Shipping_Solicitation.docx

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide services for the U.S. Tri-Mission in Rome and the US Consulates General in Florence, Milan and Naples, Italy in accordance with Section C - Description/Specifications/Work Statement and the Exhibits contained in Section J of this contract.

Nothing in this contract shall prohibit the Government, at its discretion, from using International-Through-Government-Bill-of-Lading (ITGBL) contractor(s) (door-to-door) for movement of effects to any destination covered by ITGBL tender(s) in effect. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors awarded a contract from this solicitation so long as the guaranteed minimum is met.

B.2 TYPE OF CONTRACT

This is a fixed price indefinite-delivery, indefinite-quantity, type contract with provision for reimbursement for certain expenses. Orders will be placed by firm-fixed price task orders. The Government contemplates award among two or more different contractors.

For each year of the contract, the U.S. Government guarantees a minimum order of Euro 5,000.00. The maximum amount of shipping/packing services each year of this contract will not exceed Euro 600,000.00.

Individual purchases shall be documented as follows: Task Orders

B.3 LEVEL OF EFFORT

(a) The contractor shall provide the services for the base period of the contract at the rates shown in Section B and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract. The estimated amounts have been established based upon total estimated Government requirements.

(c) The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

B.4 PRICING

(a) For satisfactory performance of all the scheduled service required under this contract, the Government shall pay the Contractor a fixed-price per unit of service.

(b) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(c) The Government will make payment in local currency.

B.5. TOTAL COSTS – INTERNATIONAL SHIPPING SERVICES

Unit costs of the international shipping services per each location during the 5-year period are listed under Exhibits F, H, L and M – see Section J.

B.5.1 TOTAL COST FOR BASE YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated TOTAL for NAPLES Euro ______________________

Estimated TOTAL for MILAN Euro _______________________

Estimated GRAND TOTAL for all 4 locations above Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.5.2 TOTAL COST FOR FIRST OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for Rome Euro _______________________

Estimated TOTAL for Florence Euro _______________________

Estimated TOTAL for NAPLES Euro _______________________

Estimated TOTAL for MILAN Euro _______________________

Estimated GRAND TOTAL for all 4 locations above Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.5.3 TOTAL COST FOR SECOND OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated TOTAL for NAPLES Euro _______________________

Estimated TOTAL for MILAN Euro _______________________

Estimated GRAND TOTAL for all 4 locations above Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.5.4 TOTAL COST FOR THIRD OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for Rome Euro _______________________

Estimated TOTAL for Florence Euro _______________________

Estimated TOTAL for NAPLES Euro _______________________

Estimated TOTAL for MILAN Euro _______________________

Estimated GRAND TOTAL for all 4 locations above Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.5.5 TOTAL COST FOR FOURTH OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for Rome Euro _______________________

Estimated TOTAL for Florence Euro _______________________

Estimated TOTAL for NAPLES Euro _______________________

Estimated TOTAL for MILAN Euro _______________________

Estimated GRAND TOTAL for all 4 locations above Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6. TOTAL COSTS – INTRA-CITY MOVING SERVICES

Unit costs of the intra-city moving services per each location during the 5-year period are listed under Exhibits G and I – see Section J.

B.6.1 TOTAL COST FOR BASE YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated GRAND TOTAL for Rome and Florence Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6.2 TOTAL COST FOR FIRST OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated GRAND TOTAL for Rome and Florence Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6.3 TOTAL COST FOR SECOND OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated GRAND TOTAL for Rome and Florence Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6.4 TOTAL COST FOR THIRD OPTION YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated GRAND TOTAL for Rome and Florence Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6.5 TOTAL COST FOR FOURTH OPTON YEAR

Total estimated amounts are to be calculated using the estimated quantities specified for each item. Not to exceed amounts shall be added as well.

Estimated TOTAL for ROME Euro _______________________

Estimated TOTAL for FLORENCE Euro _______________________

Estimated GRAND TOTAL for Rome and Florence Euro _______________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.7 GRAND TOTAL FOR 5 YEARS

ROME AND FLORENCE

Shipping and Intra-city

Base Year Euro ______________

Option Year 1 Euro ______________

Option Year 2 Euro ______________

Option Year 3 Euro ______________

Option Year 4 Euro ______________

GRAND TOTAL ESTIMATED FOR FIVE YEARS (ROME AND FLORENCE – Shipping and Intra-city):

Euro ____________________

NAPLES

Shipping

Base Year Euro ______________

Option Year 1 Euro ______________

Option Year 2 Euro ______________

Option Year 3 Euro ______________

Option Year 4 Euro ______________

GRAND TOTAL ESTIMATED FOR FIVE YEARS (NAPLES – Shipping):

MILAN

Shipping

Base Year Euro ______________

Option Year 1 Euro ______________

Option Year 2 Euro ______________

Option Year 3 Euro ______________

Option Year 4 Euro ______________

GRAND TOTAL ESTIMATED FOR FIVE YEARS (MILAN – Shipping):

GRAND GRAND TOTAL ESTIMATED FOR FIVE YEARS (ROME, FLORENCE, NAPLES AND MILAN)

Euro _________________________

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES

C.1 Work Requirements

C.1.1 General. The US Tri-Mission in Rome, Italy, requires the operation and management of services related to incoming and outgoing shipments of 1) household goods, personal effects, and vehicles for its Diplomatic Personnel and Members of the Administrative and Technical staff on official transfer from, to, and within Rome, Florence, Milan and Naples; 2) Official Supplies and Equipment for the US Tri-Mission in Rome, and the American Consulates General in Florence, Milan and Naples; as well as of 3) Intra-city moving services in Rome and Florence, Italy.

Shipping: The Contractor shall furnish all managerial, administrative and direct labor personnel to assure the safe and efficient transport and warehousing of furniture, furnishings, vehicles, unaccompanied baggage, equipment and other property of the United States Government and its employees, and to accomplish services as packing, crating, inventorying, weighing, loading, marking, hauling, and storing as well as receiving, handling, loading, unloading, unpacking and delivering household goods, personal effects, official material, vehicles, and whatever other additional or emergency services directed in writing by the Government.

Intra-city moving services: They consist of the operation and management of moving, porterage and transportation services for major and minor appliances, furniture, air-conditioners, ceiling fans, light fixtures, bathroom accessories, area rugs and other items among US Government facilities (offices, apartment, warehouses) throughout each city.

The Contractor shall provide all skilled and unskilled labor, materials, equipment, parts, tools, transportation, supervision, administrative and managerial control, and technical assistance necessary to perform all the requisites of this contract in an expeditious and orderly manner. Any and all material, supplies and/or equipment required for the performance of the services shall be provided at the Contractor’s cost and entire responsibility, and must be top quality and the most suitable for the purposes requested.

Contractor employees shall be on site only for performance of contractual duties and not for other purposes. Performance requirements for required work are described below.

C.1.1.2 Personnel. The contractor shall provide a qualified work force capable of providing the services specified in this contract.

C.1.1.3 Definitions.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

“Firs wrapping” means the actual effects plus the cartons, barrels, crates and boxes, as well as the necessary wrapping and cushioning material used to pack fragile articles for shipment or storage.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. Post.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

“Repellent” means a substance obnoxious to insects and employed to prevent their attacks.

“Kraft Paper” means a strong paper, usually dark brown, made from sulfate pulp. Kraft-paper used shall be clean and not less than 30 pounds basis weight.

“Kraft-Asphalt-Kraft-Paper” means a weatherproof barrier made of kraft paper impregnated with asphalt.

"Services" means the services performed, workmanship, and material furnished or utilized in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

C.1.2 GENERAL REQUIREMENTS.

Packing of client Household Effects or Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles. The contractor warrants that the prices included herein include all expenses incident to the services to be performed and materials to be provided. Payments shall be limited to actual services performed. No claim for any additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

C.1.3. Duties and Responsibilities. The Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, Contractor administration and management necessary to assure that all services described herein are conducted in accordance with the Contract, the schedules and the instructions contained therein, and all applicable laws and regulations. The Contractor shall ensure that all work meets an acceptable standard of performance. The Contractor shall perform all related Contract administrative services necessary to perform the work, such as supply, procurement, quality control, Contractor financial control, and maintenance of complete records and files. The Contractor shall be responsible to the Government of any shipment, or part thereof, over which he has control or custody under this contract, for any or all loss or damage to such shipment while in his custody except if resulting from an act of God. In the event that repairs or other corrective actions are necessary due to Contractor's negligence or improper performance of duties, such as inadequate packing materials or equipment, lack of proper and safe facilities, negligent handling in loading or unloading, or use of unskilled or careless personnel, the Contractor shall be responsible for said repairs or corrective actions and associated costs.

C.1.4. Notification to Contractor. All services required under this Contract shall be requested of the Contractor in writing by the COR or his designated representative.

For intra-city services: Standard procedure provides for service requests to be issued by 14:00 hrs, work days; pickups and deliveries from and to Tri-Mission/Consulate facilities shall be accomplished within a maximum of one working day after the order. Any delay in this response time must be agreed upon in advance with the COR. Example: Service requests issued by 14:00 hrs on Monday are to be accomplished by 05:30 pm on Tuesday.

In exceptional circumstances, oral requests may be made; in all instances, the above oral requests shall be confirmed by a written request within 48 (forty eight) hours. All services under this contract shall be performed on the basis of individual orders (service/task orders) issued by the COR. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties.

C.1.5. Acceptable delays: All scheduled services required under this contract shall be carried out within the time frames specified in Sections C.2. and C.3.

C.1.6. American Flag Carriers. The Contractor shall use American flag ships and airplanes in connection with shipments under this Contract. Should more than one American flag carrier be available, the Contractor will use the less expensive one unless differently authorized in writing by the COR. The use of foreign flag ships or airplanes is to be approved in writing by the COR before shipment.

C.1.7. Designated Custom House. All customs clearance operations shall be performed at the Custom Houses designated by the Government.

C.1.8. Administrative Records. The Contractor shall prepare and maintain complete files on all incoming and outgoing shipments, and items received for storage. At a minimum, these files shall include all inventories, data on the dates of arrival and departure, copies of bills of lading, relevant flight numbers, ship names, gross and net weights. Administrative records shall also include the work in progress, goods expected to arrive/depart and their estimated time of arrival/departure, goods which have arrived/departed and their status.

The COR is authorized to examine the Contractor's administrative files and will do so during the annual performance evaluation of the Contractor's performance.

C.1.9. Messenger Services. The Contractor shall provide a daily messenger service at hours to be agreed upon with the COR between his office in Rome/Florence and the Transportation Office of the U.S. Tri-Mission in Rome/U.S. Consulate in Florence.

C.1.10. Telephone System. The Contractor's offices in each city must be equipped with a multiline telephone system in order that the Government may always be able to reach it during regular working hours.

C.1.11. Supplies and Equipment. The Contractor shall provide all services, materials, supplies, labor, tools, equipment and supervision required for the performance of this contract in strict accordance with all terms, conditions, general and special provisions, specifications, exhibits contained herein or incorporated by reference.

C.1.12. Vehicles. (See also Subsection H.5.3. - Insurance - and Exhibit C - Contractor's Furnished Materials-) The Contractor shall provide all vehicles necessary for the performance of this contract. The Contractor's fleet of vehicles shall include trucks and vans of various size accommodating the wide variety of street widths in Rome. When necessary, and determined by the COR or required by building condominium regulations, the Contractor shall provide trucks equipped with a crane or other lifting device capable of operating through windows or doors of the facade of the building.

The Contractor shall obtain in advance all permits required for the parking and operation of such trucks and devices, and all other permits required for the performance of services under this contract. Proof of vehicle ownership shall be provided if requested by the Government. All vehicles shall be kept in safe operating condition at all times, properly licensed and insured, and shall be driven by licensed and insured drivers. The Contractor shall maintain its vehicles in the proper mechanical condition to assure their full availability when needed and to assure that shipments are reliably and safety transported. Should the Contractor encounter mechanical difficulties which would otherwise prevent the scheduled completion of a scheduled pick-up, the Contractor shall immediately obtain a suitable substitute vehicle at no additional cost to the Government. Non availability of suitable vehicles shall not constitute acceptable justification either for late pickup or delivery, or for additional costs to the Government.

