SOL-617-16-000013.pdf

USAID/Uganda RFP-617-09-009

NUDEIL

U.S. Agency for International Development

US Mission Compound – South Wing

1577 Ggaba Road, Nsambya

P.O. Box 7856

Kampala, Uganda

Tel: (256 - 414) 306-001

Fax: (256 - 414) 306-661 http://uganda.usaid.gov

International Address:

USAID/Uganda

DOS/USAID, 2190 Kampala Place

Washington DC 20521-2190

Tel: 202-216-6234

Issuance Date: September 28, 2016

Closing Date for submission of questions: October 7, 2016

Closing Time for submission of questions: 4:00 p.m. (EDT) Washington, D.C.

Closing Date for submission of proposals: November 18, 2016

Closing Time for submission of proposals: 4:00 p.m. (EDT) Washington, D.C.

Subject: Request for Proposal (RFP) Number: SOL-617-16-000013, USAID’s Strategic Information Technical Support Activity

Dear Sir/Madam:

The United States Agency for International Development (USAID) is soliciting proposals from qualified organizations interested in facilitating, promoting and enhancing evidence-based programming and reporting in Uganda’s health system, particularly its response to the HIV/AIDS epidemic. The authority of this RFP is found in the Foreign Assistance Act of 1961, as amended.

The applicable North American Industry Classification System (NAICS) code for this acquisition is

541611.

This is a full and open competition, under which any type of organization, large or small, commercial (for profit) firms, faith-based, and non-profit organizations from the authorized geographic code 935, are eligible to compete. The procedures for “contracting by negotiation, trade-off process” method of procurement, as described in Part 15 of the Federal Acquisition Regulation

(FAR), and AIDAR, will apply. The RFP addresses all of the specifics associated with this requirement. Special attention shall be paid to Section L Instructions to Offerors and Section M

Evaluation Factors for Award.

USAID/Uganda plans to award a five-year Cost-Plus-Fixed Fee (CPFF) completion contract with a total estimated range of $21,000,000 to $23,000,000 for a period of performance of five years.

Revealing the estimated cost range for the contract does not mean that Offerors should strive to meet the maximum amount estimated. Offerors must propose costs that they believe are realistic and reasonable for the work in line with the proposed technical approach.

The RFP and any amendments to this solicitation will be issued and posted on the FBO website at https://www.fbo.gov. It is the Offeror’s responsibility to check the website periodically for official updates and amendments to the solicitation, and to ensure that the potential offeror received all documentation from the internet as USAID bears no responsibility for data errors resulting from transmission or conversion processes.

https://www.fbo.gov/

OFFICE OF ACQUISITION AND ASSISTANCE

USAID /UGANDA

PLOT 1577 GGABA ROAD

KAMPALA, UGANDA

Email: KampalaUSAIDSolicita@USAID.gov

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

SEE COVER PAGE

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE 617 8. ADDRESS OFFER TO

OFFICE OF ACQUISITION AND ASSISTANCE

USAID/UGANDA

PLOT 1577 GGABA ROAD

KAMPALA, UGANDA

Email: KampalaUSAIDSolicita@USAID.gov

(If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _Electronic only___ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in n/a until (see Cover Letter and section L.7 for date and time) (EDT Washington DC) time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE

+256-414

NUMBER

306-001

EXT.

6628 KampalaUSAIDSolicita@USAID.gov

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 79

X B SUPPLIES OR SERVICES AND PRICES/COSTS 9 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 12 X J LIST OF ATTACHMENTS 87

X D PACKAGING AND MARKING 35 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 36

X F DELIVERIES OR PERFORMANCE 38

X G CONTRACT ADMINISTRATION DATA 49 X L INSTR., CONDS., AND NOTICES TO OFFERORS 103

X H SPECIAL CONTRACT REQUIREMENTS 53 X M EVALUATION FACTORS FOR AWARD 117

X K 88

REPRESENTATIONS, CERTIFICATIONS AND OTHER 69

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within __250______ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM REF SECTION G.5

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

CODE

SEE SECTION G.2

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

JENNIFER CROW-YANG

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

Carol Ssekandi

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A

SOL-617-16-000013 REQ-617-16-000053

X

See Attached Table of Contents mailto:KampalaUSAIDSolicita@USAID.gov mailto:KampalaUSAIDSolicita@USAID.gov

Request for Proposal No: SOL-617-16-000013

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 BUDGET

B.5 INDIRECT COSTS

B.6 COST REIMBURSABLE

B.7 PAYMENT OF FIXED FEE

B.8 MULTI-YEAR CONTRACT

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 MONITORING AND EVALUATION

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

F.5 DELIVERY SCHEDULE FOR REPORTS/DELIVERABLES

F.6 KEY PERSONNEL

F.7 TECHNICAL APPROVAL REQUIREMENTS

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

(SEPTEMBER 2013)

