Sol_140P2123R0065.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPHF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/15/2023 1000 ED

08/16/2023

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2123R0065

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 0040622929OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Harpers Ferry WV 25425 IDC Building 67 Mather Place

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, HFC - Acquisition Management

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for both visitor centers in accordance with the specifications as detailed in this contract and its attachments.

Delivery: 09/15/2026

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Exhibit Planning, Design and Fabrication for

Haleakala National Park

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

00020 Exhibit Planning, Design and Fabrication for

Haleakala National Park

Travel

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

THIS IS A NOTICE OF INTENT FOR REQUEST FOR PROPOSAL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2123R0065 is issued as a Request for Proposal (RFP) constitutes the entire solicitation.

Offers and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 12. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-04, effective June 2, 2023.

This is a small business set-aside. The North American Industry Classification System (NAICS) code is 337212, Custom Architectural Woodwork and Millwork Manufacturing, and the related small business size standard is 500 employees.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for both visitor centers in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2123R0065. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions are due via email by 10:00 AM ED on August 29, 2023. Questions submitted using any other method will not be entertained. Questions received after this date and time may not be considered. All questions concerning this request for proposal should be referred to Dee Dee Bender, Contracting Officer via email at dee_dee_bender@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on September 13, 2023, to dee_dee_bender@nps.gov.

Proposal submissions must reference the solicitation number in the email subject line.

All offerors shall be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPHF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/13/2023 1000 ES

08/15/2023

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2123R0065

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 80 0040622929OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Harpers Ferry WV 25425 IDC Building 67 Mather Place

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, HFC - Acquisition Management

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for both visitor centers in accordance with the specifications as detailed in this contract and its attachments.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Exhibit Planning, Design and Fabrication for

Haleakala National Park

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Delivery: 09/15/2026

Period of Performance: 09/15/2023 to 09/15/2026

00020 Exhibit Planning, Design and Fabrication for

Haleakala National Park

Travel

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Delivery: 09/15/2026

Period of Performance: 09/15/2023 to 09/15/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Solicitation Number 140P2123R0065

EXHIBIT PLANNING, DESIGN AND FABRICATION SERVICES

HALEAKALA NATIONAL PARK

Headquarters Visitor Center and Summit Visitor Center

1. PROJECT BACKGROUND

Located on the island of Maui, Haleakalā National Park extends from the 10,023 foot (3055m) summit of Haleakalā down the southeast flank of the mountain to the Kīpahulu coast near Hāna. The park is an International Biosphere Reserve that supports native ecosystems in a maturing volcanic landscape that is sacred to Native Hawaiians as the Wao Akua (realm of the gods). The park incorporates Native Hawaiian protocols and generational knowledge for the perpetuation of cultural resources, and implements traditional and modern methods for the preservation of natural resources.

This project includes reconsideration of the use of space and circulation between interpretive elements and sales areas, including the design and fabrication of new information and sales desks, at both the Headquarters Visitor Center (1 mile past the Summit District entrance gate) and the Haleakalā Visitor Center (located 30 minutes from the Headquarters Visitor Center at the summit of the volcanic valley).

Additionally, a new raised relief tactile map, and low-complexity interpretive interior exhibits at the Haleakalā Visitor Center are included.

2. GENERAL REQUIREMENTS.

The project shall be the planning, design, fabrication, and installation of new desks, and exhibits for two visitor centers within the Summit District of Haleakalā National Park (HALE) near Kahului, HI.

The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. Park staff will coordinate input and reviews from Hawai’i Pacific Parks Association, Native Hawaiian stakeholders, and Subject Matter Experts on cultural knowledge.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for both visitor centers in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, interactive elements, artwork, sculpted models, lighting, audio descriptive elements, and sales and information desks. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), with staff at the park to coordinate the exhibit with any necessary building infrastructure improvements. The park is responsible for the removal of existing exhibits.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The Contractor shall provide quality control to ensure that all elements of project work meet the requirements of the Contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets Contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. The Contractor shall oversee all work during installation to ensure that it adheres to Contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project.

