Sol_1605C4-23-Q-00004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CAS

S-4307 200 Constitution Ave, NW Customer Acquisition Services US Department of Labor

MSHA WV BEAV. SHIP 2 CODE 16. ADMINISTERED BYCODE

X

X

561210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORCAS

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/07/2022 03:00 P.M. ES

11/23/2022

304-256-3306Rose Goodwin (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1605C4-23-Q-00004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 41 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20210

TELEPHONE NO.

17a. CONTRACTOR/

BEAVER WV 258139426

1301 AIRPORT ROAD

NATIONAL MSHA ACADEMY

US DEPARTMENT OF LABOR

15. DELIVER TO

Washington DC 20210 S-4307 200 Constitution Ave, NW Customer Acquisition Services

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$41.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US Department of Labor

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Request for Quote (RFQ) for the U.S.

Department of Labor, Mine Safety & Health Administration (MSHA), for a firm fixed priced contract and Contractor shall provide all personnel, materials, equipment, tools, supervision, and incidental supplies to perform monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern Elevator Co. passenger elevators, and one Schinder passenger elevator; and if needed, perform repairs and component replacements.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Lesa L. Llewellyn

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

A contract will be awarded to the Contractor that represents best value to the Government, is found responsible, responsive to the solicitation, meets the requirement specifications, is found technically acceptable, and provides a fair and reasonable price.

In addition, best value does not necessarily mean lowest price.

This requirement is being competed in accordance with FAR Part 13.

Service Contract Act Labor Standards apply;

therefore, the Wage Determination for Raleigh

County, WV is attached.

Period of Performance shall be for Base, plus four (4) Option Periods beginning upon contract award date.

Quotation submission terms, requirements, and instructions are set forth in the continuation pages of this Request for Quotes (RFQ).

Interested Vendors shall submit Quotes in accordance with the instructions and other terms as set forth in this RFQ.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

41 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C4-23-Q-00004

****Provisions 52.204-24, 52.204-26, and 52.225-2 must be completed and submitted with quote****

Questions shall be received no later than

November 29, 2022. Quotations are due no later than December 7, 2022, at 3:00 pm, EST.

Period of Performance: 12/09/2022 to 12/08/2023

0001 The objective of this requirement is to provide monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern

Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

One (1) in Building B (Administration)

One (1) in Building G (Publication and

Distribution)

One (1) in Building 1 (Office Building)

Product/Service Code: J039

0002 Emergency Callouts

Rate:_______

NTE Limit: $4,500.00

Product/Service Code: J039

0003 Emergency Callouts - Materials

NTE Limit: $5,000.00

Product/Service Code: J039

1001 The objective of this requirement is to provide monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern

Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C4-23-Q-00004

One (1) in Building B (Administration)

One (1) in Building G (Publication and

Distribution)

One (1) in Building 1 (Office Building)

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2023

Product/Service Code: J039

Period of Performance: 12/09/2023 to 12/08/2024

1002 Emergency Callouts

Rate:_______

NTE Limit: $4,500.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2023

Product/Service Code: J039

Period of Performance: 12/09/2023 to 12/08/2024

1003 Emergency Callouts - Materials

NTE Limit: $5,000.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2023

Product/Service Code: J039

Period of Performance: 12/09/2023 to 12/08/2024

2001 The objective of this requirement is to provide monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern

Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

One (1) in Building B (Administration)

One (1) in Building G (Publication and

Distribution)

One (1) in Building 1 (Office Building)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C4-23-Q-00004

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2024

Product/Service Code: J039

Period of Performance: 12/09/2024 to 12/08/2025

2002 Emergency Callouts

Rate:_______

NTE Limit: $4,500.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2024

Product/Service Code: J039

Period of Performance: 12/09/2024 to 12/08/2025

2003 Emergency Callouts - Materials

NTE Limit: $5,000.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2024

Product/Service Code: J039

Period of Performance: 12/09/2024 to 11/29/2025

3001 The objective of this requirement is to provide monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern

Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

One (1) in Building B (Administration)

One (1) in Building G (Publication and

Distribution)

One (1) in Building 1 (Office Building)

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2025

Product/Service Code: J039

Period of Performance: 12/09/2025 to 12/08/2026

3002 Emergency Callouts

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C4-23-Q-00004

Rate:_______

NTE Limit: $4,500.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2025

Product/Service Code: J039

Period of Performance: 12/09/2025 to 12/08/2026

3003 Emergency Callouts - Materials

NTE Limit: $5,000.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2025

Product/Service Code: J039

Period of Performance: 12/09/2025 to 12/08/2026

4001 The objective of this requirement is to provide monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern

Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

One (1) in Building B (Administration)

