certs completed in SAM? YES NO

Have you provided a response to FAR 52.204-24 (NOV 2021) in SAM? YES NO

Have you provided a response to FAR 52.204-26 (OCT 2020) in SAM? YES NO

Offerors must have an active registration in SAM to be eligible for award.

In accordance with AFARS 5132.702(a)(ii)(B): Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

Quotes shall be valid through 26-JAN-2024.

SUBMITTING YOUR QUOTE

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Offerors shall limit their offer to include ONLY the required items listed in the Instructions to Offerors. Do not include excess information such as audio-visual materials, electronic media, CD’s, thumb drives, etc., or pages of the solicitation that do not contain information provided by the prospective offeror. As previously stated, ADDITIONAL INFORMATION WILL NOT BE EVALUATED. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes are the preferred method for submission.

Quotes must be received in a supported Adobe or Microsoft Office file format. Adobe or Microsoft Office file formats are the only acceptable methods of submitting a quote electronically.

a. Submit all required documents in one file. It may be helpful to reduce file sizes

b. Zip files are not recommended

c. DO NOT USE Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory services are NOT acceptable methods of submitting a quote

d. Reference the solicitation number in the subject line

e. Send quotes to both of the following e-mail addresses:

Kordel.m.tyler@usace.army.mil CESWT‐CT‐SS‐Quotes@usace.army.mil

f. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

FAX

Include a cover sheet that references the Contract Specialist – Kordel M. Tyler and the solicitation number, W912BV24Q0036. Fax to kordel.m.tyler@usace.army.mil or (918) 669-7436. After faxing document, please contact the contract specialist to confirm receipt.

MAIL

When submitting through mail, please notify the contract specialist and ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Kordel M. Tyler, CESWT-CT-E 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV24Q0036. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-4981 or e-mailing kordel.m.tyler@usace.army.mil as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to a Contract Specialist or a Contracting Officer of the Tulsa District Office. The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV24Q0036

The Bidder Inquiry Key is: QT2PJ2-FR9WEQ

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM Central Time, three (3) business days before the date quotes are due to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Thursday, January 25, 2024

11:00 AM Central Time

Site Visit Location: U.S. Army Corps of Engineers John Redmond Lake Office 1565 Embankment Road SW Burlington, KS 66839

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

SUB-K INFRO SHEET

SUBCONTRACTING INFORMATION:

Self-Performing:

Percentage of Work to be performed by the Offeror/Prime Contractor’s own forces:

Subcontractor(s) *** - if no subcontractor(s), write NONE:

Name of Subcontractor Address

Business Size based on NAICS Provided in the Solicitation (Small or Large)

Socio-economic Category ***

Percentage of Work to be

Completed by Sub-

Contractor

***Socio-economic categories for some small businesses include:

Women-Owned Small Business (WOSB) Economically Disabled Women-Owned Small Business (EDWOSB) HUBZone 8(a) Service-Disabled Veteran-Owned Small Business (SDVOSB)

***Offerors using a subcontractor(s) shall provide a signed and dated Letter of Commitment from each subcontractor. Offerors who fail to provide a signed and dated Letter of Commitment from each subcontractor will not be considered for award.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK

STATEMENT

JOHN REDMOND RESERVOIR KANSAS

MOWING AND HERBICIDE APPLICATION

ORGANIZATION OF SPECIFICATIONS

This Performance Work Statement consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this Scope of Work. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this Scope of Work will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para. No. Paragraph Title 1 Performance Work Statement 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Contractor's Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Security 16 Pre-work Conference 17 Contractor Submittals 18 Required Insurance and Insurance Certificate 19 Billing 20 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Performance Requirements 3 Quality Control Inspection Log 4 Example of Activities Hazard Analysis 5 Invoice Format

APPENDICES

Appendix Title

A Mowing B Herbicide Application

1. Performance Work Statement (PWS). Services required under this contract shall be awarded for Performance based and task order services, which may include the following types of tasks and services: Mowing and Herbicide of the following Government facilities:

1.1 Mowing of public use areas, dam embankment, Hartford levee, project office complex and other areas on project lands.

1.2 Herbicide Application at/on public use areas, dam embankment, Hartford levee, project office complex and other areas on the project.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contractor Officer’s Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor Quality Control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 2.

2.6. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.7. Government. The term "Government" as used herein means the United States of America.

2.8. Task Order. Work which is to be performed at the discretion of the government up to a maximum number of services. The Government places orders for individua l requirements to be initiated within a specified timeframe.

2.9 Performance-based Requirement (PBR) - Services that describe performance standards or outcomes within stated timeframes. Contractors are responsible to maintain performance-based services throughout the period of performance.

2.10. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.10.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.10.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.11. Project. The term "project" as used herein means all Government property and easements at John Redmond Reservoir.

2.12. Public Use Area (PUA). Parks as well as overlooks, campgrounds, nature and hiking trails, access points, and other areas used by the public for recreation.

2.13. Quality is conformance with the contract specification.

2.14. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.15. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.16. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this Scope of Work on other days.

3. REFERENCES.

3.1. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, in accordance with most recent version) is hereby incorporated into this PWS.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance with this PWS.

4.2. Acceptance of Work. Work shall be accepted unless notified by the COR of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.2.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.2. Supervision.

