Sol_140A1523Q0007.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A15

Nashville TN 37214

545 MARRIOTT DRIVE SUITE 700

Contracting Office

DOI, BIA ERO

CODE 16. ADMINISTERED BYCODE

X

X

X

238220

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORA15

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/30/2023 1700 ED

08/10/2023

(615) 708-1694Andrew Rhoades (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A1523Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Nashville TN 37214 Contracting Office

545 MARRIOTT DRIVE SUITE 700

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA ERO 00015

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

BIA Eastern Regional Office IT server room HVAC replacements, consists of removing old system, disposing of old system, flushing of old refrigerant, replacing with new HVAC system / handler, and installing new refrigerant lines.

Period of Performance: 09/01/2023 to 10/31/2023

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Andrew Rhoades

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

I. SCOPE OF WORK:

RFQ – 140A1523Q0007

IT Server Room supplemental HVAC

A. Project Information:

Project Location: BIA Eastern Regional Office, 545 Marriot Drive, Suite 700, Room 7901, Nashville TN 37214-5081.

Project Description: BIA Eastern Regional Office IT server room HVAC replacements, consists of removing old system, disposing of old system, flushing of old refrigerant, replacing with new HVAC system / handler, and installing new refrigerant lines.

B. Scope of Work:

The contractor shall provide all services, materials, labor, and installation required to perform the work described in this SOW, i.e., BIA Eastern Regional Office, IT Server room supplemental HVAC system replacement. The project will consist of removing the old Liebert unit and replacing it with a three-ton handler and interior unit with all new refrigerant lines for the IT server room.

Work shall include, but is not limited to, the following:

1. Disconnect the electrical, refrigerant lines and ducting from the old Liebert HVAC system.

2. Recover the old R22 refrigerant from the existing system, then disconnect the line set from the condenser/air handler.

3. Disconnect the electrical power supply, communications wiring, and condensate drain from the existing system.

4. Remove the existing condenser/air handler and dispose of properly off site.

5. Remove existing ceiling cassette in IT server room.

6. Flush out old R22 refrigerant/oil lines and then cap the existing lines so that they can’t be re-used.

7. Furnish and install a new Mitsubishi (or similar model) 3-Ton R410a condenser/air handler on the roof.

8. Furnish and install new Mitsubishi 3-Ton R410a (or similar model) ceiling cassette in IT server room and properly support new unit.

9. Furnish and install new refrigerant piping from indoor unit to outdoor unit with proper insulation.

10. Furnish and install new control voltage and thermostat for new unit.

11. Connect the power supply, install new communication wiring, reconnect to existing ducting, and install new condensate drain to the new system.

12. Pressure test of the system, leak check all new welds, and pull a deep vacuum on the system, then release the refrigerant from the condenser.

13. Perform startup and operational inspections on the new system to ensure it is operating properly.

C. Plumbing:

1. Install new refrigerant. lines from IT server room Ceiling Cassette to system condenser/air handler installed outside on building roof.

2. Install new condensate drain to new unit.

3. Install pipe insulation throughout.

D. Electrical:

1. Disconnect existing power supply.

2. Re-connect existing power supply to new unit.

E. Equipment:

Contractor shall furnish and install the products listed below in accordance with manufacturer’s instructions.

F. Contractor Responsibility

1. The Contractor shall cleanup work site daily and dispose of all construction debris to an appropriate dumpsite.

2. Contractor is also responsible for the repair or replacement of any existing equipment, furniture, sheet rock, including painting of walls, etc. which may be damaged during this project. Finishes shall match existing.

3. Contractor shall provide a warranty on all Contractor provided material and labor for a period of five years (longer if standard for materials/equipment) from the date of acceptance by the Government Point of Contact (GPOC).

4. The Contractor shall provide two copies of the operation and maintenance (O & M) documents for each system to be turned over upon acceptance of the work by the GPOC and shall provide instruction to the facility staff on operation and maintenance of the new system.

G. Codes

1. All designs and construction shall be in accordance with the most current issues of the International Pluming Code, National Electric Code, National Fire Codes, AIA Guidelines, ADA, UBS, ASHRAE, OSHA (during construction), UFAS (Uniform Federal Accessibility Standards), all Federal, State, and local ordinances, and shall be in accordance with the most current Industry Standards for a residential board care facility.

2. Where conflicts between codes occurs the more stringent code shall apply.

H. Site Visit:

1. Contractor shall examine the site and determine for themselves the existing conditions and general character of the site. Claims for additional costs due to conditions that could have been verified by site investigation will not be authorized. Contractor shall schedule the Site Visit with the POC.

I. General Requirements:

1. Work hours Monday – Friday: 07:00 AM – 04:30 PM. Coordinate work hours with the POC, Gerald “Jerry” Doolittle (615) 946-3958, or Misty Ziegler (615) 761- 7343. If weekend work is required, Contractor shall submit a request to the GPOC for approval a minimum of 48 hours in advance. Contractor shall keep the GPOC updated on status of the work and shall inform the POC of projected completion.

2. Contractor must provide building manager with proof of insurance coverage upon acceptance of contract.

3. Contractor shall check in daily with the GPOC who will allow access to the Contractor into the unit in which the work will be performed that day. Contractor shall follow the established scheduled workdays and work times.

J. Point of Contacts:

1. Gerald “Jerry” Doolittle, Region Facility Manager Department of the Interior

Eastern Region, Bureau of Indian Affairs 545 Marriot Drive, Suite 700 Nashville Tennessee 37214 Gerald.Doolittle@bia.gov Desk (615) 564-6958 |Cell (615) 946-3958

2. Misty Ziegler, Program Analyst Department of the Interior Eastern Regional, Bureau of Indian Affairs 545 Marriott Drive - Suite 700 mailto:Gerald.Doolittle@bia.gov

Nashville, Tennessee 37214 Misty.Ziegler@bia.gov Desk (615) 564-6953 | Cell (615) 761-7343

II. COORDINATION:

Questions regarding contracting should be directed to Andrew Rhoades at: andrew.rhoades@bia.gov.

III. GENERAL NOTES:

1. The North American Industry Classification System (NAICS) Code for this solicitation is: 238220 and Product Service code is: N041.

2. Wage determination (WD) is based on 2015-4647.

3. Contract Type – Firm Fixed-Price

4. Set Aside: Small Business

5. Place of Performance:

a. Bureau of Indian Affairs, Eastern Regional Office 545 Marriott Dr., Suite 700 Nashville, TN 377214-5081

6. Period of Performance: Est. 09/01/2023 – 10/31/2023

7. Reports shall be submitted to: Andrew Rhoades, Contracting Officer

8. In the event any contractual question arises that is not covered in the referenced clauses below, the clause FAR 52.213-4 shall prevail.

9. Site visit: by appointment with the GPOC

10. Quote/bid evaluation shall be Trade Off

LIST OF ATTACHMENTS:

Attachment 1: Wage Determination

Attachment 2: WH-347

IV. PAYMENT:

Payment will be processed upon final report acceptance. All invoices are processed through the Invoice Processing Platform (IPP) System. See Clause for more information.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Official company invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

mailto:Misty.Ziegler@bia.gov https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

V. TERMS AND CONDITIONS:

CLAUSES INCORPORATED BY FULL TEXT:

Full text of the Federal Acquisition Regulation (FAR) and Department of Interior Acquisition Regulations (DIAR) can be accessed on the Internet at:

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/diar

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Official company invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

ADDITIONAL CLAUSES INCORPORATED BY REFERENCE:

A) Federal Acquisition Regulation

52.293-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or MAY 2014 Improper Activity 52.203-11 Certification and Disclosure regarding Payments to Influence SEP 2007 Certain Federal Transactions https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/diar https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

52.203-17 Contractor Employee Whistleblower Rights and Requirement JUN 2020 To Inform Employees of Whistleblower Rights

52.204-6 Unique Entity Identifier OCT 2016 52.204-7 System for Award Management OCT 2018 52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System for Award Management Maintenance OCT 2018 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-22 Alternative Line-Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and Services NOV 2021

Developed or Provided by Kaspersky Lab and Other Covered Entities NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment 52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.211-10 Commencement, Prosecution and Completion of Work APR 1984 52.211-13 Time Extensions SEP 2000 52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than JUN 2023 Commercial Products and Commercial Services) 52.214-34 Submission of Offers in the English Language APR 1991 52.214-34 Submission of Offers in U.S. Currency APR 1991 52.215-1 Instructions to Offerors-Competitive Acquisition NOV 2021 52.219-6 Notice of Total Small Business Set-Aside NOV 2020 52.222-1 Notice to the Government of Labor Disputes FEB 1997 52.222-4 Contract Work Hours and Safety Standards -Overtime MAY 2018 Compensation 52.222-7 Withholding of Funds MAY 2014 52.222-8 Payrolls and Basic Records JUL 2021 52.222-11 Subcontracts (Labor Standards) MAY 2014 52.222-12 Contract Termination-Debarment MAY 2014 52.222-13 Compliance with Construction Wage Rate Requirements and MAY 2014

Related Regulations 52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-15 Certification of Eligibility MAY 2014 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-50 Combating Trafficking in Persons NOV 2021 52.222-54 Employment Eligibility Verification MAY 2022 52.222-55 Minimum Wages for Contractor Workers Under Executive Order JAN 2022 14026

52.222.62 Paid Sick Leave Under Executive Order 13706 JAN 2022 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service SEP 2013 And Construction Contracts 52.223-3 Hazardous Material Identification and Material Safety Data FEB 2021 52.223-4 Recovered Material Certification MAY 2008 52.223-11 Ozone-Depleting Substances and High Global Warming JUN 2016 Potential Hydrofluorocarbons 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration JUN 2016 Equipment and Air Conditioners 52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-17 Affirmative Procurement of EPA-designated Items in Service and AUG 2018 Construction Contracts 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While JUN 2020

Driving 52.223-19 Compliance with Environmental Management Systems MAY 2011 52.223-20 Aerosols JUN 2016 52.223-21 Foams JUN 2016

52.225-1 Buy American-Supplies JAN 2021 52.225-9 Buy American-Construction Materials OCT 2022 52.225-10 Notice of Buy American Requirement-Construction Materials MAY 2014 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic JUN 2000 Enterprises 52.228-7 Insurance-Liability to Third Persons MAR 1996 52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-33 Payment by Electronic Funds Transfer-System for Award OCT 2018 Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business DEC 2013

Subcontractors 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.236-2 Differing Site Conditions APR 1984 52.236-3 Site Investigation and Conditions Affecting the Work APR 1984 52.236-5 Material and Workmanship APR 1984 52.236-6 Superintendence by the Contractor APR 1984 52.236-7 Permits and Responsibilities NOV 1991 52.236-8 Other Contracts APR 1984 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities APR 1984 And Improvements 52.236-10 Operations and Storage Areas APR 1984 52.236-12 Cleaning Up APR 1984 52.236-13 Accident Prevention NOV 1991 52.236-19 Organization and Direction of the Work APR 1984 52.236-21 Specifications and Drawings for Construction FEB 1997 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.242-13 Bankruptcy JUL 1995 52.242-14 Suspension of Work APR 1984 52.242-16 Stop-Work Order AUG 1989 52.243-1 Changes-Fixed-Price AUG 1987 52.243-5 Changes and Changed Conditions APR 1984 52.246-12 Inspection of Construction AUG 1996 52.246-21 Warranty of Construction MAR 1994 52.249-8 Default (Fixed-Price Supply and Service) APR 1984

B) Department of Interior Acquisition Regulation

1452.201-70 Authorities and Delegations SEP 2011 1452.203-70 Restrictions on Endorsements JUL 1996 1452.204-70 Release of Claims JUL 1996 1452.228-70 Liability Insurance JUL 1996 1452.236-70 Prohibition Against Use of Lead-based Paint JUL 1996