F.9 DATA PROCESSING, DATABASE MANAGEMENT, AND DATA TRANSFER

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.3 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2020

H.4 AUTHORIZED GEOGRAPHIC CODE

H.5 LOGISTIC SUPPORT

H.6 CONSENT TO SUBCONTRACT

H.7 REPORTING OF FOREIGN TAXES (JULY 2007)

H.8 USAID DISABILITY POLICY (DEC 2004)

H.9 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984)

H.10 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.11 INFORMATION TECHNOLOGY REQUIREMENT

H.12 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.13 VALUE ADDED TAX AND CUSTOMS DUTIES

H.14 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR

2014) 58

H.15 NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY RESOURCES

H.16 LANGUAGE REQUIREMENTS

H.17 EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS AND COOPERATING COUNTRY

NATIONALS

H.18 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.19 ADS 302.3.5.9 NONDISCRIMINATION (JUNE 2012)

H.20 ELECTRONIC PAYMENTS SYSTEM

H.21 BUSINESS CLASS TRAVEL

H.22 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014)

H.23 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.24 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUGUST 2013)

H.25 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCTOBER 2014)

H.26 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (MARCH 2015)

H.27 ALLOWABLE USG FUNDING SUPPORT FOR GOU ENTITIES AND STAFF

H.28 CLOUD COMPUTING (MAY 2016)

H.29 302.3.5.16(A)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) –SOLICITATION

PROVISION (FEBRUARY 2012)

H.30 “302.3.5.16(A)(3) CONDOMS (ACQUISITION) (SEPTEMBER 2014)

H.31 “302.3.5.16(A)(4) PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR

PRACTICE OF PROSTITUTION OR SEX TRAFFICKING (SEPTEMBER 2014)

H.32 752.7037 CHILD SAFEGUARDING STANDARDS (AUG 2016)

H.33 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.34 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.35 MANDATORY REPORTING REQUIREMENT FOR “PEPFAR” PROGRAM

EXPENDITURES

H.36 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT) ACCESSIBILITY STANDARDS COMPLIANCE

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.3 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015)

I.4 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

SECTION J - LIST OF ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.5 FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS—

REPRESENTATION (NOV 2015)

K.6 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.7 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.8 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCTOBER 2015) K.9 FAR 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.10 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS

K.11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.12 FAR 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS -REPRESENTATION (APR 2015)

K.13 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.14 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (MAR

2015) 100

K.15 FAR 52.204-20 PREDECESSOR OF OFFEROR (JULY 2016)

K.16 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L.4 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 SUBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8 COST PROPOSAL INSTRUCTIONS

L.9 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING PLANS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL PROPOSAL EVALUATION CRITERIA

