Sol_140P2122R0002.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2122R0002 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-07, effective September 10, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 337212, Custom Architectural Woodwork and Millwork Manufacturing with a size standard of 500 Employees.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for The Cape Hatteras Ocracoke Island Visitor Center, indoor and outdoor areas in accordance with the specifications as detailed in this solicitation and its attachments. NOTE: THIS IS NOT A FAR PART 36 REQUIREMENT; NO

CONSTRUCTION WORK IS INCLUDED IN THIS REQUIREMENT.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2122R0002. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the solicitation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233- 1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245- 1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on November 15, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at Sheila_Spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on December 6, 2021. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

All offerors must be registered in the System for Award Management (SAM) through the website beta.SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

mailto:Sheila_Spring@nps.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/06/2021 1000 ED

11/04/2021

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122R0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 87 0040556868OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Legacy Doc #: NPS Delivery: 04/15/2024

00010 HAFC CAHA Ocracoke Exhibits Product/Service Code: M1PB Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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ITEM NO.

Period of Performance: 01/15/2022 to 04/15/2024

00020 HAFC CAHA Ocracoke Exhibits Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 01/15/2022 to 04/15/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

87 2 of

Solicitation Number 140P2122R0002

Exhibit Design-Fabricate -CAHA/Ocracoke Island

EXHIBIT DESIGN-FABRICATE SERVICES

CAPE HATTERAS NATIONAL SEASHORE

OCRACOKE ISLAND VISITOR CENTER INTERIOR AND EXTERIOR EXHIBITS

1. PROJECT BACKGROUND

The Ocracoke Island Visitor Center, within Cape Hatteras National Seashore, is located on the southern edge of Ocracoke Village across Silver Lake from the Ocracoke Lighthouse. Open year-round, during the summer months ranger programs are scheduled just outside the building. The visitor center is positioned adjacent to one of the island’s ferry terminals, which services two tolled, reservation-required routes from the west, and is 12 miles away from a free, first-come, first-served ferry route which services those arriving from the north, down the length of Cape Hatteras. A summertime passenger-only ferry also is available servicing day trips from Hatteras Island. Shaped by the forces of water, wind, and storms, Ocracoke and the surrounding islands are ever changing. The plants, wildlife, and people who live here adapt continually.

The 1980s building previously contained exhibits, but those exhibits were removed and made available on loan to other sites. At that time the focus of the destination switched from interpretation to a cooperating association bookstore and a permit office providing information and registrations for campgrounds, off-road vehicles, and boat slips. After Hurricane Dorian in 2019, the cooperating association elected not to return to the site and all permit sales are now handled through rec.gov. There will no longer be in-person sales of any kind. The park would like the building returned to a traditional visitor center experience with simple, effective orientation and interpretation to acclimate visitors and get them out into the resource.

This project includes the planning, design, fabrication and installation of exhibits for the visitor center’s interior and exterior spaces. According to sea level modelling, there is a distinct possibility the site will continue to be impacted by hurricanes so the exhibit experience needs to reflect this in its design plan and materials. There should be minimal reliance on electrical components, only low tech interaction, and a hurricane/flood removal plan for the structures and panels is required with the preference for the components to be removeable and possibly portable.

There is still need for a contact station, with the existing visitor center desk available for reuse. But it is the park’s wish for there to be less emphasis on this feature and for staff not to be “stuck at a desk.” The entryway patio is available for the potential of both an additional satellite exterior contact station and/or exhibits. The park’s existing monitors may be repurposed for low-complexity electronic program delivery. Two new requested features of this exhibition is the park’s need for a tactile relief map showing the surrounding islands and the sea floor to help interpret bathymetric information and a low-complexity object case for park items yet to be identified. The park site also experiences an identity problem of visitors not realizing they are in a National Park so the exterior experience should incorporate standard

NPS identity elements.

2. GENERAL REQUIREMENTS

The project shall be the planning, design, fabrication and installation of interior and exterior exhibits for the Ocracoke Island Visitor Center at Cape Hatteras National Seashore (CAHA) in Ocracoke Village, NC. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s

Representative (COR), and park staff.

