Sole Source Justification and Approval_Redacted.pdf

CUI

Control Number: 21-RHCO-C-403

Option Year 4: October 2025 to 30 September 2026 Optional 6 Month Extension: 1 October 2026 to 1 April 2027

4. Authority Cited: "41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(l)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items".

5. Reason for Authority Cited: Market research reveals that is the only source that can provide these services. Services are to be completed by and can only be provided by the Original Equipment Manufacturer (OEM) who is the only source of OEM software upgrades, software patches, and factory trained technicians. does not authorize the repairs of CAREN System or sell software or upgrades to third party vendors.

6. Efforts to Obtain Competition: A Sources Sought notice was posted to the government point of entry (beta.SAM.gov) on 30 April 2021. This notice resulted in interested source responding.

Correspondence was sent to the interested party requesting the vendor provide certified training certificates, the vendor was not able to comply. The hospital will continue to survey the market for products for competition.

a. Effective competition. It is anticipated that only one vendor is capable of meeting this particular requirement due to sole proprietorship. The use of non OEM software upgrades and technician will invalidate the warranty.

b. Subcontracting competition. No Subcontracting Plan required in accordance with FAR 19.702(a)(l ).

7. Actions to Increase Competition: After contract award, this justification will be available at the Government Point of Entry (GPE), beta.SAM.gov. If in the future other products become available, market research will be performed to consider other sources that meet or exceed the current requirement.

8. Market Research: Market research was conducted and found that the OEM is the only source that can provide the capabilities to provide these services. does not authorize the repair of CAREN System, provide training, nor sell software to 3rd party vendors. The services requested for unlimited repair services and maintenance can only be found on the open market and can only be provided by

9. Interested Sources: A Sources Sought to sole source this action to was posted to the GPE on 30 April 2021, response was received. This notice resulted in interested source responding. Correspondence was sent to requesting the vendor provide certified training certificates, the vendor was not able to comply. Future requirement of this type will be researched within the market to ascertain if additional vendors have entered the market offering the required products.

10. Other Facts: Discuss any other facts supporting the use of other than full and open competition, such as the following:

a. Procurement history. Reasonable efforts to retrieve the following items from computer records, contract files, competition advocate office files or other sources:

(1) The competitive status of these actions.

Contract W81K00-18-P-0490 was competed as a Sole Source with no interested parties and awarded to on 10 August 2018.

Control Number:21-RHCO-C-403

13. Fair and Reasonable Cost Determination: Include the following determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The IGE, historical procurement data and market research was used to determine that the price was fair and reasonable. Certified cost or pricing data is not required per FAR 15.403-1(b)(3).

Typed Name: Signature:

Title: Contracting Officer

Contracting Officer Certification: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval. Include the following statement:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Signature:

Title: Contracting Office