M.3 COST PROPOSAL EVALUATION

M.4 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.5 SOURCE SELECTION

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED ENTERPRISES

List of Acronyms

ADS Automated Directives System

ART Anti-Retroviral Therapy

CD4 Cluster of Differentiation 4

CDC US Centers for Disease Control

CDCS Country Development Cooperation Strategy

CLA Collaborating, Learning and Adapting

COP Country Operational Plan

COR Contracting Officer Representative

CSO Civil Society Organization

DHIS2 District Health Information Software-2

DO3 USAID/Uganda Development Objective #3

DOD US Department of Defense

DQA Data Quality Assessment

EMR Electronic Medical Record

FAR Federal Acquisition Regulations

GCS Geographic Coordinate System

GIS Geographic Information System

GOU Government of Uganda

GPS Global Positioning System

HFA Health Facility Assessment

HIA Health Impact Assessment

HMIS Uganda Health Management Information System

HTC HIV testing and counseling

IP USG-funded Implementing Partner

KP Key Populations

LG Local Government

MEEPP Monitoring and Evaluation of Emergency Plan Progress

MELP Monitoring, Evaluation and Learning Program

MER PEPFAR’s Monitoring, Evaluation and Reporting

METS CDC Monitoring and Evaluation Technical Support Project

MGLSD Ministry of Gender, Labour and Social Development

MIS Management Information System

MLG Ministry of Local Government

MOEST Ministry of Education, Science and Technology

MOH Ministry of Health

NIH US National Institute of Health

NSP Uganda’s National Strategic Plan

OGAC Office of the Global AIDS Coordinator

OMB Office of Management and Budget

OP Operational Plan

OVC Orphans and Vulnerable Children

PEPFAR Presidential Emergency Plan for AIDS Relief

PAD Project Appraisal Document

PCO PEPFAR Coordination Office

PMTCT Prevention of Mother-to-Child Transmission of HIV

POC Point of contact

SI Strategic Information

SIMS PEPFAR’s Site Improvement through Monitoring System

SITWG Strategic Information Technical Working Group

SOP Standard Operating Procedure

SOW Statement of Work/Scope of Work

STI Science, Technology and Innovation

TA Technical Assistance

TWG Technical Working Groups

UAC Uganda AIDS Commission

UBOS Uganda Bureau of Statistics

UNAIDS United Nations Programme on HIV/AIDS

USG United States Government

VMMC Voluntary Medical Male Circumcision

WGS World Geodetic System

WHO World Health Organization

WRP Walter Reed Project

XML Extensible Markup Language

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of the USAID’s Strategic Information Technical Support contract is to facilitate, promote and enhance evidence-based programming and reporting in Uganda’s health system, particularly its response against the HIV/AIDS epidemic; as defined in Section C. Statement of

Work.

B.2 CONTRACT TYPE

This is a Cost Plus Fixed Fee (CPFF) completion-type contract consistent with Federal Acquisition

Regulation 16.306(d)(1). For the consideration set forth in this Section B, the Contractor must provide the deliverables or outputs described in Sections C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is

$TBD. Cost must be limited to reasonable, allocable, and allowable costs determined in accordance with Federal Acquisition Regulation (FAR) 52.216-7.

(b) Fixed Fee Payment: At the time of each payment of allowable costs to the Contractor, the

USAID paying office ordinarily pays the Contractor a percentage of the fixed fee that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the Contracting Officer determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work the Contractor has completed, then the Contracting Officer may suspend further payment of any fixed fee until the

Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and

"Fixed Fee" (FAR 52.216-8) are incorporated into this contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty five percent (85%) of the total fixed fee.

(c) Within the estimated cost plus fixed fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee), is [will be completed upon award]. The Contractor will not exceed the aforesaid obligated amount.

B.4 BUDGET

CLIN Item Total

001 Direct Costs TBD

002 Subcontracts TBD

003 Indirect Costs TBD

Total Estimated Cost TBD

004 Fixed Fee TBD

Total Estimated Cost Plus Fixed Fee TBD

B.5 INDIRECT COSTS

The Contractor is authorized to recover applicable indirect costs, if it is part of the contractor's usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement

(NICRA).

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD 1/ 1/ 1/

Base of Application: TBD

Type of Rate: TBD

Period: TBD

Source: TBD

(1) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(2) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (June 2013), FAR

52.216-8, Fixed Fee (June 2011), if applicable, and AIDAR 752.7003, “Documentation for

Payment”.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will in accordance with FAR 52.216-8.

B.8 MULTI-YEAR CONTRACT

All contract CLINs under this award are considered non-severable and constitutes a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR

17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]

Cancellation Dates:

Contract Year 2: DATE TBD, 2018 Amount: $___TBD___

Contract Year 3: DATE TBD, 2019 Amount: $___TBD___

Contract Year 4: DATE TBD, 2020 Amount: $___TBD___

Contract Year 5: DATE TBD, 2021 Amount: $___TBD___

Cancellation Ceiling:

This is a CPFF type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment (June 2013).”

Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2, “Cancellation under

Multiyear Contracts (October 1997).” The cancellation ceiling for each cancellation date is indicated above.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

PEPFAR-I (2003-2007) was characterized by an unprecedented emergency response to the world’s global HIV epidemic in the form of HIV prevention, care, and treatment goals. PEPFAR I had the following goals: place 2 million persons on antiretroviral therapy; avert 7 million new HIV infections; and ensure that 10 million infected and affected persons were receiving HIV care. In order to ascertain whether these targets were reached, PEPFAR initially relied on systems set up by implementing partners before national systems were in place to monitor HIV program results. In time, some national governments also set up standardized national HIV program monitoring systems based on WHO standards for patient and program monitoring.

PEPFAR-II (2008-2013) was defined by the Hyde-Lantos legislation, and re-emphasized a goal-driven approach by setting the following targets: treatment for at least 3 million people living with

HIV/AIDS; prevention of 12 million new HIV infections; and care for 12 million people, including

5 million orphans & vulnerable children. On World AIDS Day 2011, President Obama announced an ambitious new goal for the program, increasing PEPFAR’s treatment target to 6 million people by the end of 2013. PEPFAR-II also called for a shift away from an ‘emergency response’ toward more sustainable approaches emphasizing capacity building, system strengthening, and country ownership.

