Sol_140F0522Q0009.pdf

Solicitation No. 140F0522Q0009

SECTION A – REQUIREMENTS AND PRICING

Title: Leadership Training and Racial and Cultural Development

(i) This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

(ii) This is a Request for Quotation (RFQ) under solicitation number 140F0522Q0009.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07, Effective 09/10/2021.

(iv) This will be a 100% Small Business Set-Aside under North American Industrial Classification System (NAICS) code 611710 – Educational Support Services, with a small business size standard of $16,500,000. Please identify your business size in your response based upon this standard.

(v) See Section A1 Pricing Schedule

(vi) See Section B Performance Work Statement (PWS) for description of requirements.

(vii) Work described in the PWS is to be accomplished at the U.S. Fish and Wildlife Service (FWS) office, located at 2800 Cottage Way, Sacramento, CA. The period of performance base year is estimated to be January 15, 2022 to January 14, 2023, followed by a one-year option period ending January 14, 2024 (if exercised).

(viii) The provision at Federal Acquisition Regulations (FAR) 52.212-1, Instructions to Offerors – Commercial Items (Sep 2021), applies to this acquisition.

(ix) The provision at FAR 52.212-2 Evaluation – Commercial Items (Oct 2014) applies to this acquisition. This acquisition will be evaluated as Trade Off in accordance with (IAW) FAR Part 13.

(a) The Government will award a contract resulting from this solicitation to the responsible Contractor whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical Acceptability – The Government will use the offeror’s entire quote including the Technical Approach and Technical Acceptability requirements below to determine if the offeror demonstrates an understanding of the Performance Work Statement, and ability to meet the Government’s requirement.

a) Leadership Coaching and Learning Seminars with a focus in Diversity, Equity, and Inclusion (minimum 4 years)

b) Development and implementation of strategic planning, inclusive of assessment of leader’s belief systems on topics of diversity, equity, and inclusion (minimum 4 years) javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

c) Formal education in diversity, equity, and inclusion (minimum of Bachelor's degree emphasis in DEI).

d) Key Personnel. Key project personnel shall have successfully participated in the completion of similar projects and/or meet the formal education requirement listed above. Contractor shall identify key personnel in the technical proposal, regardless of the type of task, and provide contact information for each. The vendor must submit resumes of Key Personnel showing formal education and/or experience. NOTE: Key personnel may not be added or removed from the task without express written approval of the Contracting Officer (CO).

2) Past Performance - The Government will review Contract Assessment Reporting Systems (CPARS) for Past Performance information, evaluate data submitted on the Reference Questionnaire (Exhibit 1) and consider any other Past Performance information available from other sources that includes relevant experience through providing services similar to those contained in this solicitation.

3) Price – Offerors shall submit a Firm-Fixed Price (FFP) quote by completing the Section A.1 Pricing Schedule provided below.

Award will be made as best value to the Government. The evaluation factors are (1) Technical Acceptability (2) Past Performance, and (3) Price. Technical Acceptability and past performance are considered equal. When considered together, the non-price related factors are of greater importance than price. The Government reserves the right to award to other than the lowest priced offeror based on its best value trade-off decision, but may be limited by budgetary constraints. The Government reserves the right to reject any quotes that do not meet the requirements in the solicitation or lack understanding of any components therein. The Government also reserves the right to not make an award. If awarded, only one firm fixed price contract will be awarded.

(b) The Government will evaluate offers for award purposes by adding the total price for the option to the total price for the basic award. This solicitation notifies offerors that the award will include the Government's unilateral option to extend performance for an additional period up to six months under FAR 52.217-8, during which the pricing and terms of the period in which the option was exercised would apply. The Government cannot predict if or when the option may be exercised. Because any exercise of the Government's option extends the pricing and terms of the period in which the option was exercised, the Government expressly and affirmatively evaluates pricing for the option to extend under 52.217-8 co-extensive with the Government's price evaluation for each of the base and option periods of this award.

Because pricing for each period subject to possible extension under the 52.217-8 has been evaluated, pricing for any possible future use of that option to extend has, likewise, been evaluated and would apply in strict accordance with this evaluation in the event of the Government’s exercise of the option to extend services.

(c) A written notice of award or acceptance of an offer, e-mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) FAR 52.212-3, Offeror Representation and Certifications - Commercial Items (Feb 2021) applies to this acquisition.

