Solicitation 36C25623Q1503.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25623Q1503

Lakeisha White 601-362-4771 56378 08-16-2023

15:00 CDT

00586 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

X

339112

1000 Employees

N/A

X

00586

Department of Veterans Affairs Central Arkansas Veterans Healthcare System 2200 North Forth Roots North Little Rock AR 72114

10N16

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 715 South Pear Orchard Road Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

See CONTINUATION Page

X X

Table of Contents

SECTION A ...................................................................................... Error! Bookmark not defined.

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES ...................................... Error! Bookmark not defined.

A.2 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK

Nurse Station Monitors Mobile Camera Carts

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 27

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 28

C.5 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs Network Contracting Office 16 715 S. Pear Orchard, Plaza 1 Ridgeland, MS 39157

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Payment for supplies provided under the terms of this order will be made in arrears within thirty (30) days after delivery and upon receipt of a properly executed invoice. Invoice(s) shall be submitted within ten (10) days after performance and acceptance of supplies.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Central Arkansas Veterans Healthcare System (CAVHS)

Statement of Work (SOW)

A. GENERAL GUIDANCE

1. Title of Project: Virtual Patient Safety Monitoring System

2. Background: As part of the Department of Veteran Affairs (VHA) patient safety initiatives, the Central Arkansas Veteran’s Healthcare System (CAVHS) in Little Rock and North Little Rock, Arkansas is pursuing an intelligent and centralized video monitoring solution, to include virtual bed-side rails, which utilizes video cameras in all the patient rooms combined with sophisticated virtual motion detection software to indicate the likelihood of an upcoming patient fall. The use of this system facilitates continuous remote monitoring of patients by staff positioned at designated nurse stations centrally. The use of this intelligent video monitoring and fall prevention system is expected to reduce the number of patient falls, reduce spend on physical sitters and increase the overall safety of CAVHCS patients.

3. Scope of Work: The Contractor shall provide, install, and configure an intelligent video monitoring and fall prevention system (see C. TECHNICAL REQUIREMENTS for system and service requirements) to monitor designated patient bed areas to reduce the number of patients falls and increase the overall safety of CTVHCS patients. The contractor’s solution shall meet or exceed all salient characteristics (see Salient Characteristics). The contractor shall include all salient characteristics in the pricing submitted.

This system shall be installed in the CAVHS John L. McClellan VA Medical Center in Little Rock and Eugene J. Towbin Healthcare Center in North Little Rock, Arkansas. The Contractor shall install as applicable the systems at designated patient bed as those beds become available.

CAVHS will coordinate bed availability with the Contractor. The Contractor shall deliver the following equipment to include providing all parts, labor, travel, lodging, and meals to install and make the virtual fall monitoring system fully functional:

a. Contractor shall coordinate the installation schedule with the Contracting Officer’s Representative (COR).

b. Set-up and Configuration: All equipment shall be fully functional prior to acceptance by CAVHS.

c. The contractor will deliver, setup and ensure fully operational 225 portable cameras and 10 Mobile Camera Carts. The mobile camera carts will consist of at a minimum: heavy duty lockable casters, High-Definition Camera, High-fidelity 2-way audio, LCD display screen, RFID for easy room identification, Wireless capability, Uninterrupted Power Supply

(UPS).

d. The portable ceiling mounted cameras will have at a minimum of Cat 6e cabling run from each room where the portable cameras will be located, back to each of the data closets on each ward. The Cat 6e or better cabling will be terminated with a RJ-45 connector on the camera end and terminated in the data closet on a patch panel. Complete testing and results of all cabling will be completed to ensure correct installation and provided to the COR.

e. System Networking Equipment: The system will mainly operate on a wireless network.