The PEPFAR Stewardship and Oversight Act of 2013(PEPFAR 3.0) was enacted after being signed by the President on December 2, 2013. As part of this re-authorization, Section 104A(f) of the

Foreign Assistance Act of 1961 ( 22 U.S.C. 2151b–2(f) ) was amended to require an annual report that includes a description based on internationally available data, and where practicable high-quality country-based data, of the total burden and need for HIV/AIDS prevention, treatment, and care. The report must include HIV incidence, prevalence, and AIDS deaths for the reporting period, reporting on annual targets across prevention, treatment, and care interventions and a description of how those targets are designed to ensure that the annual increase in new patients on antiretroviral treatment exceeds the number of annual new HIV infections; reduce the number of new HIV infections below the number of deaths among persons infected with HIV; and achieve an AIDS-free generation.

The OGAC-coordinated Monitoring, Evaluation, and Reporting (MER) strategy and guidance sets out an overall framework to address a wide breadth of questions pertaining to the global HIV response. These key questions range from those addressing higher level impacts to those assessing the outcomes, outputs, and costs associated with the response in any given technical area. This approach is a culmination of nearly 10 years of effort within the global community to define and promulgate a single and unified strategy for monitoring and evaluation, as a foundation for the

Three Ones concept introduced in 2004. Particularly the United Nations Programme on HIV/AIDS

(UNAIDS), World Health Organization (WHO), Global Fund, and PEPFAR have collaborated in a variety of contexts during this period, leading to this strategy, cognizant of the global work to respond to the epidemic, of the sovereignty, capabilities, and priorities of partner countries, and of the significance of consistent and harmonized support and requirements from bilateral and multilateral communities.

http://www.law.cornell.edu/uscode/text/22/2151b-2#f

PEPFAR’s Monitoring, Evaluation and Reporting (MER) strategy is anchored on the principles of

Continuum of Monitoring, Evaluation, Research; Monitoring and Evaluating Quality and

Outcomes; M&E of Integrated HIV Programming; MER Guidance/ Not Programmatic Guidance;

Global Harmonization; Country Ownership and Partner Country Systems; Considerations for

Special Programs, Settings, and Populations; Balancing National Alignment with Donor

Accountability; Smart Use of Technology; and Data for Decision Making. For more details see

PEPFAR Monitoring, Evaluation, and Reporting Indicator Reference Guide (March, 2015) at http://www.pepfar.gov/documents/organization/240108.pdf and PEPFAR Evaluation Standards of

Practice (January, 2014) at http://www.pepfar.gov/reports/guidance/221111.htm.

2014 review of Uganda’s 2011/12- 2014/15 National HIV/AIDS Strategic Plan (NSP) pointed out the M&E component to be the weakest link of the NSP thematic areas. Among the key limitations pointed out were: lack of a comprehensive national reporting mechanism that captures biomedical and behavioral/ structural data (non-biomedical) on HIV/AIDS interventions from all actors; limited popularization and operationalization of the M&E plan. Others included lack of standard reporting tools and schedules for sectors; delayed finalization of the National HIV/AIDS database; weak coordination mechanisms and partnerships; limited district level HIV/AIDS M&E funds; weak data quality assurance procedures; lack of an explicit data use plan; insufficient M&E staffing levels at national and lower levels; gaps in HIV Evaluation and Research; as well as limited gender based analysis and reporting. PEPFAR will support GOU efforts to achieve the National Strategic Plan

(NSP) M&E Plan goal of ensuring “a coordinated and effective strategic information management system for use in improving the national HIV/AIDS response.” The Plan provides a framework for comprehensive data collection, aggregation, storage, reporting and dissemination. It also provides for data quality assurance for the generated data; routine monitoring and M&E technical support interventions; M&E capacity strengthening; operations research for program improvement as well as essential reviews and evaluations to gauge the achievement of NSP hierarchy of results (outputs, outcomes and impact). The NSP M&E plan provides guidance for enhanced information sharing and utilization at various levels for effective programming

The Orphans and Vulnerable Children (OVC) Management Information System (MIS) is another critical system for PEPFAR and national reporting. The OVCMIS is designed as a central hub for

OVC related data in Uganda, and developed mainly by OVC program planners and implementers both within and outside government. It is freely accessible to public users via the MGLSD website www.mglsd.go.ug/ovcmis. It was first conceptualized in 2007, and the current version has been rolled out to all 112 districts and extended to reporting at sub-county level. The system allows for the capturing of quarterly data. The system still faces multiple challenges. An assessment commissioned by the national OVC Technical Working Group (OVC TWG) in late 2014 and supported by USAID identified the following weaknesses/challenges:

- No or weak IT governance structure

- System dependent on external funding – not sustainable

- Lack of structured training plan for OVCMIS key users at the districts

- Inadequate IT equipment at the center for in-house hosting of the OVCMIS

- Lack of customizable reports and dashboards

- No clear backup plans for OVCMIS data

The assessment challenged MGLSD to show leadership and acquire high-level political buy-in from the Office of the Prime Minister. It also recommended urgent need for improving compatibility, linkages and integration between OVCMIS & other systems, particularly the District Health

Information Software-2 (DHIS2). Since April 2015, MEEPP-II support has helped MGLSD to commence implementation of the improvement plan that was part of the assessment report.

