Sol_140R1722Q0007.pdf

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CODE 18a. PAYMENT WILL BE MADE BY

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OFFEROR

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

0009909932 CODE 16. ADMINISTERED BYCODE

X

X

X

562119

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100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/21/2022 1700 ES

12/14/2021

5096336132Paula Gross (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1722Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75 0040557837OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Grand Coulee WA 99133

TELEPHONE NO.

17a. CONTRACTOR/

Hungry Horse MT 59919-0131 2501 Colorado Blvd Hungry Horse Field Office Bureau of Reclamation-PN-GCPO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$41.50

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12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 03/31/2023 Period of Performance: 04/01/2022 to 03/31/2027

00010 2022 Debris Removal - per the attached Performance Work Statement.

Actual performance period: 04/01/2022 - 10/31/2022 Product/Service Code: P999 Product/Service Description: SALVAGE- OTHER Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Paula Gross

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

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ARE

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ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

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26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

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PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 04/01/2022 to 03/31/2023

00020 2023 Debris Removal - per the attached

Performance Work Statement.

Actual performance period: 04/01/2023 - 10/31/2023

(Option Line Item)

03/31/2023

Product/Service Code: P999

Product/Service Description: SALVAGE- OTHER

Period of Performance: 04/01/2023 to 03/31/2024

00030 2024 Debris Removal - per the attached

Performance Work Statement.

Actual performance period: 04/01/2024 - 10/31/2024

(Option Line Item)

03/31/2024

Product/Service Code: P999

Product/Service Description: SALVAGE- OTHER

Period of Performance: 04/01/2024 to 03/31/2025

00040 2025 Debris Removal - per the attached

Performance Work Statement.

Actual performance period: 04/01/2025 - 10/31/2025

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 75

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1722Q0007

03/31/2025

Product/Service Code: P999

Product/Service Description: SALVAGE- OTHER

Period of Performance: 04/01/2025 to 03/31/2026

00050 2026 Debris Removal - per the attached

Performance Work Statement.

Actual performance period: 04/01/2026 - 10/31/2026

(Option Line Item)

03/31/2026

Product/Service Code: P999

Product/Service Description: SALVAGE- OTHER

Period of Performance: 04/01/2026 to 03/31/2027

WAGE DETERMINATION NO. 2015-5401, REVISION NO.

14, DATED 10/20/2021 MAY FORM A PART OF ANY

CONTRACT RESULTING FROM THIS SOLICITATION.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Performance Work Statement (PWS)

Hungry Horse Reservoir Debris Removal

11/01/2021

Version 1.0

140R1722Q0007 - Hungry Horse Debris Disposal BOR, Columbia-Pacific Northwest Region

Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Site Visit

2 General Requirements

2.1 Location and Hours of Work

3 Performance Requirements

3.1 Contractor meets with COR to complete Pre-work briefing

3.2 Contractor sets up equipment

3.3 Contractor to remove debris from trash racks and face of dam

3.4 Contractor to remove debris from bank areas

3.5 Contractor allows inspection of work by COR

3.6 Contractor meet with COR to sign exit documentation

4 Security and Safety

4.1 Security

4.2 Safety

4.3 Environmental Requirements

4.4 Quality

5 Deliverables

Performance Work Statement (PWS)

Vision Statement

Trash racks on the face of Hungry Horse Dam should be cleaned of debris to alleviate trash in penstocks and wicket gates.

1 Introduction

Reclamation has a need for debris removal for the Hungry Horse Field Office (Reservoir). The debris removal is to facilitate the removal of floating debris which principally consists of logs, snags, and slash from upriver logging, uprooted trees and brush from riverbank undercutting and miscellaneous floating debris and garbage. Contractor will be responsible for debris removal from the log boom to the face of the Dam, including both left and right shoreline to log boom.

Debris from the face of the dam and trash racks around generator inlets is also to be removed.

Debris from collection facility (Hungry Horse Reservoir) is to be removed and hauled to a designated site. This contract is for the collection and disposal of debris. This is a semi - annual debris collection over a five (5) year period.