C.1.13. Schedules. The COR shall coordinate with the Contractor the work schedule. The COR’s scheduling deadlines for initiating and completing work shall in all cases be observed.

The Contractor shall be available to perform the services requested and to meet the deadlines scheduled constantly throughout the duration of the contract, including holiday seasons and the entire month of August.

The Contractor shall be prepared to perform up to four (4) moves simultaneously, if so requested by the COR.

C.1.14. Supervision. The Contractor shall provide adequate on site English speaking supervision.

C.1.15. Subcontract. The Contractor is hereby prohibited from providing the services specified in this contract through a subcontractor, lease, or other third party arrangement, with the exception of customs services, or formalities closely related to them, provided these services or formalities are obtained or processed through a regular licensed customs broker.

C.2. TYPES OF SERVICES.

C.2.1. STANDARD SERVICES - INCOMING SHIPMENTS.

Standard services covering incoming shipments shall be paid to the Contractor at the firm fixed rates specified in Subsection B.2.1.

Shipments of incoming effects and/or official material, arriving at Italian ports, will be delivered to destination within one week from the date of inlading, or after the Contractor has been notified in writing by the COR that said effects and/or material are available for withdrawal. In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials, including but not limited to, unlading from steamer, entry-exit and storage in customs warehouse limited to the performance of bonding formalities, transportation to Contractor’s warehouse, including loading, unloading, handling of import customs formalities, weighting to check gross weight, loading on Contractor’s truck, transportation to destination, porterage, short distance hauling, uncrating, unpacking, necessary assembly of furniture, carting away packing materials, cases, and empty liftvans.

Effects and/or material arriving in Rome by surface will be delivered to destination within 48 (forty eight) hours after the Contractor has been notified in writing by the COR that said effects and/or material are available for delivery. In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials, including but not limited to, handling customs formalities, unloading from incoming carrier at Contractor’s warehouse, weighting of each lift van to check its gross weight, loading on Contractor's truck, transportation to destination, porterage, short distance hauling, uncrating, unpacking, necessary assembly of furniture, carting away packing materials, cases, and empty liftvans.

Official material and/or household effects, not including unaccompanied baggage, arriving in Rome by air will be delivered to destination within 48 (forty eight) hours after the Contractor has been notified in writing by the COR that said material is available for delivery. In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials (if applicable), including but not limited to, release from air carrier, customs formalities, transportation to Contractor’s warehouse, weighting to check gross weight, porterage, loading on Contractor’s truck, transportation to destination, uncrating and unpacking, necessary assembly of furniture, short distance hauling, carting away packing materials and cases.

C.2.1.5. Standard of movement for unaccompanied air baggage.

Unaccompanied air baggage arriving at Rome Airport will be delivered to destination within 24 (twenty four) hours after release by the carrier to the Contractor. In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials, including but not limited to, obtaining relevant shipping documents, customs formalities, transportation and delivery to destination.

C.2.1.6. Vehicles arriving by sea.

Privately owned vehicles as well as official Government-owned vehicles arriving by sea at Italian ports shall be transported and delivered to destination within 48 (forty eight) hours after release by the carrier to the Contractor. In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials, including but not limited to, unloading from steamer, entry, exit and storage in bonded warehouse, bonding formalities and assistance in the town of arrival, towing to railway station or truck, loading on railway car or truck, fixing and securing, hauling, unloading, processing of appropriate papers, transportation from port of entry to destination.

Should the vehicle be picked up directly by the owner at port of entry, the Contractor shall ensure the completion of all entry procedures and of related paper work prior to the arrival of car owner at the port.

The Contractor shall furnish all required assistance to the car owner and shall provide him with the appropriate documentation.

C.2.1.7. Vehicles arriving by surface.

Privately owned vehicles as well as official Government vehicles arriving in Rome by surface, shall be delivered to destination within 48 (forty eight) hours after the Contractor has been notified in writing by the COR that said vehicles are available for withdrawal.

In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials, including but not limited to, unloading from incoming carrier at customs warehouse, customs formalities, loading on Contractor's truck, fixing and securing, hauling, transportation to destination, unloading, and processing of appropriate papers.

C.2.1.8 Multiple Delivery Shipments.

In his capacity as receiving agent on behalf of the Government, the Contractor shall furnish the pertinent services and materials by dividing incoming household effects and/or official material arriving either by sea, surface and/or by air in multiple lots, in accordance with COR guidelines. Goods will be released from storage only upon written authorization by the COR or his designated representative, and afterwards delivered to the final destination, such as residence or other facilities. Standard guidelines of receiving, unpacking, packing, storage, delivery and all related services shall be followed.

C.2.2. STANDARD SERVICES - OUTGOING SHIPMENTS.

Standard services covering outgoing shipments shall be paid to the Contractor at the firm fixed rates specified in Subsection B.2.2.

Outgoing household effects and/or official material for shipment by sea shall be booked aboard the vessel 15 (fifteen) days after the Contractor commences packing and/or crating at pick up point. The Contractor shall indicate, in writing, the vessel, the port of embarkation, and the estimated time of arrival at destination within 5 (five) days from the date of the official request for services and shall provide the COR with copies of the Ocean Bill of Lading within 4 (four) days from the actual departure date of the ship.

The Contractor shall furnish the pertinent services and material, including but not limited to, pre-pack survey, furnishing of new wooden containers (lift vans) and packing materials, packing, crating, weighing at pick-up point, marking, banding, inventorying in English, loading into overseas shipping containers, customs formalities, transportation to port of exit, loading on board ship and procure issuance of the related Ocean Bill of Lading.

The Contractor shall furnish pertinent services, material and equipment for outgoing household effects and/or official material for shipment by surface including but not limited to, pre-pack survey, furnishing of new packing material, furnishing of new wooden containers (lift vans), packing, crating, weighing at pick-up point, marking, inventorying, loading into containers, transporting to the Contractor's warehouse, loading on outgoing carrier, handling of related customs export operation and issuance of the necessary customs documents.

C.2.2.3. Standard of movement for official material for shipment by air.

The Contractor shall furnish pertinent services and material for outgoing official material for shipment by air including, but not limited to, collecting material at pick-up point, transportation to Contractor's warehouse, preparation for shipment, weighing, banding, marking, tagging, issuing of shipping documents, handling of customs export formalities, transportation to designated airport, handling of airport documents, issuance of the related airway bill, and ensuring appropriate loading on aircraft.

The contractor is required to pre-pay air freight charges.

Official material for shipment by air shall be delivered to air carrier within one week from pick-up.

C.2.2.4. Standard of movement for unaccompanied air baggage.

Unaccompanied air baggage shall be banded, properly stenciled and delivered to air carrier within 2 (two) days after the baggage has been released to the Contractor. The Contractor shall furnish pertinent services and material, including but not limited to, furnishing of new packing materials and necessary containers, packing and weighing at pick-up point, inventorying, marking, banding, handling of customs formalities, transporting to designated airport, handling of airport documents, issuance of the related airway bill, and insuring appropriate loading on aircraft.

The contractor is required to pre-pay air freight charges.

C.2.2.5. Standard of movement for vehicles for shipment by sea.

The Contractor shall furnish the pertinent services and material including, but not limited to, preparing vehicle condition/inspection report, picking up vehicle, preparing vehicle for shipment, including customs clearance, steam washing as required, transportation to port of exit, loading on board ship, stowing and securing the vehicle in the ship container and issuance of the related documents.

C.2.2.6. PRE-SHIPMENT SURVEY.

Before the HHE has been packed, the contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within two days upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

C.2.2.7 INVENTORY SYSTEM.

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory. The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

For intra-city services: The contractor, at the time of the load, must notify the COR if any discrepancies occur between the Service Order and the numbers of the picked-up articles. At the final destination the Inventory List will be signed by an Embassy representative and the signed copy shall be forwarded to the COR

C.2.2.8 LOADING CHECK LIST

The loading check list shall indicate by number which cartons are loaded into the respective shipping containers/lift vans.

C.2.2.9 WEIGHT CERTIFICATE

The contractor shall submit to the COR a weight certificate which shall at a minimum, indicate:

Gross weight, net weight, tare and dimensions of each container/lift van and of the total shipment.

C.2.3 STANDARD SERVICES – ROME/ANTWERP TRUCKING SHIPMENTS.

The contractor shall provide services for the United States Mission, Rome, Italy. This consists of transportation services, up to arrival at destination, from Rome, Italy to U.S. ELSO facilities in Antwerp, Belgium.

The Government estimates that most shipments to be transported will occur during Spring/Summer season.

The pick-up point in Rome shall be from the contractor warehouse.

Point of delivery is the ELSO Dispatch Agent c/o Gosselin Worldwide Moving, Belcrownlaan 23, Antwerpen, Belgium.

Cargo will consist of Household Effect and Vehicles belonging to officers of the U.S. Embassy in Rome. HHE will be packed in wooden lift vans with max measurements:

C.2.3.1 SERVICE

Transportation services from Rome to Antwerp may be performed by truck as well as by rail in accordance with the following specifications:

C.2.3.1.1 Transport by Truck:

Trucks to provide this service must be box van trucks of adequate size to transport above lift vans and must be equipped with hydraulic lift for loading/unloading.

Truckers are required to use appropriate equipment for hauling shipments. It is not allowed to use truck combinations, which cause extra or excessive loading time, e.g. use of forklifts to drive into the truck is not possible, or which would cause shipments to be split.

C.2.3.1.2 Transportation by rail

The service includes pick up from the contractor warehouse, customs clearance, loading on a railway wagon cm.715x244x245 max weight load 14 tons and delivery to Elso Dispatch Agent in Antwerp, Belgium.

C.2.3.2.2 PICK UP / DELIVERY

Shipments must be picked-up within five (5) working days from Embassy’s request. A shipping request order signed by the Contracting Officer will be issued for each shipment.

Shipments must be delivered to ELSO Antwerp facilities only and not released to an agent unless specifically authorized in writing by the Embassy. Delivery shall occur no later than ten (10) working days from collection.

Shipments must be forwarded expeditiously. Written shipping details (truck/wagon number, delivery date, etc.) are required within 24 hours from actual pick-up from Rome. Copy of the waybill (CMR) must be faxed to GSO/Shipping and Visitors Office. It is imperative that the Embassy be informed promptly of any delay.

The forwarder/trucker is responsible for performing of the export customs formalities at the Rome San Lorenzo Customs House.

C.2.4 STANDARD SERVICES FOR INTRA-CITY MOVES

specific duties for Standard Services shall include but shall not be limited to, the following.

Appliances: Refrigerators, gas stoves, washing machines, dryers, dishwashers, freezers and the like.

Kitchen Cabinets: Wall and floor units of the following dimensions: cm. 30; 45; 60, 90 cms.

Wardrobes: Assembled and/or disassembled units including drawers and shelves.

Dimensions: Height 198; Width 100.

Air-conditioners: Assembled and/or disassembled units.

Composed Lots: Lots composed of 12 items of any combination of the following: microwave oven, vacuum cleaners, ceiling fans, fire extinguishers, space heaters, transformers, light fixtures, ladders, bathroom accessories.

Area Rugs: Rugs and underlay of the following sizes: 2,74 - 3,65 mt; 3,65 - 4,56 mt; 3,65 - 5,47 mt.

Complete bedrooms with mattresses, box-springs, frames, bed parts, chest of drawers; dining rooms complete with table and chairs, china cabinets; living rooms complete of sofas, armchairs, and any other piece of furniture part of a fully furnished apartment. Site survey and written cost estimate may be required.

C.2.4.1. Special Measures. The Contractor will take the following special measures:

a) The Contractor will pack, load and unload items using the appropriate packing materials and equipment so as to safeguard the items from damage. In particular mattresses and welcome kit cushions will be packed in nylon bags.

b) The Contractor will use vehicles that protect transported items against inclement weather (including wind, rain and sun).

c) When necessary, and determined by the COR or required by building condominium regulations, the Contractor shall provide trucks equipped with a crane or other lifting device capable of operating through windows or doors of the facade of the building.

The Contractor shall obtain in advance all permits required for the parking and operation of such trucks and devices, and all other permits required for the performance of services under this contract. Non availability of suitable vehicles shall not constitute acceptable justification either for late pickup or delivery, or for additional costs to the Government.

d) The Contractor will make deliveries and pick ups to and from all ordered locations regardless of the floor and the city area (i.e. historical area, center, within or beyond the G.R.A.).

e) The Contractor will unpack, carrying away and dispose of any debris and packing material resulting from any services provided under this Contract.

f) The Contractor will remove furniture, if needed, to lay area rugs and replace furniture in its original locations.

C.3. ADDITIONAL OR EMERGENCY SERVICES -- LABORERS.

Additional or emergency services are services within the scope of this contract but not specified in its sections nor in the exhibits to this contract. The Contractor shall provide additional laborers for unanticipated heavy volumes of work or for special projects to be performed within U.S. Government owned properties that could not be accomplished by the standard labor complement. The Contractor shall provide the required laborers as requested by the COR within seven calendar days from the oral request; the COR shall confirm each request in writing within 48 hours of the oral request. These services shall be paid to the Contractor at the firm fixed rates specified in subsection B.2.3. Regular duty hours shall be defined as 08:30 am to 05:30 pm Monday through Friday excluding local holidays observed by the Embassy (see Section J. 8. Exhibit G).

C.3.1 ADDITIONAL OR EMERGENCY SERVICES – INTRA-CITY MOVES

Additional or emergency services are services within the scope of this contract but not included in the standard services. The Contractor shall provide the required services as needed and in compliance with the COR directives. Firm fixed price rates for additional or emergency services appear in the enclosures. In addition to what specified in the enclosures. specific duties for additional or emergency services shall include but not be limited to the following.

Outside Hoisting. Should items be not deliverable through the regular access of the housing/premises the Contractor will coordinate with the COR the positioning of a crane to execute the delivery.

Assembly and Disassembly of Wardrobes: Should the wardrobes need to be mounted/dismounted. Should it be requested by the COR.

Disconnection of Appliances: Should it be requested by the COR.

Disposal of appliances and/or furniture: Should it be requested by the COR.

Waiting time. Should the Contractor‘s team be compelled to wait and delay the delivery for reasons beyond its control. The COR must be informed.

Office move. Should it be needed to move one or more offices to a different location within or outside the same building. An office move shall include but not be limited to desks, chairs, file cabinets, lamps, computer hard disks and screens, books, files and the like. Assembly, disassembly of furniture as well as electrical connections and disconnections may be required. Site survey and written cost estimate may be required.

Move of safes. Should it be needed to move one or more safes to a different location within, outside the same building and/or to another building. The safe could be with two (2), four (4), or five (5) drawers.

HouseHold Effects. Should it be needed to pack move and unpack household effects (includes paintings, service plates, glasses, mirrors and the like) in case of intra-city house move. The Government estimates three moves per year.

Rental of trucks. Should it be needed the driver must assist with loading and unloading of the truck. Services from and to airports shall be calculated at the basic rate per hour with no extra charge. All vehicles provided must be equipped with a muffler protector for access onto airport landings.

Generic Laborers: The Contractor shall provide heavy laborers for needs or projects to be accomplished within U.S. Government premises. The Contractor shall provide the required laborers upon request of the COR and following the schedule agreed upon with the COR.

Regular duty hours shall be defined as 08:30 a.m. to 05:30 p.m. Monday through Friday excluding local holidays observed by the Embassy. The weekly rate is intended for a period of five working days regardless the start date i.e. it could be from Tuesday to next Tuesday etc

C.4. Standard of storage.

The COR shall be allowed access to all areas in which Government goods are stored under the terms of this contract. All property of the Government and its employees must be protected against loss or damage, and an approved method of control shall be used to avoid fraud, waste and mismanagement. The Contractor shall protect the property of the Government or its employees by installing systems and implementing procedures to prevent or detect unauthorized entry, control authorized entry, deter fire, and ensure safety.

To insure adequate protection from damage of uncrated goods, the storage of said goods shall include, but shall not be limited to the following:

For intra-city services: Household effects shall…