The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site

Project coordination, planning, comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit Designer

Bi-weekly, 1-hour meetings

(or as needed)

Post-award meeting and Pre-design

At Park Project Manager, Exhibit Developer, and Exhibit Designer

Two, 8-hour days

Schematic Design 1 Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer

One, 2-hour meeting

Schematic Design 2 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Design Development 1 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Design Development 2 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Design Development 3 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Production Design 1 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Production Support Meetings

Conference Call or Virtual Meeting

Project Manager, and Exhibit Designer

Six, 1-hour meetings

Building Prep/Field Verification Site Visit

At Park Project Manager One, 8-hour day

Preliminary Shop Inspection

At contractor facility Project Manager, and Exhibit Designer

One, 8-hour day

Final Shop Inspection At contractor facility Project Manager One, 8-hour day

Primary Installation with Audio Description Installation

At Park Project Manager, Installation Crew (TBD), and Audio Describer

TBD

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1 Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

• Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

5. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

6. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• "From" (Contractor's name and contact information);

• "To" (COR's name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act. The contractor shall be aware of and pursue principles of universal design throughout all phases of the design build process. Universally designed exhibits and environments can be accessed, understood, utilized and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions. See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1 Audiovisual Accessibility for Exhibits

There shall be no audiovisual elements for these exhibits, with the exception of accessible audio description. See Section 3.7.2.6.

2.8 Design Parameters

The contractor shall plan and design exhibits for the visitor centers in accordance with the project attachments, in close consultation with the COR and project subject matter experts, and the following:

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the visitor centers’ floorplans and pursue space alternatives with the goals of improving visitor flow, improving the interpretive experience, and improving the spatial and functional relationship between ranger information areas and sales areas.

The planning and design under this contract covers desks at both visitor centers, and 500 square feet of the summit visitor center’s interior interpretive space. The distribution of the exhibit area and visitor services is not limited to its current configuration.

Specifically, the contractor shall plan, design, and fabricate in accordance with Attachment 15:

HALE Space Allocation Plan and as follows:

• Redesign of space at Headquarters Visitor Center includes:

o Design and fabrication of Sales Desk, and allocation of space for sales area o Design and fabrication of Information Desk o Design and fabrication of wall map orientation for better functional use by staff and visitors

• Redesign of space at Haleakalā Visitor Center:

o Space planning and design for retail, information, and interpretive space o Design and fabrication of Sales Desk, and allocation of space for sales area o Design and fabrication of Information Desk o Design and fabrication of Primary Exhibit Area (approximately 500 sq. ft.):

Low- to medium-complexity interpretive media including an accessible, raised-relief, tactile map

2.8.2 Themes

The contractor shall design the interior interpretive exhibit elements at the Haleakalā Visitor Center with a focus on the sacredness of the summit, Hawaiian cultural connections, geology, and wao akua (realm of the gods).

In addition, the following themes described in Attachment 14: HALE Foundation Document, shall be explored for inclusion:

1. The Native Hawaiian principle of mālama ‘āina (caring for the land) parallels NPS management goals at Haleakalā National Park, allowing park staff, neighbors, and visitors to learn from and apply both traditional knowledge and scientific research.

2. The Haleakalā shield volcano is the result of two million years of ongoing contest between volcanism and erosion, in which the handiwork of Pele is constantly challenged by the forces of wind and rain.

3. From the first Polynesian settlers to visitors today, people have been drawn to Haleakalā—for cultural and religious reasons, historic and scientific interests, recreation, and inspiration.

4. Haleakalā is sacred to Native Hawaiians and supports a vibrant, living Hawaiian culture, including stories, sites, and traditions that link the past to the present and future.

2.8.3 Bilingual Exhibits

The contractor shall produce exhibits with bilingual text in both English and ʻŌlelo Hawaiʻi.

ʻŌlelo Hawaiʻi text shall be provided with all text deliverables (Text Levels 1-4), rather than a single translation of the final English text. Text shall not be a word-for-word translation, but shall convey similar concepts and messages in both languages.

2.8.4 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17.

The park owns some artwork and may contribute new photography; however, the contractor shall acquire any images and other intellectual property needed for the exhibits. Therefore, the contractor shall budget 6% of the planning and design budget for acquisition of use rights, production-quality images, and other intellectual property used in the exhibits.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.5 Production Budget

For this project, the contractor shall design to a Production Budget between $300,000 - $312,000

1. The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Acquisition and installation of all electronic equipment, including audiovisual equipment, and wiring integral to the desks.

d. Acquisition and installation of all lighting to illuminate exhibits, sales, and information areas.

e. Production of original artwork: illustrations, maps, and photographs.

f. Production or acquisition of all custom elements: raised relief maps, models, exhibit lighting, mechanical and electromechanical devices.

g. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

h. Production of Information Desks.

i. Production of Sales Desks.

2. The Production Budget shall not include:

a. Demolition of current exhibits.

b. Related infrastructure improvements such as carpet, paint, and electrical wiring.

3. PLANNING, DESIGN, PRODUCTION, AND INTALLATION SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide HALE with exhibit planning, design, production, and installation services for the Headquarters and Haleakalā Visitor Centers (HQVC and HVC, hereinafter). Work includes: the development of Schematic Design 1 & 2; Design Development 1, 2, & 3; Production Design; Production Support; Pre- Fabrication and Fabrication; Shop Inspections; Building Preparation; Installation; Primary Installation, Punch List, and Audio Description; and Closeout.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Design Considerations

In planning, designing, and fabricating exhibits for the HQVC and HVC, the contractor shall take into account as essential design considerations the following:

• life safety;

• barrier-free design;

• accessibility/universal and programmatically accessible design;

• sustainability;

• energy conservation;

• artifact conservation including daylight modulation from skylights, windows, and doors , if applicable;

• control of sound-spill from AV programs;

• security provisions,

• integration and compliance with existing architecture where relevant;

• functionality, maintenance, durability, and other lifecycle requirements; and

• exhibit lighting which shall:

• address artifact and energy conservation

• address sustainability and maintenance;

• meet the functional needs of visitors in the exhibits space; and

• be by default LED track lighting unless otherwise indicated by design or functional requirements and approved by the COR.

3.1.3. Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.1.4. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1. Review government furnished materials (all contract attachments).

2. The Project Manager, Exhibit Developer, and Exhibit Designer shall travel to HALE, for the post-award meeting and exhibit planning workshop. The meeting shall consist of two, 8-hour days and the contractor shall complete the following work:

a. Orientation to park experience

b. Identify and document media and object resources at park

c. Orientation to and documentation of architectural space

d. Conduct Exhibit Planning Workshop, including:

• Analyze space and propose recommendations

• Review existing planning documents

• Review and/or develop design criteria

e. Review and/or develop themes, goals, and objectives, including:

• Define target audience

• Define the desired visitor experience

• Document results of workshop

3. Identify sources for existing media resources and develop Resource Package Abstract.

4. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class C

Production Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Approach and solutions to programmatic accessibility including barrier-free design, as well as physical, experience-based, and content-based accessibility that are specific to the needs of this project.

3.3. Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic 1 (SD1) and Schematic 2 (SD2).

Schematic 1 includes development of several alternative schemes for organizing both the interpretive content and physical layout of the exhibits. Schematic 2 includes development of a preferred alternative. Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.3.1. Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources

b. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives. For this project, the primary goals shall be to explore alternatives for functional use of space and visitor flow and circulation. The three alternatives shall include:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space

b. One (1) preliminary sketch for each alternative that communicates the overall design intent

c. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes

d. A project-specific narrative describing proposed preliminary Universal Design and programmatic accessibility approaches, including barrier-free design, as well as physical, experience-based, and content-based accessibility, and proposed approach for audio description.

e. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

3. Present Schematic Design 1

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 1.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.3.2. Schematic Design 2

During this phase the contractor shall:

1. Develop and submit Schematic Design 2 with Preferred Design Alternative including:

a. Written exhibit walkthrough

b. Overall design approach, including:

i. Media style and appearance.

ii. Universal design, and programmatic accessibility approach.

iii. Audio description narrative approach and Production Plan.

iv. Floor plan with individual exhibit Scenes, Content Groups, and major elements identified.

v. Perspective view renderings that communicate design intent of each scene

vi. Functional lighting plan and narrative approach which includes coordination with building controls, and infrastructure improvements

c. Resource Package Level 2, with its content integrated into exhibit walkthrough description.

d. Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

2. Present Schematic Design 2, including a walkthrough or digital white-model of the exhibit, as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4. Design Development

Work in this phase is organized into three (3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text. Design Development 3 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.4.1. Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and

Content Group.

c. Exhibit Design Drawings.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1, in both English and ʻŌlelo Hawaiʻi.

f. Preliminary material, finish, and color selections.

g. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

h. Preliminary Content Management Database including entries for the following:

• AO - accessioned objects

• CE - custom elements, including any non-accessioned objects

• IM - images

• LA - text labels

i. Updated Class B Production Cost Estimate and life-cycle cost estimate.

j. Fabricator-provided preliminary Constructability Report indexed to the Class B Production Cost Estimate, consisting of a narrative description of the exhibit design that:

• Evaluates the durability and feasibility of proposed/anticipated fabrication techniques and material selections.

• Identifies any improvements to the physical design that may reduce construction costs (ie, value engineering)

• Identifies any maintenance issues

• Identifies any overly complex designs that may require complex exhibit production and installation requirements.

2. Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors). In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; and, information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

3. Present Design Development 1 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Design Development 1.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4.2. Design Development 2

Design Development 2 is an iterative phase that steps back from physical design decisions and focuses heavily on developing graphic treatments and interpretive content. During this phase the contractor shall:

1. Develop and submit the following:

a. Full draft of all graphic layouts.

b. Text Level 2, including both English and ʻŌlelo Hawaiʻi.

c. Selected Exhibit Design Drawing sheets, as required to show major design changes requested at Design Development 1. The contractor shall coordinate with the COR and confirm which elements shall require additional Exhibit Design details at this phase.

2. Present Design Development 2 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present Design Development 2.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4.2. Design Development 3

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

• Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

• Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

• Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

• Text Level 3, including both English and ʻŌlelo Hawaiʻi.

b. Exhibit Design Drawings, to include:

• Floorplans and elevations of site and existing conditions.

• Plan and elevation views of each Scene/Content Group, showing exhibit structures and all interpretive content with Content Management identification key numbers, and proposed colors, materials, and finishes.

• Proposed fabrication details, methods, or performance specifications for unusual exhibit structures.

• Reflected ceiling plan and proposed lighting plan.

• Data and electrical wiring plan, including locations of floor and wall outlets, junction boxes, switches, controls, and associated electronic elements.

c. Content Management Database to include the following reports:

• Comprehensive Exhibit Plan

• AO - Accessioned Objects Schedules

• AO - Accessioned Objects Facsimile Sheets

• CE - Custom Elements Schedules

• CE - Custom Elements Facsimile Sheets

• EE - Electronic Equipment Schedules

• GL - Graphic Layout Schedules

• IM - Image Schedules

• IM - Image Facsimile Sheets

d. Updated Audio Description Production Plan, to include audio description trigger types, trigger locations, and Table of Contents segment titles and sub-menu selections.

e. Content Specialties Reference Package – a first draft including an entry for any exhibit element that requires detailed subject matter, creative, technical, and/or artistic input. See Attachment 1, Exhibit Planning, Design, and Fabrication Specifications – Section 16, Content Specialties for typical categories of exhibit elements included in this Reference Package.

f. Material, finish, and color samples.

g. Updated and revised solutions for Universal Design and programmatic accessibility.

h. Final Constructability Report.

i. Updated Class B Production Cost Estimate and life- cycle cost estimate.

2. Provide updates to the DD1 recommendations for any alterations that are needed to the facility to accommodate the new exhibition (i.e., floor and wall treatments/colors), and electrical requirements (including loads).

3. Present Design Development 3 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present Design Development 3.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.5. Production Design and Transition to Fabrication

Work in this phase begins the major transition of work from planning and design into fabrication.

Production Design includes completion of all outstanding design and content development tasks, and the start of Pre-Fabrication tasks.

3.5.1 Production Design 1 – Design and Content Development

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

• Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

• Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

• Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

• Two (2) sets of uncoated, full-sized graphic layouts.

• Text Level 4, including both English and ʻŌlelo Hawaiʻi.

b. Content Management Database to include the following reports:

1. Comprehensive Exhibit Plan

2. AO - Accessioned Objects Schedules

3. AO - Accessioned Objects Facsimile Sheets

4. CE - Custom Elements Schedules

5. CE - Custom Elements Facsimile Sheets

6. EE - Electronic Equipment Schedules

7. GL – Graphic Layout Schedule

8. IM - Image Schedules

9. IM - Image Facsimile Sheets

c. Audio Description Production Plan, including:

10. A diagram of exhibits indicating required power sources

11. The types and locations of triggering hardware

12. Table of Contents with segment titles and submenus.

d. Content Specialties Reference Package.

e. Acquire use-rights and production-quality copies of all third-party images and other intellectual property.

2. Present Production Design 1- Design and Content Development as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present Production Design 1.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

4. Make all changes requested by the COR to the final PD1 - Design and Content

Development package. The final package shall include all production-ready graphics and materials.

3.5.2. Production Design 2 – Pre-Fabrication Tasks

During Production Design 2, the fabricator shall begin work on Pre-Fabrication tasks, based on the DD3 Exhibit Design Drawings and the PD1 Content Specialties Reference Package.

During this phase the contractor shall:

1. Assess updates to the building or installation site, and field-verify all measurements as needed:

a. At a minimum, the Project Manager, shall travel to HALE.

b. The meeting shall consist of one, 8-hour day. At a minimum, the Project

Manager shall attend.

c. Conduct general project mid-process review, including inspection of the exhibit design…