(xi) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018) applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Sep 2021) applies to this acquisition, and the following additional FAR clauses cited in the clause are applicable to the acquisition:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-28 Post Award Small Business Program Representation (Nov 2020) 52.222-3 Convict Labor (Jun 2003) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sep 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50 Combating Trafficking in Persons (Oct 2020) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.222-55 Minimum Wages Under Executive Order 13658 (Nov 2020) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017)

(xiii) The following additional contract requirements or terms and conditions apply:

Wage Determination: 2015-5631. Revision 14 (10/20/2021) applies to this solicitation. The most current Wage Determination at time of award will be included in the award.

There are no contract financing or warranty requirements necessary for this requirement. To be awarded a contract, the successful contractor must be registered with the System for Award Management (SAM) for Electronic Funds Transfer and be willing to submit invoices online electronically through the U. S.

Department of the Treasury's Invoice Processing Platform system (IPP). The successful offeror must have a valid Tax Identification Number and a valid DUNS Number (DUNS may be obtained through the SAM registration process). Applicable website for registration required to comply with above requirements is:

SAM - https://www.sam.gov/portal/public/SAM/

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) The Contractor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. All responses must be received no later than December 14, 2021, 1700 ET. Contractors must submit quotes to the email address listed below. Only electronic submissions via email will be accepted. When emailing your quote, please note the solicitation number in the subject line. Anticipated award and start date is on or about January 15, 2022.

https://www.acquisition.gov/content/52219-28-post-award-small-business-program-rerepresentation#i1057874 https://www.acquisition.gov/content/52222-3-convict-labor#i1055332 https://www.acquisition.gov/content/52222-36-equal-opportunity-workers-disabilities#i1056250 https://www.acquisition.gov/content/52222-50-combating-trafficking-persons#i1056535 https://www.acquisition.gov/content/52232-33-payment-electronic-funds-transfer-system-award-management#i1050674 https://www.acquisition.gov/content/52222-42-statement-equivalent-rates-federal-hires#i1056410 https://www.acquisition.gov/content/52222-43-fair-labor-standards-act-and-service-contract-labor-standards-price-adjustment-multiple-year-and-option-contracts#i1056443 https://www.acquisition.gov/content/52222-55-minimum-wages-under-executive-order-13658#i1056818 https://www.acquisition.gov/content/52222-62-paid-sick-leave-under-executive-order-13706#i52_222_62 https://www.sam.gov/portal/public/SAM/

Quotes must include the following information:

Solicitation Section A, pricing page(s) completed

Completed copy of the Reference Questionnaire (Exhibit 1)

Offerors Miscellaneous Information (Exhibit 2)

Technical approach including documentation on how your company meets the Technical Acceptability requirement

Acknowledgment of Solicitation Amendments (if any)

A copy of the first page of your SAM registration which indicates your SAM registration status (www.sam.gov)

Completed copy of FAR 52.212-3, or paragraph b only, marked “None” if everything is current and complete in SAM.gov.

Solicitation Questions: All questions must be submitted in writing no later than December 2, 2021, 1700 ET. Questions will be answered in writing by amendment to the solicitation.

Quotes Due: December 14, 2021 @ 1700 ET

Quote/Question Submission Address: Emelia_flaherty@fws.gov

(xvi) For information regarding this solicitation, please contact:

Emelia Flaherty Emelia_Flaherty@fws.gov file://ibcancfs01/groups$/AKCONTR/1%20-%20Solicitations/00-0%20FY2020%20Solicitations/140D8120Q0006%20OAS%20Laundry/B-Solicitation/2-Soliciation/www.sam.gov mailto:Emelia_Flaherty@fws.gov

PRICING SCHEDULE

BASE YEAR 01/15/2022 – 01/14/2023

Item Description

Unit

(Estimated Events)

Price per Event Total Estimated Annual Cost (# of Estimated Events x Price

Per Event)

Routine Services (PWS B3.2) 1a Small leadership group session

(at least monthly) 12 $________ $________

2a Large leadership group session (approx. monthly) 9-12 $________ $________

3a Leadership and employee survey 1 $________

4a Strategic Planning 5 $________ $________

5a Other (if applicable) $________ $________

6a Other (if applicable) $________ $________

TOTAL BASE YEAR : $ _________________

OPTION 1: 01/15/2023 – 01/14/2024

Item Description

Unit

(Estimated Events)

Price per Event

Total Estimated Annual Cost (# of Estimated Events x Price Per

Event)

Routine Services (PWS B3.2)

1b Small leadership group session (at least monthly)