The following elements are required under this contract:

1. Design and fabricate for the CAHA Ocracoke Island Visitor Center including:

a. Indoor interpretive exhibits (approximately 490 sq. ft.)

b. Exterior orientation exhibits (no more than 400 sq. ft. available)

c. Static, cycling AV presentation with the delivery device also capable of displaying local weather through the park’s internet connection and interpretive ranger programming as needed

2. Design and fabricate of low-complexity interior exhibits, as defined in Attachment 1, Exhibit

Planning, Design, and Fabrication Specifications, Section 1, Definitions, for a (approximately

490 sq. feet) space within an existing visitor center. The existing visitor center desk and monitors will be supplied as government-furnished property.

3. Design and fabricate of low-complexity exhibits and signage for the exterior patio area (no more than 400 sq. ft. available) adjacent to the Ocracoke Island Visitor Center. The exhibits will encompass only a portion of the total space of this area to allow for visitor circulation. Two required features of this exterior location are a tactile, relief map for interpretation of bathymetry of the surrounding water areas.

The locations and relative positions of required design fabricate elements and tentative areas for interpretive media to be included in the media plan are detailed in Attachment 16, CAHA Ocracoke Floor

Plan and Site Photos.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the CAHA Ocracoke Island Visitor

Center, indoor and outdoor areas in accordance with the specifications as detailed in this contract and its attachments. See section 3.10.1 Primary Installation for shipping and delivery details. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artifacts, (1) scenic model, and lighting design. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for the model and potential props required in this contract.

The government shall provide a cultural resource specialist or partner subject matter expert to review any references to or narrative use of the local High Tider dialect.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and

COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project

Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project.

Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project.

The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the

COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

At time of award, Government will provide, a list of any potential existing park artifacts, objects, or props to be used within this exhibition and access to the government-supplied information desk and AV monitors for inspection and measurement. Objects in this exhibition shall not require security nor conservation-grade protection.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the

COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or

Type

Required Contractor

Attendees

Duration/Days on site

Project coordination, planning, comment discussion and reconciliation

Virtual Meeting Project Manager, Exhibit Designer, and

Exhibit Developer

Bi-weekly, 1-hour meetings

(or as needed)

Post-award meeting, Pre-design Exhibit and

Media Planning

Workshop

At Park Project Manager, Exhibit Designer, and

Exhibit Developer

One, 8-hour day

Schematic Design 1 Virtual Meeting Project Manager, Exhibit Designer, and

Exhibit Developer

One, 4-hour meeting

Schematic Design 2

Virtual Meeting Project Manager, Exhibit Designer, and

Exhibit Developer

Design Development 1 At Park

Project Manager, Exhibit Developer

One, 8-hour day

Design Development 2 Virtual Meeting Project Manager, Exhibit Developer

Meeting Purpose Location or

Type

Required Contractor

Attendees

Duration/Days on site

Design Development 3 Virtual Meeting Project Manager, Exhibit Designer, Exhibit Developer

One, 4-hour meeting

Production Design 1 Virtual Meeting Project Manager, Exhibit Designer, Exhibit Developer

One, 2-hour meeting

Production Design 2 Virtual Meeting Project Manager, Exhibit Designer, Exhibit Developer

One, 2-hour meeting

Preliminary Shop

Inspection

At contractor facility

Project Manager One, 8-hour day

Final Shop Inspection At contractor facility

Project Manager One 8-hour day

Building Prep Site

Visit

At Park Project Manager One, 8-hour day

Primary Installation At Park Project Manager, Audio Describer, and

Installation Crew

(TBD)

TBD

Audio Description

Installation

At Park Project Manager, and

AV Equipment Tech

One, 8-hour day

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval.

Receive all reviewed submittals and take appropriate action according to the approval or rejection by the

COR, as follows:

2.6.1 Approvals and Rejections

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

• Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. Two (2) physical samples of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

5. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

6. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

7. Audiovisual programs shall be submitted electronically, via email and COR approved digital file transfer, unless otherwise specified in Attachment 6, National Park Service

Standard Specifications for Planning, Design, Production, and Installation of

Electronic Programs.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• "From" (Contractor's name and contact information);

• "To" (COR's name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive

Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility

Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design fabricate process. Universally designed exhibits and environments can be accessed, understood, utilized and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in

Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service

Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions.

See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1 Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2 Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. The preferred delivery method of descriptive audio is via

Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3 Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4 Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.8 Design Parameters

The contractor shall plan and design exhibits for the CAHA Ocracoke Island Visitor Center, indoor and outdoor areas, in accordance with the project attachments, in close consultation with the COR and project subject matter experts, and the following:

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the site and architectural plans for the CAHA

Ocracoke Island Visitor Center, indoor and outdoor areas and pursue space alternatives with the goals of interpreting the themes identified below in 2.8.2 Themes, and increasing visitor awareness that the majority of Ocracoke Island is NPS land.

Design build under this contract covers approximately 490 square feet of the visitor center’s interior space and outdoor exhibit areas of no more than 400 square feet.

A plan for the existing information desk in the interior building space must be included as a design element and the addition of a simple contact station in the exterior space in at least one of the alternative solutions is required as part of the Schematic Design phase, as described in 3.3

Schematic Design.

A tactile relief map model showing the surrounding islands and the sea floor to help interpret bathymetric information should appear in all alternatives as part of the Schematic Design phase, as described in 3.3 Schematic Design. One alternative each should show options for the map model to appear in the following locations:

• Interior building space

• Exterior patio area

• The capability for the structure to be moveable between the two areas.

AV programming shall be low-complexity and be integrated to be able to display the following three requirements on existing government-provided monitors:

• A static slideshow of park-supplied images

• Availability to display current weather conditions via the park’s existing internet connection

• Ability to display Ranger programming as needed.

The information desk and all existing monitors will be available for use in the exhibition and may be analyzed by the contractor at the Post-Award kickoff and planning meeting.

Any casework to house the park objects yet to be determined shall not require security nor conservation measures.

Any interactive elements proposed for this exhibition shall be mechanical in nature.

2.8.2 Themes

The contractor shall create exhibits that address and expand on themes described in Attachment 17:

CAHA Foundation Document and Attachment 18: CAHA Long Range Interpretive Plan, as well as themes and interpretive priorities developed during planning meetings with the Contracting

Officer’s Representative (COR) and park staff. Preliminary Themes are as follows:

• Climate change and storm impacts/resiliency (major focus to highlight)

• Ocracoke Island is one of the most pristine and well-preserved barrier islands in North

Carolina. The majority of the island is National Park Service land, which is why it has an appropriate, reserved appearance and not commercialized like other approximate areas.

• This is a place to see “science in action.” The park experiences scientific studies, species monitoring, etc.

• This is a crossroads of American history. Ocracoke Inlet was an area of importance for Fort

Raleigh expeditions, the American Revolution, the American Civil War, WWII, and the

Cold War.

• Local culture – fishing community and the “High Tider” English dialect.

2.8.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in

Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17. Audiovisual programs will require rights for all uses, all media, all locations, in perpetuity unless otherwise approved by the COR. This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Additional information will be required with invoices requesting payment for this work.

2.8.4 Production Budget

For this project, the contractor shall design all elements to a production budget of $152,000 to

$162,000.

1. The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. All phases of work for audiovisual programs.

d. Acquisition and installation of all electronic equipment, including audiovisual equipment.

e. Acquisition and installation of all exhibit-specific lighting.

f. Production or acquisition of all custom elements: scenic map model, custom electronic elements, exhibit lighting, mechanical devices.

g. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

2. The Production Budget shall not include:

a. Demolition of current exhibits.

b. Purchase and installation of house and architectural lighting.

c. Related infrastructure improvements such as carpet, paint, and electrical wiring.

d. Pre-Design, Schematic Design, Design Development, and Production Design phases of work

3. DESIGN/FABRICATE SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide

CAHA with exhibit design/fabricate services for the CAHA Ocracoke Island Visitor Center, indoor and outdoor areas. Work includes: the development of Schematic Design 1 & 2 including the development of the media plan document; Design Development 1, 2, & 3; Production Design 1 & 2; Production

Support; Pre-Fabrication and Fabrication; Shop Inspections; Building Preparation; Primary Installation, Punch List, and Audio Description; and Closeout.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of

Work (SOW) and all attachments.

3.1.2. Design Considerations

In planning, designing, and fabricating exhibits for the CAHA Ocracoke Island Visitor Center, indoor and outdoor areas, the contractor shall take into account as essential design considerations the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including daylight modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions.

Exhibit lighting design and installation shall prioritize energy conservation, sustainability, and maintenance, and shall be appropriate to the exhibition space. LED track lighting shall be the default standard. Other lighting systems may be used where indicated by design or functional requirements and as approved by the COR.

3.1.3. Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or

“governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.1.4. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1. Review government furnished materials (all contract attachments).

2. The Project Manager, Exhibit Designer, and Exhibit Developer travel to CAHA Ocracoke Island

Visitor Center in Ocracoke Village, NC, for the post-award meeting and exhibit and planning workshop. In addition to touring the site, planning and discussion portions of the meeting will be conducted on-site and coordinated by the Park. The meeting shall consist of one, 8-hour day and the contractor shall complete the following work:

a. Orientation to park experience

b. Identify and document media and object resources at park

c. Orientation to and review of architectural site and plans.

d. Conduct exhibit planning workshop, including:

• Analyze exhibit space and propose recommendations

• Review existing planning documents

• Review and/or develop design criteria

e. Review and/or develop themes, goals, and objectives, including:

1. Define target audience

2. Define the desired visitor experience at exhibit spaces and outdoor areas.

3. Review and discuss principles of universal design and how those can be integrated into the design process moving forward.

4. Document results of workshop

3. Identify sources for existing media resources and develop Resource Package Abstract.

4. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class C

Production Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. The project brief will include the entire CAHA Ocracoke Island Visitor Center experience.

3.3. Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic 1 (SD1) and Schematic 2 (SD2).

Schematic 1 includes development of several alternative schemes for organizing both the interpretive content and physical layout of the exhibits. Schematic 2 includes development of a preferred alternative.

Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.3.1. Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources

b. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space

b. One (1) preliminary sketch for each alternative that communicates the overall design intent

c. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes

d. A narrative addressing preliminary Universal Design and accessibility approaches, including proposed approach for audio description

e. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

3. Present Schematic Design 1:

a. The contractor shall facilitate a 4-hour virtual meeting with screen-sharing capacity to present Schematic Design 1

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.3.2. Schematic Design 2

During this phase the contractor shall:

1. Develop and submit Schematic Design 2 with Preferred Design Alternative including:

a. Written exhibit walkthrough

b. Overall design approach, including:

• Resource Package Level 2, with its content integrated into exhibit walkthrough description

• Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

2. Present Schematic Design 2 as follows:

a. The contractor shall facilitate a 4-hour virtual meeting with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments on Schematic

Design 2 submittal and provide written documentation of all decisions made.

3.4. Design Development

Work in this phase is organized into three (3) sub-phases: Design Development 1 (DD1), Design

Development 2 (DD2), and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text. Design

Development 3 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.4.1. Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and

Content Group.

c. Exhibit Design Drawings.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1 with draft titles and sample text for one representative Content

Group.

f. Preliminary material, finish, and color selections.

g. AV Concept Treatment, and proposed program type and display format for each proposed Electronic Program.

h. AV schedule that runs parallel to the overall design fabricate schedule, with completion of final AV installation deliverables before the Final Shop Inspection.

Refer to Section 3.7.2.1.10 Electronic Programs and Attachment 6, National Park

Service Standard Specifications for Planning, Design, Production, and

Installation of Electronic Programs.

i. AV Alternative Approaches.

j. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

k. Preliminary Content Management Database including entries for the following:

• AO - accessioned objects

• CE - custom elements, including any non-accessioned objects

• EE and EP - audiovisual and digital interactive elements

• IM - images

• LA - text labels

l. Updated Class B Production Cost Estimate and life-cycle cost estimate.

2. Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors). In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; and, information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

3. Present Design Development 1 as follows:

a. The Project Manager, Exhibit Designer, and Exhibit Developer shall travel to

CAHA Cape Hatteras National Seashore in Manteo, NC.

b. The meeting shall consist of one (1), 8-hour day. The meeting will be conducted at Park Headquarters which is in a different location than the visitor center site.

c. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4.2. Design Development 2

During this phase the contractor shall:

1. Develop and submit the following:

a. Full draft of all graphic layouts.

b. Text Level 2.

c. A first draft of the AV Program Production Treatment for each Electronic

Program.

d. AV Production Plan, Treatments, Scripts, and Shot and Interview Lists

e. Selected Exhibit Design Drawing sheets, as required to show major design changes requested at Design Development 1.

2. Present Design Development 2 as follows:

a. The contractor shall facilitate a 4-hour virtual meeting with screen-sharing capacity to present the Design Development 1.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4.2. Design Development 3

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

• Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

• Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

• Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

• Text Level 3.

b. Exhibit Design Drawings, to include:

• Floorplans and elevations of site and existing conditions.

• Plan and elevation views of each Scene and Content Group, showing exhibit structures and all interpretive content with Content Management identification key numbers, and proposed colors, materials, and finishes.

• Proposed fabrication details, methods, or performance specifications for unusual exhibit structures.

• Reflected ceiling plan and proposed lighting plan.

• Data and electrical wiring plan, including locations of floor and wall outlets, junction boxes, switches, controls, and associated electronic elements. .

c. Content Management Database to include the following reports:

• Comprehensive Exhibit Plan

• AO - Accessioned Objects Schedules

• AO - Accessioned Objects Facsimile Sheets

• CE - Custom Elements Schedules

• CE - Custom Elements Facsimile Sheets

• EE - Electronic Equipment Schedules

• EP - Electronic Program Schedules

• GL - Graphic Layout Schedules

• IM - Image Schedules

• IM - Image Facsimile Sheets

d. Electronic Programs Report including:

• Updated AV Program Concept Treatments and AV Program Production

Treatments for AV Programs and Digital Interactives. Status update of progress of audiovisual programs based on AV schedule.

• Flow charts for Electromechanical Programs.

• Electronic Equipment locations, wiring paths, circuit and switch locations.

• Audiovisual, digital interactive, and electromechanical technical specifications.

• Updated Audio Description Production Plan, to include audio description trigger types, trigger locations, and Table of Contents segment titles and sub-menu selections.

e. Content Specialties Reference Package, including an entry for each exhibit element that requires detailed subject matter, creative, technical, and/or artistic input.

f. Material, finish, and color samples.

g. Updated Class B Production Cost Estimate and life- cycle cost estimate.

2. Provide updates to the DD1 recommendations for any alterations that are needed to the facility to accommodate the new exhibition (i.e., floor and wall treatments/colors), and electrical requirements (including loads).

3. Present Design Development 3 as follows:

a. The contractor shall facilitate a 4-hour virtual meeting with screen-sharing capacity to present the Design Development 3.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.5. Production Design

Work in this phase is organized into two (2) sub-phases: Production Design 1 (PD1) and Production

Design 2 (PD2). Production Design 1 includes preparation of all documents needed for exhibit fabricators to understand and price the project. Production Design 2 includes completion of all other outstanding design and content development tasks.

3.5.1 Production Design 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

• Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

• Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

• Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

• Text Level 4.

b. Exhibit Design Drawings, that are technical in nature and communicate all design intentions to the fabricator with enough detail and clarity that the fabricator may properly execute production, to include:

• Relevant drawing details that impact performance and aesthetic qualities of a particular scene, group, or component

• Proposed approach to operation and/or access

• Dimensions for all physical construction and relevant aesthetic details

• Material and finish specifications

• Proposed mounting and fabrication methods that are critical to performance or aesthetic details

• Proposed hardware that is critical to performance or aesthetic details

• Include annotations, with performance specifications, for any specific items or detailing that the fabricator will resolve

• Include dimensions, call-outs, and use of standard architectural conventions and symbols.

c. Content Management Database to include the following reports:

• Comprehensive Exhibit Plan

• AO - Accessioned Objects Schedules

• AO - Accessioned Objects Facsimile Sheets

• CE - Custom Elements Schedules

• CE - Custom Elements Facsimile Sheets

• EE - Electronic Equipment Schedules

• EP - Electronic Program Schedules

• GL – Graphic Layout Schedule

• IM - Image Schedules

• IM - Image Facsimile Sheets

d. Electronic Programs Report including:

• Updated AV Program Concept Treatments and AV Program Production

Treatments for AV Programs and Digital Interactives. Status update of progress of audiovisual programs based on AV schedule.

• Detailed technical specifications and cut sheets for all audiovisual, digital interactive, and electromechanical programs and equipment.

• Audio Description Production Plan, including:

o A diagram of exhibits indicating required power sources o The types and locations of triggering hardware o Table of Contents with segment titles and submenus.

e. Content Specialties Reference Package, including fully developed and revised entries for each exhibit element that requires detailed subject matter, creative, technical, and/or artistic input.

f. Acquire use-rights and production-quality copies of all third-party images and other intellectual property.

2. Present Production Design 1 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting with screen-sharing capacity to…