Sol_140P2123R0012.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2123R0012 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal

Acquisition Circular 2023-01, effective December 30, 2022. This is set aside for small business concerns under the North American Industry Classification System (NAICS) 541430, Graphic Design

Services with a related small business size standard of $9 million dollars.

REQUIREMENT: The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan and design new wayside exhibits for the Fort Frederica National

Monument (FOFR) on St. Simons Island, Georgia, in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation

Number 140P2123R0012. Interested contractors should download this document. The National Park

Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3

Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4

Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required

To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33

Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in

Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1

Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on March 22, 2023.

Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition

Management regarding this requirement may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on April 12, 2023. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number

140P2123R0012 – Wayside Exhibit Planning & Design Services for Fort Frederica National

Monument”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All offerors must be registered in the System for Award Management (SAM) through the website

SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

541430

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/12/2023 1000 ED

03/08/2023

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2123R0012

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 64 0040611382OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Frederica National Monument

This is a combined synopsis / solicitation for commercial items prepared in accordance with Sub-Part 12.6, as supplemental with additional information included in this notice.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan and design new wayside exhibits for Fort Frederica

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

National Monument (FOFR) on St. Simons Island, Georgia in accordance with the specifications as detailed in this solicitation and its attachments. Work shall be performed in accordance with the attached Scope of Work, consisting of sixty-four (64) pages.

Delivery: 09/30/2024

00010 HAFC FOFR WE P/D

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 04/01/2023 to 09/30/2024

00020 FOFR WE Plan/Design Travel

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 04/01/2023 to 09/30/2024

00030 HAFC FOFR WE P/D Option

Product/Service Code: R499

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

64 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2123R0012

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 04/01/2023 to 09/30/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation Number 140P2123R0012

WAYSIDE EXHIBIT PLANNING and DESIGN SERVICES

FORT FREDERICA NATIONAL MONUMENT

1. PROJECT BACKGROUND

Established as a unit of the National Park Service in 1936, Fort Frederica National

Monument preserves, protects, and interprets the remains and archeological record of Fort

Frederica, a British colonial settlement. Located along the Georgia coast on the island of

Saint Simons, Fort Frederica is 12 miles northeast of the city of Brunswick. The national monument consists of two separate sites, the primary site of Fort Frederica on the banks of the Frederica River and the smaller Battle of Bloody Marsh site roughly 6 miles from the main unit. Together, these two sites include approximately 282 acres that comprise the national monument.

Designed by General James Edward Oglethorpe in 1736 and named for Frederick Louis, the Prince of Wales, Fort Frederica was developed as a military outpost consisting of both a fort and a town that supported military operations. Fort Frederica was strategically placed on the island of Saint Simons at a bend in the Frederica River. In choosing this location, Oglethorpe’s intention was to lay claim to this region for the British crown and protect the southern boundary of the new British colony of Georgia from the Spanish in Florida.

During the 1740s, Fort Frederica reached its peak as the small town took shape supporting more than 800 residents who brought their various trades, skills, and crafts to the colony.

This project will focus on planning and designing interpretive waysides across the entire park unit.

2. SCOPE AND OBJECTIVES

The project shall be for the planning and design of new wayside exhibits for Fort Frederica

National Monument on St. Simons Island, Georgia. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The new waysides will be placed throughout the Fort Frederica National Monument

Cultural Landscape ruin area, the Bloody Marsh Unit, and the Oglethorpe house site area.

The waysides shall provide new and updated messaging concerning Resource Protection, Visitor Safety, and Interpretive Information, as well as some wayfinding information. The locations are visited by more than half of all annual visitors to the park. It is desired that the new, modern, signage will be durable and relevant for up to 20 years.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments.

2.1 General Requirements

2.1.1 Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the COR.

In addition, the Project Manager shall perform the following work:

1. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of in-house work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2. Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals and submit to the COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR.

