Sole Source Justification.pdf
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- Attached to
- INTENT TO SOLE SOURCE AASHTO State and local contract opportunity
- Solicitation number
- 5400024520
- Issued by
- Richland County, South Carolina
About this file
This is a Sole Source Justification Form (MMO#102) submitted by the South Carolina Department of Transportation (SCDOT) to the State Fiscal Accountability Authority for the procurement of AASHTOWare Project Service Units from the American Association of State Highway Transportation Offices (AASHTO). The procurement involves cloud hosting and Software-as-a-Service (SaaS) solutions for AASHTOWare BrM (Bridge Management) software, which will enable SCDOT's bridge inspection section to collect and manage inspection data and perform asset management calculations. The justification was authorized on November 30, 2022, by Madeleine Hendry, Acting Deputy Secretary for Finance and Administration, and is being pursued under S.C. Code Ann. 11-35-1560 and S.C. Regulation 19-445.2105.
SCDOT determined that AASHTO is the sole viable vendor because SCDOT currently uses the AASHTO BrM product and the implementation of the cloud-based solution is necessary to achieve and maintain federal compliance requirements. AASHTO is a non-profit association representing highway departments in all 50 states, the District of Columbia, and Puerto Rico, and provides an enterprise software suite cooperatively developed by transportation professionals from DOT agencies nationwide. The justification emphasizes that no other vendor's products or services will meet the agency's specific needs, as the current system no longer satisfies federal requirements. If the procurement amount exceeds $50,000, SCDOT must obtain a Drug-free Workplace certification from the vendor prior to contract execution.
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Text version
Form>MMO#102 State Fiscal Accountability Authority 8/9/2021
JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Agency: South Carolina Department of Transportation
Sole Source Vendor: American Association of State Highway Transportation Offices (AASHTO)
Based upon the following determination, Agency proposes to acquire the supplies, construction, information technology, and/or services described herein from the Vendor named above per S.C. Code
Ann. §11-35-1560 and S.C. Regulation 19-445.2105, Sole Source Procurement.
Description of the Agency need that this procurement meets: AASHTOWare Project Service Units
Description of market research Agency performed to determine the availability of products or services that would meet the Agency’s needs: AASHTO is a non-profit association representing highway departments in the 50 states, the District of Columbia and Puerto Rico. SCDOT is a member of AASHTO which fosters development, operation, and maintenance of an integrated national transportation system. It is an enterprise software suite designed by and for transportation professionals. This software is cooperatively developed and continually updated by experts from DOT agencies across the nation based upon similar needs. It enables the agencies to cooperatively develop software by pooling financial resources and engineering expertise. AASHTO standards and industry best practices and easily accommodates state to state differences.
Description of supplies, construction, information technology, and/or services Vendor will provide under the contract: The service units are needed for the cloud hosting, Software-as-a-Service, of AASHTOWare
BrM (Bridge Management). This implementation will allow the bridge section of the Director of
Maintenance Office to be in federal compliance.
Detailed explanation why no other vendor’s supplies, construction, information technology, and/or services will meet the needs of the Agency: SCDOT currently is using the AASHTO product BrM (Bridge
Management) for collecting inspection data and asset management calculations. The cloud hosting, Software-as-a-Service solution, of SCDOT data will allow all necessary inspectors and contractors access for collection of bridge inspection the data. The current system no longer meets federal requirements and the implementation of BrM is necessary for federal compliance.
Authorized Signature Printed Name: Madeleine Hendry Title: Acting Deputy Secretary for Finance and Administration Date: 11/30/2022
Notes:
Form>MMO#102 State Fiscal Accountability Authority 8/9/2021
Authorized signature is the agency head unless the agency head has delegated that authority.
Delegation of authority must be submitted to the Materials Management Officer in writing.
The Agency must obtain a Drug-free Workplace certification from the Vendor if the sole source procurement is $50,000 or greater.
File details come from the government source that posted it. Updated .