Sol_140R1723Q0027.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

0009906765 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/28/2023 1700 ED

04/14/2023

509-754-0265Donald Richer (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1723Q0027

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 82 0040608801OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Grand Coulee WA 99133

TELEPHONE NO.

17a. CONTRACTOR/

Yakima WA 98901-2058 1917 Marsh Road Columbia Cascades Area Office Bureau of Reclamation-PN-CCAO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contractor shall complete blocks 17a and print, sign and date for blocks 30a-30c. Submit all information required under provision 52.212-1, Instructions to Offerors to Don Richer at dricher@usbr.gov.

Period of Performance: 06/01/2023 to 05/31/2028 (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Jeri L. Wahl

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Base Year - Janitorial Service for

Columbia-Cascades Area Office (Bldgs 115 & 159), per attached performance work statement

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 05/31/2024

Period of Performance: 06/01/2023 to 05/31/2024

00020 Base Year - Janitorial Service for Property

Office (Bldg 114), per attached performance work statement

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 05/31/2024

Period of Performance: 06/01/2023 to 05/31/2024

00030 Base Year - Janitorial Service for Yakima Field

Office (Bldgs 123, 126 & Property 1028530), per attached performance work statement

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

82 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 82

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723Q0027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 05/31/2024

Period of Performance: 06/01/2023 to 05/31/2024

00040 Option Year 1 - Janitorial Service for

Columbia-Cascades Area Office (Bldgs 115 & 159), per performance work statement

(Option Line Item)

02/01/2024

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2024 to 05/31/2025

00050 Option Year 1 - Janitorial Service for Property

Office (Bldg 114), per attached performance work statement

(Option Line Item)

02/01/2024

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2024 to 05/31/2025

00060 Option Year 1 - Janitorial Service for Yakima

Field Office (Bldgs 123, 126 & Property 1028530), per attached performance work statement

(Option Line Item)

02/01/2024

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2024 to 05/31/2025

00070 Option Year 2 - Janitorial Service for

Columbia-Cascades Area Office (Bldgs 115 & 159), per attached performance work statement

(Option Line Item)

02/01/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2025 to 05/31/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 82

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723Q0027

00080 Option Year 2 - Janitorial Service for Property

Field Office (Bldg 114), per attached performance work statement

(Option Line Item)

02/01/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2025 to 05/31/2026

00090 Option Year 2 - Janitorial Service for Yakima

Field Office (Bldgs 123, 126 & Property 1028530), per attached performance work statement

(Option Line Item)

02/01/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2025 to 05/31/2026

00100 Option Year 3 - Janitorial Service for

Columbia-Cascades Area Office (Bldgs 115 & 159), per attached performance work statement

(Option Line Item)

02/01/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2026 to 05/31/2027

00110 Option Year 3 - Janitorial Service for Property

Office (Bldg 114), per attached performance work statement

(Option Line Item)

02/01/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2026 to 05/31/2027

00120 Option Year 3 - Janitorial Service for Yakima

Field Office (Bldgs 123, 126 & Property 1028530), per attached performance work statement

(Option Line Item)

02/01/2026

Product/Service Code: S201

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 82

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723Q0027

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2026 to 05/31/2027

00130 Option Year 4 - Janitorial Service for

Columbia-Cascades Area Office (Bldgs 115 & 159), per attached performance work statement

(Option Line Item)

02/01/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2027 to 05/31/2028

00140 Option Year 4 - Janitorial Service for Property

Office (Bldg 114), per attached performance work statement

(Option Line Item)

02/01/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2027 to 05/31/2028

00150 Option Year 4 - Janitorial Service for Yakima

Field Office (Bldgs 123, 126 & Property 1028530), per attached performance work statement

(Option Line Item)

02/01/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2027 to 05/31/2028

If FAR 52.217-8 is exercised, the prices for the

Option to Extend Services term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

COLUMBIA-CASCADES AREA OFFICE

YAKIMA FIELD OFFICE

1. INTRODUCTION.

The Bureau of Reclamation (Government) has a continued need for janitorial service at the Columbia-Cascades Area Office (CCAO), Propety Office and the Yakima Field Office (YFO) located in Yakima, Washington.