1.1 Mission

All embankments, trash racks, and face of dam shall be cleaned of all floatable debris to alleviate problems in wicket gates and penstocks.

1.2 Background

Debris that builds up on the inlet trash racks can sometimes pass into the penstocks to the wicket gates for generators. This debris causes broken shear pins which in turn cause unit outages which removes the unit from operation. This causes problems with availability of power to the grid and river flows.

1.3 Site Visit

A site visit is scheduled for January 4th, at 1 pm, at the Hungry Horse Dam. Any contractor interested in attending the site visit shall register via email to Paula Gross at pgross@usbr.gov with the Company name, DUNS number, contact information and the name of the person who will be attending the site visit. If this information is not received by December 27th, 5 pm PST, attendance will not be allowed. While attendance is not mandatory, it is strongly recommended.

2 General Requirements

Performance of this contract will be in the area of the Hungry Horse Reservoir, Hungry Horse, MT, immediately adjacent to the upstream face of the dam. This will include the embankments on the North and South sides of the reservoir between the face of the dam and the safety log boom.

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

140R1722Q0007 - Hungry Horse Debris Disposal BOR, Columbia-Pacific Northwest Region mailto:pgross@usbr.gov

The period of this contract is from the date of award through March 30, 2027 with four, 1-year options not to extend the period of services. Option years are from April 1 through March 30 of the following year. The Contractor shall complete disposal of all collected debris from each disposal no later than 3 days of each debris removal unless an extension time is approved by the

Contracting Officer (CO) or the Contracting Officer's Representative (COR).

2.1 Location and Hours of Work

General location of work is in the Hungry Horse reservoir at the upstream face of Hungry Horse

Dam. Dump site provided by the Government is within half mile of the dam on main access road. Pre-work meetings will take place at the Hungry Horse Visitor's center (top of dam) at time decided by COR and contractor.

Regular hours of work for this contract are 0700-1630 Monday through Thursday. (All contractors and sub-contractors should be off-site by 1630 hours).

Usually, the Contractor should expect Spring run-off to begin from April - May with the possibility of work to begin at that time. Fall clean-up could begin in early September through mid to late October.

Specific dates and times for Spring and Fall debris removal will be coordinated between the

COR and contractor.

The Government makes no guarantees of water levels, river flows, the amount of debris, or the timetable for collection and disposal.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Contractor meets with COR to complete Pre-work briefing.

Performance Standards

a) Standard: Contractor meets with COR at pre-determined time, location, and date for pre-work meeting.

AQL: 0% deviation from standard.

3.1.1 The Contractor shall provide JHA for approved contract work.

Performance Standards

a) Standard: Contractor meets with COR at pre-determined time, location, and date for pre-work meeting.

AQL: 0% Deviation from standard.

b) Standard: JHA must include Spill Control measures that mitigate any oil from leaking equipment reaching the reservoir. COR must be notified immediately in the event any oil reaches the reservoir.

AQL: 0% deviation from the standard.

c) Standard: Boat operation must follow all Coast Guard regulations.

AQL: 0% deviation from Standard

d) Standard: Contractor provides all required PPE per required OSHA and Coast Guard standards.

AQL: 0% deviation from standard.

Deliverables

A001 Job Hazard Analysis

3.1.2 The Contractor shall sign Special Work Permit prior to work.

a) Standard: Special Work Permit (SWP) must be generated by Government. Contractor and COR must sign SWP detailing any locked-out equipment prior to work beginning.

AQL: 0% deviation from Standard

3.2 Contractor sets up equipment.

Performance Standards

a) Standard: Contractor will set up crane in approved area for removal of boat and debris. If crane is needed on any part of the dam roadway, a Montana state certified flagger must be made available by the contractor to control traffic around the crane work area. All

3.2.1 The Contractor shall set up crane in approved area.

a) Standard: Contractor will set up crane in approved area for removal of boat and debris.

If crane is needed on any part of the dam roadway, a Montana state certified flagger must be made available by the contractor to control traffic around the crane work area. All appropriate signs and flagging must be used.

3.2.2 The Contractor shall launch boat in reservoir.

a) Standard: Boat will be launched in safest manner possible depending on reservoir levels. Boat can be launched either by lowering into reservoir by crane or at a safe point from a trailer from the embankment.

AQL: 0% deviation from the standard.

3.3 Contractor to remove debris from trash racks and face of dam.

3.3.1 The Contractor shall remove organic debris to government approved area.

Performance Standards

a) Standard: All organic debris will be moved to a designated area supplied by the government. Debris will be dumped so as not to block entrance and exit in the area. No non-organic material will be dumped in this area.

AQL: 0% deviation from the standard.

3.3.2 The Contractor shall ensure non-organic trash disposed of per local regulations.

Performance Standards

a) Standard: All non-organic trash will be removed by contractor to appropriate landfill or dump station per local regulations. Contractor bears responsibility for all trash removed from Hungry Horse Field Office. No non-organic trash removed is to be left on site of Hungry Horse Field Office.

AQL: 0% deviation from the standard.

3.4 Contractor to remove debris from bank areas.

3.4.1 The Contractor shall remove any non-growing organic floatable debris from bank area.

Performance Standards

a) Standard: Embankments inside the log boom must be cleaned of all floatable organic debris up to the existing water line. Any debris that is not currently rooted and could float on rising water must be removed. This includes but not limited to limbs, roots, stumps, and logs.

3.4.2 The Contractor shall remove any non-organic debris from bank area.

a) Standard: Contractor will remove all non-organic floatable trash from embankment areas inside the log boom to the face of the dam. This trash will be removed from water level to the existing high-water line. All non-organic trash will be removed from Hungry

Horse Field Office site per local regulations.

AQL: 0% deviation from the standard.

3.5 Contractor allows inspection of work by COR.

3.5.1 The Contractor shall contact COR for final inspection.

Performance Standards

a) Standard: Upon contractor completion of debris removal, and before leaving the

Hungry Horse Field Office Site, the contractor must notify COR for approval inspection.

Contractor will complete any additional debris removal as directed by COR per contract requirements.

3.6 Contractor meet with COR to sign exit documentation.

3.6.1 meet with COR to sign final Special Work Permits and Job Hazard Analysis as release for work completion.

Performance Standards

a) Standard: Upon completion of work and acceptance by COR, exit documentation must be signed by contractor and COR. These documents include the Job Hazard Analysis and

Special Work Permit. Any "Close calls" or future safety recommendations should be reported to the COR at this time.

AQL: 0% deviation from standard

4 Security and Safety

The contractor shall not require any employee to work in surroundings or conditions which are unsanitary, hazardous, or dangerous to health or safety. Contractor shall comply with the

Department of Labor and Health Regulations published under 29 CFR 1910 and 1926;

Occupational Safety and Health Act of 1970, or an approved State plan, pertinent Coast Guard

Regulations, and with the Bureau of Reclamation Safety and Health Standards, the more stringent provision prevails.

The Contactor shall: (1) have a safety program approved by the Contracting Officer prior to commencement of work; (2) provide for a "tool-box" safety meeting prior to commencement of debris removal each time, (3) have an accident prevention program in place. Such responsibilities shall apply to the Contractor's operations and sub-contractor operations. When safety or health violations are called to the Contractor's attention by the CO or the COR, the

Contractor shall immediately correct the condition to which attention has been directed. Such notice, either orally or in writing, when served on the Contractor or his representative shall be deemed sufficient.

The Contractor shall ensure, and document, that all employees are trained, capable, and demonstrate adequate knowledge of: marine activities, operation of the Government furnished equipment, operation of tools, equipment, safety and first aid, and techniques necessary to completely perform the work. In the acceptance or rejection of this work by the Government no allowance will be made for lack of skill of the personnel.

4.1 Security

Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security

Agreement to protect classified information involved in performance under this contract. The

Agreement will outline responsibilities in the following areas: Contractor security supervision;

Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education; personnel security clearances; reports;

security checks; security guidance; emergency protection; protection of government resources;

periodic security reviews; and other responsibilities, as required.

4.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-

596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and

Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents.

The Government person notified by the contractor will in-turn notify the Safety office. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

The Contactor shall: (1) have a safety program approved by the Contracting Officer prior to commencement of work; (2) provide for a "tool-box" safety meeting prior to commencement of debris removal each time, (3) have an accident prevention program in place. Such responsibilities shall apply to the Contractor's operations and sub-contractor operations. When safety or health violations are called to the Contractor's attention by the CO or the COR, the

Contractor shall immediately correct the condition to which attention has been directed. Such notice, either orally or in writing, when served on the Contractor or his representative shall be deemed sufficient.

4.3 Environmental Requirements

The contractor is also cautioned that if critical runoff conditions should prevail in the South Fork

River, drawdown of the reservoir at an unusually low level could be necessary creating conditions adversely affecting boat operation safety.

Disposal methods must be in compliance with environmental regulations.

Contractor shall remove contaminates such as, but not limited to, plastics (e.g., pop bottles, miscellaneous containers), metals (e.g., drums, tire wheels), paper (e.g., garbage, wrappers), and painted and/or treated wood (e.g., soaked in a wood preservative). This will be the Contractors responsibility to dispose of properly. Debris shall be disposed of by the Contractor. All material suitable for disposal becomes the property of the Contractor. All debris shall be removed to designated disposal area. All untreated/uncontaminated wood debris shall be disposed of in a manner pre-approved by the Government.

For material unsuited for recycling, disposal shall be via landfill. All material not suitable for recycling shall be disposed of in accordance with the appropriate federal, state, and local regulations. COR shall direct appropriate disposal through and/or with the concurrence of

Government Hazardous Material Certified personnel. Therefore, the Contractor shall not include hazardous waste disposal in the Supplies or Services and Price/Costs.

4.4 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.4.1 Quality Control

The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government within 10 days of receipt. The

Contracting Officer may notify the Contractor of required modifications to the plan prior to acceptance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government's review and approval. The Government may find the QCP

"unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.4.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractor's performance under this award in accordance with the Government's QASP.

5.0 Deliverables

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Number Name Frequency Quantity

Job Hazard Analysis

Insurance Certificate

Safety Plan

Quality Control Plan

Per event

Once, submitted to CO prior to performance

Once, submitted to COR 30 days after award

Once, submitted to CO and

COR 10 days after award

Quality Assurance Surveillance Plan (QASP)

11/01/2021 Version 1.0

1 Vision

2 Mission

3 Purpose

4 Authority

5 Roles and Responsibilities

5.1 Program / Project Manager

5.2 Contracting Office (KO)

5.3 Contracting Officer's Representative (COR)

5.4 Contractor Representatives

6 Performance Requirements and Method of Surveillanc

6.1 Contract Surveillance

6.2 Surveillance Matrix

Appendix 1 - Surveillance Matrix

Appendix 2 - Corrective Action Report (CAR)

Appendix 3 - Customer Complaint Record

Appendix 4 - Performance Assessment Report (PAR)

Quality Assurance Surveillance Plan (QASP)

1 Vision

Trash racks on the face of Hungry Horse Dam should be cleaned of debris to alleviate trash in penstocks and wicket gates.

2 Mission

"The mission of the Bureau of Reclamation is to manage, develop, and process water and related resources in an environmentally and economically sound manner in the interest of the American public."

Managing water and related resources is vital to the agricultural and power related fields that the Bureau of Reclamation serves.

The contractor responsibilities for keeping the inlet area of Hungry Horse Dam is key to efficient operation of the power transmission services. Without the debris cleanup provided by the contractor, damaged equipment can result and cause major shutdowns.

3 Purpose

This Quality Assurance Surveillance Plan (QASP) is a government-developed document used to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

- What will be monitored

- How monitoring will take place

- Who will be conduct the monitoring

- How monitoring efforts and results will be documented The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan. The QASP provides the structure for the government's surveillance of the contractor's performance to assure that it meets contract standards. It is the government's responsibility to be objective, fair and consistent in evaluating contractor performance.

The QASP is not part of the contract nor is it intended to duplicate the contractor's quality control plan. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

The government may provide a copy of the QASP to the contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

Bottom line, the QASP should ensure early identification and resolution of performance issues to minimize impact on mission performance.

4 Authority

Authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation, Inspection of Services clauses, which provides for inspection, acceptance and documentation of the service called for in the contract or order. This acceptance is to be executed by the contracting officer or a duly authorized representative.

5 Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities.

5.1 Program / Project Manager

The PM provides primary program oversight, nominates the COR, ensures the COR is trained before performing any COR duties and supports the COR's performance assessment activities. While the PM may serve as a direct conduit to provide Government guidance and feedback to the Contractor on technical matters, they are not empowered to make any contractual commitments or any contract changes on the government's behalf.

Assigned PM: TBD at award Organization or Agency: Bureau of Reclamation Telephone: TBD at award Email: TBD at award

5.2 Contracting Office (KO)

The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract.

Determine and document the final assessment of the contractor's performance in the governments past performance tracking system.

Assigned KO: Paula Gross Organization or Agency: Bureau of Reclamation Telephone: 509-633-6132 Email: pgross@usbr.gov

5.3 Contracting Officer's Representative (COR)

The COR is responsible for providing continuous technical oversight of the contractor's performance. The COR uses the QASP to conduct the oversight/surveillance process.

The COR shall keep a Quality Assurance file that accurately documents the contractor's actual performance. The purpose is to ensure that the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the KO. The COR is required to provide an annual performance assessment to the KO which will be used in documenting past performance. The QASP is the primary tool for documenting contractor performance.

The COR is not empowered to make any contractual commitments or to authorize any contractual change on the Government's behalf.

5.4 Contractor Representatives

The following employees of the contractor serve as the contractor's Program Manager and Task Manager for this contract. (Complete this section after the contract award) Program Manager - <upon award, enter name> Telephone: <enter number> Email: <enter address> Task Manager - <upon award, enter name> Telephone: <enter number> Email: <enter address> Other Key Contract Personnel - <upon award, enter name or delete these lines if not applicable> Title: <enter title> Telephone: <enter number> Email: <enter address>

6 Performance Requirements and Method of Surveillance

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.1 Contract Surveillance

The goal of the QASP is to ensure that contractor performance is effectively monitored and documented. The COR's contribution is their professional, non-adversarial relationships with the KO, PM and the contractor, which enables positive, open and timely communications. The foundation of this relationship is built upon objective, fair, and consistent COR evaluations of contractor performance against contract requirements. The COR uses the methods contained in this QASP to ensure the contractor is in compliance with contract requirements. The COR function is responsible for a wide range of surveillance requirements that effectively measure and evaluate the contractor's performance. Additionally, this QASP is based on the premise that the contractor, not the government, is responsible for management and QC/QA actions to successfully meet the terms of the contract.

6.2 Surveillance Matrix

The Surveillance Matrix (Attachment 1) is the list of performance objectives and standards that must be performed by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements.

Inspection of each element will be documented in the COR file.

Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performs surveillance, using this QASP, to determine the quality of the contractor's performance as it relates to the performance element standards. The PRS should be used to form the foundation of the COR's inspection checklist.

In evaluating the quality of contractor’s performance, the following performance ratings may be used.

Performance Rating

Criteria

Excellent / Outstanding

Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor was effective.

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal Performance does not meet some contractual requirements.

The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Appendix 1 - Surveillance Matrix

Statements Standards/AQLs Inspections Ratings

3.1 Contractor meets with COR to complete Pre-work briefing.

a) Contractor meets with COR at pre-determined time, location, and date for pre-work meeting.

Standard(s): Inspection applies to all standards

What: COR will inspect and approve the Job Hazard Analysis for content pertaining to described standards.

How: COR will meet and review the Job Hazard Analysis with the contractor on site prior to work.

Frequency: per event Who: COR will inspect the Job Hazard Analysis.

3.1.1 The Contractor shall provide JHA for approved contract work.

Deliverables:

A001 Job Hazard Analysis

a) Contractor meets with COR at pre-determined time, location, and date for pre-work meeting.

AQL: 0% Deviation from standard.

b) JHA must include Spill Control measures that mitigate any oil from leaking equipment reaching the reservoir. COR must be notified immediately in the event any oil reaches the reservoir.

AQL: 0% deviation from the standard.

c) Boat operation must follow all Coast Guard regulations.

AQL: 0% deviation from Standard

d) Contractor provides all required PPE per required OSHA and Coast Guard standards.

AQL: 0% deviation from standard.

What: The Job Hazard Analysis will be reviewed for content to meet all standards.

How: COR will review the JHA to ensure all standards are addressed and mitigated as necessary to for safe work.

Frequency: per each event Who: COR will inspect all documents prior to and after each event. Ensure all signatures are complete.

3.1.2 a) Special Work Permit (SWP) must be What: Special Work Permit will

The Contractor shall sign Special Work Permit prior to work.

generated by Government. Contractor and COR must sign SWP detailing any locked-out equipment prior to work beginning.

AQL: 0% deviation from Standard be reviewed.

How: COR will verify all signatures on Special Work Permit prior to work.

Frequency: per event Who: COR will ensure completion of Special Work Permit.

3.2 Contractor sets up equipment.

a) Contractor will set up crane in approved area for removal of boat and debris. If crane is needed on any part of the dam roadway, a Montana state certified flagger must be made available by the contractor to control traffic around the crane work area. All

What: COR will determine that crane and boat are positioned and installed in safest area possible.

How: Visual inspection by COR will be required to allow the contractor to commence work.

Frequency: periodically during contract work Who: COR will do inspections at work site.

3.2.1 The Contractor shall set up crane in approved area.

a) Contractor will set up crane in approved area for removal of boat and debris. If crane is needed on any part of the dam roadway, a Montana state certified flagger must be made available by the contractor to control traffic around the crane work area. All appropriate signs and flagging must be used.

AQL: 0% deviation from standard.

What: COR and contractor will meet and agree on the best location for crane setup depending on plant conditions.

How: COR and contractor use past locations for reference to set up crane.

Frequency: per event Who: COR will make final decision on crane location.

3.2.2 The Contractor shall launch boat in reservoir.

a) Boat will be launched in safest manner possible depending on reservoir levels. Boat can be

What: COR will verify safe location to install boat in reservoir.

How: COR will determine that launched either by lowering into reservoir by crane or at a safe point from a trailer from the embankment.

AQL: 0% deviation from the standard.

contractor installs boat safely into reservoir.

Frequency: per event Who: COR will inspect and view boat launch.

3.3 Contractor to remove debris from trash racks and face of dam.

3.3.1 The Contractor shall remove organic debris to government approved area..

a) All organic debris will be moved to a designated area supplied by the government. Debris will be dumped so as not to block entrance and exit in the area. No non-organic material will be dumped in this area.

What: COR will inspect approved dump area to ensure compliance.

How: COR will visually inspect dump area.

Frequency: periodically during contract work Who: COR will inspect dump area.

3.3.2 The Contractor shall ensure non-organic trash disposed of per local regulations.

a) All non-organic trash will be removed by contractor to appropriate landfill or dump station per local regulations. Contractor bears responsibility for all trash removed from Hungry Horse Field Office. No non-organic trash removed is to be left on site of Hungry Horse Field Office.

What: COR will inspect work area and dump area to determine that all non-organic trash is removed.

How: COR will visually inspect all work areas and dump site.

Frequency: periodically during contract work Who: COR will inspect.

3.4 Contractor to remove debris from bank areas.

3.4.1 The Contractor shall remove any

a) Embankments inside the log boom must be cleaned of all

What: COR will inspect embankments around log boom non-growing organic floatable debris from bank area.

floatable organic debris up to the existing water line. Any debris that is not currently rooted and could float on rising water must be removed.

This includes but not limited to limbs, roots, stumps, and logs.

AQL: 0% deviation from standard.

lagoon for completion of work.

How: Physical and visual inspection of embankment areas.

Frequency: periodically during contract work Who: COR will inspect.

3.4.2 The Contractor shall remove any non-organic debris from bank area..

a) Contractor will remove all non-organic floatable trash from embankment areas inside the log boom to the face of the dam. This trash will be removed from water level to the existing high water line.

All non-organic trash will be removed from Hungry Horse Field Office site per local regulations.

AQL: 0% deviation from the standard.

What: COR will inspect embankment areas in the log boom lagoon.

How: COR will physically and visually inspect the embankment areas.

Frequency: periodically during contract work Who: COR will perform the inspection.

3.5 Contractor allows inspection of work by COR.

3.5.1 The Contractor shall contact COR for final inspection.

a) Upon contractor completion of debris removal, and before leaving the Hungry Horse Field Office Site, the contractor must notify COR for approval inspection. Contractor will complete any additional debris removal as directed by COR per contract requirements.

AQL: 0% deviation from standard.

What: COR will inspect the face of the dam, trash racks and embankments for completion of debris removal.

How: COR will visually inspect per the terms of the contract for completion.

Who: COR will perform inspections for completion of work.

3.6 Contractor meet with COR to sign exit documentation.

3.6.1 meet with COR to sign final Special Work Permits and Job Hazard Analysis as release for work completion.

a) Upon completion of work and acceptance by COR, exit documentation must be signed by contractor and COR. These documents include the Job Hazard Analysis and Special Work Permit.

Any "Close calls" or future safety recommendations should be reported to the COR at this time.

AQL: 0% deviation from standard

What: COR will review JHA and SWP for all signatures and acceptance of work completed.

How: COR will meet with contractor and agree to work completion.

Frequency: upon completion of each work event Who: COR will inspect and approve all work completion.

Appendix 2 - Corrective Action Report (CAR)

CORRECTIVE ACTION REPORT (CAR)

(If more space is needed, use reverse and identify by number)

1. CONTRACTOR

2. CONTRACT NUMBER

3. TYPE OF SERVICES

4. FUNCTIONAL AREA

5. SUSPENSE DATE

6. CONTROL NUMBER

7. DEFICIENCY MAJOR MINOR

FINDING:

FINDING IMPACT:

Please respond with a written corrective action plan that details the corrective action of the cited deficiency, the cause of the deficiency, and actions taken to prevent recurrence by Suspense Date in Block 5. If date was not entered in Block 5, the contractor is not required to provide a response.

8. QUALITY ASSURANCE PERSONNEL (COR)

TYPED NAME AND GRADE

SIGNATURE AND DATE

9. ISSUING AUTHORITY

TYPED NAME AND GRADE

SIGNATURE AND DATE

10. COR RESPONSE TO CONTRACTOR CORRECTIVE ACTION AND ACTION TAKEN TO PREVENT RECURRENCE

11. COR DETERMINATION

ACCEPTED REJECTED

12. CLOSE DATE

Appendix 3 - Customer Complaint Record

CUSTOMER COMPLAINT RECORD

DATE/TIME OF COMPLAINT

SOURCE OF COMPLAINT

ORGANIZATION

BUILDING NUMBER

INDIVIDUAL

PHONE NUMBER

NATURE OF COMPLAINT

CONTRACT REFERENCE

VALIDATION

DATE/TIME CONTRACTOR INFORMED OF COMPLAINT

ACTION TAKEN BY CONTRACTOR

RECEIVED/VALIDATED BY

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

140R1722Q0007 - Hungry Horse Debris Disposal BOR, Columbia-Pacific Northwest Region http://www.acquisition.gov/far http://www.acquisition.gov/diar

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph

(e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice: N/A

The Contractor shall also submit an electronic copy of the IPP invoice to

PGROSS@USBR.GOV once the invoice has been submitted to IPP. Failure to email the invoice

140R1722Q0007 - Hungry Horse Debris Disposal BOR, Columbia-Pacific Northwest Region http://www.ipp.gov/ mailto:PGROSS@USBR.GOV may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email

IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES

AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the

COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the

Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting

Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting

Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the

Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the

COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the

Contractor must not proceed and must notify the Contracting…