Sol_140R4026Q0024.pdf

PDF 42 MB Posted Feb 24, 2026

Attached to: PAO & PG HVAC MAINTENANCE Federal contract opportunity
Solicitation number: 140R4026Q0024
Issued by: Department of the Interior Bureau of Reclamation

About this file

Written by GovTribe AI · Feb 24, 2026

This is a Women-Owned Small Business (WOSB) solicitation for facility maintenance and emergency call services at two Bureau of Reclamation locations in Utah. The solicitation number is 140R4026Q0024, issued on February 20, 2026 (with a reissue date of March 20, 2026), with quotes due March 24, 2026 at 11:00 AM Mountain Time via email to tleff@usbr.gov. The requirement is classified under NAICS code 561210 (Housekeeping Services) with a $47 million small business size standard, and this is a total small business set-aside restricted to qualified small business contractors.

The contract covers preventative HVAC maintenance, lighting system maintenance, and emergency response services at the Provo Area Office (57,000 square feet) and Pleasant Grove Maintenance Building (10,000 square feet) in Utah. The Performance Work Statement specifies weekly, monthly, quarterly, semi-annual, annual, and seasonal maintenance tasks on complex systems including boiler systems, York chillers, Variable Refrigerant Flow systems, solar installations, and building automation controls. The contractor must possess minimum five years of building mechanical maintenance experience and provide certifications in natural gas operations, Riello boiler work, York chiller service, Watt-Stopper/Alerton control systems, and EPA refrigerant handling. The contract period runs from June 1, 2026 through May 31, 2027 (base year) with four one-year options through May 31, 2031 and one six-month extension through November 30, 2031. Quotes must include pricing for all base and option years on Schedule B, three prior work experience contracts demonstrating capability, and representations and certifications registered in SAM. The contractor must be available 24/7 for emergency response with a two-hour physical response time requirement, and all personnel must be U.S. citizens or nationals capable of passing background checks and obtaining PIV security cards. Work shall be performed Monday through Friday, 7:30 AM to 4:30 PM at Provo Area Office and Tuesday through Thursday, 7:30 AM to 4:30 PM at Pleasant Grove, excluding federal holidays. A pre-award site visit is scheduled for March 3, 2026 at 8:00 AM Mountain Time with pre-registration required. The government intends to award without discussions based on best initial offers and reserves the right to conduct discussions if necessary.

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WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

140R4026Q0024

See Schedule See Schedule

Bureau of Reclamation Upper Colorado Region Regional Office 125 South State Street, Room 8100 Salt Lake City UT 84138

03/24/2026 1430 MD

0044033736

Timothy Leff 8015243722

R40 100.00

R40

Lisa Vance

561210

$47

02/24/2026

ADMINISTERED BY:

Upper Colorado Region

Regional Office

125 South State Street, Room 8100

Salt Lake City UT 84138 US

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Period of Performance: 06/01/2026 to

05/31/2031

00010 IAW PWS - Facility Maintenance and Emergency

Calls Base Yea

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 06/01/2026 to

05/31/2027

00020 IAW PWS - Facility Maintenance and Emergency

Calls Option Year One

(Option Line Item)

Anticipated Exercise Date 06/01/2027

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 06/01/2027 to

05/01/2028

00030 IAW PWS - Facility Maintenance and Emergency

Calls Option Year Two

(Option Line Item)

Anticipated Exercise Date 06/01/2028

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 06/01/2028 to

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

05/31/2029

00040 IAW PWS - Facility Maintenance and Emergency

Calls Option Year Three

(Option Line Item)

Anticipated Exercise Date 06/01/2029

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 06/01/2029 to

05/31/2030

00050 IAW PWS - Facility Maintenance and Emergency

Calls Option Year Four

(Option Line Item)

Anticipated Exercise Date 06/01/2031

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 06/01/2030 to

05/31/2031

00060 IAW PWS - Six Month Extension Facility

Maintenance and Emergency Calls

(Option Line Item)

Anticipated Exercise Date 06/01/2031

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 06/01/2031 to

11/30/2031

Continuation Schedule B

1. Quotes will be considered for award on the following price schedule but no quote will be considered for award on only part of the price schedule.

a. Each option period must be completed for evaluation purposes and should include a total for each year in addition to a total for all 5 years.

b. Identify any additional labor categories necessary to complete the work if needed.

2. Quotes are subject to the terms and conditions of the solicitation.

3. Definitions:

a. CLIN- Contract Line Number

Schedule B Pricing CLIN Description Quantity Unit Unit

Price Total

0001 Facility Maintenance and Emergency Calls Base Year 01 June 2026 through 31 May 2027

1 AU

0002 Facility Maintenance and Emergency Calls Option Year One 01 June 2027 through 31 May 2028

1 AU

0003 Facility Maintenance and Emergency Calls Option Year Two 01 June 2028 through 31 May 2029

1 AU

0004 Facility Maintenance and Emergency Calls Option Year Three 01 June 2029 through 31 May 2030

1 AU

0005 Facility Maintenance and Emergency Calls Option Year Four 01 June 2030 through 31 May 2031

1 AU

0006 Facility Maintenance and Emergency Calls Six Month Extension 01 June 2031 through 30 Nov 2031

1 AU

Total

Performance Work Statement

Provo Area Office & Pleasant Grove Maintenance Building Facility Preventative Maintenance Service Contract.

1.0 Introduction

A. The U.S. Bureau of Reclamation’s Provo Area Office (PAO) and Pleasant Grove

Maintenance Building (PGMB) require ongoing facility HVAC maintenance services to ensure operational efficiency and occupant comfort. These services support the Bureau’s mission to manage, develop, and protect water and related resources in an environmentally and economically sound manner.

• Provo Area Office (PAO) 302 East Lakeview Parkway, Provo, Utah 84606

• Pleasant Grove Maintenance Building (PGMB) 315 West 1100 North, Pleasant

Grove, Utah 84062

B. This Performance Work Statement (PWS) outlines the scope, objectives, and performance requirements for HVAC maintenance services at both locations.

2.0 Period of Performance

A. The period of performance shall consist of one (1) Base Year and four (4) Option Years, as follows:

Period Start Date End Date Base Year July 1, 2026 June 30, 2027 Option Year One July 1, 2027 June 30, 2028 Option Year Two July 1, 2028 June 30, 2029 Option Year Three July 1, 2029 June 30, 2030 Option Year Four July 1, 2030 June 30, 2031

C. The Government may extend the term of this contract by exercising one or more of the option periods. Exercise of options is subject to:

• Satisfactory performance by the contractor

• Continued need for the services

• Availability of funds

D. The Government reserves the unilateral right to exercise any option period by providing at least 60 calendar days written notice to the contractor within the timeframes specified in the contract.

3.0 Scope

A. The contractor shall provide the labor, tools, equipment and expertise necessary to maintain all heating, cooling, ventilation, HVAC plumbing, electrical, solar and lighting components throughout the interior and exterior of the PAO and PGMB.

B. This contract is strictly for preventive maintenance and performance verification of HVAC, lighting, and related systems as outlined in this PWS. The contractor shall not eFile – C05

(04/2023) perform corrective repairs, replacements, upgrades, or modifications under this contract. Any work beyond preventive maintenance shall be documented and reported to the COR for separate contractual action. No additional work shall be initiated without written authorization from the Contracting Officer.

