Sol_140P2124R0036.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number 140P2124R0036 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-03, effective February 23, 2024.

This is a small business set-aside. The North American Industry Classification System (NAICS) code is 337212, Custom Architectural Woodwork and Millwork Manufacturing and the related small business size standard is 500 employees.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this contract and its attachments. The park is responsible for the removal of existing exhibits.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0036. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

• Questions shall be sent via email to sheila_spring@nps.gov by 10:00am ED April 25, 2024.

Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on May 13, 2024. The proposal shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2124R0036 –Wayside Exhibits Fabrication Services for Shiloh National Military Park.”

Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All offerors must be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/13/2024 1000 ED

04/11/2024

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0036

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 66 0040653723OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Shiloh Military National Park Firm-Fixed Price

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements for Shiloh National Military Park in accordance with the specifications as detailed in this contract and its attachments. The park is responsible for the removal of existing exhibits.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 08/30/2024

00010 SHIL Exhibit Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/15/2024 to 08/30/2024

00020 SHIL Exhibit Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/15/2024 to 08/30/2024

00030 SHIL Exhibit Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/15/2024 to 08/30/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

66 2 of

Solicitation Number 140P2124R0036

SHILOH NATIONAL MILITARY PARK

EXHIBIT REHABILITATION SERVICES

1. PROJECT BACKGROUND

Shiloh National Military Park (SHIL) is located in Shiloh, Tennessee, and preserves the Civil War battlefield where the first major battle in the Western Theater took place in April 1862. Almost 110,000 troops fought at Shiloh, resulting in 23,746 casualties. The park includes a separate unit at Corinth, Mississippi, that preserves sites associated with the Siege and Battle of Corinth, where Union troops took control of the critical Confederate railway junction.

2. GENERAL REQUIREMENTS

The project shall be for fabrication, and installation of exhibit components, Including exhibit cases, graphics panels and custom elements.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this contract and its attachments. The park is responsible for the removal of existing exhibits.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. The contractor shall oversee all work during installation to ensure that it adheres to contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3.1. Post Award Meeting

The contractor shall attend a post-award meeting at the Park. The Project Manager and Mount Maker shall attend. The visit shall be one-8 hour day.

The following listed government-furnished property shall be provided at the post award meeting:

1. Production Ready Graphic Files.

2. Exhibit Artifacts listed in Attachment A Production Package.pdf

3. Audio Description Script in Word Format.

2.3.2. Exhibit Fabrication

The following listed government-furnished property shall be provided during exhibit fabrication for installation:

• Exhibit Artifacts as listed in Attachment A Production Package

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.2. Installation Schedule

The contractor shall coordinate and confirm dates for the onsite installation with the COR for the shipment, delivery, and installation to the exhibit site. Prior to beginning installation of the exhibits, the contractor shall provide a schedule indicating each day of installation with start and end times for on-site installation for the exhibit.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose

Location or Type

Required Contractor Attendees

Duration/Days on site

Kick off call Virtual Project Manager 30 mins

Post-award meeting and site visit

At Park Project Manager, Mount maker

One, 8-hour days

Final Shop Inspection

At contractor Facility

Project Manager One, 8-hour days

Installation At Park Project Manager, Installation Crew

To be proposed by contractor

2.6. Submittals

At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

Progress photographs of work in process and completed work shall be provided by the contractor. Schedule to be coordinated with the COR.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1. Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Accepted as noted – When submittals are accepted as noted, the COR will notify the contractor, in writing, identifying areas where comments are made. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR

3. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

• Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals.

The contractor shall submit new material.

2.6.2. Submittal Format

1. One (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Two (2) physical samples of Tactile Models.

5. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• "From" (contractor's name and contact information).

• "To" (COR's name).

• Date submittal was shipped.

• Project name and park name.

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall comply with the latest published version of Attachment 4 – Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 3 – Architectural Barriers Act (ABA) Standards. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design build process. Universally designed exhibits and environments can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), a full description of required corrective actions shall be provided to the COR.

3. FABRICATION AND INSTALLATION SERVICES

3.1 General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide SHIL with exhibit fabrication and installation services for the Icehouse Exhibits. Work includes production of exhibits (including Pre-Fabrication submittals, and Fabrication); Shop Inspections (Preliminary and Final); Installation

(including Installation, Punch List, and Audio Description); and Closeout. Work includes travel to the park to meet with the park staff, inspect sites, assess, or recommend rehabilitation plans and/or scope of work, prepare cost estimates, provide, or confirm measurements, and fabricate and install exhibits.

3.2 Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.3 Design Control

In fabricating exhibitions hereunder, the contractor shall consider as essential design and production considerations the following:

• life safety.

• barrier-free design.

• accessibility/universal and programmatically accessible design.

• artifact conservation including daylight modulation from skylights, windows, and doors, if applicable.

• security provisions,

• functionality, maintenance, durability, and other lifecycle requirements.

3.4 Codes and Standards

All exhibits shall be produced and installed in accordance with applicable codes, standards, parameters, or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

3.4.1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.4.2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.5 Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.6 Production

Work in this phase shall include production of all exhibit elements in accordance with the design intent as described in Attachment A – Drawing Package.pdf. Work in this phase is organized into two (2) sub-phases: Pre-Fabrication Submittals and Fabrication. Pre- Fabrication includes the development of project documents that must be accepted by the COR before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

3.6.1 Pre-Fabrication Submittals

During this phase, the contractor shall:

1. Attend a post-award meeting at the Park as follows:

a. Submit a meeting agenda to the COR for review and acceptance not later than seven (7) days prior to the post award meeting.

b. Travel to SHIL to attend a post award meeting with the COR and park personnel. The Project Manager and Mount Maker shall attend. The meeting shall be One (1) eight-hour working days. The date of the meeting shall be determined within three (3) weeks of the contract award.

c. Orient to the site and review existing site conditions and construction documents.

d. Conduct general project review, including the exhibit design drawings and work requirements.

e. Receive, review, inspect, document, and secure all government-furnished material, including drawings, production documents, reference and source materials, and other project-related material.

2. Inspect, measure, and document accessioned and non-accessioned objects to be used in the exhibits, verifying final dimensions in accordance with Attachment A Production Package.pdf, and Attachment B Content Schedules.pdf. Prepare and submit an Exhibit Production Plan.

3. Provide Fabrication Shop Drawings.

The fabricator shall provide shop drawings illustrating their technical solutions and proposed methodologies for fabrication and installation of exhibit components using their tools, equipment, facilities, and subcontractors, shop drawings shall illustrate the technical production techniques and solutions to be used by the contractor, and shall include specifications for materials and hardware, annotations for assembly techniques and joining of materials and shall include content key numbers and symbol designations for colors and finishes.

a. Modifications. The general design requirements shown in Attachment A – Drawing Package.pdf are intended to establish design intent, including basic dimensions of units or modules, to establish profiles, and sight lines of features. Within these limitations, the contractor shall be responsible for any modifications or additions as required to meet requirements for accessibility, durability, and safety standards as outlined in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications. The contractor shall submit proposed modifications to the COR in the form of shop drawings for review and acceptance prior to implementing changes. The contractor shall maintain the visual design concept and operational features as shown, including features, sizes, profiles, and alignment of components.

b. Formatting. Shop Drawings and 3D illustrations including sketches, and photo compositions for exhibit elements including tactiles, and models shall be formatted for printing on Tabloid size paper (11x17). Each page shall be numbered and include the project title, a sheet title, the content element key number, and a unique page number.

c. Key Numbers Key numbers shall be included in Drawings and Illustrations of exhibits and shall match the exhibit key number found in the production documents and Database reports and be annotated on the drawing next to the component it references, such as structures (ST), Artifact Cases (CA). Key numbers shall include graphic layouts (GL), custom elements (CE), Accessioned Objects (AO).

d. Revisions. When drawings are re-submitted or changes are made to a drawing previously submitted, revisions shall be indicated on the drawing using the Architectural Graphic Standard, of a red triangle containing the revision number, and a cloud drawn around the area that was revised. The revision shall be recorded in a table included on the drawing showing the revision number, date, and a description of the revision that was made to that item.

e. Object Cases. See Attachment A Drawing Package.pdf. The contractor shall propose, for review and approval by the COR, any modifications to the exhibit case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet or exceed NPS specifications.

Exhibit Cases used for NPS collections, including Accessioned Objects (AO) shall feature interiors that are free of wood based products and materials and non-conservation grade materials. Materials selections shall be coordinated with the COR.

f. Object Mounts. The contractor shall include drawings of new object mounts with the exhibit case layouts, submitted in the form of sketch’s, photographs and shop drawings. Mounts shall consider requirements for the display of collection items, and shall be coordinated with the park curator, and Attachment A Production Package.pdf, and Attachment B Content Schedules.pdf.

g. Engineering. The contractor shall provide engineering services for exhibit components to be installed that may pose a risk to life safety. A certified professional engineer (PE) shall review the proposed design of the following exhibit structures and shall provide construction details and solutions as required for a certified engineer’s stamp.

4. Provide two (2) physical copies of Material Sample Boards for delivery.

3.6.2 Fabrication

Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications—Section 27, Quality and Safety Standards for Fabrication. Fabrication tasks include the following:

3.6.2.2 Content Specialties

Content Specialties under this contract include Architectural models, and other cultural history models, reproduction historic objects, historic objects (accessioned or non-accessioned), and maps and topographic models.

Tactile models at SHIL exhibits are highly detailed and carefully crafted to provide the best accessible experience for all visitors, Tactile models for the old courthouse shall feature the same level of finish, detail, and accessibility solutions.

1. Cultural History Models. Cultural history models are required under this contract and shall be produced with a high degree of realism and durability. Specific details and a full list of models can be found in Attachment A Production Package.pdf, and Attachment B Content Schedules.pdf The production process for Cultural history models shall be as follows:

a. For design intent, purpose, style, and other production details, refer to Attachment B Content Schedules.pdf, and other Government furnished materials for:

• CE-03.03-213 War Element (Corinth Tactile)

b. Submit a production document of the model in the approved style, in accordance with the Attachment A Production Package.pdf, and Attachment B Content Schedules.pdf, for review and acceptance.

c. Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit one (1) positive draft of the model. Models identified as being tactile models are to be provided for review at Preliminary shop Inspection. Model samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

e. Submit a revised sample model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

f. Submit a final model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

2. Reproduction Historic Objects.

a. For design intent, purpose, style, and other production details, refer to Attachment B Content Schedules.pdf, and other Government furnished materials for:

1. CE-04.04-126 Hardee Pattern Regimental Flag

2. CE-08.01-112 Log book of the U.S. Gunboat Tyler

b. Submit a production document of the reproduction in the approved style, in accordance with the Attachment A Production Package.pdf, and Attachment B Content Schedules.pdf, for review and acceptance.

c. Submit a revised sample model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit a final reproduction for installation that shall incorporate all corrections, changes, modifications, or deficiencies identified by the

COR.

3. Tactile Maps and Tactile Graphics. Tactile Maps and Tactile Graphics are required under this contract. The production process for maps and topographic relief models shall be as follows:

a. CE-01-02-150 Exhibit Tactile Orientation Map

b. CE-03.01-302 Eastern Bluebird

1. For design intent, purpose, style, and other production details, refer to Attachment A Production Package.pdf, and Attachment B Content Schedules.pdf and Approach.

2. Submit one (1) full-sized paper proof of the tactile map. The proof shall include geologic and topographical features, where appropriate, and any specified labels.

3. Submit one (1) draft of the tactile map, Tactile maps identified as being tactile are to be provided for review at the Tactile Model workshop.

4. Submit a revised Tactile map sample, that shall incorporate all corrections, changes, and modifications identified by the COR in the previous samples.

5. Submit the final tactile map that shall incorporate all corrections, changes, and modifications identified by the COR in the previous map samples.

3.6.2.3 Exhibit Structures and Cabinetry

The contractor shall provide adequate personnel facilities, and specialized subcontractors to fabricate all structures and exhibit elements as required under this contract. The Project Manager shall ensure the safety of staff and the quality of fabricated elements and shall facilitate reviews of work throughout fabrication.

All exhibit structures and cabinetry shall adhere to the highest safety, environmental, and quality standards set under the law, and in accordance with Attachment 1, National Park Service Exhibit Planning, Design, and Fabrication Specifications.

All finishes, and particularly high-touch surfaces, shall be finishes than can be cleaned and sanitized with an alcohol-based cleaning solution. In additional, finishes shall be durable enough to withstand thousands of uses by visitors.

All exhibit structures and cabinetry shall be in accordance with Attachment A Drawing Package.pdf.

Exhibit artifact cases produced under this contract shall feature well sealed exhibit cases with the contractor’s proprietary access solutions for well-sealed exhibit cases, and shall feature wood free construction materials including case furniture, pedestals, and interior mounts, and shall use conservation approved materials including Acylics, glass, steel, and aluminum components, to be identified and demonstrated through the contractors shop drawings.

