Solicitation 24361821R0001 CCSP.pdf

RFP 24361821R0001

Child Care Subsidy Program Administration Services

Single Award, Fixed Price, Indefinite Quantity, Small Business Set Aside

Request for Proposal Number

24361821R0001 February 23, 2021

United States Office of Personnel Management

1. PURPOSE

The Purpose of this RFP is to solicit responses for a contractor to provide Child Care Subsidy Program Administration Services described in the Performance Work Statement (PWS) attached.

2. BACKGROUND

This solicitation is to replace Contract 24361820C0005. Changes in the requirement resulting in part from the impact of COVID on the demand for childcare / childcare subsidy have necessitated the replacement of that contract.

3. CONTRACT TYPE and NUMBER OF AWARDS The Government anticipates awarding a single competitive procurement action, open market, set aside for small business. Contract type will be a commercial, fixed price indefinite quantity (IDIQ) contract, with a considerable amount of other direct costs which are a pass-through to allow the contractor to make subsidy payments on our behalf.

Task orders will be issued against the IDIQ to define the need and provide funds for each year of performance. The ceiling of the IDIQ shall not exceed two million dollars ($2,000,000.00). The guaranteed minimum shall equal the dollar value of the services portion of the base period of performance.

As a small business set-aside, the prime contractor must be a small business with regard to the NAICS code specified, and the majority of the work must be performed by the small business prime itself.

Although the work may include multiple NAICS codes, the primary NAICS Code for this requirement is 541611, Administrative Management and General Management Consulting Services. The small business size standard for this NAICS is $16.5 million. The Product Service Code (PSC) is R699 – Support- Administrative: Other.

4. PRICING

Pricing for the services will be fixed per unit price, and the government will provide an estimated quantity for budget purposes. Fixed Unit Pricing will not be subject to redetermination, other than as applicable under the Service Contract Act. Offerors shall anticipate and include any price increases for performance in future years in their quoted pricing. Refer to PWS and Quote Schedule for complete details of the pricing structure required.

5. DATE OF AWARD

Anticipated date of award is on or before March 31, 2020.

6. PERIODS OF PERFORMANCE

Anticipated Periods of Performance and Dates are as noted below.

BASE PERIOD 12 months April 1, 2021 through March 31, 2022 OPTION PERIOD ONE 12 months April 1, 2022 through March 31, 2023 OPTION PERIOD TWO 12 months April 1, 2023 through March 31, 2024 OPTION PERIOD THREE 12 months April 1, 2024 through March 31, 2025 OPTION PERIOD FOUR 12 months April 1, 2025 through March 31, 2026

Refer to PWS for further details.

NOTE: FAR 52.217-8 is also included, which allows extension of up to 6 months at the pre-determined pricing, if unilaterally exercised by the Government.

7. COMMITMENT OF PUBLIC FUNDS

A warranted, Government Contracting Officer (CO) is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition or any task orders. Any other commitment, either explicit or implied, is invalid.

8. COMMUNICATIONS PRIOR TO AWARD

All communications are to be in writing. Phone calls will not be accepted. All communications shall be directed to the attention of:

Shireen Belanger, Contract Specialist Shireen.Belanger@opm.gov

NOTICE: In keeping with the Federal Acquisition Regulation (FAR), OPM adheres to the guidelines outlined in the FAR Part 1.102-2(c), which is to conduct business with integrity, fairness, and openness. In order to avoid any appearance of impropriety, the OPM Contracting Officer reserves the right to terminate contractor participation in a Request for Proposal for unauthorized contact with customers, presentation of gifts to Government officials, use of defamatory statements, or other inappropriate behavior.

9. QUESTIONS

All questions regarding this solicitation must be submitted to the email address indicated in Section 8 above no later than 8:00 am Eastern Time (ET) on February 26, 2021. Telephone calls will not be accepted. Questions and Responses to questions will be posted publicly.

10. EXCEPTIONS, DEVIATIONS AND ASSUMPTIONS

All offeror proposals shall be devoid of any exceptions, assumptions or deviations. Any stated exceptions, assumptions or deviations shall be considered non-responsive. It is the offeror’s responsibility to seek clarification of any unclear points PRIOR to the closing date for the RFP by asking questions during the specified period. Questions about the requirement will not be entertained after the proposal submission deadline.

11. PREPARATION COSTS

This RFP does not commit the Government to pay for the preparation and submission of a proposal or any part of a proposal.

12. RESPONSIVENESS

Only those proposals that fully meet all the requirements as outlined in this solicitation and respond in accordance with the instructions to offerors will be considered responsive. Proposals that fail in any of the categories included, but not limited to those below may be considered non-responsive:

Failure to submit all required documents Failure to adhere to page limitations or font restrictions Failure to utilize provided templates when required Failure to follow directions on the Quote Schedule regarding pricing

Failure to submit documents in separate files as specified

NOTE: OPM cannot accept a proposal for this requirement which includes creation or development of a website, app or portal for OPM employee use, as these would require 6 months start up period prior to performance for application and approval of an Authorization to Operate (ATO). Proposals which include creation or development of a website, app or portal will be considered non-responsive and removed from consideration.

The government reserves the right not to seek correction or resubmission of proposals or parts of proposals considered non-responsive. Non-responsive offerors may be eliminated from further consideration.

13. INSTRUCTIONS TO OFFERORS - GENERAL

a) Refer to FAR 52.212-1, Instructions to Offerors – Commercial Items.

b) Definitions:

Proposal modification is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to the proposal made after the solicitation closing date, at the request of or as allowed by a CO as a result of negotiations.

c) Amendments to solicitations – If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

d) Proposal expiration date – Proposals in response to this solicitation shall be valid for at least 90 days after the proposal submission date.

14. POTENTIAL AWARD WITHOUT DISCUSSIONS

The Government reserves the right to award based on its evaluation of the proposals submitted without discussions.

15. FORMATTING AND PAGE LIMITATIONS

All documents submitted in response to this solicitation must use a minimum 11-point font size, and paragraphs must be separated by at least one blank line. Documents shall include appropriate page numbering and identify the company name, solicitation number and date in either the header or footer of each page.

Margins – Top, Bottom, Left, Right – 1” Gutter – 0”

From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Orientation - Portrait

Tables and illustrations may use a reduced font size of not less than 8-point, and may be landscape.

16. SIGNATURES

On any documents which require a signature or dated signature, the Government requires either:

a “wet-ink” signature made on paper with a pen then scanned to a pdf file, or an electronic signature which contains a digital certificate proving the identity of the signer A typed name in script or any other type of font is NOT acceptable on any form submitted to the Government which calls for a signature.

17. SUBCONTRACTING - GENERAL

The Government considers the prime offeror and any subcontractors as a single entity. The prime contractor must demonstrate the capability of performing the required services. Post award changes involving subcontracting shall not be considered. If the offeror is proposing subcontractors for any portion of the work, proposal responses MUST include a subcontracting plan, regardless of business size of the prime or subcontractors.

As a reminder, this requirement is set-aside for Small Business. As such, the prime contractor must perform at least 50% of the work itself, with the labor of its own employees. PLEASE

REMEMBER TO INDICATE CLEARLY IN YOUR TECHNICAL APPROACH WHETHER

ANY PORTION OF THE WORK WILL BE SUBCONTRACTED.

Teaming Agreements and Joint Ventures:

a) Contractor Teaming Agreements: OPM is not considering Contractor Teaming Agreements in response to this solicitation.

b) Joint Ventures: A Joint Venture (JV) is equivalent to a single entity and will be considered as one (1) company. Offerors proposing as a JV shall submit their JV agreement. Post-award changes shall not be considered.

18. EVALUATION PROCEDURE and FACTORS FOR AWARD In accordance with FAR 52.212-2 Evaluation – Commercial Items, the Government will award a SINGLE contract to the responsible offeror whose offer conforming to the solicitation is considered most advantageous to the Government, price and other factors considered.

The Government will utilize a BEST VALUE TRADE-OFF evaluation process as described below.

This solicitation will result in a single award of an open market contract on a fixed price basis, to the responsible offeror whose proposal represents the best value to the Government using best value trade off. The following factors shall be used to evaluate offers:

(1) Technical Approach

a. Staffing Plan

b. Transition Plan

c. Performance Plan

d. Management Plan

e. Subcontracting Plans (if applicable)

(2) Experience

a. Experience of Company specific to Child Care Subsidy

b. Experience / Expertise of Contractor’s Key Personnel specific to Child Care

Subsidy (Include a dated, signed resume for each Key Personnel position being proposed. Resumes are exempt from the page limitations stated above.