The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

3. Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

Meeting Purpose Location or Type Required Contractor

Attendees

Duration/Days on site

Post-award call Virtual Meeting Project Manager, Designer and Planner

1½-hour

Site Visit At Park Project Manager, Designer, Planner and

Audio Describer

Three (3), 8-hour days

Comment discussion and reconciliation

Virtual Meeting Project Manager Five (5), 1½ hour meetings

And as needed

4. Submittals

At any point in the planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

Forward all submittals to the COR for distribution, review, and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1. Approved Submittals

Ensure that all changes, revisions, or additions are noted, revised, updated, and forwarded to the COR.

2. Rejected Submittals

When submittals are rejected, the COR shall notify the

Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

2.1.2 Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park

Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and

508 of the Rehabilitation Act as amended, and the 21st Century

Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed exhibits. If design decisions pose particular challenges to accessibility (such as an inaccessible location of an outdoor exhibit), additional attention shall be paid to a full description of the accessibility solutions. See Attachment B, Programmatic Accessibility

Guidelines requirements addressed under specific disabilities.

3. PLANNING AND DESIGN SERVICES

Work shall include planning and designing wayside exhibit elements. See Attachment A, Plan and Design Specifications and Attachment C, Wayside Guide.

3.1 Wayside Exhibit Proposal – See Attachment D, Sample Wayside Proposal

Create and finalize a wayside exhibit proposal for 42 waysides exhibits which will include the total redesign of 37 existing waysides and the development of five new waysides at the Bloody Marsh area and the Oglethorpe house site.

Wayside exhibits are as follows:

2 – 36”x48” uprights: Park Orientation, and Introduction to the park stories and significance. Each of these will be in different locations with unique You Are

Here locators.

40– 42”x24” or 24” x 36” low profile traditional waysides.

3.2 Wayside Plan – See Attachment I, Sample Plan

Create InDesign production ready files with high resolution links for 42 unique wayside exhibits, including the two similar layouts with unique You Are Here identifiers.

Final production files shall adhere to Attachment K, File Naming Guide.

3.3 Text – The text shall use as a reference the text/fonts/color scheme of interpretive panels and compliment the content developed for recently installed interior exhibits where appropriate to create a cohesive visitor experience. Contractor shall research, write, and design all interpretive text for 2 upright, and 40 low profile wayside exhibits, following NPS standards found in Attachment J, Typographic Standards and Attachment M, Style Guide. Text found in

Attachment N, Reference, may be used as reference materials

3.4 Graphics – Contractor shall research, purchase use rights for, and provide documentation of permission to use 42 graphics to include historic and contemporary photography, historic maps, historic illustrations, existing illustrations, and similar material. Most images found in the layouts in

Attachment N, Reference are available for use. See Attachment O, Existing Art, for illustrations available in Harpers Ferry Center Art collection.

3.5 Maps – Edit and/or create the following maps according to Attachment G, Wayside Map Standards. See Attachment F, Sample Maps:

3.5.1 Create one (1) Adobe Illustrator map of St. Simon’s Island for select waysides.

3.5.2 Edit one (1) Government Furnished Adobe Illustrator map for the Fort

Frederica area with multiple You Are Here locators. Base map file is available here: https://www.nps.gov/carto/app/#!/maps/alphacode/FOFR

3.5.3 Edit one (1) Government Furnished Adobe Illustrator map of the Battle of

Bloody Marsh for select waysides. Base map file is available here:

https://www.nps.gov/carto/app/#!/maps/alphacode/FOFR

3.6 Illustration – Create twelve (12) full color/size illustrations as determined in final proposal. See Attachment N, Reference, top of page 2, for complexity and style of illustrations.

3.7 Tactile Elements – Provide thumbnails and reference packages for six to twelve tactile/interactive elements as determined in final proposal.

3.8 Production budget – Create a production budget for all wayside exhibit elements to include panels, bases, tactile and interactive elements, and audio description.

3.9 Optional work - At the option of the Government, add one additional full color/size illustration in similar complexity and style as illustration in Attachment

N, Reference, top of page 2.