The server will consist of a virtual server configuration. All server and equipment necessary to integrate all individual Mobile Camera Carts back to a Centralized Monitor Station (CMS), to include all cabling and interconnectivity.

f. All required equipment shall be fully installed by the Contractor, to include painting, fire caulking, and patching of walls, and other barriers penetrated by Contractor. Contractor shall be liable for any damage to VA property during installation or removal of Contractor owned equipment at no cost to the VA (this may include, but not limit to: drywall/replastering to appropriate finish/paint with matching paint identified by paint scheme from interior design, replacement of damaged ceiling tiles).

g. Contractor shall stage the installation of equipment by ward/room based on bed availability as determined by CAVHS. The Contractor shall coordinate scheduling with the COR; in-turn, the COR will obtain internal approvals with the Nursing Service and other CAVHS representatives as determined necessary. Installation will be scheduled based on the least disruption to patients and staff. Noise levels are to be controlled to a minimum so as not to disturb patients. Contractors shall not touch or move patients’ belongings or medical supplies/equipment.

h. The contractor shall provide the following to ensure optimum operations of the Virtual Patient Safety Monitoring System, but limited to: Quarterly software updates, security updates, 24/7 call center for any issues that may arise, on-site tech support to address any issues that may arise, initial training of any and all programs associated with the Virtual Patient Safety Monitoring System, lifetime equipment warranty, two-way audio communication with each of the rooms where the mobile camera carts are used, Bed rail and chair rail management system. Further details discussed in the Salient Characteristics section below.

4. Performance Period:

The period of performance shall be for 12-month from date of award. Hardware installation shall be completed within 60 days of award to serve as the Base Year with 4 Option Years included.

Normal hours of operation are Monday – Friday 7:30am to 4:00pm. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are 11 Federal holidays set by law (USC Title 5 Section 6103) that CAVHS follows:

Under current definitions, four holidays are set by date:

New Year's Day January 1 Independence Day July 4

Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other seven holidays are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Juneteenth Third Monday in June

Installation Address:

Eugene Towbin Healthcare Center 2200 Fort Roots Drive North Little Rock, AR 72114-1707

John L. McLellan Memorial Veterans Hospital 4300 West Seventh Street Little Rock, AR 72205-5446

5. Type of Contract: Firm Fixed Price – All aspects of this contract will be included in one set pricing to reduce the number of CLINS.

B. CONTRACT AWARD MEETING

The Contractor shall not commence performance of the services identified in this SOW until the Contracting Officer (CO) has conducted a post-award conference or has advised the contractor that a post-award conference has been waived.

C. TECHNICAL REQUIREMENTS

Category Description Task POC Server installation Contractor shall work with Local OI&T personnel to setup a Virtual Server. Data size for the Server will be

Provide Virtual Server

VA/OI&T

Provide Server specs

Contractor

Install any Necessary cabling

Contractor provided by the contractor to the

COR/OI&T.

VLAN

Configuration

To facilitate communication between the Contractor servers and its nurse station monitors, a

VLAN

dedicated to Contractor should be configured on the Engineering Network. The

VLAN

addressing should be provided by

CAVHS

Engineering, with at least 3 + N IPs, where N Is the number of nurse station monitors to be installed.

Configure

VLAN

Assign IP addressing and communicate to Contractor

VA

Assign switch port(s) in server room

VA

Centralized Monitoring Station (CMS) (One in Little Rock (LR) and one in North Little Rock (NLR) Mobile Camera Cart End-user workstation web link User Training and User Manuals

Contractor will install a series of touch screen monitors, (total monitors will be dependent on how many to safely view 225 portable ceiling mounted cameras and 10 Mobile Camera Carts 3-4 approximately).

Provide a switch port assigned to the VLAN.

Verify/Install a network data drop at each CMS. Provide desk space and 110V outlet

Install and configure CMS monitors.

VA

Setup and configure

Technical Training and Related Materials

The CMS will require normal power and a switch port for each location.

Contractor shall provide 225 portable ceiling mounted cameras and 10 Mobile Camera Carts End users will access the Contractor application from a web interface.

Key designated end- user and system administrators shall receive suitable end-user training and materials Designated maintenance personnel shall receive suitable end-user training and materials sufficient to provide day-to-day maintenance and upkeep of the system.

Designated maintenance personnel shall receive suitable end-user training and materials sufficient to provide day-to-

Create a shortcut on appropriate end user workstations which launches the Contractor web interface.

Contractor

Designate administrator(s) and staff to receive training

VA/Contractor

Provide appropriate manuals, user guides, and literature day maintenance and upkeep of the system.

ANNUAL SERVICES

DESCRIPTION

Primary Package

• SitterView - SitterView allows Authorized Users to view monitored rooms from the

Centralized Monitoring Station Nurse’s Station. All privacy and access options are determined and configured by the Hospital.

• Virtual Bed Rails. Virtual Bed Rails allows the hospital to activate a safety module that will notify the nursing station when a patient exits a defined area in the patient bed.

• Virtual Chair Rails Virtual Chair Rails allows the hospital to activate a safety module that will notify the nursing station when a patient exits a defined area in the patient room chair.

• Fall Management Program. The Fall Management Program allows the hospital to separately file, identify and research the activity of patients for whom virtual bed rails were engaged.

SALIENT CHARACTERISTICS

1. Common Nomenclature (Commercial Description)

Fall Prevention Monitoring System

2. Kind of material (i.e., type, grade, alternatives, etc.)

a. Medical grade materials that can be safely cleaned without rusting or degrading.

3. Equipment and Capabilities Shall Include all the following:

A. Mobile Camera with Cart

1. High Definition

2. Zoom Capabilities

3. Motion detection

4. Night vision

5. Microphones

6. Speakers

7. HDMI ports

8. USB Ports

B. Portable Ceiling mounted Cameras

1. High Definition

2. Zoom Capabilities

3. Motion detection

4. Night vision

5. Microphones

6. Speakers

7. HDMI ports

8. USB Ports

9. Power over Ethernet cameras

10. RFID reader to track camera location

11. Easy removable mounted brackets, to relocate from room to room

C. Nurse Station Monitor

1. Two-way communication

2. Audible and visual alerts

3. Multi view LCD TVs

4. Principles of operation Shall include:

1. In room video monitoring system allowing remote monitoring.

2. Removable ceiling mounted cameras.

3. Nurse station monitoring station.

4. Mobile carts with cameras.

5. The necessary servers, cabling, and related equipment.

5. Intended use

1. The system shall improve patient safety, reduce patient falls, reduce patient elopements, and reduce 1:1 costs of observation for the VA.

2. The vendor must provide rooms with an in-room video monitoring and detection parameters that are able to be manually set and adjusted by the end user.

3. The system must include audio and visual technology to identify and notify staff, in real-time, when a patient is putting themselves at risk of falling.

4. The system must provide an analytics dashboard, and options for in-room equipment and add- on’s.

6. Equipment with which the item is used with (N/A if not applicable)

1. Must integrate with two-way medical communication devices that are able to be programmed to page other two-way medical communication devices throughout the facility.

7. Other pertinent information that describes the item, material or service required

Salient Characteristics for Software:

The system Shall include all the following in submitted pricing,

a. Manual detection parameter software for bed and chair.

b. Real-time ability to monitor video feeds remotely.

c. Document risk factors and log encounters through notes.

d. Ability to communicate in multiple languages simultaneously.

e. Document and communicate with the veteran in their primary language with the use of pre- recorded messages.

f. Redirect veterans in their primary language with pre-recorded messages.

g. End user ability to redirect veterans with built-in 2-way audio.

h. Must integrate with programmable two-way medical communication devices to notify clinical staff of fall risks.

i. Ability to sort video feeds in interface by acuity and detection parameters status, filter video feeds in interface by sitter classification and camera status, specify region of interest to zoom in while maintaining full visibility of room.

j. Visually denote when physical sitters are in use.

k. Ability to conduct telehealth consultations between provider / clinician and veteran.

l. Ability to visually monitor veteran and communicate via 2-way audio.

m. Ability to visually monitor veteran and communicate via 2-way video.

n. Ability to monitor wireless signal strength and battery capacity.

o. Provide standard reports to include real-time analytic dashboard

p. Provide reports to include, clinical performance report, outcome summary report, utilization report, shift report, bed event history report, patient event history report, user performance report.

q. Electronic Health Record (EHR) integration.

r. West-com integration.

s. Active Directory integration.

t. Ability to monitor multiple facilities from centralized location.

u. FIPS 140-2 Certified.

v. No in-room alarms.

Salient Characteristics for Hardware:

a. Mobile, portable, and mounted HD night vision camera.

b. Two-way audio.

c. Prerecorded messages with multiple languages.

d. Two (2) way video.

e. Built-in speaker.

f. Built-in microphones

g. Status LCD

h. Built-in RFID reader for syncing.

i. Multiple USB ports.

