Sol_75N96026Q00006.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N96026Q00006

BRITTANY MAY

+10

000-000000

09/11/2026

09/21/2026 0930 ED

Multiple

The purpose of this Non Competitive

Combined Synopsis/Solicitation is to procure preventative maintenance services for the period of one year.

1 1

07/18

NON-COMPETITIVE COMBINED SYNOPSIS/SOLICITATION

INTRODUCTION

This is a non competitive combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

The solicitation number is 75N96026Q00006. This solicitation is issued as a non-competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order without providing for full and open competition (Including Brand-Name).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a Firm-Fixed Price Purchase Order on a non-competitive basis to CenMed Enterprises Inc for preventive maintenance, repair service, relocation, and software maintenance for Cytiva chromatography equipment.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210 with a Size Standard of $30,000,000.00.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

• This requirement is set aside for small business

DESCRIPTION OF REQUIREMENT

The National Institute of Environmental Health Sciences, Division of the National Toxicology Program (DNTP), requires a bridge maintenance services contract to provide preventive maintenance, repair service, relocation, and software maintenance for Cytiva chromatography equipment supports protein and enzyme characterization research essential to DIR's mission, requiring reliable and reproducible chromatography methodology. Services include a minimum of one preventive maintenance visit per year per instrument, repair service with a 48-hour on-site response guarantee, instrument relocation, replacement parts, and software updates/version upgrades for equipment covered. Cytiva equipment maintenance and repair requires field service engineers with manufacturer-specific technical expertise; based on market research, service providers must be certified/authorized by Cytiva to perform this work, which substantially narrows the field of qualified sources. A new, uncertified contractor would require time to obtain Cytiva certification and to gain familiarity with NIEHS's specific equipment inventory, site requirements, and historical service records.

This is a follow-on/bridge requirement to purchase order 75N96022D00004.

CONTRACTOR REQUIREMENTS

Contractor shall provide the following:

• Qualified personnel to perform a comprehensive preventive maintenance plan — including inspection, preventive maintenance, repair service, relocation, and software maintenance — as required by DIR and DNTP at NIEHS, in order to ensure reliable, consistent instrument performance with minimum downtime for research operations.

• Preventive Maintenance o Inspect instruments and make all necessary adjustments at time of inspection or call; check units completely for parts needing replacement, reassembly, adjustment, and thorough testing.

o Perform inspections in accordance with model-specific preventive maintenance checklists to assure maintenance per original factory specification. A copy of checklists shall be provided to the Government as part of the Contractor's technical proposal.

o Furnish all necessary personnel, labor, facilities, equipment, parts, materials, and supplies for preventive maintenance, inspection, repair, and relocation.

o Provide a minimum of one (1) preventive maintenance visit per year for all equipment listed in Attachment 1.

o Quantities shown in Attachment 1 represent the Government's current best estimate for pricing/funding purposes and may increase or decrease by 25% over the life of the contract, including addition of newly released models.

o Obtain advance approval from the COR or ACOR prior to removal or replacement of equipment; identify all information on replacement equipment (generic name, manufacturer, type/model, serial number) to the Project Officer.

o Complete PMs and submit paperwork to the COR/ACOR by the last day of the month following the end of the quarter.

o Notify NIEHS users at least 48 hours in advance of preventive maintenance inspections and confirm scheduling convenience with the user.

o Provide the lab representative a Preventive Maintenance Service Report upon completion.

• Repair Service o Guarantee a minimum 48-hour on-site response time from notification of needed repair.

o Perform all repairs required to restore instruments to optimum operating capacity, using qualified and trained personnel experienced with the applicable unit type.

o Provide senior service engineers if field service engineers cannot effectively resolve an issue.

o COR, ACOR, or authorized lab representative may place repair calls, typically by direct telephone or email, indicating equipment and location.

o Perform all repairs necessary to prevent breakdown or failure of covered equipment at no additional cost to the Government.

• Replacement Parts and Supplies o Furnish all necessary repair parts and materials at no additional cost to the Government.

o Handle removal and disposal of radioactive materials, if applicable, as a regular part of the contract, including responsibility for replacing, purchasing, and disposing of radioactive sources.

• Relocations o At the request of the COR/ACOR, uninstall, relocate, and reinstall covered instruments at a new location, ensuring optimum operating capacity.

o Combine preventive maintenance inspections with post-relocation installation whenever possible.

• Personnel Requirements o Provide trained personnel experienced in repair and maintenance of the listed equipment types, qualified to perform required services and to properly install relocated instruments.

o Provide a senior service engineer (or equivalent) if the initial service representative cannot resolve an issue.

o Rectify any workmanship below acceptable industry standard at no additional cost upon Government notification.

• General Contractor Requirements o Provide all needed supplies, parts, materials, equipment, and tools necessary for contract performance.

o Bear responsibility for cost of repairs caused by Contractor negligence or abuse.

o Safeguard all Government property serviced under the contract.

o Check in with the NIEHS receptionist/guard before beginning work (South

Campus: building 101 lobby).

o Remove all trash, discarded parts, dunnage, and other material from work areas immediately after completing PM or repair work; Government dumpsters may be used; leave the area clean and orderly.

• Licenses o If applicable, possess necessary Nuclear Regulatory Commission licenses per 10 CFR Part 20 to replace, purchase, and dispose of radioactive sources.

• Inspection System o Establish an inspection system covering equipment in this SOW, including a method for identifying quality deficiencies before service becomes unacceptable, and specifying scheduled/unscheduled inspection areas.

o Maintain a history file on all repairs/inspections, including corrective actions taken; the file is Government property, maintained by the Contractor, and turned over to the COR at contract completion.

• Inventory o Participate with the Project Officer in a quarterly inventory of all equipment covered under the contract

PERIOD OF PERFORMANCE

October 1, 2026 – September 30, 2027

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

Evaluation Factors: (Customize as needed)

• Price

• Technical capability

• Past performance

• Delivery schedule

A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices:

None

The Defense Priorities and Allocations System (DPAS) is not applicable.

SUBMISSION REQUIREMENTS

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this synopsis must include sufficient information to demonstrate the offeror’s bona-fide capabilities for fulfilling the required product or service. Responses must include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery period after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by September 21, 2026 at 9:30 am and must reference solicitation number (insert number). Responses must be submitted via the SAM.gov webportal. Potential Offerors do not need to register to view a notice; however, in order to submit questions and/or response to this Notice, an account will need to be established.

POINT OF CONTACT:

Brittany May Contract Specialist Brittany.May@nih.gov http://www.sam.gov/

Title