12 $________ $________

2b Large leadership group session (approx. monthly) 9-12 $________ $________

3b Leadership and employee survey 1 $________

4b Strategic Planning 5 $________

5b Other (if applicable) $________ $________

6b Other (if applicable) $________ $________

TOTAL OPTION 1: $ ___________________

SECTION B - PERFORMANCE WORK STATEMENT

Leadership Training and Racial and Cultural Development

Part 1 General

Information

1. GENERAL: This is a non-personal services contract to provide leadership training and racial and cultural development to our Regional Directorate Team. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform leadership training, organizational, racial and culture development as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The U.S. Fish and Wildlife (California Great Basin, Regional Directorate Team) consists of a diverse group of cross-cutting programs with varied responsibilities and complexities. We deliver these programs and associated products through our teams as well through our numerous partnerships with state agencies, universities, non-profits, private landowners, and other stakeholders.

1.3. Objectives: The relationships built between our leaders, their staff, and external stakeholders is paramount. Our leaders should be able to learn to self-reflect and examine internal relationships amongst themselves to allow for more efficiency, which will ultimately result in improved leadership and ability to interact with internal and external parties of diverse backgrounds. Bridging that gap through our experiences can transform an organization, focusing on developing racial and cultural consciousness and a more diverse and influential region. A reas of growth to the Regional Directorate Team include:

1.3.1. Personal growth in Diversity, Equity, and Inclusion (DEI) topics through introspective activities inside and outside of a group setting for both small group (approx. 13) and the larger supervisory group (approx. 150);

1.3.2. Professional growth in DEI areas through introspective activities and assignments, rather than through training courses;

1.3.3. Increase supervisor’s and senior leaders' awareness of DEI topics and how it impacts their personal and professional lives;

1.3.4. Improve job performance and increase employee engagement;

1.3.5. Enhance workforce’s skills-based and practical knowledge;

1.3.6. Enable leaders to cultivate capabilities within the agency’s leadership competency framework;

1.3.7. Recognize bias and discrimination in the professional environment;

1.3.8. Use a shared language to talk about bias and discrimination within the workplace;

1.3.9. Implement organizational and culture skills to address bias and discrimination;

1.3.10. Apply practical tools for addressing bias and discrimination in our day to day activities;

1.3.11. Develop skills for self-reflection specifically in the diversity, equity, and inclusion space

1.4. Scope:

1.4.1. Provide at a minimum monthly interactive, thought-provoking training and coaching sessions that enable our leaders to address tough diversity and inclusion, leadership, and culture questions head-on. Provide opportunities both in the group and outside of it for leaders to enhance their personal and professional growth in all areas DEI, with emphasis on – racial disparities and divisions, racial and cultural inequity, racial equity, inclusion, and justice from varying perspectives. Engagement with the learners should include self-reflection and introspection tools and activities to further the depth and understanding of the leader's personal biases and impacts on their professional conduct and leadership styles.

1.4.2. Provide every other month learning sessions to transfer knowledge from facilitator to leaders in our small group (approx 13) as well as larger supervisor group (approx. 150).

We are NOT looking for Unconscious Bias or other related training courses. Provide minimum bi-monthly one on one coaching sessions with the Regional Director.

1.4.3. Additionally, expectation for an Equity Assessment and Analysis to understand how the current organizational climate and culture are working to create an inclusive environment.

for our leadership and staff as well as meaningful and strategic conversations based on the results.

1.4.4. Lastly, Strategic Action Plan Development. From there, the goal is to begin the process of integrating this work with our larger supervisory pool. The leadership team has undergone intensive training over the past year, carrying forward the expectation for the contractor to meet the group where they are at in their learning process. The contractor shall accomplish these requirements through remote workplace learning, and ensure that all study proposals have specific, measurable, achievable, relevant, and time specific objectives.

1.5. Contract Deliverables:

1.5.1. Provide Training and coaching to address the objectives outlined in the scope

1.5.1.1. Between 2-5 hours per month for small and large leadership groups

1.5.1.2. Start date is the first month of contract and continues through the contract base year and option period (if exercised).

1.5.2. Assess the progress through survey

1.5.2.1. One survey annually for leadership with potential for an additional employee survey

1.5.2.2. Survey to be conducted mid-way through the contract period.

1.5.3. Develop strategic plan and assist in implementation

1.5.3.1. Between 2-5 hours per month. Implementation may be concurrent with training and coaching sessions.

1.5.3.2. Beginning mid-way thought the base year and on-going through the base year and option year (if exercised).

1.6. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (1) 12-month option year. The anticipated Period of Performance is:

1.6.1. Estimated Base Year: 1/15/2022 to 1/14/2023

1.6.2. Estimated Option Year 1: 1/15/2023 to 1/14/2024

2. General Information

2.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how they assure themselves that their work complies with the requirement of the contract.