5.2.1. Provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed.

Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the COR a telephone number which the contractor's on-site project manager can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdowns do not relieve the contractor of the responsibility to complete work properly and on time.

6.1. Equipment Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection.

The COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the current revision of EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.1.5. Tractors used for mowing operations (sloped mowing) on the Embankment and Hartford Levee shall be required rear-dual wheels for reduced compaction (decrease rutting) on these areas.

Alternative low-compaction mowing systems will be considered, however deviation from the above listed will require written approval from the COR.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around lagoons.

6.2.2.4. Dam Embankments and related monitoring instrumentation on them are critical to the Governments Flood Risk Management Mission. The embankments are at a significant grade.

Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf (see 6.2.1.5.). The equipment shall also be stable enough to perform the work safely.

Prospective contractors should visit the sites to ensure they are aware of the site conditions; the equipment and personnel required to perform the work. If there is a disagreement about the suitability of a mower, the COR will have the authority to approve or disapprove the equipment for use.

6.2.2.5. Mulching mowers may be used as per the COR. Mowers shall be capable of broadcasting cut vegetation so that the finished product is a uniform surface void of piles or wind-rowed clippings.

6.2.2.6. Brush hogs shall not be used within improved areas. The use of brush hogs shall be limited to mowing embankment/dike areas and semi-improved areas. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.2.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be utilized when edging.

6.2.4. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

JOHN REDMOND

RESERVOIR

MAINTENANCE SERVICES

PROVIDED BY

(Contractor’s Name)

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf, property or injury to others.

6.3.2. Power operated trimming equipment (utilizing monofilament line) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and subsequent Task Orders within specified time limits. Safety Data Sheets and herbicide labels shall be onsite for all chemicals while being used.

7.2. Government Furnished. The Government may have available potable water for contractor workers. The contractor shall be responsible for transporting water needed to work sites that lack potable water.

8. PERFORMANCE REQUIREMENTS (PRs). PRs for work performed under this specification are given in Exhibit 2. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance

Standards (PStds). Those not meeting PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services.

The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when CQC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. Whenever QA inspections indicate the contractor's performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 2.

9.1. The results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 3). A copy of completed inspection logs shall be furnished to the COR weekly.

9.2. The requirements in subparagraph 9.1 may be waived by the COR if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 2. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor within appropriate timeframe: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the governments costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs performing the work.

11. SAFETY.

11.1. Accident Prevention Plan(APP). The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with the most current version of EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activities hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activities hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, activities hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Activities hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a activities hazard analysis is given in Exhibit 4.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing and edging/trimming operations.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. The government reserves the right to require safety meeting in greater frequency than the minimum once per month. In addition, a safety meeting shall be conducted prior to initiation of mowing operations. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The COR may require, in writing, that the Contractor remove from the work any employee the Contracting Officer (or Contracting Officer Representative) deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel when required by Section 5 of EM 385-1-1, shall wear additional protective apparel.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing with the monthly invoice by the 5th day of the following month.

12. CONTRACTOR'S FACILITIES. The following space may be available at Government facilities for storage of the contractor’s equipment.

12.1. An area may be made available for storage of mowing equipment on an interim basis while mowing is being performed. The area (typically Riverside East Storage Yard) will be designated by the COR. Storage will be at contractor’s risk.

13. WORK SCHEDULES.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification, including written work schedules as prescribed below. The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1 Work shall be initiated within specified limits and completed within specified limits.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor's vehicles.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys, tumblers/locks and any required rekeying required to maintain security. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

15.3 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements;

all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

15.4 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

15.5. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

15.6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

15.7. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102- 1(i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

16. PRE-WORK CONFERENCE. The Contracting Officer or COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR one (1) week prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Accident Prevention Plan including OSHA 30 hour card for SSHO (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 5th workday of each month) (subparagraph 11.6).

17.6. Activities Hazard Analysis (subparagraph 11.1.6.)

17.7. Submit copy of certified pesticide applicator permit/license prior to application of herbicides.

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

19. BILLING.

19.1. Submit one copy of invoices at the end of each month for all work that has been performed.

19.2. Invoices shall be prepared in the format in Exhibit 5.

19.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

19.4. The invoices and supporting documents shall be delivered, mailed or emailed to the COR: Tyler Nelson, tyler.g.nelson@usace.army.mil, 620-767-5195.

20. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

20.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire area.

20.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

20.3. Requests for changes in price should be sent to the Contracting Officer in writing.

EXHIBIT 1

QUALITY ASSURANCE REPORT

(See section J for attachments)

EXHIBIT 2

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

ALL APPENDIXES

Completion of work X1 B Completed in the time set forth in the specification.

10%

Safety X2 A All Work performed in accordance with EM 385-1-1 & applicable Activities Hazard Analysis

2%

Damage to Facilities X3 A All Damages caused by the contractor are reported within one (1) workday

0%

Damage to Landscape X4 B No rutting or scalping of mowed areas 3%

Repairs or Restitution X5 A Contractor caused damages incidental to work performed under this specification shall be repaired at the contractors expense.

0%

SERVICE REQUIREMENT PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

APPENDIX A – MOWING

Embankment Areas A1 B Smooth cut.