(3) Past Performance

(4) Financial Security/Risk for Government Financing (Advance Payments)

(5) Price

All non-price factors are considered of Equal importance. The non-price factors, when combined are more important than Price. The Government intends to make award without discussions or negotiations.

In Evaluation of Financial Security/Risk for Government Financing (Advance Payments), the Contracting Officer will review Dun & Bradstreet reports to determine whether the offeror’s financial condition provides adequate security for the 15% advance, in accordance with FAR 32.202-4 and 52.232-29(c). The Offeror does not need to submit any documentation to the Government for evaluation of this factor.

In Evaluation of Price, the Government will use a pre-determined quantity for evaluation purposes only, as stated on the Quote Schedule. The grand total of all periods of performance and all options will be evaluated. The Government may determine that an offer is unacceptable if prices are significantly unbalanced across all years/options. The Government will determine pricing to be fair and reasonable in accordance with FAR Part 12. If there are no significant technical differences among two or more of the most highly rated offerors, and they are considered “technically equal,” then price will be the determining factor for award.

19. SUBMISSION OF DOCUMENTS FOR EVALUATION

Offerors shall submit all required documentation for evaluation by the date and time listed below. Please be sure you submit all documents required. The Government reserves the right not to seek replacement of missing documents.

All proposal / response documents must be submitted via email no later than 8:00 am Eastern Time (ET) on March 5, 2021 to Shireen Belanger, Contract Specialist, Shireen.Belanger@opm.gov

Offeror submissions shall be separated into three distinct files as indicated below.

Section I of the Offeror’s submission shall include only offeror’s Technical Approach and Experience sections with clear headings addressing each subfactor. Performance Plan section SHALL INCLUDE county, city and state of all intended places of performance.

Section 1 is limited to 20 pages. Any pages beyond the stated page limits will not be evaluated.

Page limits are applicable to tables, graphs, drawings and any other attachments submitted with the proposals and not specifically excluded by the solicitation. Index, divider tabs, table of contents, glossary will not be counted toward the maximum page limitations.

Section I shall be either a Microsoft Word (.doc) or Adobe Acrobat (.pdf) file.

Key Personnel Resumes and Subcontracting Plans are excluded from the 20 page limitation.

NONE of the documents in Section I should contain pricing. All pricing belongs in Section II and only Section II.

Past Performance Questionnaires (PPQ) submissions will be delivered separately, and must come from the Offeror’s references. Do not send PPQ’s to the Contracting Office on your own.

Section II shall include ONLY the completed Pricing Schedule (Attachment 2), which must be submitted in Excel format. Refer to the Pricing Schedule for further instructions. ALL TABS of the Excel file are required.

Section III of the Offeror’s submission shall include the Offeror’s responses to the following provisions:

FAR 52.212-3: Submit EITHER (1) a statement that the FAR 52.212-3 submission presently uploaded to SAM.gov is complete and accurate for this solicitation with no exceptions required, OR (2) a completed FAR 52.212-3 tailored specific to this solicitation. The current online Reps & Certs must already include the NAICS code for this solicitation and the offeror’s business size with regard to that NAICS code, otherwise the offeror would need to submit separate Reps and Certs for this solicitation which address that specific NAICS code. Failure to submit either (1) the affirmative statement or (2) the completed FAR 52.212-3 may cause your proposal to be considered incomplete and non-responsive.

FAR 52.204-24 & 26: Complete the fill-in blocks of these two provisions, add a signature and your company’s name and DUNS, and submit them as part of Section III.

20. ATTACHMENTS TO THE RFP:

Attachment 1 – Performance Work Statement (PWS) Attachment 2 – Pricing Schedule (CLIN Structure) Attachment 3 – FAR & OPM Specific Clauses Attachment 4 – FAR & OPM Specific Solicitation Provisions Attachment 5 – Past Performance Questionnaire (PPQ) Template Attachment 6 – Service Contract Act Wage Determinations (to be updated / replaced once actual place(s) of performance are known) Exhibit A – Historical Data Exhibit B – OPM Forms 1643 & 1644