3.6.2.4 Exhibit Graphics

The contractor shall provide fabrication of all two-dimensional exhibit graphics. Graphic source material shall be government-furnished to the fabrication contractor in a digital format. The contractor shall be responsible for the following:

1. Review all government-furnished materials and notify the COR if the materials are inadequate for production.

2. Prepare digital files for specified output.

3. Link image and vector files to graphic layout files.

4. Adjust digital files for color corrections and bleed as needed.

5. Insert correct UEB (Unified English Braille) into the graphic layouts, to replace placeholder braille (all braille included in the layouts is to be considered placeholder Braille). Provide a letter of review by a certified Braille reader to confirm the accuracy of the braille. Where required.

6. Produce two (1) copies of full-sized unlaminated graphic proofs, samples, and layouts for review and approval by the COR prior to the Preliminary Shop Inspection; at the Preliminary Shop Inspection, provide full-sized unlaminated graphic proofs of all revisions requested during the review of the graphic proof submittal.

7. Provide two (1) material production samples of each type of graphic substrate for review and approval by the COR.

8. Provide final, corrected graphic layouts, incorporating changes, corrections, text edits, image replacements.

3.6.2.5 Audio Description

Audio description for SHIL includes all exhibit elements, text, graphics, tactiles, interactives, scenic elements, models, and navigational and operational instructions.

During Fabrication, the contractor shall provide the following:

1. Review the Government provided Audio Description Script

2. Enter the Script into IEM Spreadsheets.

3. Place BLE Beacons as needed to work with the IEM, provide Test and furnish a functional Audio Description for exhibits at SHIL

3.7 Shop Inspections

Work in this phase shall include the facilitation of visits by the COR to the contractor’s facility to view and inspect work on all exhibit elements. The contractor shall facilitate two

(2) shop inspections by the COR.

3.7.1 Shop Inspection

All remaining exhibit structures, graphics, and content specialties shall be complete and fully operational for the inspection, prior to Installation, and at a date to be determined in consultation with the COR. The Shop Inspection shall be (1) eight-hour day.

The contractor shall provide the following:

1. All exhibit components shall be configured and set up in an area for review.

2. All operations of each Custom Element, and Exhibit Case shall be demonstrated to be fully functional in accordance with the design intent and applicable fabrication techniques.

3. All exhibit units with built-in lighting, electrical, mechanical, and electronic equipment shall be connected to power sources and demonstrated to be fully functional.

4. Completed Custom Elements, and Tactile Maps and Models

5. Document all shop inspection review comments and provide a shop inspection punch list to the COR. All punch list items identified at the Shop Inspection shall be corrected by the contractor prior to shipping exhibits to the installation site.

6. While at the Shop Inspection, conduct the Pre-Installation meeting.

3.8 OPTIONAL WORK

OPTIONAL WORK: Notice to Offeror(s)/Supplier(s): Funds are not presently available for the optional work. Based on the availability of funding, the optional work may be removed prior to award. The Government reserves the right to add the optional work based on available funding. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The offeror shall:

Propose a cost for a new exhibit case in Attachment A Production Package.PDF, Sheet X100, Item 208; CA-11.03-200. This shall include a new pedestal graphic, GL-11.03-200.

If the Option is exercised the currently proposed Temporary Case door for CA-11.03-200 will be removed from the SOW.

3.8.1 Installation

Installation shall be scheduled in consultation with the COR.

The contractor shall perform the following work:

1. Crate and ship exhibit elements to the installation site.

2. Travel to SHIL with the installation crew.

3. Install exhibit elements in accordance with the design intent, the accepted shop drawings, accepted revisions and modifications made during Fabrication, and in consultation with the COR.

4. The contractor shall be responsible for connectivity of all exhibit electronic equipment to existing electrical interface points, junctions, and whips as provided for and coordinated with the building renovations.

5. Prepare the installation area for the new components.

6. Clean artifact cases, install artifacts, perform all exhibit conservation requirements, seal, and secure the exhibit cases.

7. Test and verify audio description draft script with the installed exhibits and install audio description trigger hardware.

8. Conduct a walk-through inspection of the completed and installed exhibits and provide an operational training to park staff.

9. Supply a completed draft Maintenance Manual is Not required.

10. Provide the park with a maintenance kit containing specialized keys, tools, and maintenance supplies required for access to and upkeep of the exhibits as installed.

3.8.2 Installation Punch List

To the greatest extent possible, the contractor shall complete the installation, and complete the punch list items while on site for Installation. If punch list items cannot be completed during the Installation phase which they are scheduled to be completed, an additional trip to the installation site shall be required. Punchlist items shall be completed within 30 days of receiving the punch list report from the

COR.

1. Prepare and submit an installation punch list to the COR.

2. After installation, and prior to acceptance, if deficiencies or corrections are noticed in the exhibits, the contractor shall be required to return to the project installation site and complete or correct punch list items at no cost to the government.

3.8.3 Audio Description Installation

Initial testing of the audio description script and placement of the audio description triggers (Beacons) shall occur during Installation. The contractor shall provide the following work after Installation:

1. Coordinate the Input of final, approved script into the audio description spreadsheet. Integrated Exhibit Module (IEM) shall be provided by the COR at the Postaward Meeting.

2. Travel to SHIL installation site.

3. Install, test, and demonstrate the audio description content and system to be fully functional. Hardware, software, listening equipment, and accessories shall be in accordance with manufacturers specifications.

3.9 Closeout

Work in this phase shall include the preparation and organization of all final exhibit materials and documentation.

3.9.1 Exhibit Maintenance Manual for the exhibit Cases.

Prepare Exhibit Maintenance Manual, including the following:

1. Contract information.

2. Product list and catalog cut sheets for all purchased products.

3. Warranties for all equipment.

4. Color and finish samples.

5. As-built drawings, including all original CAD and 3D Production data, including all digital files used in the creation of exhibit elements.

6. Final Graphic Layout production files, including all revisions and corrections made during production.

7. Instructions for maintenance (cleaning, repair, and handling) of exhibits.

8. Instructions of operation of all exhibits.

3.9.2 Government-furnished Property

Return any government-furnished property.

3.9.3 Warranty

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

1. Placing all work into satisfactory condition.

2. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

3. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

4. PACKAGING AND DELIVERY

4.1. Deliverables and Destination Point

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified.

Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.2 Deliverables Shall Include the Following. All electronic deliverables shall be emailed to the COR as a PDF File.

A. Project schedule and exhibit production plan.

B. Meeting minutes from each project meeting or conference call.

C. 100% Fabrication Shop Drawings, including all addendums.

D. Material, finish, and color samples.

E. Draft Tactile models F. Revised Tactile models G. Graphic proofs and graphic production samples.

H. Exhibit elements at the shop Inspections.

I. Shop inspection punch lists.

J. Delivery and installation of exhibit elements.

K. Installation punch list.

L. Compiled/Completed AD IEM worksheet M. Delivery and installation of all audio description equipment and components.

N. Closeout package.

4.3. Deliverables Shall Be Sent To The Following:

4.3.1. COR Deliverables:

COR Name & Contact (TBD at award) National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, WV 25425

4.3.2. Exhibit Delivery and Installation:

Shiloh National Military Park 1055 Pittsburgh Landing Shiloh, TN 38376

4.4 Deliverable and Payment Schedule

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

A. Completion and acceptance of Post Award meeting minutes and Exhibit Production Plan.

B. Completion and acceptance of 100% fabrication drawings, submittals, and material color and finish samples.

D. Completion and acceptance of Graphic Proofs and Graphic Production Samples.

E. Completion and acceptance of Final Shop Inspection (95% milestone for Content Specialties).

F. Completion and acceptance of Exhibit Installation and Punch List.

G. Completion and acceptance of Closeout Package. $ ***

***The contractor shall propose payment amounts as part of their quote which are commensurate with the deliverables. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIRM-FIXED-PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

5. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

6. ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

A. Attachment A, Production Package, PDF, 14 Pages, March 29, 2024 B. Attachment B, Content Schedules, PDF, 21 Pages, March 29, 2024 C. Attachment C, Cost Estimate Form, Excel, March 29, 2024 D. Attachment D, Past Performance Questionnaire,

7. PERIOD OF PERFORMANCE

7.1 Primary Exhibit Installation

Primary Exhibit Installation shall be completed on or before August 8, 2024.

7.2 Punch List Corrections

Correction of all punch list items shall be completed on or before September 26, 2024.

7.3 Outstanding Work

Any remaining work, including completion and installation of audio description, shall be completed on or before October 30, 2024.

7.4 Review and Acceptance

The COR shall notify the contractor, in writing, of acceptance or rejection of the work within 15 calendar days. Any additions or corrections shall be completed within 21 calendar days.

8. ADDITIONAL INFORMATION

8.1. Travel, Materials, And Other Costs

As stated above, travel will be reimbursed on a fixed price basis based on the current Federal Travel Regulations in place at the time of travel.

8.2. Acceptance period

Because of the time required by the government to evaluate adequately, offerors are requested to specify an acceptance period of not less than NINETY (90) DAYS.

9. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (May 2016)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause)

10. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by…