Given the need to support sustainable national M&E and information systems, USAID’s Strategic

Information Technology Support Activity will continue the transition of the USG-led system for collecting performance data from health facilities and community sites to two national systems:

HMIS (managed through DHIS-2) and OVC MIS. By doing this, USAID’s Strategic Information

Technology Support Activity will facilitate PEPFAR program to strengthen country systems by improving data quality and increasing data use for program improvement. In addition USAID’s

Strategic Information Technology Support Activity will provide structured support to the national

M&E and reporting system by supporting the GOU in collating data for a number of indicators so that complete national outputs are produced, mine data from both PEPFAR-supported and non-

PEPFAR sites, and to come up with complete data for national level program indicators designated as essential national output/outcome indicators trough country-led processes.

C.2 ACTIVITY OBJECTIVES

The purpose of this activity is to facilitate, promote and enhance evidence-based programming and reporting in Uganda’s health system, particularly its response against the HIV/AIDS epidemic.

The Contractor will provide technical, management and logistical support to achieve two broad objectives and four specific objectives:

Broad Objectives

1) Implement and maintain a comprehensive PEPFAR program performance management and reporting system, and harmonize, and where feasible transition, parts of this USG-led function to national systems.

2) Support the Government of Uganda’s (GOU) national monitoring and evaluation systems for the

Health, HIV/AIDS and OVC programming.

Specific Objectives

1) Support PEPFAR/Uganda Inter-agency planning, programming and reporting processes

2) Provide evidence base for management of the USAID Health and HIV/AIDS Office’s program cycle, paying particular emphasis on the HIV/AIDS program.

3) Provide strategic information technical support for planning, implementation and reporting of

DOD/Walter Reed HIV/AIDS portfolio

4) Increase the capacity of GOU in managing performance of the health sector, through increased quality and availability of, access to and utilization of data for national programming and management

By achieving these objectives, this contract will contribute to achievement of development goals and objectives of the organizations, networks, projects and activities it supports. Specifically for

USAID, this contract is expected to contribute to DO3 Results Framework through Intermediate

Result 3.1.1 (Strengthened Health Systems) and to the Health Project Approval Document (PAD)

Outcome 3 Output 1(Strengthened Mechanisms for Evidence-Based Decision-Making). Under the new CDCS, this contract will contribute to making systems more accountable and responsive to

Uganda’s development needs, Mission principles of collaborating, learning and adapting and agency-wide emphasis on leveraging and promoting science, technology, innovation and partnership. USAID expects the new CDCS to go through multiple iterations and specific requirements for this contract could change. Reference CDCS attachment/linkages

This contract will also strengthen information systems in four different institutions/organizations:

Uganda’s PEPFAR Coordination Office and the Inter-Agency teams, USAID, DOD/Walter Reed and Government of Uganda (GOU).

1) Uganda’s PEPFAR Coordination Office and the Inter-Agency teams

The Contractor will support the work of the PEPFAR Coordination Office and work with all

Uganda’s PEPFAR Inter-Agency teams including Technical Working Groups (TWGs) comprised of staff from the Centers for Disease Control (CDC), the United States Agency for International

Development (USAID), the US Department of Defense and Walter Reed Project (DOD), the US

National Institute of Health (NIH), Peace Corps (PC), and the Department of State (State) to improve PEPFAR’s program planning and performance management, including results reporting to the Office of the Global AIDS Coordinator (OGAC).

2) USAID Coordination

The Contractor will provide strategic information technical support for implementation monitoring, impact evaluations and reporting to the Mission, USAID/Washington, OGAC, GOU and other stake holders. The Contractor will provide evidence base for management of the Health and HIV/AIDS

Office’s program cycle, paying particular emphasis on the HIV/AIDS program. Support will cover all USAID/PEPFAR-supported districts, health facilities and community sites

3) DOD/Walter Reed Project (WRP) Coordination

The Contractor will work closely with DOD/Walter Reed Project‘s (WRP) PEPFAR points of contact (POC) to provide strategic information technical support for planning, implementation and reporting of WRP HIV/AIDS portfolio, including support to all WRP-supported districts, health facilities and community sites

4) Government of Uganda (GOU) Coordination

The Contractor will complement GOU and stakeholder efforts to increase the capacity of GOU in managing performance of the national HIV/AIDS response. Substantial effort will be applied to the national Health Management Information System (HMIS) hosted by the Ministry of Health (MOH) and the national OVC Management Information System (OVCMIS) hosted by the Ministry of

Gender, Labour and Social Development (MGLSD). Improvement of these two information systems will require the Contractor to work closely with the Ministry of Local Government (MLG), district local governments (districts) and Civil Society Organizations (CSOs).

The main funding for this Contract is PEPFAR through the annual Country Operational Plan (COP) process. USAID is the USG Agency managing this contract. This contract will also receive smaller funding contributions from the USAID annual Operational Plan (OP) to fund minor non-PEPFAR efforts. This contract is expected to contribute to USAID Uganda’s Country Development

Cooperation Strategy (CDCS) through Development Objective #3 (DO3) “Improved Health and

Nutrition Status in Focus Areas and Population Groups” through Intermediate Result 3.1.1

“Strengthened Health Systems” and to the Health Project Appraisal Document (PAD) Outcome 3

Output 1”Strengthened Mechanisms for Evidence-Based Decision-Making”. Under the new CDCS

2.0, this contract will contribute to improving systems and to all cross-cutting Guiding Principles among them “Apply a holistic approach to Collaborating, Learning and Adapting (CLA), as well as specific areas of focus for C, L and A” and “Build in Science, Technology and Innovation (STI)”

(See Attachment J.5 & J.6).

C.3 SCOPE OF WORK

The Contractor will provide technical, management, logistical support necessary to increase evidence-based planning, programming and management of Uganda’s health sector. Support will focus on information systems for sector management and USG investment to the sector. In general, this contract will be limited to the HIV/AIDS sub-sector, except for cross-cutting tasks where synergies generate efficiencies. Examples of the latter include assessments and studies that cut across health areas or even traverse to other social and economic sectors. The contract is expected to employ science and technology and harness innovations to optimize USG investment. Significant changes in Uganda’s HIV epidemic characteristics and features could lead to substantial changes in the elements in tasks in this SOW. For example, the probable achievement of the UNAIDS 90-90-

90 targets before 2020 would likely have a major shift in the program resulting in significant implications for USAID’s Strategic Information Technology Support Activity.

Direct beneficiary organizations/institutions are:

1) Uganda’s PEPFAR Coordination Office and the Inter-Agency teams;

2) USAID, approximately 30-35 implementing partners it funds and its grantees ;

3) DOD and the Walter Reed Project; and

4) Government of Uganda (GOU), Ministry of Health (MOH), Ministry of Local

Government(MLG), Ministry of Gender, Labour and Social Development (MGLSD), Ministry of

Education, Science and Technology (MOEST), Local Governments (LGs), Academic and Research

Institutions, Civil Society, Health Facilities, Schools and Communities.

C.4 GENERAL REQUIREMENTS

1) Place of Performance

Contractor’s place of performance includes Kampala and field sites that host activities within the scope specified in section C.2.

2) Remain Adaptable and Responsive

The contractor will develop data and other systems that are flexible enough to allow for the ever-changing PEPFAR data requirements and standards. While dealing with the specifications outlined in PEPFAR MER and related guidelines, the contractor will ensure that the historical data (from previous activities) is not lost or deemed incomparable with the newly generated data under this contract.

3) Build Links and Synergies with other USG M&E/Information Systems Development

Support

In order to effectively optimize on other resources invested by the USG in related initiatives the contractor will create the necessary links and synergies. These efforts will increase the possibilities of success for this project as well as help add to the collective contribution of the USG to the strengthening of the national M&E/Information system. Examples of the linkages include leveraging the support of the district-based programs to assist in the coordination of the necessary data collation operations.

4) Build on Lessons from Implementation of MEEPP-I and MEEPP-II

The Contractor will review the evaluation reports and ensure utilization of lessons learned from implementation of MEEPP-I and MEEPP-II. Two critical lessons that are included throughout this

SOW are: 1) that it doesn’t matter how well the center is equipped and prepared to process the data;

the work at site and district level is critical to data quality. Put due attention and emphasis at all levels. 2) Attrition rate at GOU is high and the number of staff assigned to HIV/AIDS data processing is too low to be efficient. While transitioning the database and responsibility for quality of data to GOU, USG will continue support in a facilitative role.

5) Contractor role in Data Management and Submission

In order to achieve the first broad objective, the contractor is required to work with

PEPFAR/Uganda particularly with the SI TWG, and with implementing partners (IP) to ensure that the necessary processes for IP data submission and feedback are agreed upon and established. The

IP data referred here is for both program results reporting (Quarterly Reports), as well as targets submitted in the Country Operational Plan (COP). The contractor is also required to maintain existing database formats for data capture, management, and analysis, and use. To ensure smooth transmission of quality data to OGAC and that any queries are addressed appropriately, the contractor is required to establish a clear accountability mechanism so that the contractor, USG, and

IP have clear roles and mandates.

6) Partnership in Support of the GOU’s M&E/Information Systems Development Initiatives

While recognizing that the national system is currently not capable of providing adequate quality data at the frequency and disaggregation required by the USG, contract activities will not be implemented in a manner that portrays a parallel system. The USG assistance provided under this project is based on mutual GOU and USG interest and the contractor will need to operationally bring out these mutual elements so that there is greater opportunity for improvement in the national reporting system.

7) Data Use by USG and GOU Programs

Although a lot of emphasis is on reporting of data to OGAC, the contractor must implement activities in a manner that continually seizes the opportunity to demonstrate the use of data to improve the GOU program.

8) Collaborating, Learning and Adapting (CLA) Approach to Development

The Contractor is expected to contribute to USAID/Uganda’s CDCS’s commitment to a multi-faceted Collaborating, Learning and Adapting (CLA) approach to development. The CLA approach is based on the understanding that development efforts yield more effective results if they are coordinated and collaborative, test promising, new approaches in a continuous yet also rapid, targeted search for generating improvements and efficiencies, and build on what works and eliminate what doesn‘t. CLA creates the conditions for fostering broader development success by:

Collaborating: Facilitating collaboration internally and with external stakeholders to promote increasingly country-led socio-economic development; e.g. enhancing existing stakeholder engagement into learning platforms, substantially coordinating with other USG- or other complementary activities to ensure complementarity and reduce overlap, while also facilitating learning among activities (to reduce the collective cost while enhancing shared results faster);

Learning: Generating and feeding new learning, innovations, and performance information back into the program strategy to inform program management, design, USG-GoU policy dialogue opportunities and funding allocations, e.g. Creating pauses for reflection within the activity implementation scheme, engaging stakeholders for shared ‘learning moments’, conducting analytical review of existing and/or new evidence that may support or contradict common understanding;

Adapting: Translating learning (from within the implementation experience or external sources) and considering changing conditions, along the lines of the risks, assumptions and game changers, into strategic and programmatic adjustments, e.g. adjusting workplans to account for contextual shifts or tacit learning from a team’s experience, while clearly and explicitly capturing and sharing the rationale for adjustments along the way.

9) Anti-Corruption and Fraud

In order to support the Mission’s efforts in fighting corruption and fraud, the contractor will demonstrate effective internal control measures that ensure rational use of USG funds and other public resources. In addition, the contractor will demonstrate that its governance policies and procedures engender transparency, participation and periodic self-assessments. These procedures will be consistent with best practices within the donor community to minimize corruption. The interventions aimed at supporting the strengthening of the national M&E/MIS systems will be subject to the same transparency and accountability standards as those aimed at supporting USG.

10) Gender Consideration

Although this activity is not focused on direct service delivery, the activities of this project will help bring out broader gender perspectives in service delivery by ensuring that gender-disaggregated data and analysis is available for planning, including resource targeting.

11) Age Disaggregation

While PEPFAR MER Guidelines will provide specific requirements for age disaggregation of data reported to it, USAID will require the contractor to provide age disaggregation to most of the data to facilitate planning for and evaluation of impact on age-disaggregated populations such as youth, children and adolescents.

C.5 DETAILED TECHNICAL REQUIREMENTS

To achieve the two broad objectives and four specific objectives listed in section C.2 above, the contractor shall complete the tasks below, to the specified or higher standards.

Target/Goal 1: Develop a Functional System for PEPFAR Data Management

Deliverable/End Product: A system capable of capturing, processing, analyzing and managing performance data from the PEPFAR program is established.

Description/Activities: The GOU uses the District Health Information Software 2 (DHIS2) to manage its national health information database. DHIS2 is open source software released under the Berkeley Source Distribution (BSD) license and can be obtained at no cost. The BSD license is a class of extremely simple and very liberal licenses for computer software that is originally developed at the University of California at Berkeley (UCB). DHIS2 runs on any platform with an installed Java Runtime Environment (JRE 7 or higher). DHIS2 is developed by the Health

Information Systems Programme (HISP) as an open and globally distributed process with developers currently in India, Vietnam, Tanzania, Ireland, and Norway. The development is coordinated by the University of Oslo with support from NORAD and other donors. For more information, please refer to (https://www.dhis2.org).

The contractor will build on the existing MEEPP-II database to establish a system that includes architecture; software coding and standard operating procedures for system utilization (Please see

Attachment J.7 and J.8). This system shall be operational enough to provide complete and accurate quarterly reporting data and on-the-spot data when necessary. All PEPFAR essential indicators shall be included in the system, at the required disaggregation level, as per the most current guidelines (Indicators and Guidelines are included as part of this solicitation as Attachment J.9 and

J.10). Where indicators have not changed, the system shall include data that dates back to 2004.

Indicators that were introduced after 2004 may contain only data from the year they were established.

The system shall align with national systems and not duplicate them, however, if any duplications are necessary for completeness of data or for non-functional national systems, they are subject to USAID agreement and approval communicated through the COR, and shall be included in https://www.dhis2.org/ the system. The Contractor will present the system modules for interagency outputs to the PEPFAR

Strategic Information Technical Working Group (SITWG) and the COR who shall approve, disapprove or ask the Contractor to modify the system or some components. The Contractor shall communicate the standards for PEPFAR data management through distribution of Standard

Operating Procedures (SOPs), electronic and face-to-face discussions and mentoring to USG and

USG-funded Implementing Partners (IPs). The Contractor shall monitor implementation of these standards.

Standards/Verification: The system architecture, software coding and standard operating procedures, any data capture and data processing tools shall be acceptable to the PEPFAR team and usable for the PEPFAR IPs; verified and approved by the Project COR.

Target/Goal 2: Produce Quality and Timely Data for PEPFAR Program Planning and

Reporting

Deliverable/End Product: Sufficient quality data availed to the PEPFAR teams and SITWG on a timely manner.

Description/Activities: The contractor shall access, mine, process and analyze data from District

Health Information Software-2 (DHIS-2) and other sources to meet PEPFAR data needs, specifically for Country Operational Plan (COP) planning, and quarterly reports or as and when needed. The data provided shall sufficiently meets the needs for completing COP and other planning documents. The preliminary data provided to PEPFAR teams shall sufficiently meet the needs for completing the

PEPFAR quarterly reports (QR) by 5 th day of February, May, August and November every year, and final data by 12 th day of February, May, August and November every year. The needs for quarterly reporting are within 35 days of the end of each quarter, or earlier date that aligns with the country

PEPFAR team calendar. The contractor shall work with the PEPFAR teams and relevant GOU staff to design and conduct research, collect primary data, collate and do further analysis of secondary data or other processes necessary to meet PEPFAR planning and reporting data needs including disaggregation of data to comply with PEPFAR Monitoring, Evaluation and Reporting (MER) categories requirements. The PEPFAR data needs are during the months of November – March every year, or other period designated by the country PEPFAR team. The contractor and SITWG will agree on the assessment criteria for availing all data types.

Standards/Verification: SITWG through the COR will assess contractor support at the end of each reporting period. Data provided by Contractor shall achieve a final average rating of “Satisfactory” or above from the SITWG on the following or comparable scale: 1= Poor and unusable 2= Usable but very many errors to be corrected 3=Satisfactory data with acceptable/expected number of errors 4= Good data with very minor issues 5=V data, any errors are minor and unavoidable. The dates for provision of data may be changed to align with country PEPFAR team’s calendar as long as: 1) agreement is reached with the governing body of the country PEPFAR team and 2)

COR approves.

Target/Goal 3: Maintain the District Health Information Software-2

Deliverable/End Product: Sufficient quality data generated from the DHIS-2 when and as needed.

Description/Activities: PEPFAR reporting depends very much on functioning of the national

District Health Information Software –II (DHIS-2) data warehouse and web portal operated by the

Resource Center of the Ministry of Health. The contractor shall consult with MOH and support convening of stakeholders to map out the current and foreseeable needs of the Health Information

Division with respect to the well-functioning of DHIS-2. Contractor shall also consult with Center for Disease Control (CDC) Monitoring and Evaluation Technical Support (METS), SITWG and other stakeholders to prioritize support and develop a plan for maintaining DHIS-2. Contractor, throughout the project performance period, shall work with CDC/METS, other USG support and other stakeholder efforts to provide technical, logistical and management support necessary for maintaining the system data warehouse, or its replacement, functional and able to provide quality data at all times.

Standards/Verification: The COR will review the plan to ensure it reflects a consultative process and the division of labor between this contractor and other actors. If this collaboration or learning during implementation suggests a change in approach, Contractor may propose, and COR will review and approve modifications to the plan. SITWG will review quarterly assessment reports and provide feedback to the COR. Data is available and retrievable from the system at any time.

Target/Goal 4: Provide Policy/Technical Assistance to MOH/ Health Information Division

Deliverable/End…