2.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with this PWS.

2.3. Recognized Holidays: Contractor is not required to perform services on any federal holidays.

New Yea r’s Da y Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Juneteenth Independence Day

Memorial Day

Thanksgiving Day

Christmas Day

2.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. and 5 p.m. (PST), Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.5. Place of Performance: The work to be performed under this contract will be performed virtually and on pre-established date/time.

2.6. Type of Contract: The government will award a Firm Fixed Price Contract

2.7. Special Qualifications:

2.7.1. Leadership Coaching and Learning Seminars with a focus in Diversity, Equity, and

Inclusion (minimum 4 years)

2.7.2. Development and implementation of strategic planning, inclusive of assessment of leader’s belief systems on topics of diversity, equity, and inclusion (minimum 4 years)

2.7.3. Formal education in diversity, equity, and inclusion (minimum of Bachelor's degree emphasis in DEI). The vendor must submit resumes of Key Personnel showing formal education.

2.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Technical Representative (TR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO or TR will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

2.9. Technical Representative (TR): The TR monitors all technical aspects of the contract and assists in contract administration. The TR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The TR is not authorized to change any of the terms and conditions of the resulting contract.

2.10. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5:00 p.m.- PST, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

2.11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.12. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

3. DEFINITIONS AND ACRONYMS:

3.1. DEFINITIONS:

3.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.3. TECHNICAL REPRESENTATIVE (TR). An employee of the U.S. Government that administers the contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

3.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.2. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.2.1. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.2.2. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.2.3. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.2.4. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.3. WORK WEEK. Monday through Friday, unless specified otherwise.

SECTION C - CONTRACT CLAUSES AND PROVISIONS

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years and 6 months.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR: www.acquisition.gov/far

Additional provisions that apply to this acquisition are:

FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-22 Alternative Line Item Proposals (Jan 2017) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) DIAR 1452.215-71 Use and Disclosure of Proposal Information (APR 1984)

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

FAR: www.acquisition.gov/far

DIAR: www.acquisition.gov/diar http://www.acquisition.gov/far http://www.acquisition.gov/far http://www.acquisition.gov/diar http://www.acquisition.gov/diar

Additional clauses that apply to this acquisition are:

FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-19 Incorporated by Reference of Representations and Certifications (Dec 2014) FAR 52.223-99 Ensuring Adequate Safety Protocols for Federal Contractors (Sep 2021) FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Dec 2013) FAR 52.246-4 Inspection of Services – Fixed-Price (Aug 1996) DIAR 1452.201-70 Authorities and delegations (Sep 2011)

Electronic Invoicing and Payment Requirements Invoice Processing Platform (IPP) (APR 2013) Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (previous known as Internet Payment Platform) (IPP). Payment request means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov. Under this contract/order, the following documents are required to be submitted as an attachment to the IPP invoice:

A copy of the invoice shall be attached in IPP.

The Contractor must use the IPP website to enroll access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email: ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer.

Contractor Performance Assessment Reporting System (December 2015)

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

https://www.acquisition.gov/content/52225-13-restrictions-certain-foreign-purchases#i1054249 https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

5. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should a) provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

Exhibits

Exhibit 1 Reference Questionnaire Exhibit 2 Offeror’s Miscellaneous Information

Exhibits 1 and 2 are made part of this solicitation.

Exhibit 1

REFERENCE QUESTIONNAIRE

You may recreate this form but it must include all the information listed and be in this format.

If we are unable to contact your references based on the information you provide, you may not receive consideration for the work done. Include recent (not more than 3 years old) services of the kind described in this solicitation.

OFFERORS NAME:

Project Descriptions and Locations (Include contract number, if available, location, primary work done)

Client Name, Point of Contact, Phone Number and Facsimile Number

Contract Period Yearly Contract Value

Total Contract Value

1.

2.

3.

4.

5.

6.

Exhibit 2 Offeror’s Miscellaneous Information

Name of Offeror’s Company

Offeror’s DUNS Number

Offeror’s Complete Address

Offeror’s Office Telephone Number

Offeror’s Email Address

Offeror Contact Representative(s)

1. Name:

Telephone:

Email:

2. Name:

Telephone:

Email: