Sol_140A0423Q0007.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0009811319 CODE 16. ADMINISTERED BYCODE

X

X

X

324110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORA04

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/03/2023 1700 MS

01/18/2023

4062477941Mary King (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A0423Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 9 0040605330OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

LAME DEER MT 59043

HIGHWAY 39, BUILDING 41 BOX 40

BIA BUREAU OF INDIAN AFFAIRS-NCA

15. DELIVER TO

BILLINGS MT 59101-1461

DOI Building Contracting Office 2021 4tTH AVENUE NORTH

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,500

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA RMRO 00004

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The solicitation is set aside 100% for Indian Small Business Economic Enterprises (ISBEE), however if not fair and reasonable small business will be considered.

Vendors shall provide with proposal the DUNS number the company is registered under in System for Award Management database and must be considered active within the system.

Quotes must be submitted to Mary King at (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

mary.king@bia.gov

Delivery: 01/01/2026

00010 SVS PROPANE

Product/Service Code: 9110

Product/Service Description: FUELS, SOLID

Period of Performance: 01/01/2023 to 01/01/2026

00020 SVS PROPANE

Product/Service Code: 9110

Product/Service Description: FUELS, SOLID

Period of Performance: 01/01/2023 to 01/01/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

9 2 of

Request for Quote / 140A0423Q00007 / Northern Cheyenne Agency / Propane Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Title: Propane Services, Northern Cheyenne Agency

The Department of Interior, Bureau of Indian Affairs (BIA) intends to award a lowest price technically accepted firm fixed price contract from this solicitation.

The North American Industrial Classification System – 324110, Petroleum Refineries. Contractor is required to be registered in SAM with the NAICS Code cited above.

This procurement is being set aside 100% for Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act Regulations.

The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 through January 30, 2022.

Delivery - Vendor must notify the point of contact to confirm delivery date and time, Monday through Friday between the hours of 8:00 am and 4:30 pm and closed on Federal Holidays and weekends. Unscheduled deliveries will not be accepted. Expected date of delivery shall be stated on the quote.

Contact Info: Contracting Officer: Mary King, Phone (406) 247-7941. Email: mary.king@bia.gov.

Instructions, Conditions, and Notices to Offerors:

Quotes shall be submitted via email only. Subject Line shall state the Solicitation Number and Title. All quotes are due February 3, 2023, 5:00 pm Mountain Time

Quote must include the following:

1. SF-1449

2. DIAP 1452.280-4; Certification that you meet the definition of a Small Indian Economic Enterprise.

4. Bid Schedule (attached)

All contractors submitting quotes must be registered in SAM at www.sam.gov with the Unique Entity Identification (UEI) and code at the time quotes are due under the NAICS Code listed. To register or learn more about SAM, go to http://www.sam.gov.

FAR Clauses

The following clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (NOV 2021)

FAR 52.212-3, Offeror Representations and Certifications Commercial Items (DEC 2022)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEC 2022)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (DEC2022)

In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors.

52.212-2 Evaluation - Commercial Items. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award will be made using a Lowest Price Technically Acceptable (LTPA) approach; the Government will award to the lowest priced offeror that is determined to meet or exceed the specifications.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

DOI Regulations - DIAR Clauses (DIAR) 1452.204-70 Release of Claims; (DIAR) 1452.226-70 Indian Preference; (DIAR) 1452.226-71 Indian Preference Program. (DIAR) 1452.228-70 Liability Insurance, Department of the Interior (JUL 1996), (DIAR) 1452.280-4 Indian Economic Enterprise Representation (JUL 2013), DOI ELECTRONIC INVOICING-Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (September 2011)

1452.280-1 NOTICE OF INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE SET-ASIDE (JUL 2013)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern.

Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. (End of provision)

The Federal Acquisition Regulation clauses and provisions are available on the internet at:

http://www.acqusition.gov or may be requested from the Contracting Officer.

PROPOSAL BID SCHEDULE

The Bureau of Indian Affairs in Billings, Montana is requesting quotes for Propane Services for the Bureau of Indian Affairs, Northern Cheyenne Agency, Lame Deer, MT

One award will be made for a Base Year and Four (4) Option Years.

LOCATION: Northern Cheyenne Agency

BASE YEAR – 01/01/2023– 12/31/2023

TOTAL BASE YEAR $

OPTION YEAR ONE – 01/01/2024 – 12/31/2024

SUPPLIES/SERVICES

EST QTY

UNIT

UNIT PRICE

TOTAL

0010 Propane Services 30000 Gallons

TOTAL OPTION YEAR ONE (1) $

OPTION YEAR TWO – 01/01/2025 – 12/31/2025

0010 Propane Services 31000 Gallons

TOTAL OPTION YEAR TWO (2) $

OPTION YEAR THREE - 01/01/2026 – 12/31/2026

0010 Propane Services 32000 Gallons

TOTAL OPTION YEAR TWO (2) $

OPTION YEAR FOUR - 01/01/2027 – 12/31/2027

0010 Propane Services 33000 Gallons

TOTAL OPTION YEAR FOUR (4) $

GRAND TOTAL BASE + FOUR (4) OPTION YEARS $

0010 Propane Services 29284

Contractor Name:

POC:

UEI #:

Telephone #:

Email Address:

U.S. DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

STATEMENT OF WORK

FOR

PROPANE DELIVERY SERVICES

2.0 General Requirements

The Northern Cheyenne Agency - requires propane delivery services. These services are provided to the following BIA-owned facilities in Lame Deer MT and Busby, MT provided in paragraph 1.5.

2.1 Scope

The scope of work is to provide bulk delivery of liquefied petroleum (LP) Gas (propane) to the locations provided in 2.0. Delivery request will be made to vendor on a needed basis. Preferable delivery time will be during normal working hours, Monday through

Friday, 8:00 am to 4:30 pm. (Except Holidays). Government contact person (COR or Facility Manager) will call or email Contractor 12 hours in advance to order propane for delivery.

2.2 Description of Tasks

The contractor shall provide propane delivery services as follows:

a. Contractor shall furnish all labor, materials, services, and equipment to delivery fuel to agency location as requested and in timely manner in accordance with federal and state guidelines, standard industry processes, and safety procedures.

Safety Data sheets shall be provided.

b. Estimated annual requirement: 29294 gallons as follows:

January 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and 639 gallons each to location 6 listed in SECTION 2.0)

February 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and 639 gallons each to location 6 listed in SECTION 2.0)

March 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations

2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5;

and 639 gallons each to location 6 listed in SECTION 2.0)

April 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations

2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5;

and 639 gallons each to location 6 listed in SECTION 2.0)

May 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2;

625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and

639 gallons each to location 6 listed in SECTION 2.0)

June 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2;

625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and

639 gallons each to location 6 listed in SECTION 2.0)

July 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2;

625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and

639 gallons each to location 6 listed in SECTION 2.0)

August 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations

2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5;

and 639 gallons each to location 6 listed in SECTION 2.0)

September 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and 639 gallons each to location 6 listed in SECTION 2.0)

October 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and 639 gallons each to location 6 listed in SECTION 2.0)

November 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and 639 gallons each to location 6 listed in SECTION 2.0)

December 2023-29,294 gallons (1464 gallons to location 1; 4261 gallons to locations 2; 625 gals to location 3; 579 gallons to location 4; 729.9 gallons to location 5; and 639 gallons each to location 6 listed in SECTION 2.0)

** These deliveries are estimates and may change depending on the weather and outside air temperature.

c. The supplier shall provide constant surveillance during delivery by always having a person in attendance at the point of transfer.

d. The requirements for service are as follows:

Location Tanks

Location 1: Adult jail bldg. 120 three (3) 1000-gallon LP tanks

Location 2: forestry bldg. 131 one (1) 1000-gallon LP tank

Location 3: facility bldg. 143 Two (2) 1000-gallon LP tanks

Location 4: Fire bldg. 544 One (1) 1000-gallon LP tank

Location 5: Fire bldg. 542 One (1) 1000-gallon LP tank

Location 6: vacant houses won’t know location because we have frequent move in and move outs. Will let delivery driver know location when we call in

500-gallon LP tanks

e. Spillage: Accidental release or spillage during delivery of the product by the supplier shall result in the supplier being held responsible for all costs associated with the cleanup and disposal of all contaminated soil. When a spill occurs, the supplier shall immediately notify the Department of Environmental Protection

(DEP). Cleanup and disposal must be conducted in accordance with state and federal regulations and guidelines.

f. Reports: Supplier shall provide the COR a monthly report of all delivered propane as well as propane to be delivered.

2.3 Inspection and Acceptance

Acceptance of services shall be provided by the COR or POC identified in paragraph 1.6.

The contractor shall provide a delivery ticket to the accepting official for verification and signature. Liquid Propane (LP) Gas MSDS data sheet shall be provided by the contractor.

END OF SOW