4.0 Applicable Documents

• Attachment 1 – PAO As-Built Drawings Duct Work

• Attachment 2 – PGMB As-Built Drawings Duct Work

5.0 Requirements and Tasks

5.1 Provo Area Office

A. PAO is a 57,000 square foot building and comprised of an open-design office area containing private offices and cubicle clusters, a cluster of warehouse bays (4), a materials lab and a front and rear parking area. The building is heated by a Riello modular boiler system that supplies heated water-based solution to 54 VAV boxes located in the ceiling throughout the building. The building is cooled by a York chiller system that supplies chilled water (30 percent propylene glycol/water solution) to five air handler rooms throughout the building. Control of the heating and cooling system is through an Alerton Direct Digital Control (DDC) system. The VAVs, Air Handler Rooms and Boiler Room have been retrofitted with new controls for the valves and motors that are controlled by the DDC system. The electrical motors for the supply and return air fans have been retrofitted with new high efficiency motors and Variable Frequency Drives. The circulation pumps for the heated and chiller water in the boiler rooms have been retrofitted with new high efficiency motors and Variable Frequency Drives. Control of the building heating and cooling system is through a central standalone computer. The building has stratified the air in the higher portions of the building. The contractor shall maintain the interior building temperature between 68-72 °F. Maintenance bays are heated by five Reznor UEAS- 130, two UEAS-180 and one UDAP-75 ceiling mounted unit heaters. Five of the units utilize condensate water pumps to pump water into the roof drains. The PAO building LED lighting is managed by the Alerton computer control system, Watt- Stopper system and incorporates occupancy sensors. Offices around the perimeter of the building include dimming capability based on ambient light. The contractor shall ensure operation of the lighting system is maintained to ensure lights are off during unoccupied times and all relays and sensors are functioning properly. The contractor shall inspect building lighting systems and report any bulb outages to the Reclamation COR. Bulb replacement is not included in the scope of this contract and shall be addressed under a separate work order. PAO has a 25 kw PV Solar system to offset city provided power. See attachment 1-PAO for reference as-built drawings.

5.2 Pleasant Grove Maintenance Building

A. PGMB is a 10,000 square foot building and comprised of office space and maintenance bay areas. The office area is heated and cooled with Variable Refrigerant Flow system (VRF) comprised of a Heat Recovery System with an outdoor unit. The VRF is connected to two (2) indoor refrigerant heat recovery units with a single refrigerant piping system connecting to six (6) ceiling concealed fan coil units. All concealed fan coil units have filter boxes that include 2-inch MERV 13 Filters. An electric duct heater provides preheated air prior to reaching fan coil units increasing efficiency. Indoor air quality is managed by an RenewAire Energy Recovery Ventilator System. The Information Technology (IT) Server Room has one

(1) dedicated ductless split system to provide heating & cooling. The systems are controlled by individual thermostats. The contractor shall maintain the interior of the office portions of the PGMB temperature between 68-72 °F. The contractor shall maintain the IT Room between 65-72 °F. The maintenance bay area shall be maintained between 60-64 °F during the winter season.

B. The maintenance bay area is heated by two (2) ceiling mounted radiant Heat Burners and cooled by a Champion Evaporative Cooler and a 12-foot ceiling fan. The storage room and library adjacent to the maintenance bay are heated and cooled with one (1) ceiling concealed fan coil unit and controlled by a single thermostat. The maintenance bay has four (4) Loren Cook Exhaust Fans supporting the bay, shop pit and welding shop. Makeup air is provided by two-wall mounted 54-inch by 48-inch louvers.

C. The PGMB LED lighting control strategy includes occupancy sensors in all offices, conference rooms, corridors, and restrooms. For rooms with windows, LED light fixtures within 15 feet of the windows utilize photocells allowing for dimming based on existing ambient light The contractor shall inspect building lighting systems and report any bulb outages to the Reclamation COR. Bulb replacement is not included in the scope of this contract and shall be addressed under a separate work order. PGMB has a 67 kw PV Solar system to offset city provided power. See attachment 2-PGMB for referenced 100% CD drawings.

5.3 Contractor Requirements

A. The contractor shall have a minimum of 5 years of building mechanical maintenance experience.

B. The contractor shall possess a natural gas certification from the Rocky Mountain Gas Association, and it shall be submitted to the COR for acceptance within 14 days of contract award.

C. The contractor shall be certified to perform work on Reillo boilers and York chillers.

Certifications shall be submitted to the COR for acceptance within 14 days of contract award.

D. The contractor shall be certified to perform work on Watt-Stopper & Alerton Control Systems. Certifications shall be submitted to the COR for acceptance within 14 days of contract award.

E. The contractor shall be responsible for obtaining all necessary licenses, updates, and manufacturer support required to maintain the Alerton Building Automation System.

These costs shall be included in the base contract pricing unless otherwise specified.

Reclamation will not reimburse separately for software or firmware licensing. This includes:

o Monitoring system health and identifying components approaching end-of-life o Obtaining necessary licenses and manufacturer updates o Installing new versions or replacements when current components become outdated, unsupported, or pose operational or cybersecurity risks o Ensuring compatibility with existing HVAC infrastructure o Coordinating all major upgrades with the COR and Facilities Manager prior to implementation

* Note The term “Alerton System” refers to all integrated hardware and software components used for HVAC control and automation, regardless of version or release. The Alerton Direct Digital Control (DDC) system was upgraded in 2025 to Alerton 2.0. The contractor shall maintain the system, including software diagnostics, firmware updates, and compatibility checks with existing HVAC infrastructure. All updates shall be performed in accordance with manufacturer specifications and coordinated with the COR. The contractor shall maintain authorized access to the system and ensure all updates are performed in accordance with manufacturer specifications and industry best practice.

