Sol_75N99026R00003-Lab Water Purification System.pdf

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12/15/2025 1500 ES

11/18/2025

+1 301 435 1980MICHELE JOHNSON

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FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

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75N99026R00003

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1 63 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

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Bethesda, MD 20892-5711 9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities

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ITEM NO.

ADMINISTERED BY:

National Institutes of Health OD - Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike Bethesda MD 20892-5711

RFI Due: December 2, 2025 2:00 PM EST Proposals Due: December 15, 2025 at 3:00 PM EST No Site Visit Required

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contracting Officer: Michele Johnson

COR: Paul Poliachik

Period of Performance: 01/01/2026 to 12/31/2026

1 All services per the SOW including service, maintenance, parts, and supplies

Delivery To: S156E/Paul POLIACHIK

Product/Service Code: N046

Product/Service Description: INSTALLATION OF

EQUIPMENT- WATER PURIFICATION AND SEWAGE

TREATMENT EQUIPMENT

2 All services per the SOW including service, maintenance, parts, and supplies

Delivery To: S156E/Paul POLIACHIK

(Option Line Item)

Product/Service Code: N046

Product/Service Description: INSTALLATION OF

EQUIPMENT- WATER PURIFICATION AND SEWAGE

TREATMENT EQUIPMENT

Period of Performance: 01/01/2027 to 12/31/2027

3 All services per the SOW including service, maintenance, parts, and supplies

Delivery To: S156E/Paul POLIACHIK

(Option Line Item)

Product/Service Code: N046

Product/Service Description: INSTALLATION OF

EQUIPMENT- WATER PURIFICATION AND SEWAGE

Continued ...

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75N99026R00003

TREATMENT EQUIPMENT

Period of Performance: 01/01/2028 to 12/31/2028

4 All services per the SOW including service, maintenance, parts, and supplies

Delivery To: S156E/Paul POLIACHIK

(Option Line Item)

Product/Service Code: N046

Product/Service Description: INSTALLATION OF

EQUIPMENT- WATER PURIFICATION AND SEWAGE

TREATMENT EQUIPMENT

Period of Performance: 01/01/2029 to 12/31/2029

5 All services per the SOW including service, maintenance, parts, and supplies

Delivery To: S156E/Paul POLIACHIK

(Option Line Item)

Product/Service Code: N046

Product/Service Description: INSTALLATION OF

EQUIPMENT- WATER PURIFICATION AND SEWAGE

TREATMENT EQUIPMENT

Period of Performance: 01/01/2029 to 12/31/2029

6 All services per the SOW including service, maintenance, parts, and supplies

Delivery To: S156E/Paul POLIACHIK

(Option Line Item)

Product/Service Code: N046

Product/Service Description: INSTALLATION OF

EQUIPMENT- WATER PURIFICATION AND SEWAGE

TREATMENT EQUIPMENT

Period of Performance: 01/01/2031 to 06/30/2031

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

I

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION. ANY

CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A -

SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION, AND GENERAL INFORMATION APPLICABLE

TO THE CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e. those relating to the organizational structure [e.g.

Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall provide all equipment, materials, service, maintenance, supplies, and relocation for Point-of-Use (POU) laboratory water purification systems, Reverse Osmosis equipment, and leak detectors with shut off valves in accordance with the Statement of Work.

ARTICLE B.2. PRICES/COSTS

Period Service Price

Base CLIN 0001

January 1, 2026 – December 31, 2026

All services per the SOW including service, maintenance, parts, and supplies

Option CLIN 1001

January 1, 2027 – December 31, 2027

Option CLIN 2001

January 1, 2028 – December 31, 2028

Option CLIN 3001

January 1, 2029 – December 31, 2029

Option CLIN 4001

January 1, 2030 – December 31, 2030

Option CLIN 5001

January 1, 2031 – June 30, 2031

Total Price (USD) $

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-PERFORMANCE WORK STATEMENT

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work attached hereto and made a part of this Solicitation.

DEFINITIONS

ORF Office of Research Facilities COS Certificate of Authority CO Contracting Officer COR Contracting Officer Representative DI Deionized Water POU Point of Use QC Quality Control RO Reverse Osmosis TOC Total Organic Carbon

Statement of Work

I. Background

The Office of Research Facilities (ORF) is located at the National Institute of Environmental Health Sciences (NIEHS), Research Triangle Park, ORF provides support for the NIEHS maintenance contracts. The major missions of the NIEHS are to identify and characterize hazards to human health, their mechanisms of action, and their interactions. Part of this mission is to provide service, maintenance and supplies, relocation, etc. for Point-of-Use (POU) laboratory water purification systems and Reverse Osmosis equipment and leak detectors with shut-off valves.

II. Scope of Work

This contract shall provide quality assurance, preventive maintenance, emergency repairs, removal, and relocations of POU, Point of Use, Laboratory Water Purification Systems, Reverse Osmosis equipment, and leak detectors with shut-off valves, as needed, to ensure quality and to maintain full operating conditions for all lab water purification equipment at NIEHS, National Institute of Environmental Health and Science. The Contractor is required to furnish all services, parts, and supplies, necessary to successfully fulfill the overall objectives in this contract. If additional services, components, or maintenance is required beyond the terms of this contract, the contractor is to notify the Contracting Officer or COR at NIEHS if costs are involved and before the work is done. The Contractor shall furnish all necessary personnel, labor, installation or service equipment, facilities, tools, parts, materials, and supplies required in the performance of this contract.

III. Description of Requirements

At the time of this contract award, 196 POU systems and six, (6) Reverse Osmosis systems will be covered under this contract during each contract year. It is understood that new systems may be purchased by the individual laboratories or systems may be removed. It will be the contractor’s responsibility to meet with the CO and or COR annually during each year of the contract to adjust the contract accordingly and the contractor shall provide documentation of required adjustments whether adding or deleting systems. The equipment to be supplied must meet or exceed the following specifications. The units are described below. See Attachment 1 for quantities.

1.Service Carbon Tanks - The Carbon must be acid-washed, virgin, granular activated carbon made from select grades of bituminous coal with the following characteristics:

U.S. mesh size 12 x 40 Percentage on 12 mesh 5% max Percentage through 40 mesh 5% max Iodine number (mg/g) 950 min Ash (wt%) 8 max

Abrasion number 75 min pH 5 – 8 Moisture (wt%) 2 max Total Surface Area (N2 BET) 900 – 1050 Effective Size (mm) 0.55 – 0.75

This carbon must have a high adsorption capacity, low ash content, high surface area, and a high degree of abrasion resistance. This carbon should be activated using steam, creating a broad range of pore sizes. This allows the removal of a wide spectrum of organics from the feed water and is specially selected for its ability to consistently reduce total organic carbons (TOC). Each carbon tank returned from the NIEHS will be first dumped where all the used carbon media is removed from the tank and discarded. The service tanks shall be cleaned and fully sterilized with 1000 ppm chlorine solution for at least one hour before refilling with fresh carbon.

New carbon will be loaded into a prep tank and filled with hot bacteria-free RO/DI water. After soaking, the carbon will be transferred to a holding tank and backwashed. The contractor will ensure to remove all carbon fines without reintroducing ionic contamination to the final carbon product. The contractor will then backwash, the carbon. The batch number and tank serial number will be recorded in a log prior to shipment. The tank shells will be ABS-lined Fiberglass-Reinforced Plastic. The tank internals are ABS, PP, or PE. Service tanks 8” in diameter will use 200 mesh SS screens and tanks larger than 8” in diameter use ABS manifolds (0.010” slot width). After filling, the inlet and outlet fittings will be capped to prevent contamination with each tank tagged with the batch number. All fittings will be inspected and replaced if worn or dirty. The tank head and internals will be made from polypropylene plastic (PVC head and internals are not acceptable due to organic leaching). Five different-size service carbon tanks are used at the NIEHS.

2. Service Mixed-Bed Deionization Tanks - A premium grade strong acid cation resin shall be used with a minimum total wet volume capacity of 1.8 meq/ml and a water retention capacity of 50 – 55% and a Type I strong base anion resin shall be used with a minimum total wet volume capacity of 1.0 meq/ml and a water retention capacity of 60%. The DI resins shall have Uniform Particle Size. The resins shall retain even weakly ionized contaminants such as CO2 and silicates. The resins shall come from a single manufacturer. The regeneration plant shall be state-of-the-art. The process shall be a formulation of premium grade resins, reactive chemicals, reactive timing, rinse times, temperature, filtered air, sanitizations, and recombination mixes that produce a known quality. All resins will be regenerated in the same manner. The regeneration shall be a batch process involving the separation of resins (cation/anion).

The first step in the process will be to separate the cation and anion resin in the “separator” vessel. Softened/Filtered tap water is used during the separation process. Resins shall be separated using a brine solution. This step strips organics from the resins as well as maximizes the separation process which reduces cross contamination. After separation, the cation resin is transferred to the cation recharge column and the anion to the anion recharge column thereby creating a batch process. Special care will be taken to not cross contaminate cation with anion or vice versa. By using a batch process, each resin is targeted differently to clean and recover capacity. Once the resin is transferred to the batch (or recharge) columns, low bacteria/low TOC RO/DI water is used in every step thereafter. The regeneration water purification system shall consist of reverse osmosis with full duplex pretreatment (water softener, carbon filter, turbidity filter, 1-micron pre-filter), storage, 185 nm UV for TOC reduction, mixed bed deionization, 254 UV for bacteria reduction, and complete recirculation. UV Sterilization (254 nm) must be incorporated on the RO permeate and 1 ppm chlorine shall be added to the storage tank for bacteria control as well.

Temperature-regulated deionized water shall be used during the caustic cycle to strip silica from the anion resin. A Caustic and 20o Baume Hydrochloric Acid shall be used for regeneration. The regeneration chemicals shall be suitable for use in pharmaceutical, biotech, and food-grade applications. All chemicals lot numbers shall be recorded for each batch and records of COA reports are maintained. Instrumentation shall be used for QC of the regeneration process and includes readings of resistivity, Baume, flow rates, temperature, time, TOC, pH, and mix ratio. All values shall be recorded in a batch report for each batch. The anion and cation resins shall be restored to their respective exchange modes. Prior to transferring batched resin to the mix tank, a capacity test shall be performed to determine the efficiency of the regeneration. After passing (the capacity test), resin from each batch tank shall be transferred together into a mix tank. A filtered blower shall be used to mix resin for a specific period. A mix ratio test shall be performed to confirm an even blend throughout the mix tank. Upon confirmation, the resins shall be ready for use and can be transferred to the service tanks. Before filling, each service tank shall be cleaned and fully sterilized with 1000 ppm chlorine solution for at least one hour before refilling with freshly regenerated resin. The actual tank shells are ABS-lined FRP. The tank internals are ABS, PP, or PE. Service tanks 8” in diameter use 200 mesh SS screens and tanks larger than 8” in diameter use ABS manifolds (0.010” slot width). After filling, the inlet and outlet fittings are capped to prevent contamination, and each tank will be tagged with the batch number. All fittings are inspected and replaced if worn or dirty. Full documentation shall be maintained of all resins regenerated and full traceability as required by the pharmaceutical and biotech industries shall be available to any customer.

Resins shall not be exposed to any water source not considered potable or meeting the EPA Drinking Water Standard. Resins from other vendors shall not be regenerated in the same plant providing service to the NIEHS and the leased resins shall not be used in applications where they are exposed to irremovable contaminants. The contractor shall not allow its resins to be used in line with resins from other vendors. The contractor must own (100% proprietor) and maintain its own resin regeneration plant and employ qualified trained personnel for operation and the regeneration operation shall have been in existence for at least ten (10) years.

Typical TOC (Total Organic Carbon) levels from the carbon/deionization equipment, non-recirculating, are 35 ppb. Typical resistivity is 18.3 megohm. Four (4) different-size service mixed-bed deionization tanks are used at the NIEHS. It shall be noted that the CO or COR can make adjustments to the procedure as needed.

Service on each POU system will be on a six-month rotating schedule unless the equipment requires service at shorter intervals due to a variety of circumstances, including but not limited to equipment failure (i.e., leaks), special laboratory water requirements, or high-water usage which exceeds capacity capabilities of the system resulting in premature exhaustion or unacceptable water quality.

Reverse-osmosis systems will be serviced monthly. Service will involve routine preventive maintenance by a trained service technician who will replace filters, carbon tanks, and resin tanks, inspect tubing, replace if necessary and fittings, and inspect the operating parameters to verify that the system is consistently producing quality purified water.

All service carbon and deionization tanks are leased by the Government. The contractor is required to furnish replacement tanks, equipment, hoses, and supplies related to the purified water equipment to keep experiments in service as provided in this Work Statement. Replacement tanks are to be pressure tested to check for leaks before being installed in any NIEHS labs.

The Contractor shall upon award of the contract, submit a Preventive Maintenance Plan for approval within 60 days of the start of the contract to the COR detailing a description of the services involving each expendable within the contract. The contractor shall also provide information including but not limited to the record keeping, tracking methods, automation, etc. which allows the contractor to establish dates for maintenance for the existing water purification systems. A sample of the contractor’s automated records will be provided along with a full description of the contractor’s process for establishing correct intervals of service.

IV. Specific Requirements

Task 1 - Preventive Maintenance

For the POU systems, the Contractor shall provide regular preventive maintenance service which shall consist of a minimum of two

(2) inspections per year. These inspections shall be made semi-annually, not less than six (6) months apart. A system may require service at shorter intervals due to a variety of circumstances including, but not limited to, equipment failure, special laboratory water requirements, or highwater usage that exceeds the capacity capabilities of the system. The contractor will inform the COR if a shorter lifespan of equipment is found. All necessary adjustments and corrections shall be accomplished at the time of inspection.

Adjustments may require that the system be completely dismantled, parts replaced, reassembled, and thoroughly tested and calibrated. All tubing and fittings shall be replaced as needed due to wear and tear, age, or leaking fittings. All tubing shall be replaced as a minimum every four years.

As part of maintaining the water purification systems and selecting the proper configuration of equipment to achieve the required level of water quality for the laboratory, the Contractor shall perform water quality testing for resistivity, total organic carbons (TOC), dissolved solids, and bacteria as required to prove that necessary water quality is obtained. Water quality shall be maintained by the contractor to achieve:

• TOC <35 ppb

• Resistivity 18.3 megohm at 25 degrees Celsius

• Conductivity 0.056 micromhos/cm at 25 degrees Celsius

• pH 6.8-7.0

• Sodium <1ppb.

• Hardness 0 ppb

Adjustments to the required water quality must be approved by the COR or other approved government officials. Monthly documentation of water testing results will be turned over to the COR monthly. This is necessary to maintain continuity in research.

In addition, these tests will be performed with results submitted for review after any system component replacement. If necessary, the Contractor shall temporarily attach a water meter to the system to monitor water usage to determine if the configuration needs to be adjusted or if more frequent service visits need to be scheduled. Equipment shall be 100% maintained by the Contractor in accordance with the manufacturer’s original specifications, and any applicable technical updates. The Contractor will submit a Preventive Maintenance Plan that meets the requirements herein. The proposed plan must be approved by the COR.

Task 2 - Emergency Repair

The Contractor shall perform all repairs, as required, to restore the systems to the optimum operating capacity. When repair is required, an NIH employee will contact the Contractor by telephone or email to report the need for service and will indicate the system in need of repair and its location. After notification of a malfunction by NIH personnel, the Contractor shall arrive at the NIEHS facilities within two hours Monday through Friday (8:00 am – 5:00 pm) and within 12 hours on weekends and holidays except for emergencies such as leaks which will be a minimum of four hours. As the contractor’s service personnel shall be on call 24 hours 7 days a week, every attempt shall be made to respond immediately to emergencies that occur on weekends and holidays.

For this reason, the contractor’s office shall be within 10 miles of the NIEHS main facility in RTP North Carolina. The Contractor shall inspect the system or component in need of repair and initiate the steps necessary to repair it. The Contractor shall not have any system or component out of service for more than two (2) workdays; unless it is necessary to return the system to the factory for repair or if non-stocked parts must be ordered. If factory service is required, prior approval must be obtained from the authorized Government official and COR before removal of the system from the NIEHS premises and a replacement system will be provided.

The Contractor shall be liable for all costs relating to factory service if the Government-owned equipment is still under warranty.

Task 3 - Relocation, Reinstallation and Service

At the request of the Government COR or approved Government official, the Contractor shall provide the necessary services to install systems covered by this contract which have been relocated by the Government. The Contractor shall be responsible for any tests, adjustments, or calibrations necessary due to the movement and reinstallation of the system. Whenever appropriate, the Contractor shall combine the preventive maintenance inspection with the installation of the system following relocation.

V. Equipment

The Contractor shall furnish all installation or service equipment, facilities, tools, parts, materials, and supplies required in the performance of this contract. For a list of equipment as of January 15, 2025, see Attachment I. The contractor shall be responsible for the maintenance and repair of all leak control water sensors associated with the listed equipment and future installed equipment.

A plug-in battery backup leak controller with a water shut-off valve and alarm with the shut-off valve attached to the closest point of the supply water inlet. The inlet is provided by the government and will be provided for each POU system. The leak controller shall be equipped with a normally closed valve. All water connections will be made with leak-proof fittings such as Quick Connect PLE series connectors or equivalent. A cotton pre-filter with a water pressure regulator shall be used before the water purification equipment and after the water shut-off valve of the leak controller shall be installed with each POU unit. Every effort by the contractor shall be made to eliminate any leaks caused by the water purification equipment provided by the contractor.

VI. Contractor Personnel

The Contractor shall provide trained personnel, with experience in the repair and maintenance of the equipment types provided by the contractor. Personnel must be fully qualified to perform the required services of preventive maintenance and repair of all listed equipment as well as the installation of newly purchased or relocated systems. In the event the service representative is unable to rectify the situation, the Contractor shall provide a senior service manager, engineer, or other expert, to resolve any problems. All workmanship performed by the Contractor shall be of acceptable quality to the Government and shall be immediately rectified at no additional cost to the Government upon notification of non-acceptability by the Government.

VII. Parts

Replacement parts, and supplies (other than routine) required for the performance of this contract shall be supplied by the Contractor and reimbursed on a cost-reimbursement basis by the Government if authorized by the Contracting Officer’s Representative (COR) in advance of their purchase or utilization. Prices quoted shall be consistent with current published catalog prices; less any discounts which may be offered to the Government and/or Contractor. NIH reserves the option to acquire and provide parts and supplies as required for repair or replacement when the Contracting Officer’s Representative (COR) determines that alternate sources would be more economical or expedient. All necessary repair parts and materials for maintenance shall be manufacturer-approved repair parts.

Repair parts used by the Contractor must be warranted against defects for one year after installation. Equipment shall be maintained by the Contractor to 100% of the original manufacturer’s specifications and technical updates. All parts furnished, and workmanship performed by the Contractor shall be of a quality acceptable to the Government, and the Contractor shall promptly rectify instances of non-acceptability at no cost to the Government.

VIII. Time and Place of Performance

All services and repairs shall be performed at the location of the system unless repairs necessitate the system or components within the system to be removed. When removal is necessary, approval by the authorized Government official (the Government user responsible for the system) is required in advance. All work shall be performed during the regular working hours of 8:00 a.m. - 5:00 p.m., Monday through Friday, exclusive of Government holidays. Emergency repairs shall be performed as needed.

IX. Reporting Requirements

• The Contractor shall within 30 days upon award of the contract, submit a Preventive Maintenance Plan.

• The Contractor’s service representative shall obtain a signature from an authorized NIH official on all service report upon completion of each service call. An electronic copy of the report shall be provided to the COR within a week of the service.

• Water quality testing documentation for resistivity, total organic carbons (TOC), dissolved solids, and bacteria of the water testing results shall be sent monthly to the COR or approved government official.

• The Contractor shall also inform the COR within two days if any changes are made in the process that can change the outcome of the product.

• A yearly inventory list of POU units and room locations for the POU units shall be provided yearly and as requested. Inventory submissions shall be electronic in an Excel format.

• The Contractor shall also provide the COR with a list of lab water POU systems that have a shorter life span than normal. The list shall be provided monthly by electronic submission in an Excel format.

X. Quality Assurance

The Contractor shall have a Quality Assurance program to verify the product is within the Contractor’s specified limit and that the Quality Assurance program is being performed each batch.

XI Security Regulations

Contractor employees will be subject to all Federal Government and NIH Security regulations, and all service personnel must have an NIH Access Badge for entry to the campus and buildings. These will be provided upon award of the Contract. Badges must always be worn while on the NIEHS Campus.

Current March 2015 Purification Systems Installed at NIEHS

Type System Service Address Service Frequency (months)

DI Room C-146 6 DI Room C-431 6 DI Room E-443 6 DI Room C-255 6 DI Room C-352 6 DI Room E-408 6 DI Room E-445 6 DI Room D-234 6 DI Room E-430 6 DI Room E-318 6 DI Room F-029 6 DI Room C-136 6 DI Room E-364 6 DI Room D-260 6 DI Room D-258 6 DI Room E-240 6 DI Room E-447 6 DI Room D-440 6 DI Room C-106 6 DI Room C-406 6 DI Room MRI-5 6 DI Room F-033 6 DI Room C-262 6

Attachment I

Labs have the option of having a pump station, a UV light before being dispensed or a UV light in the pump station and different types of faucets depending on lab requirements.

DI- Ion exchange resins are used to exchange non desirable cations and anions with hydrogen and hydroxyl, respectively, forming pure water (H20), which is not an ion.

PP-Combines 254 nm UV light and ultra-filtration in the faucet to produce sterile, dehydrogenated, low TOC, ASTM and CAP Type I reagent grade water for critical laboratory applications.

PT-This unit combines 254nm UV light in the faucet to produce sterile, low TOC, ASTM and CAP Type I reagent grade water for critical laboratory applications.

PS-POU water purification system that delivers ASTM and CAP Type 1 Reagent Grade Water for basic analytical laboratory applications.

RO- Water purification process that uses a partially permeable membrane to remove ions, unwanted molecules and larger particles from water.

DI Room C-408 6 DI Room C-358 6 DI Room C-362 6 DI Room E-314 6 DI Room F-212 6 DI Room C-252 6 DI Room E-358 6 DI Room D-444 6 DI Room D-256 6 DI Room D-244 6 DI Room C-229 6 DI Room E-120 6 DI Room C-306 6 DI Room E-125 6 DI Room D-314 6 DI Room C-110 6 DI Room C-154 6 Type System Service Address Service Frequency

(months) DI Room F-115 6 DI Room D-316 6 DI Room F-148 6 DI Room E-312 6 DI Room D-324 6 DI Room D-328 6 DI Room F-276 6 DI Room F-263 6 DI Room F-307 6 DI Room F-229 6 DI Room F-027 6

DI MRI-26 6

DI

Hillside High Room 204 Fayetteville St.

Durham, NC 27713

DI Room F-272 6 DI Room F-264 6 DI Room F-240 6 DI Room F-309 6 DI Room F-369 6 DI Room F-375 6 DI Room F-228 6 DI Room F-151 6 DI Room F-093 6 DI Room F-018 6 DI Room F-315 6 DI Room F-319 6

DI Room D-452 6 DI Room F-325 6 DI Room E-326 6 DI Room F-026 6 DI Room C-312 6 DI Room D-254 6 DI Room F-357 6 DI Room F-362 6 DI Room C-448 6 DI Room D-228 6 DI Room D-310 6

Type System Service Address Service Frequency

(months) DI Room D-352 6 DI Room F-351 6 DI Room F-347 6 DI Room F-354 6 DI Room D-330 6 DI Room F-045 6 DI Room F-047 6 DI Room F-038 6 DI Room F-030 6 DI Room D-348 6 DI Room D-346 6 DI Room F-159 6 DI Room E-252 6 DI Room C-324 6 DI Room C-322 6 DI Room C-338 6 DI Room C-330 6 DI Room D-208 6 DI Room C-230 6 DI Room D-212 6 DI Room E-214 6 DI Room D-234 6 DI Room F-172 6 DI Room E-122 6 DI Room F-338 6 DI Room F-012 6 DI Room F-021 6 DI Room F-337 6 DI Room F-034 6 DI Room E-259 6 DI Room F-331 6 DI Room F-112 6 DI Room D-247 6 DI Room F-158 6 DI Room F-160 6 DI Room C-429 6 DI Room E-410 6 DI Room C-412 6 DI Room C-412 6 DI Room F-134 6 DI Room C-250 6 DI Room C-428 6 DI Room C-438 6 DI Room C-452 6

DI Room C-208 6

System Service Address Service Frequency

(months) DI Room C-216 6 DI Room C-226 6 DI Room F-145 6 DI Room E-244 6 DI Room D-434 6 DI Room F-251 6 DI Room F-247 6 DI Room E-417 6 DI Room E-141 6 DI Room E-142 6 DI Room E-144 6 DI Room D-417 6 DI Room E-102 6 DI Room E-107 6 DI Room E-249 6 DI Room F-122 6 DI Room E-416 6 DI Room E-426 6 DI Room F-225 6 DI CRU Room 184 6 DI CRU Room 186 6 DI Room D-217 6 DI Room D-118 6 DI Room F-076 6 DI Room E-130 6 DI Room D-005 6 DI Room E-010 6 DI Room D-118 6 DI Room D-103 6 DI Room C-229 6 DI Room F-125 6 DI Room C-244 6 DI Room F-215 6 DI Room E-343 6 DI Room C-416 6 DI Room D-262 6 DI Room E-446 6 DI Room F-037 6 DI Room F-312 6 DI Room F-267 6 DI Room D-360 6 DI Room E-264 6 DI Room F-107 6 DI Room E-133 6

DI Room D-414 6

System Service Address Service Frequency

(months) PP Room E-107 6 PT Room D-256 6 DI Room D-410 6 DI Room D-416 6 PP Room F-125 6 PP Room C-106 6 PP Room C-110 6 PP Room F-375 6 PP Room F-309 6 PP Room F-369 6 PP Room F-307 6 PP Room F-319 6 PP Room F-267 6 PP Room F-362 6 PP Room C-448 6 PP Room F-347 6 PP Room F-351 6 PP Room D-330 6 PP Room C-230 6 PP Room D-212 6 PP Room E-122 6 PP Room F-338 6 PP Room F-337 6 PP Room F-012 6 PP Room F-021 6 PP Room F-034 6 PP Room F-331 6 PP Room F-158 6 PP Room C-429 6 PP Room C-412 6 PP Room C-208 6 PP Room C-226 6 PP Room F-122 6 PP Room E-130 6 PP Room C-216 6 PP Room D-434 6 PP Room F-251 6 PP Room F-247 6 PP Room E-142 6 PP Room E-144 6 PP Room E-416 6 PP Room E-426 6 PP Room D-217 6 PP Room F-076 6

PP Room E-410 6

System Service Address Service Frequency

(months) PP Room C-250 6 PP Room F-134 6 PP Room C-428 6 PP Room C-431 6 PP Room C-438 6 PP Room C-452 6 RO Room D-005 1 RO Room E-010 1 PS Room F-120 6 PS Room C-159 6 PS Room F-122 6 PS Room C-456 6 PS Room D-358 6 PS Room C-004 6 PS Room C-028 6 PS Room E-129 6 PS Room D-310/D-312 6 PS CRU Room 187 6 PS Room F-277 6 PS Room C-248 6 PS Room C-044 6 PS Room C-125 6 PS Room E-308 6 PS Room F-089 6 PS Room E-452 6 RO Room D-005 6 PS Room C-420 6 PS Room E-440 6 PS Room E-444 6 PS Room E-242 6 PS Room D-440 6 PP Room D-103 6 PP Room F-112 6 PP Room F-264 6 PP Room F-354 6 PP Room E-102 6 PP Room E-129 6 PP Room E-108 6 PP Room E-127 6 PP Room F-020 6 PP Room F-277 6 PP Room F-089 6 PP Room C-456 6 PP Room C-248 6

System Service Address Service Frequency

(months) PP Room E-308 6 PP Room C-125 6 PP Room E-242 6 PP Room D-440 6 RO Room D-118 1 RO Room D-103 1 PT Room D-410 6 PT Room D-464 6 PT Room F-120 6 PT Room C-159 6 PT Room F-122 6

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

WATER PURIFICATION

RFP

TASK REQUIREMENT QUALITY

STANDARD

AQL LOT TIMELINESS

STANDARD

METHODS OF

EVALUATION

Preventive Maintenance

Preventive maintenance actions performed on equipment & at the specified frequency identified in the PWS

99% # of preventive maintenance actions monthly

Deficiencies are corrected within 2 calendar days

Random Sampling, Customer Complaints, Planned Inspection

Reporting Clear, legible, services reports are received as specified in the

PWS

99`% # of service reports submitted monthly

Deficiencies are corrected within 2 calendar days

Receipt of service report by COR or Alternate COR

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications.

At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

(b) For the purpose of this SECTION, Paul Poliachik is the authorized representative of the Contracting Officer.

(c) Inspection and acceptance will be performed at:

111 T.W. Alexander Drive

Research Triangle Park, NC 27709

FAR Clause 52.246-1 Contractor Inspection Requirements. (Apr 1984)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of Clause)

FAR Clause 52.246-4, Inspection of Services - Fixed Price. (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d)If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e)If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f)If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from January 1, 2026 – June 30, 2031.

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from January 1, 2026 – December 31, 2026

If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Option

Option Period

Base January 1, 2026 – December 31, 2026

1 January 1, 2027 – December 31, 2028

2 January 1, 2028 – December 31, 2028

3 January 1, 2029 – December 31, 2029

4 January 1, 2030 – December 31, 2030

5 January 1, 2031 – June 30, 2031

ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (Feb 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text.

Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html

FEDERAL ACQUISITION REGULATION CLAUSES:

52.242-15, Stop Work Order (Aug 1989)

52.242-17, Government Delay of Work (Apr 1984)

52.247-34, F.o.b. Destination (Nov 1991) http://www.acquisition.gov/comp/far/index.html

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1 Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Michele Johnson Phone: 301-435-1980 Email: michele.johnson@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Representative (COR)/Project Officer (PO) for this contract is:

Name: Paul Poliachik Phone: 984-287-4379 Email: poliachikp@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COTR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

G.2.2 Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property. Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.2.1 Providing an adequate labor force.

G.2.2.2 Training personnel to properly perform their work.

G.2.2.3 Providing access to areas otherwise secured or restricted.

G.2.2.4 Preventing general carelessness in cleaning operations and instructing employees to abide by safety rules and regulations.

G.2.2.5 Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel MUST be point the of contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

mailto:michele.johnson@nih.gov mailto:poliachikp@mail.nih.gov

KEY PERSONNEL

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

4.

5.

HHSAR 352.237-75 Key Personnel (December 18, 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of clause)

The following are considered key personnel and are required at all times throughout the contract period: On-Site Project Manager, Alternate/Assistant Project Manager, and Quality Control Representative. Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace. The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

The invoice instructions included here take precedence over those included in FAR 52.212-4, Contract Terms and Conditions- Commercial Items (Oct 2018)

IPP INVOICING PROCEDURES

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed.

A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number;

Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the…