One (1) in Building G (Publication and

Distribution)

One (1) in Building 1 (Office Building)

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2026

Product/Service Code: J039

Period of Performance: 12/09/2026 to 12/08/2027

4002 Emergency Callouts

Rate:_______

NTE Limit: $4,500.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2026

Product/Service Code: J039

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C4-23-Q-00004

Period of Performance: 12/09/2026 to 12/08/2027

4003 Emergency Callouts - Materials

NTE Limit: $5,000.00

(Option Line Item)

(Anticipated Option Exercise Date)11/20/2026

Product/Service Code: J039

Period of Performance: 12/09/2026 to 12/08/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

2 - Section 2 Performance Work Statement

4 - Section 4 Clauses and Provisions

2 - Section 2

Performance Work Statement for Contract Elevator Inspection and Maintenance Services

1.0 Background:

The mission of the Mine Safety and Health Administration (MSHA) is to protect the safety and health of the nation’s miners. The National Mine Health and Safety Academy was constructed on 74 acres in the early 1970s with the intent to provide a self-contained training facility for the Agency and the mining industry. Mining professionals from across the United States and many foreign countries come to the Academy for health and safety training. The Academy complex, which opened in 1976, consists of 9 buildings, seven of which are inter-connected, making up 347,410 square feet and includes classrooms and laboratories accommodating 600 students, a residence hall of 174 lodging rooms, a cafeteria, a library, auditorium, and wellness facilities.

The Mine Safety and Health Administration (MSHA) is to obtain a contract for elevator inspection and maintenance services to eliminate or minimize elevator malfunction, break down, and deterioration. Contract inspection and maintenance of the elevators must assure continuous, safe, and satisfactory operation of all elevators, their parts and components for students, staff, and visitors to the Academy.

1.1 Objectives:

The objective of this requirement is to provide monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

One (1) in Building B (Administration) One (1) in Building G (Publication and Distribution) One (1) in Building 1 (Office Building)

The Contractor shall provide all resources equipment, tools, and materials necessary to perform elevator maintenance services as defined in this Performance Work Statement, except as Specified in section C-3 as Government furnished property. The Contractor shall perform to the standards in this contract.

1.2 Period of Performance:

The period of performance shall be for one 12-month base period and four 12-month option period.

The period of performance shall be as follows:

Performance Period Period of Performance Base Period 09 December 2022 – 08 December 2023 Option Period 1 09 December 2023 – 08 December 2024 Option Period 2 09 December 2024 – 08 December 2025 Option Period 3 09 December 2025 – 08 December 2026 Option Period 4 09 December 2026 – 08 December 2027

1.3 Delivery:

Delivery of materials shall be delivered to the following address:

Mine Safety & Health Administration (MSHA)

1301 Airport Road Beaver, WV 25813

1.4 Hours of Operation/Place of Performance:

Hours of Operation:

The Mine Safety and Health Administration (MSHA) hours of operation shall be between the hours of 8:00 am through 4:00 pm Monday through Friday except Federal holidays and days on which Federal employees are granted administrative leave.

However, due to the nature of the Academy’s functions, the COR may request some services to be performed at odd hours of the day and night and/or over a holiday period if an emergency situation should arise.

1.4.1 Recognized Holidays:

The Contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.5 Place of Performance:

Place of performance shall be at the following location

Mine Safety & Health Administration (MSHA) 1301 Airport Road Beaver, WV 25813

1.6 Contracting Officer Representative:

The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

The Contractor will in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc.

1.7 Security Requirements:

Contractor staffs are required to conform to MSHA's security and privacy requirements as described below.

1.8 Computer Security:

Not Applicable.

1.9 Privacy:

Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974;

therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.10 Commitment to Protect Sensitive Information

The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records)

1.11 Conflict of Interest:

The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

1.12 Physical Security:

The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.13 Key Control:

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.13.1 Lost Keys:

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.13.2 Key Use:

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.14 Lock Combinations:

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.15 Conservation of Utilities:

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.16 Special Qualifications:

The Contractor will provide proof that they have obtained all licenses and permits required by law to engage in the activities that are required in connection with the Performance Work Statement. The Contractor shall conform to all required safety regulations and codes for OSHA, ASME, the Academy, County, State, and the Federal Government. All applicable confined space or Lockout/Tagout procedures shall be adhered to.

1.17 Post Award Conference/Periodic Progress Meetings:

Not Applicable.

1.18 Contracting Officer Representative (COR):

A COR will be delegated under separate cover.

1.19 Contract Manager:

The Contract Manager will serve as key point of contact for the Government and will assure timely review and approval of requests.

1.20 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.21 Type of Contract:

The Government anticipates award of a Firm-Fixed Price contract.

Part 2 Definitions and Acronyms

ACRONYM DEFINITION

PWS Performance Work Statement – Document defining the objectives and end results of the

Government requirements CTR Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. The prime Contractor shall ensure that the subcontractors comply with the terms and conditions of this contract.

CO Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

COR Contracting Officer’s Representative - A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Deliverable Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

DOL Department of Labor QASP Quality Assurance Surveillance Plan - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QC Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

QA Those actions taken by the government to assure services meet the requirements of the

Performance Work Statement.

Sub-Contractor One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Part 3 Government Furnished Property, Equipment and Services

3.1 The Government will provide the following.

Knowledgeable MSHA personnel will be made available to direct the Contractor to locations of the elevators at NMH&S Academy and may assist as needed. Utilities are available at the work site at no cost to the Contractor. Government will provide any available drawings related to this project as needed by the Contractor.

Services:

3.3.1 Utilities:

All utilities in the facility will be available for the Contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.3.2 Facilities:

The Contractor will furnish necessary equipment to perform the effort(s) outlined in this PWS remotely, at a location other than a government-owned or Contractor-owned facility. If deemed necessary, the Government may issue, at its discretion, supplemental equipment (e.g. computing equipment).

3.3.3 Clearance:

Contractors with a favorable pre-employment suitability determination will be issued a proximity card for access to various buildings.

Building access will not be granted until the Contractor has cleared the pre-employment suitability determination process. The Contractor will ensure the security of all DOL property, building ID badges, key cards and standards keys issued to Contractor staff.

Part 4 Contractor Furnished Items and Services

4.1 General

In pursuance of the Performance Work Statement described, the contractor shall furnish all necessary personnel and materials required to perform the tasks under these requirements.

In addition, the contractor shall provide aa completed elevator checklist to the Contracting Officer’s Representative (COR) at the conclusion of each maintenance servicing.

Part 5 Requirements

5.0 Scope of Work

The scope for this effort is to The Contractor shall provide labor, materials, equipment, supervision, and incidental supplies to perform monthly inspections and maintenance service for one ESCO passenger elevator, one Southeastern Elevator Co. passenger elevators and one Schinder passenger elevator; and if needed, perform repairs and component replacements. Elevators are located in the following areas:

One (1) in Building B (Administration) One (1) in Building G (Publication and Distribution) One (1) in Building 1 (Office Building)

The Contractor shall perform monthly inspections and maintenance and if conditions are warranted, perform repairs and component replacement up to $75.00 for parts per monthly visit to maintain the elevators. Parts replacements that exceed the $75.00 monthly threshold will need to be quoted, approved by the contracting officer, and billed under the emergency callout CLIN. Attached checklist must be completed by the technician and returned to the COR after each inspection/maintenance servicing.

Contractor shall examine and lubricate (as required) regularly and systematically and, if conditions are warranted, repair and/or replace as follows:

Pumps, pump/valve motors, motor windings, operating/leveling valves, plunger, packing, v-belts, strainers, springs, gaskets, and exposed piping, leveling devices, cams, controller, controller relays, magnet frames, resistors, transformers, condensers, controller wiring, travel cable, coils, contacts, timing devices, rectifiers/resistance for operating, and motor circuits.

Automatic power door operators, auxiliary door-closing devices, car door contacts/protective devices, hoist way door interlocks, car frame, platform, guide rails/stiles, gibs, rollers, and hoist way switches.

Relay components, metal/carbon contacts, springs, connectors, arc deflectors/barriers, insulators, distance pieces, holders, motor brushes, operating switches, car/hall signal lamps, fuses, and hydraulic fluids.

The Contractor shall also clean the elevator components located in the machine room and hoist way and shall periodically brush down and vacuum the hoist way and pit for normal dirt accumulation. This contract shall include all annual state certified inspections and safety tests.

In the event of a system failure, the Contractor will be required to respond to emergency repair calls and shall respond 24 hours per day, seven days per week for those repairs.

5.1 TASK 1 - Basic Services:

The Contractor shall provide contract elevator services for the following:

5.1.1 Inspection of elevator systems:

The Contractor shall utilize trained persons who are employed and supervised directly by the Contractor to provide labor and materials to perform monthly, quarterly, or yearly inspections, as required, for one ESCO passenger elevator, one Southeastern Elevator Co.

passenger elevators and one Schinder passenger elevator. The service representatives shall be qualified technicians to keep the elevator equipment properly adjusted and use all reasonable care to maintain the equipment in a safe and proper operating condition.

5.1.2 Maintenance of elevator systems:

The Contractor shall examine and lubricate (as required) regularly and systematically and if conditions warrant, repair and/or replace as follows:

Pumps, pump/valve motors, motor windings, operating/leveling valves, plunger, packing, v-belts, strainers, springs, gaskets, and exposed piping.