Salient Characteristics for Service: The vendor Shall include all of the following: System monitoring; software updates and licenses ; Security updates; 24/7 call center support; On-site support; System management and maintenance; Dedicated Client Success Manager;

Experienced Clinical consultation for implementation and ongoing support; Training services to ensure hospital staff is qualified and capable of using the platform effectively, provided virtually or in person; Flexible installation services, including room configuration and aesthetics, networking, and training for Biomed and Plant Operations teams; Lifetime Equipment replacement warranty.

Clarifications on some of the requirements stated above:

1. Software updates and licenses – Software updates will be performed quarterly; licenses required (one-time or annual renewal will be included in the price of the contract)

2. Security Updates – at a minimum once a year/as required.

3. On-site support - If there is an issue with any portion of the system that causes down time, (networking, hardware, software, etc.) a certified technician will be required to be on-site to correct the malfunction within 24 hours after contractor notification.

4. Training Services – Initial/Reoccurring/refresher training will begin at the start of the contract and upon the beginning of each option year.

D. DELIVERABLES

The Contractor shall complete the technical requirements listed in “C” in the following designated locations:

Nurse Station Monitors

NSM

Count Unit / Floor

Comments

3 5E At the predetermined Centralized Monitoring Station location (Little Rock)

3 TBD At the predetermined Centralized Monitoring Station location (North Little Rock)

Mobile Camera Carts

RCP

Count Unit / Floor

Room Numbers Comments

100 Little Rock Will dispatch mobile camera carts to rooms that need monitored at that time.

80 North Little Rock

Will dispatch mobile camera carts to rooms that need monitored at that time.

E. CHANGES TO THE STATEMENT OF WORK

The CO is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the COR on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

Invoice and payment information should be sent to:

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714-8971

F. TRAVEL

Contractor shall be responsible for all travel.

G. GOVERNMENT RESPONSIBILITIES

1. The government shall provide a COR as the technical expert and Contractor’s point of contact.

2. The government shall provide escorts and reasonable access to equipment when required.

The government shall cooperate with Contractor personnel so that service can be performed efficiently and without interruption. The government will provide escorted access to patient care areas and any sensitive areas. The Contractor shall coordinate access to all areas with the COR or Facility POC to minimize the negative impact on patient care.

3. The government shall schedule, and coordinate install locations with the Contractor to minimize disruption to patients and patient care activities.

H. CONTRACTOR REQUIREMENTS

1. Contractors shall be equipped with all necessary tools, equipment, and any Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

2. Contractor shall be responsible for all required permits and coordination with CAVHS infection control.

3. Contract employees shall be required, upon request, to provide the COR with Material Safety Data Sheets (MSDS) prior to bringing any chemicals to the facility for use. The MSDS shall be reviewed and approved by the COR prior to the chemicals being used.

4. The Contractor shall provide a weekly status report to the COR.

5. Contractor must follow VA National Safety Standards when disturbing asbestos/mold during installation of cable/wiring where asbestos may be encountered during installation. See the Appendix B Bed Mapping tools for all details of all known asbestos locations (Oklahoma City and Shreveport only).

I. CONFIDENTIALITY AND NONDISCLOSURE

The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breech of confidentiality occurs as a result of the Contractor or its employees. The Contractor may be required to establish a Business Associate Agreement with the CAVHS.

J. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

1. Position Sensitivity: The position sensitivity/risk level has been designated as Nonsensitive/Low Risk.

2. Background Investigation: The level of background investigation commensurate with the required level of access is Minimum.

3. Contractor Responsibilities:

a. Contract employees shall be issued contractor badges for physical access only. This requires for contract employees to:

1. Complete fingerprinting at the CAVHS badging station at the Little Rock campus.

2. Complete the OF306 and have two forms of federally acceptable ID.

3. Successfully complete a SAC background screening.

b. The contractor shall pay for lost or missing employee badges issued by CAVHS. The cost for these lost or missing badges will annotated on and deducted from invoice payments.

c. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

d. Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers, and nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer:

The contractor will not have access to protected Patient Health Information (PHI) and nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager:

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

180.00 EA __________________ __________________

Mobile Camera Carts Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

1.00 EA __________________ __________________

Clinical Go-live Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

1.00 EA __________________ __________________

Installation Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

1.00 YR __________________ __________________

Software Subscription Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

180.00 45 Days ARO

1.00 45 Days ARO

1.00 45 Days ARO

1.00 After

Implementation

1.00 1 Year After

1.00 2 Years After

1.00 3 Years After

1.00 4 Years After

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency…