FINAL_REVISED_RFP_ESS_01192017.pdf

SOL-521-17-000002

USAID/HAITI Evaluation and Survey Services

ISSUE DATE: November 15, 2016 QUESTIONS DUE: November 29, 2016 at 13:00 EST ORIGINAL CLOSING DATE: January 30, 2017 REVISED CLOSING DATE: February 17, 2017

CLOSING TIME: 13:00, EST

SUBJECT: Request for Proposals (RFP) No. SOL-521-17-000002 USAID/HAITI Evaluation and Survey Services

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development Mission in Haiti (USAID/Haiti), is seeking proposals to provide technical and advisory services to design and carry out evaluation activities in support of USAID/Haiti programs.

In accordance with the Foreign Assistance Act of 1961, as amended and FAR Part 16.306, USAID intends to award a Cost Plus Fixed Fee Completion Contract per FAR 16.306(d)(1) for a period of five years – a two year Base Period and 3 one year Option Periods. The total estimated cost and fixed fee, subject to availability of funds, for the Base Period and Option Period is:

Base Period is estimated between $4 million (M) to $ 6 M over two years.

Option Period is estimated between $4M to 7M

Revealing the estimated range of the contract is not meant to encourage Offerors to strive to meet the maximum estimated amount. Offerors must propose costs that they believe are realistic and reasonable for the work described in their Statement of Work/Proposal. The most effective approach for achieving the expected results is encouraged and award will be made to the Offeror whose proposal offers the best value to the Government considering technical and cost factors (see Section M).

Questions and proposals must be submitted electronically on or before the dates stipulated above to usaidhaitioaa@usaid.gov and to ybernard@usaid.gov. All emails must clearly cite the solicitation number above in the subject line. Please do NOT send any paper copies. No other form of submission will be accepted. The Technical and Cost Proposals must be kept separate from each other. Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 15.208.

If substantive questions are received which affect the response to the solicitation, or if changes are otherwise made, USAID may amend this solicitation. Amendments will be issued and posted on the Federal Business Opportunities (FBO) website, located at https://www.fedbizopps.gov.

Offerors are strongly encouraged to check the FBO website periodically as acknowledgement of amendments is required as part of the Offeror’s submission.

It is the responsibility of the recipient to ensure that the RFP has been downloaded and received in its entirety, including subsequent solicitation amendments, if any. USAID/Haiti bears no responsibility for data errors resulting from download, transmission, or conversion processes.

Furthermore, Offerors are advised to read the solicitation carefully. Block 12 of Standard Form (SF) 33 of this RFP requires that offers remain valid for 60 calendar days from the closing date.

Offerors are also instructed to pay careful attention to RFP Section K – “Representations, Certifications and Other Statements of Offerors”. Offerors must comply with FAR 52.204-7. The System for Award Management (SAM) website, and complete the annual representations and certifications electronically at: www.sam.gov.

Issuance of this RFP does not constitute a commitment on the part of the U.S. Government, nor will the U.S. Government pay for costs incurred in the preparation and submission of offers.

Further, the U.S. Government reserves the right to reject any or all proposals received.

Regards, Julie Ota Contracting Officer

PART I - THE SCHEDULE 7

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 7

B.1 PURPOSE 7

B.2 CONTRACT TYPE 7

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT 7

B.4 INDIRECT COSTS 7

B.5 COST REIMBURSABLE 8

SECTION C - STATEMENT OF WORK AND TECHNICAL SPECIFICATION 9

C.1 OBJECTIVE 9

C.2 BACKGROUND 10

C.3 TECHNICAL APPROACH 11

C.4 FORMAT OF END PRODUCTS COMPONENTS 17

C.5 POST AWARD PROCEDURES TO REQUEST SPECIFIC EVALUATIONS 17

C.6 MANAGEMENT APPROACH 18

C.7 PARTNERING WITH LOCAL ORGANIZATIONS 21

SECTION D - BRANDING AND MARKING 22

D.1 AIDAR 752.7009 MARKING. (JAN 1993) 22

D.2 BRANDING STRATEGY AND MARKING PLAN 22

SECTION E - INSPECTION AND ACCEPTANCE 23

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 23

E.2 INSPECTION AND ACCEPTANCE OF TECHNICAL ASSISTANCE WORK AND REPORTS 23

SECTION F - DELIVERIES OR PERFORMANCE 24

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 24

F.2 PERIOD OF PERFORMANCE 24

F.3 PLACE OF PERFORMANCE 24

F.4 REPORTS AND DELIVERABLES OR OUTPUTS 24

F.5 KEY PERSONNEL 26

F.6 CONTRACTOR PERFORMANCE EVALUATION 26

F.7 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEPT 2013) 26

SECTION G - CONTRACT ADMINISTRATION DATA 29

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 29

G.2 ADMINISTRATIVE CONTRACTING OFFICE 30

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 30

G.4 CONTRACTING OFFICER’S AUTHORITY 30

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 30

G.6 PAYING OFFICE 32

G.7 ACCOUNTING AND APPROPRIATION DATA 33

G.8 CONTRACTOR'S PRIMARY POINT OF CONTACT AND PAYMENT ADDRESS 33

SECTION H - SPECIAL CONTRACT REQUIREMENTS 34

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 34

H.2 AUTHORIZED GEOGRAPHIC CODE 34

H.3 LOGISTICS 34

H.4 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 34

H.5 EXECUTIVE ORDER ON TERRORISM FINANCING (MARCH 2002) 36

H.6 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES 36

H.7 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR 2014) 37

H.8 DISCLOSURE OF INFORMATION 37

H.9 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER AWARD (JUN 1993) 38

H.10 CONFLICTS OF INTEREST 38

H.11 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS 40

H.12 INSURANCE AND SERVICES 40

H.13 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997) 40

H.14 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007) 41

H.15 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR INDIVIDUAL CONTRACTS AND

SF 295 – SUMMARY CONTRACTING REPORT 41

H.16 REPORTING ON TAXATION OF U.S. FOREIGN ASSISTANCE 41

H.17 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY 43

H.18 ADS 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCTOBER 2014)

H.19 ENVIRONMENTAL COMPLIANCE 44

H.20 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014) 45

PART II - CONTRACT CLAUSES 47

SECTION I - CONTRACT CLAUSES 47

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 47

I.2 OPTION TO EXTEND SERVICES (NOV 1999) 51

I.3 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 51

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 52

SECTION J - LIST OF ATTACHMENTS 52

Attachment J.1: Summary of USAID/Haiti Development Pillars 53

Attachment J.2: Illustrative Schedule of USAID/Haiti Evaluations FY 2016-2018 56

Attachment J.3: Illustrative Evaluation Activity Request Template 58

Attachment J.4: Statement of Work and Instructions for the IFMS Final Evaluation 71

Attachment J.5: Branding Strategy 86

ATTACHMENT J.6 CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET 87

PART IV - REPRESENTATIONS AND INSTRUCTIONS 88

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 88

K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016) 88

K.2 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (Oct 2015) 91

K.3 52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015) 93

K.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (Jul 2013) 94

K.5 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (Oct 2015) 96

K.6 FAR 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR 2005) 98

K.7 INSURANCE - IMMUNITY FROM TORT LIABILITY 99

K.8 SIGNATURE 99

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 100

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 100

L.2 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 100

L.3 GENERAL INSTRUCTIONS TO OFFERORS 101

L.4 RESPONSIVENESS TO RFP 102

L.5 OFFEROR’S RESPONSIBILITIES 102

L.6 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL PROPOSAL 103

L.7 GENERAL INSTRUCTION FOR THE PREPARATION OF THE COST PROPOSAL - FORMAT 109

L.8 INSTRUCTIONS FOR PREPARATION OF THE BRANDING IMPLEMENTATION AND MARKING PLANS 115

SECTION M – EVALUATION FACTORS FOR AWARD 117

M.1 GENERAL 117

M.2 TECHNICAL EVALUATION CRITERIA 117

M.3 EVALUATION OF COST PROPOSAL 120

M.4 DETERMINATION OF THE COMPETITIVE RANGE 120

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The objective of this Evaluation and Survey Services program (hereinafter known as the ESS) is to provide technical services to design and carry out evaluation activities in support of USAID/Haiti programs.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or end products described in Section C.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

a) The Total Estimated Cost for performance of the work during the two-year Base Period and three one-year Option Periods required hereunder, exclusive of fixed fee is $TBD.

The Fixed Fee for the Base Period and three one-year Option Periods is $TBD. The Total Estimated Cost plus Fixed Fee for the Base Period and three one-year Option Periods is

$TBD.

Base Period (2 years)

Option Year

Option Year

Option Year

Total

Total Estimated Cost Fixed Fee Total Estimated

CPFF

b) Within the total estimated cost plus fixed fee, the amount currently obligated is $TBD. The contractor may not exceed the aforesaid obligated amount.

c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Period 1/ 1/ 1/ 2/ 2/ 2/ 1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

B.5 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable and allocable costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment and FAR 52.216-8 Fixed Fee, if applicable.

FAR 52.232-22 Limitation of Funds applies while the contract is funded in an amount less than the ceiling price and FAR 52.232-20 Limitation of Cost applies while the contract is fully funded.

[END OF SECTION B]

SECTION C - STATEMENT OF WORK AND TECHNICAL SPECIFICATION

C.1 OBJECTIVE

The objective of this Evaluation and Survey Services program (hereinafter known as the ESS) is to provide technical and advisory services to design and carry out various monitoring and evaluation activities that could include, but are not limited to, public opinion polls1, performance baseline2 surveys, mid-term and final performance evaluations3, impact evaluations,4 and assessments5 in support of USAID/Haiti programs. Through this ESS contract USAID/Haiti seeks to more cost-effectively and efficiently measure, monitor, and evaluate the impact of U.S. development assistance in Haiti.

ESS will assist USAID/Haiti and its partners to generate empirical data and to foster learning and knowledge management through a participatory process in order to support stronger results and improve evidence-based programming. These efforts will facilitate informed program management decisions, shape the longer-term strategic direction of programs and decision-making within the Mission, and enable USAID/Haiti to comply with USAID’s Evaluation Policy. USAID/Haiti supports the implementation of the USAID Forward Initiatives through a managing for results approach characterized by defining realistic expected results, monitoring progress towards achievement, measuring impact, integrating lessons learned into management decisions, and reporting on performance.

The principal customers for this ESS contract will be: USAID/Haiti staff, other USG agencies, USAID implementing partners, local Haitian monitoring and evaluation (M&E) service providers, Haitian government counterparts, and relevant offices in USAID/Washington.

1 Public Opinion Polls will used to assess external factors (macro-economic, social, or political conditions) that may indirectly affect implementation and performance of USAID projects.

2 Indicator baseline is the value of an indicator before major implementation actions of USAID-supported strategies, projects or activities. (ADS Chapter 201) 3 Performance evaluations represent a broad range of evaluation methods. They often incorporate before-after comparisons, but generally lack a rigorously defined counterfactual. Performance evaluations focus on what a particular project or program has achieved (either at an intermediate point in execution or at the conclusion of an implementation period); how it was implemented; how it was perceived and valued; whether expected results occurred; and other questions that are pertinent to project design, management and operational decision making.

(ADS Chapter 201) 4 Impact evaluations are based on models of cause and effect and require a credible and rigorously defined counterfactual to control for factors other than the intervention that might account for the observed change. Impact evaluations in which comparisons are made between beneficiaries that are randomly assigned to either a treatment or a control group provides the strongest evidence of a relationship between the intervention under study and the outcome measured. Impact evaluations measure the change in a development outcome that is attributable to a defined intervention. (ADS Chapter 201) 5 Assessments provide a comprehensive review of activities (conducted by USAID, host governments or other institutions) in a given development sector of a specific country or region and the institutional, environmental, and policy context in which these activities occur. Assessments highlight issues prevailing in the sector and identify possible approaches to address these issues. Assessments are a forward-looking process that may be designed to examine country or sector context to inform project design, or an informal review of projects. They are distinct from evaluation.

Under USAID’s Evaluation Policy, USAID/Haiti is working to maximize development impact with measurable results and accountability. Evaluations under this ESS Contract shall meet the standards of USAID’s Evaluation Policy (https://www.usaid.gov/evaluation/policy) and the Agency policies outlined in Automated Directives System (ADS) 201 Program Cycle Operational Policy (and any future updates thereof).

C.2 BACKGROUND

The United States Government’s Post-Earthquake Haiti Strategy6 (extended through September 30, 2018 and hereinafter called the “USG Strategy”) is based on a five-year Government of Haiti (GOH) Action Plan7 that advocates bringing government and donors together to address the deleterious impact of the 2010 earthquake and set the course for a practical way forward for national development. USAID partners with the Haitian government, the private sector, civil society and non-profit organizations, and the Haitian diaspora to address development challenges. By harnessing innovation and expertise, USAID and its partners work to create a healthier, safer, and more prosperous future for the people of Haiti.

The GOH Action Plan is organized around four priority “pillars” that focus on economic, social, institutional, and territorial development. The plan also sets geographic priorities, stressing the importance of focusing on the following priority development corridors: Port-au- Prince, St. Marc, Les Cayes and Cap Haitian. The USG Strategy, with the stated goal of achieving a “stable and economically viable Haiti” is closely aligned with Haitian priorities and mirrors the pillar and corridor approach. The USG concentrates most of its resources on four pillars (infrastructure and energy, food and economic security, health and other basic services, and governance and rule of law) and on three development corridors (Port-au-Prince, St. Marc and Cap Haitian) to maximize the impact of its program and encourage private sector-led sustainable development. The USG has outlined a set of objectives and intermediate results to guide efforts over the life of this five-year strategy. More information can be found in Attachment J.1.

Looking toward the 2018 completion of the USG Strategy, USAID/Haiti is embarking on a concerted effort to analyze results and evaluate the success of the prior strategy so as to develop a new, five year Country Development Cooperation Strategy (CDCS) with targeted development objectives (DOs) and intermediate results (IRs). The CDCS will frame USAID programming in Haiti in line with the new overarching US Embassy Integrated Country Strategy for Haiti.

6 http://www.state.gov/documents/organization/156448.pdf.

7Action Plan for National Recovery and Development of Haiti:

http://www.haitireconstructionfund.org/sites/haitireconstructionfund.org/files/Haiti%20Action%20Plan.pdf

C.3 TECHNICAL APPROACH

C.3.1 REQUIREMENT

The Contractor will provide technical and advisory services to design and carry out M&E-related activities on behalf of USAID/Haiti. These will include, but are not limited to, performance baseline surveys, mid-term and final performance evaluations, impact evaluations, sector assessments, and Public Opinion Polls in support of USAID/Haiti programs. During the course of undertaking these monitoring and evaluation activities, the Contractor will be expected to engage collaboratively with USAID/Haiti technical and support offices, implementing partners and other stakeholders to collect and aggregate information.

The Contractor will, to the maximum degree possible, consult with Haiti national, provincial, regional and/or local tiers of government, local experts, and non-government stakeholders regarding M&E activities, with the aim of using existing local knowledge about relevant cultural and contextual factors, with a view to developing high quality local M&E capacities and competencies.

The Contractor shall provide direct services and operational support to fulfill all requirements of this contract, taking into account USAID principles and requirements, including those within USAID’s Evaluation Policy and ADS series 200. In addition to sector-specific expertise, the Contractor shall offer services to reflect the most recent and innovative techniques and approaches in M&E, including rigorous impact evaluation methods.

The ESS Contractor shall follow the standard and ethical practices of the American Association for Public Opinion Research (www.aapor.org/Standards-Ethics.aspx) in developing and conducting survey work. The Contractor shall comply with USAID’s Human Subject Protection Policy and other survey-relevant policies, as applicable. Safeguarding the rights and welfare of human subjects involved in survey research supported by USAID is the responsibility of the Contractor. USAID has adopted the Common Federal Policy for the Protection of Human Subjects, Part 225 of Title 22 of the Code of Federal Regulations found at https://www.usaid.gov/who-we-are/agency-policy/series-200.

The Contractor must comply with the internationally recognized standard and ethical practices in developing and conducting research. In particular, the Contractor must do no harm and protect the privacy and confidentiality of the respondents/participants to any research and M&E activities. All data collected (e.g. from assessment, survey, evaluation, etc.) must be submitted to the Contracting Officer’s Representative (COR) upon completion of each study or evaluation as appropriate. The Contractor shall keep all data through the life of Contract.

The Contractor shall be expected to meet with the COR or his/her designee to review the status of the services on a monthly basis (via conference call or in person). Other relevant individuals from USAID/Haiti, USAID/Washington, implementing partners, and/or key stakeholders may also be invited to the meeting as deemed appropriate by the COR. The COR will also coordinate with the Contractor to ensure participation of USAID staff and other stakeholders on evaluations and other M&E assignments where relevant and appropriate.

The Contractor shall consider gender issues in this proposal to comply with the requirements of ADS 205.3.6.2. The Contractor shall ensure that evaluation designs, methodologies, data collection and analyses adequately capture the situations and experiences of both males and females. Evaluation findings shall be presented in a gender disaggregated form. Per USAID’s Gender Equality and Female Empowerment Policy, “gender equality and female empowerment are now universally recognized as core development objectives, and as fundamental for the realization of human rights, and key to effective and sustainable development outcomes.” It is therefore critical that evidence-based learning efforts that aim to improve understanding of what leads to sustainable outcomes and promote improved programming examine questions related to men and women’s access to resources and power, their ability to participate in and lead democratic processes and institutions, and the impact of USAID programming on reducing gender gaps in the countries where USAID operates.

The Contractor, in coordination with USAID, shall consider, as applicable, whether key evaluation questions examine the extent to which closing gender gaps has improved project outcomes and/or led to reduced gender gaps and increased female empowerment.

C.4 END PRODUCTS

C.4.1 Performance and Impact Evaluations

Performance evaluations focus on descriptive and normative questions describing what a particular project or program has achieved (either at an intermediate point in execution or at the conclusion of an implementation period). The Contractor is expected to conduct Performance Evaluations (mid-term or final) using qualitative and/or quantitative data collection methods.

Impact evaluations measure the change in a development outcome that is attributable to a defined intervention or a set of interventions; impact evaluations are based on models of cause and effect and require a credible and rigorously defined counterfactual to control for factors other than the intervention that might account for the observed change.

A Statement of Work (SOW) for each evaluation will be submitted to the Contractor by the ESS COR. Each SOW will be created by USAID/Haiti using a standardized Evaluation Request template, an example of which can be found in Attachment J.3. Each standardized SOW will include tailored evaluation questions, background documents and other pertinent evaluation activity information.

C.4.1.1 Components of the Performance and Impact Evaluations

For each evaluation, the Contractor shall submit the following Components:

a. Evaluation Work Plan. Depending on the scope of the evaluation, a work plan will be created. The work plan is basically a document that describes the schedule, activities, and milestones of the evaluation team; The Work Plan shall provide:

• Evaluation team composition, Level of Effort (LOE), roles and responsibilities and qualifications of each team member

• Identification of other required personnel and local subcontractors relevant to the specific Statement of Work, their LOE, roles and responsibilities, and qualifications;

• Implementation schedule;

• Logistical information (survey materials; vehicles; etc.);

• Deliverables schedule.

The time frame in which the individual task order occurs will correlate with the rigor of the evaluation methodology used and the resources necessary/available to carry out the evaluation.

b. Inception Report. An inception report shall be no more than 25 pages and shall be based on a thorough desk study of the determined sector, which could include but is not limited to, related scholarly papers, studies, perception surveys, donor reports, GOH strategy documents, project reports, other USAID/Haiti program descriptions, and quarterly reports. An inception report or background report is basically a report that addresses what the evaluation team has learned based on program documents provided to them; It also provides a comprehensive “big-picture” overview of activities in a particular sector to gain a greater understanding of the targeted issue.

c. Evaluation Design. In response to the ESS COR-provided specific SOW, which identifies technical parameters including evaluation purpose(s), intended users of evaluation, and key evaluation questions; the Contractor must develop a written evaluation design that includes the proposed methodology, the main features of the data collection instruments, and a data analysis plan. The evaluation design shall describe and document how the data collection and analysis methods will be used to produce credible evidence for answering all of the evaluation questions within the time and budget constraints. The Evaluation Design Matrix is a standard tool for outlining the components of an evaluation design and is highly recommended for use under the ESS contract. As part of the design document, the Contractor shall describe the roles and responsibilities of any additional short-term personnel or local sub-contractors needed to carry out the evaluation.

The evaluation design shall also lay out the evaluation dissemination plan (including consideration of key stakeholders and proposed deliverables for effective use and communication of evaluation results). The methodology description shall note both strengths and limitations of the proposed methodology.

d. An Evaluation In-Brief with the relevant USAID/Haiti team prior to undertaking fieldwork and data collection includes a review of the inception report, the evaluation design, and the work plan to clarify any questions or logistical needs.

e. Evaluation Briefing/Presentation. The evaluation briefing occurs after the data collection, analysis, and synthesis phase, in the form of a presentation of major and/or preliminary findings to USAID/Haiti and/or other stakeholders in an in-country presentation within 20 business days after the conclusion of fieldwork.

f. Draft Evaluation Report. The Contractor must incorporate comments from USAID/Haiti and other stakeholders following the evaluation briefing and electronically submit a Draft Evaluation

Report to the COR. The Draft Evaluation Report will include all sections of the Final Evaluation Report. While the report will not include annexes, it must clearly indicate which annexes will be included with the final evaluation report. The USAID/Haiti ESS COR will transmit written comments on the Draft Evaluation Report to the Contractor within 15 business days after receipt.

g. Final Evaluation Report. The Contractor must revise the Draft Evaluation Report as per the COR’s comments and electronically submit the Final Evaluation Report to the COR within 15 subsequent business days. Upon approval of the Final Evaluation Report by the COR, the Contractor shall submit five hard copies in English with annexes as well as an electronic copy of the Final Evaluation Report, the Executive Summary of the Final Evaluation Report, and all annexes to the COR within five business days. The report must present a well-researched, thoughtful and organized effort to objectively evaluate a USAID activity, project or program.

Findings, conclusions and recommendations must be based in evidence derived from the best methods available given the evaluation questions and resources available. The evaluation methods, limitations, and information sources must be documented, including by providing data collection tools and the original evaluation statement of work as annexes to the main report. More information can be found on USAID’s How-To Prepare an Evaluation Report and USAID Evaluation Report Requirements A Mandatory Reference for ADS Chapter 201. More information can be found on USAID Evaluation Report Template.

h. Datasets. Supporting documentation such as code books, data dictionaries, scope, and methodology used to collect and analyze the data is to be provided to USAID/Haiti and submitted to the USAID Development Data Library.

C.4.2 Surveys

a) USAID/Haiti Mission Wide Final Survey. The Contractor is expected to conduct a Mission Wide Final Survey during the course of this contract and its general purpose is to assess progress made towards the improvement of infrastructure and energy, the increase in food and economic security, the improvement of the health status and the establishment of a more responsive governance and rule of law in USAID/Haiti implementation areas, namely USG corridors, during the 2011 to 2018 timeframe. Specifically, the USAID/Haiti Mission Wide Final Survey will help answer the following questions: 1) Did the corridor-focused strategy succeed in catalyzing a more stable and economically viable Haiti? 2) Did the USG’s choice of infrastructure investments enable economic growth in Haiti? 3) Has the energy choice proved sustainable (e.g. encouraged enough private sector participation)? 4) Did the watershed management approach contribute to agricultural production results and raise targeted incomes? 5) Are SMEs creating new jobs? 6) Did investing in the supply of health services yield better health system utilization? 7) Do the USG’s investments in education improve the learning environment in Haiti? 8) Do Haitians have greater voice in the political process? 9) Will improvements in governance withstand changes in administration? This activity is the final step of a baseline that was conducted in 2012 and a Mid-Term Assessment conducted in 2016. Specifics will be requested through the Evaluation Activity Request Document (Attachment J.3)

b) Project Baseline Survey. The Contractor is expected to conduct baseline surveys during the period of performance of this contract. A baseline survey is used to establish baseline values for performance indicators (output and outcome) for a particular project that will be tracked by USAID/Haiti, thereby laying the groundwork to assess a project’s results over its planned years of implementation.

C.4.2.1. Components of the Surveys.

The Components for end product 2, Surveys, are similar to those listed above in end product 1, Performance Evaluations. They include a survey work plan, survey data collection plan, survey in-briefing, survey briefing/presentation, a draft report, a final survey report, and the datasets (see section C.4.1.1 for a description of each component).

For each baseline survey, the Contractor shall submit the following components:

a. Survey Work Plan. (See Section C.4.1.1)

b. Survey Data Collection Plan. In response to the COR’s written notification of a survey task, within twenty business days, the Contractor shall prepare and submit a survey data collection plan to the COR for approval. As appropriate, the survey data collection plan shall include at the minimum the survey stated goals and objectives; the survey methodology including the sampling techniques, questionnaires, field procedures and methods for data analysis. The contractor shall design a sampling methodology that will meet the recommendations for statistical sampling of quantitative surveys that intend to represent specific population segments. Survey methodologies may be revised, as needed, with the written concurrence of the COR (see also Section C.4.1.1).

e. Survey in-Briefings. (See Section C.4.1.1)

f. Survey Briefings. The Contractor must present preliminary and final findings to USAID/Haiti and/or other stakeholders in-country.

f. Draft Survey Reports. The Contractor must incorporate comments from USAID/Haiti and other stakeholders following the survey briefing and submit a draft survey report to the COR. The draft survey report shall be submitted in English. The length of the report will be specified in the Baseline Statement of Work, which will be provided by the ESS COR to the contractor. The draft survey report will include at least the following sections

Executive summary highlighting main findings, conclusions and recommendation A full description of the methodology used, as well as the limitations in the inferences that can be drawn Findings Conclusions and/or recommendations Annexes (including questionnaires, data sheets, survey forms, etc)

The COR will transmit written comments on the draft survey to the Contractor within 15 working days after receiving the draft survey report.

g. Final Report. The Contractor must submit five hard copies and an electronic copy of a final survey or index report, with all annexes, in English, to the COR within 15 working days after receiving written comments on the draft survey report from the COR.

h. Dissemination Plan. The Contractor shall provide a dissemination plan as an addition to a topline report. It will describe how, through what means, and when it plans to make the results publicly available.

i. Survey Datasets. The Contractor shall submit raw data in the appropriate format (Stata, SPSS, etc.) to USAID/Haiti within 45 calendar days of the completion of data collection. USAID/Haiti will retain ownership of the survey and all datasets developed. Please refer to USAID’s Open Data Policy for further guidance.

C.4.3 Public Opinion Polls

The contractor will conduct Public Opinion Polls during the life of the ESS contract. The purpose of these polls is to assess the trends of many socio-economic and political data; to gather information on specific events or programs that receive USAID or U.S. Government assistance (such as national and local elections); to provide a better understanding of whether USAID is reaching its target populations and target geographic areas; to facilitate USAID’s understanding of local perceptions and knowledge of U.S. Government assistance in Haiti; and to help USAID track program performance indicators.

The contractor shall design nation-wide statistically significant public opinion polls (margin of errors: 3%) that include a representative sampling of the Haitian people. These Polls will also be using Focus Group as a mechanism to gather insight into the opinion of the target population. The polls will be conducted in Creole. Data from these polls must be disaggregated by gender (male/female) and by Department. It is expected that the Contractor will sub-contract with local firms with proven experience in implementing Public Opinion Polls to implement this type of activity.

C.4.3.1 Components of the Public Opinion Polls

Contractor shall meet the following USAID requirements:

a. Implementation schedule. The contractor shall submit and implementation schedule for each public opinion poll to permit adequate time for the following steps to occur: submission of the proposed survey instruments (questionnaire and focus group guide) in English; incorporation of the Mission comments; translation of the survey instruments into Creole; submission of a revised Creole survey instruments; training of poll takers and pre-test of the survey instruments; and submission of the final questionnaire (see also section C.4.1.1).

b. Final Questionnaires. All survey questions and final public opinion polls must be approved by the ESS COR. Proposal’s implementation plan should allow for full participation of USAID staff in finalizing survey questions.

c. Briefing. Upon completion of each poll, the contractor shall present the results to USAID.

d. Draft and final report. (see section C.4.1.1)

C.4.4 Sector Assessments.

To understand the economic, social, and political context or to gather information on a whole sector, USAID/Haiti may carry out a sector assessment, such as in the Port Sector.

C.4.4.1 Components of the Sector Assessments. (see section C.4.1.1)

C.5 FORMAT OF END PRODUCT COMPONENTS

(1) Briefings. If specified in an individual evaluation activity, the Contractor shall provide a written and/or oral briefing to the relevant USAID Mission(s) and/or cooperating country officials on the principal activities, accomplishments, and findings during the assignment prior to departure from post.

(2) Activity components submitted in electronic formats shall be submitted in accordance with the following requirements:

Operating system and application format, compatible with USAID systems;

All reports must be submitted in electronic copy to the USAID/Haiti COR.

software used for storing/retrieving submitted data.

submitted in Times New Roman 12-point font unless otherwise agreed or directed by the COR.

The Contractor shall submit all components of ESS activities to the USAID/COR for his/her approval.

C.6 POST AWARD PROCEDURES TO REQUEST SPECIFIC EVALUATIONS

USAID/Haiti will provide the Contractor with an Evaluation Activity Request for each activity, which will include pertinent information, Statement of Work (SOW), evaluation questions if relevant, and other instructions. See Attachment J.2 for the illustrative list of evaluation activities anticipated for the first two years of the contract. See Attachment J.3 for an Illustrative Evaluation Activity Request Template.

The Contractor shall have a period of five (5) business days to review each specific SOW and provide comments or raise questions to the COR. The COR will respond within five (5) business days to the Contractor to resolve any raised issues. The contractor shall submit its work plan which must be approved in writing by the COR prior to commencement of any evaluation activity. The work plan must be submitted within ten to twenty business days from the written notification of an evaluation activity request issued by the COR.

The Contractor shall submit the activity design document for written COR approval within twenty

(20) business days from the date of the COR’s written notification of an evaluation activity request. Along with the design document, the Contractor shall submit a detailed budget with narrative and including all other support costs expected for the activity within ten (10) business days. USAID shall review the proposed budget(s) for reasonableness and fund the contract after agreement has been reached on the budget.

The Contractor shall not proceed until the activity design document (evaluation work plan, survey data collection plan, implementation schedule) is approved by the COR.

C.7 MANAGEMENT APPROACH

USAID has identified the Chief of Party (COP) and Senior Evaluation Specialist as Key Personnel who are essential to the work being performed through this ESS contract. All key staff may be headquartered in Port-au-Prince but should be available to travel throughout Haiti when activities are implemented on the field.

C.7.1 Key Personnel

A. Chief of Party (COP)

This individual will be an international expert who will be the primary project coordinator and contact with USAID/Haiti.

Position Description: The COP will be responsible for providing the vision and overall leadership to the team; managing the Contractor’s technical assistance, training, and overall support; preparing and submitting reports requested by USAID; and coordinating USAID assistance with key counterparts.

The COP shall have principal responsibility for overall project management and technical operations to ensure that the project tasks are completed and the objectives of the project are successfully met. The COP will lead the Contractor’s team and serve as the primary point of contact with USAID with regard to day-to-day activity implementation and management matters relating to the contract. The COP will have overall responsibility for assuring that all assistance provided under the contract, whether by international or local experts/personnel, is technically sound and appropriate for the needs to be addressed; and for adequately managing and supervising the work of all experts/personnel provided under the contract.

Minimum Qualifications:

Education: A Master’s Degree in social sciences, evaluation sciences, business management or other related discipline.

Work Experience: At least ten years of experience in conducting evaluations and/or assessments, of similar size and scope in developing countries. At least ten years of progressively responsible management experience, with at least five leading project management teams. Strong communication, writing and interpersonal skills. Excellent team management and interpersonal skills.

Language Proficiency: Exceptional proficiency in written and spoken English is required, as is a demonstrated ability to exercise overall quality control, meeting high technical and editorial standards in written products. French Level III (General Professional Proficiency) and English Level IV (Advanced Professional Proficiency).

B. Senior Evaluation Specialist

This individual is responsible for designing, managing, and coordinating the technical aspects of the ESS contract.

Position Description: The Senior Evaluation Specialist will be the lead on all evaluation/survey activities; therefore, s/he shall have knowledge and experience in performance and impact evaluation designs, methodologies and practical applications, including baseline data collection methodologies. The Senior Evaluation Specialist will be responsible for overseeing and coordinating all activities related to evaluation services and for ensuring production and completion of quality reports, in conformance with this SOW and all evaluation requests. S/he must insure that all additional technical personnel for individual activities must have the appropriate technical knowledge and expertise on monitoring and evaluation related to their technical areas.

Minimum Qualifications:

Education: Master's degree in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.. Formal training in monitoring and evaluation is preferred.

Work Experience: At least 8 years of relevant prior experience evaluations preferably in Haiti.

At least 5 years of project management experience. Familiarity with USAID’s objectives, approaches and operations, particularly as they relate to evaluations is a plus.

Language Proficiency: French Level III (General Professional Proficiency) and English Level III (General Professional Proficiency). Fluency in Haitian Creole is highly desirable.

All key personnel shall maintain a continuous presence in Haiti in order to develop and maintain a contextual knowledge and understanding of ongoing USAID/Haiti activities.

Other Required Personnel

The Contractor is expected to provide the appropriate number of staff to fully execute this ESS Contract. Ideally, the team shall include a mix of consultants that will provide varying technical and subject matter expertise, and support staff. The Contractor must propose other long-term and short-term personnel consistent with its technical and management approach but, more importantly, these personnel must be applicable to specific technical sectors (e.g. agriculture, health, governance, etc.). Examples of short-term illustrative technical capacities likely needed are listed below. The minimum qualifications/seniority level and daily rate for each position would be determined by the type and scope of each evaluation activity. The Contractor may add or subtract technical positions as dictated by the structure of their proposal. USAID/Haiti highly encourages that Offerors to recruit staff from diverse backgrounds and experiences, particularly women. CVs will be submitted to the ESS COR for final approval during each activity’s design phase.

Livelihoods Analyst Public Sector Analyst Livelihoods/Rural development Analyst Agriculture Sector Specialist Infrastructure/Energy Sector Specialist Democracy and Governance Analyst Environment, Energy and Natural Resource Analyst Women in Development, Gender Analyst, and Anti Trafficking Specialist Democracy and Governance Analyst Evaluation Methods Specialist Basic Education Specialist Economic Growth/Private Enterprise Specialist Public Policy/Institutional Reform Specialist

In response to individual activity requests, the Contractor shall submit a complete and current resume, no more than two (2) pages in length, for each of the proposed technical personnel and a signed letter of commitment confirming their present intention to serve in the stated position.

Individual evaluation requests will define the specific minimum requirements and expertize required for the professional individuals needed to provide the contracted services, whether evaluations, surveys, or other. The contractor shall also, as part of the activity design, considering partnering with local organizations.

C.8 PARTNERING WITH LOCAL ORGANIZATIONS

As local capacity strengthening is an objective of this contract, special consideration must be given to the involvement of a variety of local firms and professionals in significant roles throughout the duration of this contract in order to facilitate future transfer of knowledge, skills, and abilities. Local subcontractors shall be selected based on their ability to provide the M&E services as defined in the activity request and the scope and nature of the activity to be implemented.

USAID/Haiti strongly encourages the Offerors to consider local subcontractors for individual evaluation activities in order to maximize the expertise of a variety of local experts and organizations relevant to individual evaluation requests.

In response to individual activity requests, the contractor shall propose subcontractors and obtain consent to subcontract, as required by FAR 44.201-1

[END OF SECTION C]

SECTION D - BRANDING AND MARKING

D.1 AIDAR 752.7009 MARKING. (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the Contracting Officer’s Representative (COR) indicated on this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original must be retained by the Contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

In accordance with provision D.1 above, and where applicable, the Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy. The Branding Strategy for this activity is attached as Attachment J.5.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2, “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT (APR 1984)

E.2 INSPECTION AND ACCEPTANCE OF TECHNICAL ASSISTANCE WORK

AND REPORTS

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Haiti, Port-au-Prince, Haiti, or at any other location where the services are performed and reports and deliverable or outputs are produced and submitted.

The Contracting Officer Representative, COR, designated at the time of award will inspect and accept all services, reports, and required deliverables or outputs

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2, “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1989

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is TBD.

F.3 PLACE OF PERFORMANCE

The place of performance is Haiti.

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

The requirements for the content and submission of reports and deliverables are included in Section C of the contract. All reports shall be sent via e-mail (preferred) or mail to the COR specified in Section G:

In addition to providing the end products described in Section C, the Contractor must submit the following deliverables or outputs to the COR specified in Section G. All written documentation (correspondence, reports, information sheets, updates) submitted to USAID must be written in English.

Annual Work Plan. The work plan shall describe all planned activities.

Quarterly Progress Report: The Contractor shall submit to USAID a…