Leveling devices, cams, controller, controller relays, magnet frames, resistors, transformers, condensers, controller wiring, travel cable, coils, contacts, timing devices, rectifiers/resistance for operating, and motor circuits.

Automatic power door operators, auxiliary door-closing devices, car door contacts/protective devices, hoist way door interlocks, car frame, platform, guide rails/stiles, gibs, rollers, and hoist way switches.

Relay components, metal/carbon contacts, springs, connectors, arc deflectors/barriers, insulators, distance pieces, holders, motor brushes, operating switches, car/hall signal lamps, fuses, and hydraulic fluids.

The Contractor shall clean the elevator components located in the machine room and hoist way and shall periodically brush down and vacuum the hoist way and pit for normal dirt accumulation.

The contractor shall provide a detailed Elevator Inspection List that is checked off prior to leaving after each visit.

5.1.3 Annual State Certified Inspection and Safety Tests

The Contractor shall perform annual state certified inspection and safety tests in coordination with third party inspection service company. The government will pay the third-party inspector separate from this contract.

5.1.4 Service Calls and Emergency Service

The Contractor will be required to respond to emergency repair calls should the elevators fail and shall respond 24 hours per day, seven days per week for repairs. The extra-service shall be provided by the Contractor as supplemental service on a labor-hours contract basis. In the event of a system failure, a 2 hour response time from receipt of notification shall be required during regular working hours.

Prior approval from the U. S. Government must be obtained for any parts or materials billable to the Government during repair. The request must be made through the Contract Specialist or Contracting Officer and approval received before repairs are to be performed.

EXHIBIT 1:

5.1.5 Performance Requirements Summary

Performance Requirements Summary:

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance (and who performs) {e.g. 100% inspection by COR}

PRS # 1

Inspection of elevator systems

PWS 5.1.1

Utilize trained personnel to perform monthly, quarterly, or yearly inspection, as required, of all systems

Standard met 100% of time

a. Direct Observation -100% inspection

PRS # 2

Maintenance of elevator systems

PWS 5.1.2

Elevator has been examined, lubricated, and parts have been repaired and/or replaced as needed in all systems

Standard met 98% of time

a. Periodic surveillance

PRS # 3

Annual state certified inspection and safety tests PWS 5.1.3

Annual state certified inspection and safety tests have been performed

Standard met 100% of time a.100% inspection

PRS #4

Service Calls and Emergency Service

PWS 5.1.4

Respond timely 24/7 for system failure

Respond within 2 hours for system failure

Zero deviation from standard

Zero deviation from standard

Validated Customer Complaint

Validated Customer Complaint

PRS # 5

Quality Control

PWS 7.0

Implement approved quality control plan to identify, prevent, and ensure non-recurrence of defective services

Standard met 98% of time Periodic surveillance

Types of Surveillance to select from:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot. Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure.

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e. monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

Part 6 Deliverables

6.0 Deliverables:

All deliverables shall be submitted to the COR unless otherwise agreed upon.

Unless otherwise specified, the Government will have a maximum of ten (10) working days from the day the draft deliverable is received to review the document, provide comments back to the contractor, approve or disapprove the deliverable(s). The contractor will also have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be workdays unless otherwise specified.

6.1 Deliverables / Schedule:

Deliverables Schedule:

Deliverable Frequency # of Copies Medium/Format Submit To Section 1.1.6 – proof of licenses and permits

Within ten days of award

One Electronically Responsible COR

Section 5.1.2 – completed elevator checklist monthly after inspection

One Electronically Responsible COR

Section 5.1.3 – annual state certified inspection and safety tests

Annually One Electronically Responsible COR

Part 7 Quality Control

7.0 Quality Control:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how assured that the work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

7.1 Quality Assurance:

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with the requirements of this Performance Work Statement. Contractor services rendered shall be subject to regular reviews and inspection by the Government both during operations and after completion of all work. Review and inspection may be scheduled or performed randomly.

7.2 Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4 - Section 4

Clauses and Provisions

Clauses and Provisions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation. (JAN 2017)

52.204-7 System for Award Management. (OCT 2018)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation. (NOV 2015)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (FEB 2016)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (NOV 2021)

52.215-23 Limitations on Pass-Through Charges. (JUN 2020)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representation and Certifications. (JUN 2020)

52.232-1 Payments. (APR 1984)

52.232-8 Discounts for Prompt Payment. (FEB 2002)

52.232-11 Extras. (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (NOV 2021)

52.233-3 Protest After Award. (AUG 1996) - Alternate I (JUN 1985)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required…