F. The contractor shall be reachable by phone 24 hours a day, 7 days a week for emergency response calls.

G. The contractor shall provide a list of all personnel that will be involved in this contract with name and phone number.

H. The contractor shall be able to physically respond to emergency situations within 2 hours of notification. All the contractor’s employees that will be working onsite must be U.S. Citizens or Nationals and speak, read, and write English and be able to pass a background check.

I. In accordance with Section 608 of the Clean Air Act, all the contractor’s employees that will be working on devices containing refrigerants must be certified by the U.S.

Environmental Protection Agency to handle such refrigerants. Certifications shall be submitted to the COR for acceptance within 14 days of contract award.

5.4 Tasks

A. Equipment maintenance checks are defined as inspections of the equipment to assure proper operation in accordance with the manufacturer’s operation and maintenance requirements.

B. The contractor may use the government-provided checklist or submit their own, provided it meets all QASP requirements and OEM standards. The contractor’s checklist shall be submitted to the COR for approval within 14 days of contract award. This checklist shall include all tasks outlined in the QASP and reflect manufacturer’s recommendations for preventive maintenance checks and services.

The completed checklists shall be submitted to the COR monthly; however, Reclamation may review the current checklist at any time.

C. The contractor shall perform, at a minimum, the tasks listed in this PWS in accordance with the schedule specified in the Quality Assurance Surveillance Plan (QASP) for both the Provo Area Office and Pleasant Grove Maintenance Building.

5.5 Weekly Tasks

5.5.1 Provo Area Office

A. Boiler Room:

• Check status lights on the main Automatic Temperature Control panel.

• Evaluate operation, check for proper settings, observe, and adjust building temperatures as required.

• Enter subterranean tunnels and cycle the sump pumps to verify standby operation

(confined space precautions must be employed). Verify alarms are working properly.

• Verify proper flow in the main chilled water and hot water pumps by observing the gauge pressure.

• Check the status lights on the motor control center.

• Check and adjust the water levels on the chilled and hot water expansion tanks.

• Check the incoming feed water pressures and maintain the fluid level and pressure on the heating and cooling loops. Reset if necessary.

• Check variable frequency drives status and record values displayed on log. Verify the drives are running within the Manufacturer’s standards for temperature and voltage input and output for the entire system during operation. Check for signs of noise from the VFD which may be an indication of more in-depth maintenance.

5.5.2 Provo Area Office and Pleasant Grove Maintenance Building A. PV Solar System:

• Visually inspect system wiring per manufactures inspection guides.

• Inverters-inspect per manufactures inspection guidelines and verify inverters are operating correctly. Notify Reclamation of any errors.

B. Mechanic Pit:

• Verify operation of ventilation system is operational and functioning correctly.

6.0 Additional Weekly Winter Tasks (October through March or during operation of the boilers)

6.1 Provo Area Office Boiler

A. Check and adjust temperature drop on chiller barrel.

B. Check refrigerant levels.

C. Inspect chiller components for wear, defects and proper function. Identify and correct any problems including any abnormal sounds.

D. Cycle both circuits and inspect refrigerant piping and hangers for proper support and to ensure that the Hydra-Zorb clamps are in place.

6.2 Provo Area Office Fan Rooms #1 through #5

• Correlate temperatures to chilled water pump and valve operation and adjust if necessary.

• Check and adjust blower for proper static pressure output.

• Check high efficiency motor temperatures and record value on log. Verify motors are running within Manufacturer’s temperature ratings.

• Check for vibrations in the equipment housing and belts and correct for quiet operation. Listen to the return and supply fan bearing for any noticeable changes in noise.

• Check the bearing temperatures for the return and supply fan to monitor temperature rises. Log the temperatures and note any noises.

• Check return air fan operation (rooms 1, 2 and 4 only).

• Check tunnel pumps and alarms (rooms 1 & 2 only) for air quality to keep tunnels dry in compliance with the Air Quality Report and to protect the integrity of the Ethernet/communication cables.

6.3 Provo Area Office Chiller

• Check oil levels on both circuits and maintain at factory specs.

• Check refrigerant levels, check pressures and safeties.

• Inspect refrigeration piping for leaks.

• Check Vibrasorbers on both chiller and condenser.

• Check closed loop water.

• Check chiller operation, i.e., staging and hot gas operation.

• Inspect chiller insulation and compressor noise eliminators.

6.4 Provo Area Office and Pleasant Grove Maintenance Building Telephone/Storage Room A. Check emergency lighting panel for proper input and output voltages.

B. Check battery water levels. Add distilled water if necessary.

C. Check lighting controls for proper function.

D. Test photocell operation for the parking and outside lights.

6.5 Provo Area Office and Pleasant Grove Maintenance Building Janitorial Closet A. Inspect culinary hot water recirculation pumps.

6.6 Pleasant Grove Maintenance Building

A. Enter subterranean maintenance pit and cycle the sump pumps to verify standby operation. Verify alarms are working properly.

7.0 Monthly Tasks (in addition to above)

7.1 Provo Area Office:

A. Check propylene glycol/water solution levels in the heating and cooling water closed loop systems and adjust if necessary to maintain manufacturer recommended percentage.

B. Gauge the chiller to check proper compressor operation (summer).

C. Remove the belt housings on the blower fans and inspect the belts for irregular or excessive wear, adjust, furnish, and replace as necessary. Equipment sheaves shall also be inspected at the time of belt inspection for proper attachment to the equipment, wear and proper contact with the belt.

D. Check starter connections on all fan motors. Ensure that all connections are securely fastened, and connectors are clean.

E. Verify Alterton control operations for correct calibration within the established set points. Notify the building manager when corrections of the control system are necessary.

F. Verify and check set-points in Reillo boiler and tune. Any adjustments to the Riello boiler system must be performed by a certified Riello Service Technician. The contractor is responsible for coordinating and subcontracting this service as needed to meet contract requirements.

8.0 Quarterly Items (October, February May, and August)

8.1 Provo Area Office

• Check all roof top exhaust fans on the roof for proper function.

• Check thermostats through the DDC controls throughout the building for proper settings.

• Check warehouse heating and cooling units for proper function.

• Clean condensers and inspect for leaks. Identify and report any deficiencies to the

COR. Check operating controls to condensers and verify that fans are running properly.

• Inspect condenser safeties for proper function.

• Oil the hot water and chilled water pumps.

• Check the lighting controls for proper function.

• Check all timers and adjust for daylight savings.

• Check and lubricate all dampers in the air handler rooms to assure proper function.

• Check water heaters operation with associated pump and hub. Check water temperature to ensure it is within specifications. Check blow-off valves for proper function.

• Furnish and replace building air handler filters in all 5 air handler rooms. Filters shall be medium efficiency of MERV 8.

• Check and clean the internal components of all VFDs to remove dust and other contaminants from the external parts. Use non-static air recommended by the VFD manufacturer to remove buildup of dust to the heat sink and other internal parts. Check connections on the units for looseness due to thermal expansion or vibration. Check internal parts for looseness due to vibration and age of unit.

• Verify Alerton Building Automation System software and firmware are up to date; perform diagnostics and apply manufacturer updates; submit documentation to COR quarterly.

8.2 Pleasant Grove Maintenance Building

• Check all roof top exhaust fans for proper function.

• Check thermostats throughout the building for proper settings.

• Check Maintenance Bay heating and cooling units for proper function.

• Clean outdoor VRF and inspect for leaks. Check operating controls to condensers and verify that fans are running properly.

• Inspect outdoor VRF safeties for proper function.

• Oil the hot water and circulation water pumps.

• Check the lighting controls for proper function.

• Check all timers and adjust for daylight savings.

• Check and lubricate all louvers and dampers to assure proper function.

• Check water heaters operation with associated pump and hub. Check water temperature to ensure it is within specifications. Check blow-off valves for proper function.

• Furnish and replace building Energy Recovery Unit filters. Filters shall be medium efficiency of 8 MERV per manufacturer’s specifications.

• Furnish and replace VFR Indoor Fan Coil Unit Filter Boxes. Filters shall be 2-inch pleated 13 MERV per manufacturer’s specifications.

9.0 Semi-annual (May and October)

9.1 Provo Area Office

• Check that each thermostat is functioning.

• Visually inspect each VAV box in the ceiling, check for leaks and operation of direct digital controls, valves and damper. Identify and report any deficiencies to the COR.

• Lube air handlers and main pumps.

• Check and, if needed, calibrate controls in all five fan rooms and boiler room.

10.0 Annual

10.1 Provo Area Office

• Check and, if necessary, calibrate DDC controls.

• Check and test all safeties on boiler. Boiler vessels and burner combustion systems must be inspected, and work be performed by authorized Reillo Service Technician.

• Check burner head and blower for wear or damage. Inspect for any burn marks or perforations. Ignition electrode and flame rod shall be inspected annually. Inspect the electrodes periodically for signs of fouling, displacement, or other damage.

10.2 Provo Area Office and Pleasant Grove Maintenance Building

• Check batteries and operation of emergency lighting.

• Completely drain & refill water heater per manufactures maintenance instructions.

Coordinate timing of drainage with Reclamation. Check controls and safety valves on water heaters for proper operation. Note any leaks that may require future replacement of the water heaters or valves.

11.0 Seasonal- For the purposes of this contract, “Fall/Winter” shall be defined as October 1 through March 31. Seasonal inspections and maintenance tasks shall be scheduled accordingly

11.1 Provo Area Office

• Perform Fall/Winter inspection of the six (6) bay Reznor unit heaters and the three (3) vestibule door heaters.

• Verify five (5) unit heater condensate water pumps are operating correctly.

• Furnish and replace the filters in vestibule doorway heaters and in the warehouse mezzanine.

11.2 Pleasant Grove Maintenance Building

A. Perform Fall/Winter Inspection of the bay unit heaters:

• Check condition of forced air blower scrolls and motor. Dirt and dust may be blown or vacuumed from the blower.

• Check condition of burner. Remove any foreign objects or debris from inside the burner box or burner cup.

• Inspect the igniter. Replace igniter if there is excessive wear or erosion, breakage or other defects.

• Be sure the burner observation window is clean and free of cracks or holes. Clean or replace as necessary.

• Inspect the flue pipe for soot or dirt and clean if required, in accordance with the OEMs operation and maintenance instructions. If any deficiencies beyond routine cleaning are found, report them to the COR.

• Clean the reflector sections.

• Check and be sure vent terminal and fresh air inlet are free from obstructions.

• Check the inside of the heat exchanger tube visually with a flashlight. If carbon or scale are present, scrape or otherwise remove deposits.

B. Evaporite Cooler Spring Start-Up:

• Belt tension. Check belt tension and readjust if needed.

• Grease bearings. The blower bearings in this unit should be greased once a year with ball bearing grease.

• Cleaning pads. Annually, or when required, using a garden hose with nozzle, back wash to clean out the openings, then clean off the inlet face any scale or other obstruction to the passages.

• Pad replacement. The pads should be replaced after 5 years.

• Slight scraping may be required to remove hardened scale on the pump. Cleaning the pump is necessary once a year at start-up.

• Clean the pump and turn the impeller to ensure free operation. Remove the pump spout and check for any blockage.

• Bleed off. Check bleed-off valve to be sure it is not clogged.

C. Winter Shutdown:

• Drain water. Drain all water from the cooler and supply line when not in use for prolonged periods to prevent freezing and potential damage

• Disconnect from power supply when not in use for extended periods of time.

• Cover unit with weatherproof cover as recommended by manufacturer.

12.0 Emergency Response

A. The contractor shall be reachable by phone 24 hours a day, 7 days a week for emergency response calls.

• The contractor shall be able to physically respond to emergency situations within

2 hours of notification.

• The contractor shall provide a list of all personnel that will be involved in this contract with name and phone number.

B. Tasks for emergency response calls may include but is not limited to the following:

• Diagnose system malfunctions by identifying root causes, documenting findings, and recommending corrective actions. Emergency response includes diagnostics, system resets, and restoration of HVAC and lighting systems to normal operation.

Physical repairs requiring parts replacement, disassembly, or subcontracted services are excluded and shall be addressed under a separate contract.

• Reset and restore HVAC and lighting system to normal operations after any system shutdown

• Record all hours worked associated with the emergency call back and submit to

COR.

13.0 Additional Work

A. The contractor shall keep a detailed record of any work that is required in addition to the above listed tasks and notify the Government of required repairs. Repairs to the system are not covered under this contract. Any repairs will be handled under a separate contract.

14.0 Security Requirements:

A. The contractor shall obtain Personal Identity Verification (PIV) security cards from Reclamation for access to the building and to the rear parking lot. The contractor’s employees must pass a background check before security cards will be issued.

15.0 Delivery Schedule

A. The contractor shall develop and submit a detailed maintenance schedule to the

Contracting Officer’s Representative (COR) within 14 calendar days of contract award.

B. The schedule shall ensure consistent intervals for weekly, monthly, quarterly, semi-annual, annual, and seasonal tasks. Any changes to the schedule must be approved by the CO. The COR does not have authority to approve schedule changes.

C. Provo Area Office work shall be performed within the hours of 7:30 am and 4:30 pm

Monday through Friday, excluding Federal holidays. Pleasant Grove Maintenance Building work shall be performed within the hours of 7:30 am and 4:30 pm Tuesday through Thursday, excluding Federal holidays as defined by 5 U.S.C §6103.

FEDERAL HOLIDAYS

New Year’s Day (January 1) Labor Day (First Monday in September) Martin Luther King Jr. Day (Third Monday in January)

Columbus Day (Second Monday in October)

Presidents Day (Third Monday in February) Veterans Day (November 11) Memorial Day (Last Monday in May) Thanksgiving Day (Fourth Thursday in

November) Juneteenth National Independence Day (June 19) Christmas Day (December 25) Independence Day (July 4)

D. State Holidays: Utah state holidays (e.g., Pioneer Day, July 24) are not recognized under this contract. Work shall proceed as usual unless specifically authorized in writing by the Contracting Officer (CO).

E. If a scheduled service day falls on a holiday, the Contractor shall perform the service on the next business day unless otherwise authorized in writing by the Contracting Officer (CO). If a scheduled service day falls on a state holiday not listed above, services shall still be performed as scheduled, unless prior written approval for exemption is granted by the CO.

F. If the facilities are officially closed on a scheduled workday due to a Holiday Closure by Executive Order (EO) or similar administrative decision (e.g., the day before or after Christmas), services for that day shall be cancelled. The Contractor shall not be required to perform services on such days. Notification of Holiday Closure by EO shall be communicated to the Contractor by the COR; however, any changes to the contract schedule or requirements must be authorized in writing by the Contracting Officer (CO).

16.0 Equipment

A. The contractor is required to provide all tools and equipment necessary to perform maintenance work. Reclamation will not provide tools, equipment, ladders, filters, belts, personal protective equipment, and gloves.

17.0 Housekeeping Requirements

A. The contractor shall always maintain clean and orderly work areas. This includes:

• Removing all tools, debris, and materials daily.

• Sweeping floors and wiping down equipment surfaces.

• Ensuring boiler and air handler rooms are free of dust, spills, and obstructions.

• Maintaining compliance with safety and sanitation standards applicable to mechanical spaces.

The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement:

52.252-2 Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 Days prior to the ending of the current performance period.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days prior to the ending of the current performance period;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(a) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (NOV 2023) https://www.acquisition.gov/far

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS INVOICE PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP).

"Payment requests" means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions- Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

The Contractor shall submit a hard copy electronic copy of each invoice to the Contracting Officer’s Representative (COR), by electronic mail (e-mail). The COR will evaluate the submitted invoice and will provide an approval by emailing the contractor with an attached signed invoice. The COR may also reject the invoice; in this case, an email will be provided to the contractor with detailed information to revise the invoice as needed for approval.

Once an approved invoice is received, the contractor shall upload, as an attachment, a copy of the approved hard copy invoice with the COR’s signature, PRIOR to clicking “submit” in IPP. Please send an e-mail copy to the Contracting Officer, Lisa Vance at lvance@usbr.gov and contract specialist Tim Leff at tleff@usbr.gov. Failure to follow this process may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (OCT 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality https://www.ipp.gov/ mailto:lvance@usbr.gov mailto:vandcontractspecialistTimLeffattleff@usbr.gov mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.acquisition.gov/far/part-52#FAR_52_203_19

Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(…

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