4. PACKAGING AND DELIVERY

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.1 Deliverables Shall Include the Following

4.1.1 Post-award Conference Call, uploaded to TEAMS folder

-Word document of notes

-PDF of draft schedule

4.1.2 Trip Report, uploaded to TEAMS folder

-Word document describing what was discussed at each site noting agreed upon changes to contract, if any

-All photos from site visit

-PDF of updated schedule

4.1.3 Wayside Exhibit Proposal, uploaded to TEAMS folder

-PDF of proposal

-PDF of map with location of proposed exhibits

-PDF of thumbnail for illustrations

-PDF of thumbnails for possible tactile/interactive elements

-PDF of projected budget estimate

4.1.4 Final Wayside Exhibit Proposal, uploaded to TEAMS folder

-PDF of proposal

-PDF of map with location of proposed exhibits

-PDF of refined thumbnail for illustrations

-PDF of refined thumbnails for NPS-selected tactile/interactive elements

-PDF of map thumbnails for the new area map and two edited maps that identify the area and items to include

4.1.5 Draft Wayside Exhibit Plan, uploaded to TEAMS folder

-PDF of layouts

-PDF of detailed black and white illustrations

-PDF of draft maps for new area map and edited maps

-PDF of drawings for tactile/interactive elements

4.1.6 Wayside Exhibit Plan, uploaded to TEAMS folder

-PDF of revised detailed illustrations with color samples

-PDF of revised maps for new area map and edited maps

-PDF of drawings and reference package for tactile/interactive elements

4.1.7 Final Wayside Exhibit Plan, uploaded to TEAMS folder

-PDF of documentation of all image sources and use rights

-PDF of illustrations

-PDF of final maps for new area map and edited maps

-PDF of drawings and reference package for tactile/interactive elements

-PDF of design intent drawings for each unique base, see Attachment E, VIS and Wayside Hardware Specifications Manual for standard hardware

-PDF of draft Production Budget

4.1.8 Production-Ready Proofs

-Two sets of full-size color prints of each wayside exhibit. One set mailed to the COR and one set mailed to the park.

-One packaged production files for one exhibit uploaded to TEAMS folder

4.1.9 Close-out package, uploaded to TEAMS folder

-Final InDesign files with linked images and fonts for each layout in non-proprietary formats

-RAW images in non-proprietary formats

-Final production PDF’s for each layout

-Accessible PDF’s for each layout

-Final text in accessible word document

-Final Production Budget

-File Maker Pro source file for Proposal

-PDF of final documentation of all image sources and use rights

4.2 Deliverable Shall Be Sent to the Following:

4.2.1 Items 4.1.1 through 4.1.9 (only one set of full-size prints for Item 4.1.8) shall be sent to:

COR

Harpers Ferry Center

67 Mather Place

Harpers Ferry, WV 25425

4.2.2 Items 4.1.8 (only one set of full-size prints) shall be sent to:

Fort Frederica National Monument

ATTN: Chief of Interpretation

6515 Frederica Rd.

St. Simons Island, GA 31522

5. PERIOD OF PERFORMANCE

All work, including review and approval, shall be competed on or before September 30, 2024.

6. REVIEW AND APPROVAL

Review and approval of the deliverables shall be completed within 21 calendar days. At the discretion of the COR, some review periods may be shortened. The COR shall notify the Contractor, in writing, of approval or rejection of the work.

7. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

A. Completion and acceptance of Trip Report. $***

B. Completion and acceptance of Wayside Exhibit Proposal $***

C. Completion and acceptance of Final Wayside Exhibit Proposal $***

D. Completion and acceptance of Wayside Exhibit Plan $***

E. Completion and acceptance of Revised Wayside Exhibit Plan $***

F. Completion and acceptance of Final Wayside Exhibit Plan $***

G. Completion and acceptance of Production Files $***

H. Completion and acceptance of Closeout $***

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

8. ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

Attachment A, Plan and Design Specifications, May 6, 2021, PDF, 16 pp

Attachment B, Programmatic Accessibility Guidelines, Ver 2.4,October 2019,PDF, 92 pp