2. LOCATION.

Columbia-Cascades Area Office & Property Office 1917 Marsh Road Yakima, WA 98901

Yakima Field Office 1910 Marsh Road Yakima, WA 98901

The CCAO and YFO Offices have approximately 35,930 square feet in six (6) buildings.

3. GENERAL REQUIREMENT.

a) The CCAO consist of three (3) buildings:

i. Building #115 is approximately 9,500 square feet and includes first floor and basement, four (4) restrooms; excludes computer room, vaults, and janitorial closets.

ii. Annex - Building #159 is approximately 8,000 square feet and includes first floor, two (2) restrooms; excludes mechanical room, telephone data room, file room, janitor closet, and two storage rooms.

iii. Property Office Building (east & west office) #114 is approximately 1,280 square feet and includes one (1) restroom.

iv. Total estimated square footage: 18,780 square feet.

b) The YFO consists of three (3) buildings:

i. Building #126 is approximately 15,000 square feet and includes the first, second, and third floor offices, hallways, two (2) restrooms, first floor conference room, copy area, second floor break room, elevator, and two (2) stairways leading up to the second and third floors.

ii. Building #123, is approximately 1,300 square feet and includes first floor offices, common area, and one (1) restroom.

iii. YFO Water Storage Trailer, Property #1028530, is approximately 850 square feet and includes first floor offices and common area.

iv. Total estimated square footage: 17,150 square feet

c) The total combined estimated square footage: 35,930 square feet

4. PERIOD OF PERFORMANCE AND WORK HOURS.

a) The Period of Performance shall be for a base period with four option years.

Base Period: 06/01/23 – 05/31/24 Option Year 1: 06/01/24 – 05/31/25 Option Period 2: 06/01/25 – 05/31/26 Option Period 3: 06/01/26 – 05/31/27 Option Period 4: 06/01/27 – 05/31/28

b) Unless otherwise approved by the Contracting Officer Representative (COR), all daily work shall be performed Monday – Friday between the hours of 5 p.m. to 6 a.m., except for Federal holidays, or holidays observed in lieu thereof:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day

Independence Day

5. SERVICE REQUIREMENTS.

a) Scope of Work:

i. Services provided shall include cleaning of general office areas to include:

conference rooms, restrooms, and drinking fountains. Services shall include the cleaning of all floors and windows; gathering and disposing of garbage; cleaning carpets.

ii. The Contractor shall provide the services outlined, at the frequencies specified, and in accordance with quality requirements as described in the Performance Requirements Summary located in Section 10.

b) Contractor-Furnished Supplies and Equipment:

i. The Contractor shall furnish all labor, supervision, cleaning supplies, materials, and equipment necessary to satisfactorily perform all services requested. This shall include, but not limited to: brooms; brushes; wiping, polishing, treated and untreated dusting cloths; wet mops, treated sweep mops; sponges; squeegees; porcelain ware cleaner; liquid and powder detergents; glass cleaner; floor finish; floor stripper;

metal polish; furniture polish; scouring powder, and all suitable, commercial grade, equipment necessary for performance of work. All cleaning equipment and supplies shall be returned to the approved storage space following use. The Government will not be responsible for the Contractor’s supplies, materials, or equipment.

ii. Equipment powered by internal combustion engines, other than approved propane powered, shall not be used. The Contractor shall maintain on file at the site of the work one complete set of operating and maintenance instructions for all types, brands, and models of power equipment used in the performance of the work.

iii. The Contractor shall NOT use any product that would be unsuitable for the purpose, or harmful to any part of the building, its contents, or equipment. Please see the provision 52.223-1, clause 52.223-2 and 52.223-17 regarding Bio-based and EPA-designated products. If a new product is added at anytime while the contract is in force, these same conditions shall apply.

c) Government-Furnished Supplies and Services:

i. The Government will provide hand soap, paper towels, toilet tissue, and waste receptacle liners. It is the Contractor’s responsibility to notify the COR (how: by phone, in email when Government-furnished supplies need to be restocked.

ii. Electricity, and hot and cold running water, will be furnished from existing locations, for the Contractor’s use in conducting janitorial work.

iii. Unlocked storage space will be furnished for the Contractor’s small equipment and cleaning supplies. (Contractor has access to building and janitors supply room remains unlocked in CCAO main building; keys to Environmental buildings are provided upon award of contract.

iv. The Government shall furnish, without cost to the Contractor, utilities needed to complete the work tasks required by this PWS (except as otherwise noted).

Government furnished utilities shall only be used in connection with the performance of the services. Telephone service are NOT provided for the Contractor’s use.

v. The use of areas by the Contractor shall be limited to storage of supplies and equipment. The janitorial closets, in the buildings being cleaned, are available for use by the Contractor without cost for the purpose of storage of materials and equipment, excluding flammable materials.

vi. The Contractor shall be responsible for the orderliness and cleanliness of the janitorial closets.

vii. The Contractor shall be directly responsible for instructing their employees in appropriate utilities conservation practices. Contractor employees, and in turn the Contractor, shall be responsible for operating under conditions which preclude the waste of utilities. Water faucets and valves shall be turned off after the required usage has been accomplished.

viii. Mechanical controls will not be adjusted by Contractor employees. The Contractor is responsible for repair, replacement or clean up as necessary due to carelessness or negligence on the part of the Contractor or his/her employees.

6. JANITORIAL REQUIREMENTS.

The following requirements shall be performed in accordance with commercial cleaning standards. The acceptable quality level for each item listed will be no more than one unsatisfactory notification per item per month to the contractor. Standards will be visually inspected on a daily basis on the next business day. Acceptance will be based upon the following performance standards:

a) Waste Receptacles: Empty waste baskets and trash containers (excluding blue recycle containers) into outside commercial dumpsters daily. Only those items placed inside approved receptacles shall be disposed of. Empty boxes and other suspected garbage in the near vicinity or on desktops shall not be disposed of unless clearly marked as “TRASH” with a black marker. Plastic liners shall be used in all waste baskets.

• Acceptable Quality Level: Waste receptacles sufficiently emptied and plasic liners replaced with no more than 1 customer complaint received per month

b) Smoking Receptacles: Empty smoking receptacles and remove smoking debris from the surrounding area as needed.

• Acceptable Quality Level: Smoking receptacles and surrounding areas free of debris with no more than one customer complaint per month.

c) Drinking Fountains: Clean all drinking fountains daily.

• Acceptable Quality Level: Drinking fountains sufficiently cleaned with no more than 1 customer complaint per month.

d) Restrooms: Restock all dispensers, clean all surfaces, all fixtures, toilets, urinals, sinks, floors, and showers daily.

• Acceptable Quality Level: All dispenser sufficiently restocked and all surfaces and fixtures sufficiently cleaned with no more than 1 customer complaint per month.

e) Coffee Areas and Utility Rooms and Conference Rooms: Restock all dispensers, clean all surfaces, all fixtures, sinks, floors, and conference room tables daily.

• Acceptable Quality Level: All dispensers sufficiently restocked, all surfaces sufficiently cleaned including fixtures, sinks, floors and conference tables with no more than 1 customer complaint per month.

f) Carpeting: Clean all carpeted floors daily. Perform specialized carpet cleaning (shampoo and deep carpet cleaning) twice per year, approximately six months apart. Coordinate specialized cleaning with the COR.

• Acceptable Quality Level 1: All carpeted floors sufficiently cleaned with no more than 1 customer complaint per month.

• Acceptable Quality Level 2: Specialized carpet cleaning is scheduled with COR and sufficiently completed within the 6 month time frame.

g) Non-Carpeted Floors: Clean all non-carpeted floors daily. Perform specialized non-carpet cleaning (buffing and waxing) twice per year, approximately six months apart.

Coordinate specialized cleaning with the COR.

• Acceptable Quality Level 1: All non-carpeted floors cleaned with no more than 1 customer complaint per month.

• Acceptable Quality Level 2: Specialized non-carpet cleaning is scheduled with COR and sufficiently completed within the 6 month time frame.

h) Outside Entrances: Clean entry ways and entry doors daily.

• Acceptable Quality Level: Entry ways and entry doors cleaned with no more than one customer complaint per month.

i) Exterior Door Frames, Porches, Ramps, Landings, and Stairwell: Clean exterior door frames, porches, ramps, landings, and stairwell weekly.

• Acceptable Quality Level: Exterior door frames, porches, ramps, landings, and stairwell shall be cleaned with no more than 1 customer complaint per month.

j) Windows: Clean all windows, window frames, screens, and sills as needed.

• Acceptable Quality Level: All windows, window frames, screens, and sills shall be cleaned with no more than 1 customer complaint per month.

k) Linoleum/vinyl floors: Polish linoleum/vinyl floors to a uniform glossy non-skid finish as needed.

• Acceptable Quality Level: Linoleum/vinyl floors are polished to a uniform glossy non-skid finish with no more than 1 customer complaint per month.

l) Interior Walls: Clean wall surfaces as needed.

• Acceptable Quality Level: All interior wall surfaces cleaned sufficiently with no more than 1 customer complaint per month.

m) Ceilings and light fixtures: Clean ceiling surfaces and light fixtures as needed.

• Acceptable Quality Level: All ceiling surfaces and light fixtures sufficiently cleaned with no more than 1 customer complaint per month.

n) Picture Frames: Clean all picture frames as needed.

• Acceptable Quality Level: All picture frames sufficiently cleaned with no more than one customer complaint per month.

o) Furniture: Clean office furniture, bookcase glass, and adjacent surfaces as needed.

• Acceptable Quality Level: All office furniture, bookcase glass, and adjacent surfaces sufficiently cleaned with no more than 1 customer complaint per month.

p) Venetian and Vertical Blinds: Clean all Venetian and vertical blinds daily.

• Acceptable Quality Level: All venetian and vertical blinds sufficiently cleaned with no more than 1 customer complaint per month

7. HEALTH, SAFETY, ENVIRONMENTAL PROTECTION AND DAMAGES.

a) All work under this purchase order shall be performed in conformance with

"Reclamation's Safety and Health Standards" and in conjunction with all other applicable local, state, and federal safety law. The Reclamation Safety and Health Standards may be downloaded at http://www.usbr.gov/ssle/safety/RSHS/rshs.html.

b) The Contractor shall provide the CO/COR copies of the Safety Data Sheets (SDS) for each contactor-furnished supply or material. The COR will review the submitted SDS and provide approval or disapproval for the use of these products. The Contractor shall use only those materials receiving approval of the COR.

c) Damages: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by Contractor and/or Subcontractor’s employees, or their operations. In all instances where Government property or equipment is damaged, the Contractor shall submit to the http://www.usbr.gov/ssle/safety/RSHS/rshs.html

Building Manager or COR a full report of the facts and extent of such damage, verbally within our hour, and in writing with 24 hours of the occurrence.

d) Chemical Spills: The Contractor shall provide the COR a plan addressing incidential and emergency spilss of any chemical brough on-site. In writing or on phone contact with Building Manager and/or COR will be made as soon as possible.

e) Circumstances to be reported: The Contractor shall report any circumstances of needed minor repair of the facility or unusual soiling of an area which may affect the performance of the service, unhealthful or hazardous conditions or any delays or interference with the service caused by employees of the Government.

8. POST-AWARD MEETING.

The Contractor shall attend a post-award meeting with the Building Manager and COR no later than five (5) days prior to the start of the performance period at a mutually agreed time.

The purpose of the meeting will be to review and clarify any unclear requirements specified within the contract and for the Contractor to submit the following:

a) Contractor Quality Control Plan

b) A copy of all SDS for cleaning supplies being provided by the contractor

c) A list of equipment being provided by the contractor

d) A list of Contractor employees providing janitorial service

9. UNFORESEEN CONDITIONS.

a) Homeland Security Alerts: Whenever a nation-wide Orange or Red alert is in effect, the

Government reserves the right to alter the Contractor's work schedule as necessary; i.e.

the Government may require the Contractor to perform cleaning services during the Government workday.

b) The Contractor shall not be required to clean any area which is unavailable due to Government work-in-progress or night meetings held during regular cleaning schedule hours. Normal schedule shall be resumed the next working day following resolution of conflict.

