Amendment.01_SOL-674-16-000007_ELCS.pdf

Attachment No.1: Sol-674-16-000007: Request for Proposal

QUESTIONS AND ANSWERS –EVENTS AND LOGISTICS COORDINATION

SERVICES FOR THE USAID SOUTHERN AFRICA HEALTH OFFICE

Question 1: I have been unable to find proposal or application guidelines, is this yet available?

Answer: The full RFP with the necessary guidelines can be obtained from the following link:

https://www.fbo.gov/spg/AID/OM/SOU/SOL-674-16-000007/listing.html

Question 2: Has a contractor performed similar work to this for the government in the past? If available please provide the incumbent contract number. If unable to provide a contract number, is it safe to assume this is a new requirement for the government?

Answer: This is a new requirement for the government even though similar services have been obtained from contractors in the past.

Question 3 : We are based outside of South Africa and interested in participating in the tender mentioned above hence want to get more information about the same. Please provide:

List of Items, Schedule of Requirements, Scope of Work, Terms of Reference, Bill of Materials required. Answer: Please follow the link indicated in question 1 above to access the RFP.

Soft Copy of the Tender Document through email.

Answer: Please follow the link indicated in question 1 above to access the RFP.

Names of countries that will be eligible to participate in this tender.

Answer: This competition is limited to local entities as detailed in paragraph 2 of the

Solicitation cover letter which states that:

This competition is limited to local entities. Prime Offerors must submit a signed Certification of

Eligibility [Annex 2] attesting that the organization meets the definition of a “local entity,” which for the purposes of this solicitation is defined as:

“an individual, a corporation, a nonprofit organization, or another body of persons that: (1) is legally organized under the laws of; (2) has as its principal place of business or operations in; (3) is majority owned by individuals who are citizens or lawful permanent residents of; and (4) managed by a governing body the majority of who are citizens or lawful permanent residents of the country receiving assistance from funds [in this case South Africa]. For purposes of this definition, “majority owned” and “managed by” include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.”

Information about the Tendering Procedure and Guidelines.

Answer: Please follow the link indicated in question 1 above to access the RFP.

Estimated Budget for this Purchase.

Answer: The estimated budget is in the range of $4.5-$5million

Attachment No.1: Sol-674-16-000007: Request for Proposal

Any Extension of Bidding Deadline?

Answer: No, the Government is not considering an extension of the bidding deadline.

Any Addendum or Pre Bid meeting Minutes?

Answer: No, the Government does not anticipate a pre-bid meeting to be held.

Question 4: Per section F.6, do only key personnel provide CVs, 3 references, and LOCs or is this required for any staff proposed?

Answer: Yes, as indicated in Section L.6, this information should be provided for Key Personnel only.

Question 5: Section F.6 also states that both key personnel are preferred to be fluent in English and one additional South African language. Is there any preference as to what language is?

Answer: In addition to English, it is preferred that Key Personnel can understand and are able to communicate in at least one of the other official languages in South Africa.

Question 6: Do the required annexes contribute to the evaluation scores per section as listed in M.2? If so, how much?

Answer: Yes, the annexes form part of the evaluation but they will not be scored separately.

Question 7a: Are charts, tables, and other graphics included in the technical proposal counted in the page limit?

Answer: The specified 15-page limit of the technical proposal is inclusive of the entire contents of the technical proposal together with any charts, tables and other data visualizations of the proposal.

Question 7b: Are there any specific format requirements for these data visualizations?

Answer: No, there are no specific formats required for data visualizations.

Question 8: For both the draft Year 1 Work Plan and full organizational chart required are there specific formatting requirements?

Answer: No.

Question 9: Under M.2, Factor 4, the RFP states that the factor will contribute a maximum of 20 points, yet the elements listed 4.1-4.5 total 25 points. Please confirm which scoring is accurate.

Answer: The scores sub-factors 4.1- 4.5are revised to 4 points each.

Question 10: In L.6, the RFP states a 20 page overall Annex page limit – are there page limits for each separate annex (i.e. CVs for key personnel, LOCs, organizational chart, etc.)?

Answer: The page limit of each annex is at the discretion of the prospective offeror; however, the overall page limit for all annexes (combined) should not exceed 20-pages.