Attachment C, Wayside Guide, October 2009, PDF, 84 pp

Attachment D, Sample Wayside Proposal, March 2019, PDF, 70 pp

Attachment E, VIS & Wayside Hardware Spec Manual, Rev 3,October5,2017,PDF,186 pp

Attachment F, Sample Maps, PDF, 5 pp

Attachment G, Wayside Map Standards, version 2, 2022, PDF, 8 pages

Attachment H, Tactile Map Guidelines, February 19, 2020, PDF, 3 pp

Attachment I, Sample Plan, April 2020, PDF, 24 pp

Attachment J, Typographic Standards, February 2010, PDF, 6 pp

Attachment K, File Naming Guide, July 13, 2022, PDF, 5 pp

Attachment L, Color Management Guide, February 2023, PDF, 17 pp

Attachment M, HFC Editorial Style Guide, January 13, 2023, PDF, 48 pp

Attachment N, Reference, October 2022, PDF, 43 pp

Attachment O, FOFR Existing Art, October 2022, PDF, 18 pp

Attachment P, FOFR Long Range Interpretive Plan, May 2007, PDF, 55 pp

Attachment Q, FOFR Foundation Document, September 2016, PDF, 44 pp

Attachment R, FOFR Cost Estimate Form, Excel, one sheet

Attachment S, Past Performance Questionnaire, PDF, 4 pp

9. GOVERNMENT FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the project.

10. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

(April 2013)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov..

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none https://www.ipp.gov/

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in

SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St.

Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the

Contracting Officer with its proposal or quotation. (End of Local Clause)

11. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel

Expense Act of 1985", travel-related expenditures for contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective

Federal Travel Regulations as amended and supplemented by the Department of the

Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel

CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

12. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the

Contracting Officer via a bilateral modification.

mailto:ippgroup@bos.frb.org

13. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the

Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two business days of the date the equipment has been lost, stolen, or damaged.

14. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry

Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

15. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

16. 1452.201-70 AUTHORITIES AND DELEGATIONS (SEPT 2011)

A. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

B. The Contracting Officer will designate a Contracting Officer’s Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor’s performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

C. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor’s right to proceed; and

(5) Obligate in any way, the payment of money by the government.

D. The contractor shall comply with the written or oral direction of the Contracting

Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The contractor need not proceed with direction that it considers to have been issued without proper authority.

The contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the contractor considers to exceed the COR’s appointment, within three days of the occurrence. Unless otherwise provided in this contract, the contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in Paragraph C prior to receipt of the Contracting Officer’s response issued under Paragraph E of this clause.

E. The Contracting Officer shall respond in writing within 30 days to any notice made under Paragraph D of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

F. The contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

G. Any action(s) taken by the contractor, in response to any direction given by any person acting on behalf of the government or any government official other than the

Contracting Officer or the COR acting within his or her appointment, shall be at the contractor’s risk.

17. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using

CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the

Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as

“Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through

CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized. (End of Local Clause)

18. CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov.

http://www.acquisiton.gov/

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.212-4 Contract Terms and Conditions – Commercial Products and

Commercial Services

DEC 2022

52.227-17 Rights in Data – Special Works DEC 2007

52.232-23 Assignment of Claims MAY 2014

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.245-1 Government Property SEP 2021

19. CLAUSES INCORPORATED BY FULL TEXT

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

(FAR 52.204-25) (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or

ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications

Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua

Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter

I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part

774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal

Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of

Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the

Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the https://www.acquisition.gov/far/4.2104#FAR_4_2104 https://www.acquisition.gov/far/4.2104#FAR_4_2104 https://dibnet.dod.mil/

Contracting Officer(s) for any affected order or, in the case of the Department of

Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services. (End of clause)

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

(FAR 52.212-5) (DEC 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and

Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov

2021) (Section 1634 of Pub. L. 115-91).

https://dibnet.dod.mil/ https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-

232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws

108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4645).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov

2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (Jun 2010) (Section 1553…