JANITORIAL SERVICES

COLUMBIA-CASCADES AREA OFFICE, PROPERTY OFFICE

AND YAKIMA FIELD OFFICE

10. PERFORMANCE REQUIREMENTS SUMMARY.

REFERENCE: SECTION 6. JANITORIAL REQUIREMENTS.

TASK/SERVICE ACCEPTABLE QUALITY

LEVEL

SURVEILLANCE

METHOD

Task 6a. Waste Receptacles:

Empty waste baskets and trash containers (excluding blue recycle containers) into outside commercial dumpsters

Only those items placed inside approved receptacles shall be disposed of. Empty boxes and other suspected garbage in the near vicinity or on desktops shall not be disposed of unless clearly marked as “TRASH” with a black marker.

Plastic liners shall be used in all waste baskets.

Frequency: daily

Waste receptacles sufficiently emptied and plasic liners replaced with no more than 1 customer complaint received per month

Random Inspection Customer Complaint

Task 6b. Smoking Receptacles:

Smoking receptacles and surrounding areas free of

Customer complaint

Empty smoking receptacles and remove smoking debris from the surrounding area

Frequency: as needed debris with no more than one customer complaint per month.

Task 6c. Drinking Fountains:

Clean all drinking fountains

Frequency: daily

Drinking fountains sufficiently cleaned with no more than 1 customer complaint per month.

Task 6d.

Restrooms:

Restock all dispensers, clean all surfaces, all fixtures, toilets, urinals, sinks, floors, and showers

Frequency: daily

All dispensers sufficiently restocked and all surfaces and fixtures sufficiently cleaned with no more than 1 customer complaint per month.

Task 6e. Coffee Areas and Utility Room and Conference Rooms:

Restock all dispensers, clean all surfaces, all fixtures, sinks, floors, and conference room tables

Frequency: daily

All dispensers sufficiently restocked, all surfaces sufficiently cleaned including fixtures, sinks, floors and conference tables with no more than 1 customer complaint per month.

Task 6f. Carpeting:

Clean all carpeted floors

Frequency: Daily

Perform specialized carpet cleaning (shampoo and deep carpet cleaning) twice per year, approximately six months apart.

Coordinate specialized cleaning with the COR.

Frequency: Bi-annually

Acceptable Quality Level 1: All carpeted floors sufficiently cleaned with no more than 1 customer complaint per month.

Acceptable Quality Level 2: Specialized carpet cleaning is scheduled with COR and sufficiently completed within the 6 month time frame.

Task 6g. Non- Carpeted Floors:

Clean all non-carpeted floors

Frequency: daily

Perform specialized non-carpet cleaning (buffing and waxing) twice per year, approximately six months apart.

Coordinate specialized cleaning with the COR.

Frequency: Bi-annually

Acceptable Quality Level 1: All non-carpeted floors cleaned with no more than 1 customer complaint per month.

Acceptable Quality Level 2: Specialized non-carpet cleaning is scheduled with COR and sufficiently completed within the 6 month time frame.

Task 6h. Outside Entrances

Frequency: daily

The glass, frames, casing, sills, ceiling, brick walls, pillars, and night lights are free of dust, soil, streaks, Customer Compliant water marks, and traces of film, dirt smudges, film, dirt smudges, water, cobwebs, and all other foreign matter.

Task 6i. Exterior Door Frames, Porches, Ramps, Landings, and Stairwell

Frequency: weekly

Exterior door frames, porches, concrete landings, ramps, landings, and basement stairwell are free of all cobwebs, debris, and foreign matter.

Random Inspection Customer Compliant

Task 6j. Windows

Frequency: as needed.

All windows, to include window frames, screens and sills, and glass (excluding third floor windows on Building 126) are cleaned and free of film, dirt, smudges, cobwebs, water marks, glass cleaner, and other foreign matter inside and outside. Outside window and screen cleaning may be delayed due to rain, falling snow or freezing temperatures, but is performed as soon as above conditions cease.

Task 6k.

Linoleum/vinyl floors

Frequency: as needed

All floors have a uniform glossy coating of a non-skid floor finish with no streaks, swirls, stains, discolorations, or stripping product residue. All baseboards, doors, or other non-floor surfaces are clear of stripping solution or finish.

Task 6l.

Interior Walls

Frequency: as needed

All wall areas and surfaces are free from soil, fingerprints and smudges around light switches, doorknobs, etc. Areas cleaned by dusting or damp wiping blends in with the surrounding areas.

Task 6m. Ceilings and light fixtures

Frequency: as needed

All ceiling surfaces and light fixtures are free from cobwebs, dust, and foreign matter.

Task 6n. Picture Frames

Frequency: as needed

Picture frames and glass are free of visible dust, dirt spots, streaks, or smudges, cobwebs, and water marks.

Task 6o. Furniture

Frequency: as needed

Office furniture is cleaned so there is no dust or debris visible. Bookcase glass and adjacent surfaces are free of dust, soil, streaks, and water marks.

Task 6p. Venetian and Vertical Blinds

Frequency: daily

All Venetian & vertical blinds are free of visible dust, dirt spots, streaks, smudges, cobwebs, or other foreign matter.

Price Table Janitorial Service Base Year 6/1/2023 to 5/31/2024

Contract Line Item

Location/Building Number/Square Footage

Monthly Rate

Yearly Rate

CCAO Building 115 (9,500 sq ft)

CCAO Building 159 (8,000 sq ft)

CCAO Building 114 (1,280 sq ft)

YFO Building 126 (15,000 sq ft)

YFO Building 123 (1,300 sq ft)

YFO Building Property #1028530 (850 sq ft)

Option Year 1 6/1/2024 to 5/31/2025

Option Year 2 6/1/2025 to 5/31/2026

Option Year 3 6/1/2026 to 5/31/2027

Option Year 4 6/1/2027 to 5/31/2028

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far228

(End of clause)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR

2023)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

http://www.acquisition.gov/far

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The

COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: N/A.

The Contractor shall also submit an electronic copy of the IPP invoice to DRICHER@USBR.GOV once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

http://www.ipp.gov/ mailto:DRICHER@USBR.GOV mailto:IPPCustomerSupport@fiscal.treasury.gov

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the

Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

http://www.cpars.gov/ http://www.cpars.gov/

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation

Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must –

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.223-81 SAFETY AND HEALTH --- BUREAU OF RECLAMATION (AUG 2021)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to the employee's health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation Reclamation Safety and Health Standards (RSHS) and, if applicable, the requirements of the Accident Prevention Clause (FAR 52.236-13 ). The RSHS manual shall be obtain at http://www.usbr.gov/ssle/safety/RSHS/rshs.html

(c) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910 from the Occupational Safety and Health Administration, U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, the more stringent requirement shall prevail.

(e) The Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) The rights and remedies of the Government provided in this clause are in addition to any other rights and remedies provided by law or under this contract.

(h) If the RSHS is updated or amended by Reclamation during the course of this contract, the contractor will be notified in writing. The contractor shall comply with the current RSHS immediately upon written notification. Should the contractor feel that the updated version of RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request an equitable adjustment in the contract price. Any such requests shall include a price proposal submitted in compliance with Contract Clause WBR 1452.243-80, Modification Proposals - Bureau of Reclamation, and in sufficient detail to allow meaningful analysis of labor, equipment and material.

https://www.acquisition.gov/far/part-52#FAR_52_236_13 http://www.osha.gov/

WBR 1452.223-82, ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS IN FEDERAL BUILDINGS AND

FEDERALLY CONTROLLED FACILITIES -- BUREAU OF RECLAMATION (NOV 2022)

When accessing Federal buildings and federally controlled facilities under this contract, contractor employees shall comply with the Safer Federal Workforce Task Force’s current guidance for COVID-19 workplace safety protocols for Federal agencies at https://www.saferfederalworkforce.gov/.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor http://www.saferfederalworkforce.gov/

(7) identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(8) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times.